S130044Attachments.pdf

AG-03R6-S-13-0044

Tree Thinning, Stand Improvement & Fuels Treatment/Flathead NF Attachments, Page 1 of 49

ATTACHMENTS

The following attachments are a part of this solicitation and any resulting contract.

Exhibit 1 Summary Information Chart Example, 3 pages Exhibit 2 Silvicultural Summary Prescription Example, 1 page Exhibit 3 Thinning Inspection Plot Form and Detailed Instructions, 7 pages Exhibit 4 Sample Completed Thinning Inspection Plot Form and Interpretations, 3 pages Exhibit 5 Quality Assurance Surveillance Plan, 7 pages Exhibit 6 Explanation – Horizontal Plane Percent of Slope, 2 pages Exhibit 7 Top of Cut Slope – Toe of Fill Slope, 1 page Exhibit 8 Food Storage Special Order LC_10_D1_01, 7 pages

Food/Wildlife Attractant Storage Special Order F10-076-L-11, 7 pages Exhibit 9 Sample Forest Camping Permit, 1 page Exhibit 10 Wage Determination No. 1976-1342, Rev. 46, dated 06/19/2013, 3 pages Exhibit 11 White Pine Blister Rust Pruning Inspection Form, 1 page Exhibit 12 Pruning Diagram, 1 page Exhibit 13 Invoice Procedures for the Western Montana Acquisition Zone, 4 pages

Attachments, Page 2 of 49

EXHIBIT 1

Attached to this is the following “Draft Summary Information Chart”. The purpose of this chart is to give Offerors an example of the format to be used by the Government under this contract. This particular chart contains information regarding the units that are anticipated to be ordered in 2008. This information is being provided so that interested Offerors have the opportunity to visit a wider variety of units, to assist them in formulating their price proposals. The units identified are not necessarily all of the work that will be ordered by the Government in 2008, nor are the units identified necessarily representative of ALL units that may be ordered under this contract during the base contract period or any option years exercised by the Government. The “Draft Summary Information Chart” attached is 2 pages long.

Attachments, Page 3 of 49

EXHIBIT 1: Summary Information Chart (EXAMPLE)

Thinning 2008 Flathead National Forest

Su b Ite m N o.

Unit

Name/No. El ev at io n

A sp ec t

Sl op e cr es

Boundary Markings

Avg.

Leave Tree

Spacing (ft)

1.0 A

ccept able

Stocking Density Trees/ac

Max.

DBH

To cut

Min.

Tree ht To cut

Estimated

Trees to Cut Per Acre

Remarks

Ave. Height

1.1

Wild Bill Mtn.

106-02-002

NE

Orange Flagging

300 - 400 5.0 2 ft 1200

22 ft

1.2

Mt Meadow #1 817-02-015

E

200 - 250 6.0 2 ft 800

40 ft

¾ to 1 mile walk – in (priced seperately C.4.1)

1.3

Evers # 1 811-02-138

SE -

SW

Flagging

250 - 350 5.0 2 ft 1400

1.4

Evers # 2 811-02-139

SE -

250 - 350 5.0 2 ft 1200

20 ft

2.1

Haskill Mtn # 1 109-03-069

300 - 400 5.0 2 ft 1600

2.2

Haskill Mtn # 2 109-03-070

NW

300 - 400 5.0 2 ft 3300

2.3

Mt Meadow #2 817-02-005

NE

200 - 250 6.0 2 ft 1700

40ft

½ - ¾ mile walk-in (priced separately C.4.1.)

2.4

Mt Meadow #3 817-02-007

SE

200 - 250 6.0 2 ft 2000

40 ft

1 ¼ - 1 ½ mile walk – in (priced seperately C.4.1.)

2.5

Sanko Cr 815-04-036

E

400 - 450 5.0 2 ft 2600

20 ft

Attachments, Page 4 of 49

Su b Ite m o.

Unit

Name/No.

E le va tio n R an ge sp ec t

Sl op e cr es

Boundary Markings

Avg.

Leave Tree

Spacing (ft)

Acceptable

Stocking Density Trees/ac

Max.

DBH

To cut

Min.

Tree ht To cut

Estimated

Trees to Cut Per Acre

2.0 Remarks

Ave. Height

3.1

Cyclone

828-02-041

400 - 450

5.0

2 ft

17 ft

Attachments, Page 5 of 49

Exhibit 2 – Example of Performance Requirements Summary/Silviculture Prescription

Performance Requirements Summary/Silviculture Prescription

Subitem No. 1.4 Acres 37

Unit Name - Example Stand No. - 906-02-423

Stand Description Location – Mount Creek ( RD) Legal - T. 26 N., R. 22 W., Secs. 5 & 6 Approximate Elevation - 4,500 feet Average Slope - 16% Average Stand Age - 22 years Average Aspect - Northwest Average Tree Height - 18 feet

- Leave trees per acre - Maximum 450 Minimum 400

- Leave tree order of preference by species: 1. WL 2. DF 3. LP 4. ES 5. AF

Desired leave tree stand composition: The desired condition is that of a fire-created and fire-tolerant stand with PP, WL, DF, and LP with small inclusions of ES. Therefore, it is imperative that the ponderosa pine and western larch be left as long as they are healthy and would represent the best long-term tree on the site. Included on the site shall be disease-free DF and LP. Any DF with dwarf mistletoe shall be cut if under the maximum d.b.h., and girdled with two parallel saw cuts 2 inches apart through the cambium layer if larger than the maximum d.b.h. The removal of these trees shall be considered and shall not alter the number of leave trees. The stand shall be made up of 60 - 70% WL, 30 – 40% DF, 1 – 5% LP/ES/AF.

All hardwoods, white pine, cedar, whitebark pine, and ponderosa pine are not to be thinned and will not be used in the TPA calculations.

Minimum tree height to thin: 2 feet.

Maximum tree diameter (at DBH) to thin: 5 inches. Those trees larger than 5-inch d.b.h. will be counted in the leave trees per acre.

Minimum spacing: 3 feet (must be open-grown on three sides).

Maximum stump height: 12 inches and no lower live limbs left on the stumps.

DAMAGE

Frost damage and animal browsing may have created some multiple-topped trees. Multiple-topped trees may be selected as leave trees only if there is no other vigorous tree available to choose from. Western gall rust could be present in the stand, if the gall rust is only in the branches of the LP then the tree may be selected as a leave tree only if there is no other vigorous tree available to choose from.

SLASH TREATMENT

Slash shall be placed on or near the ground. Slash shall be kept in the unit and spread out, not piled, to reduce fuel buildup. Roads and cut-slopes along the roadway shall remain clear of slash at all times to prevent traffic problems or water runoff problems in the ditches.

Attachments, Page 7 of 49

INSTRUCTIONS

1. Locate and mark plot center on the ground.

2. Locate and examine the trees selected for leave, and trees that are cut on the plot. Record the Evaluation Code for satisfactory trees and deficiencies (except Category C trees) in column 2 on the top line for the plot. If required, record the species for each tree in the second line for the plot.

3. Tally all Category C deficiencies and record in the space below Column 10. (Tally by code- i.e. C1, C2 C3)

4. Total the Acceptable Leave Trees coded S1, S2 in column 3. Total cannot exceed the max. trees per plot. If total exceeds the max/plot, re-code trees [i.e. surplus trees over max. DBH should be coded S3, trees to ignore should be coded S4. Excess Trees are a deficiency, Category B]. Refer to Block n for maximum trees per plot.

5. Total the surplus trees >max. d.b.h (S3) and trees to ignore (S4) and record in column 4.

6. Total the non-stocked points on the plot coded N1and N2 and record in column 5.

7. Total the improper selection and cutting of trees (A1, A2) that should have been left; record in column 6.

8. Total the improper selection of leave trees (A3) or damage to leave trees (A4), record in column 7.

9. Total the trees that should have been cut (B1, B2), record in column 8.

10. If required, total the trees that should have been girdled or pruned or that were girdled or pruned incorrectly, record in column 9.

11. Total the Category C trees on the plot and record in column 10.

12. If required: estimate the average d.b.h and average height of the leave trees in the plot.

13. Remarks: include other required information

14. Total Columns 3-10 on each page, and provide the grand total of all pages on page 1.

15. After all plots have been conducted, calculate thinning quality using the total of all pages. Record in block t.

% Quality = 1.00 - Cat A deficiencies (col. 6 + col. 7) + Cat B deficiencies (col. 8 + col. 9) x 100

Acceptable Leave (col. 3) + Non-stocked points (col. 5)

16. Determine if Cat C trees (col. 10) exceed the maximum allowed specified (block s).

Cat C tpa = Total Col 10 x reciprocal of plot size No. of plot

TREE EVALUATION CODES

Satisfactory Leave Trees

S1 (or ?) Leave Tree meets specifications S2 Tree left exceeds maximum d.b.h to cut, included in trees/plot calculation S3 Tree left exceeds maximum d.b.h to cut, not included in trees/plot calculation S4 Tree to be ignored, not included in trees/plot calculation.

Non-stocked areas

N1 Opening, no tree exists N2 Opening created by cutting a tree with insect/disease or poor form.

Improperly cut trees: (Category A) Uncorrectable

A1 Tree should not have been cut, tree met leave tree specifications.

A2 Tree should not have been cut, tree exceeds max. d.b.h to cut A3 Leave tree damaged by thinning operations A4 Improper selection of leave tree (includes wrong species, undesirable tree, etc)

Excess Trees: (Category B) Correctable

B1 Tree should have been cut to meet allowable stocking density, or is too close to leave tree.

B2 Tree should have been cut because of damage, insect & disease or poor form.

*B3 Tree should have been girdled or was girdled improperly (or Cat C5) *B4 Tree should have been pruned or was pruned improperly (or Cat C6)

Other Deficiencies: (Category C) Correctable

C1 Tree was not completely severed from stump C4 Small tree C2 Hang up tree *C5 Tree should have been girdled or was girdled improperly (or Cat B3) C3 High Stump *C6 Tree should have been pruned or was pruned improperly (or Cat B4)

Additional Notes (local requirements, etc.)

*If girdling or pruning is required, specify if trees not girdled/pruned or girdled/pruned improperly are considered a Cat B or Cat C deficiency prior to start work. Define a proportional value for each pruning deficiency if desired (i.e. 0.25 per deficiency)

Backside

Attachments, Page 8 of 49

Exhibit 3 (Continued) - Inspection Plot Form and Detailed Instructions

DETAIled InstructionS

TREE EVALUATION CODES

Codes Explanation

Satisfactory Leave Trees The totals of S1 and S2 trees are used in the thinning quality calculation.

S1 or check mark

Acceptable tree; tree was left that met the leave tree specifications.

S2 Tree was left that exceeds the maximum d.b.h. to cut, and the prescription/contract specified this tree counts in the acceptable trees per plot calculation when no tree within the thinning range exists.

S3 Tree was left that exceeds the maximum d.b.h. to cut but is considered a surplus tree and is not included in the acceptable trees per plot. This value is important to record in order to calculate total trees per acre in the post treated stands. Refer to the prescription, which will specify if these larger trees are considered surplus in all cases, or only when there are sufficient trees within the thinning range to meet the allowable density.

S4 Tree was left that was of the species or condition that was to be ignored; it is considered a surplus tree and not included in the acceptable trees per plot. This value is important to record as it is needed to calculate total trees per acre in the post treated stands.

Non-Stocked Areas The totals of non-stocked areas are used in the thinning quality calculation.

N1 An opening exists on the plot where no tree exists. Recording this on the plot form justifies fewer than minimum trees on a plot.

N2 An opening that was created by cutting a tree due to poor form, insect and disease or other conditions as required by the contract or prescription. Recording this gives credit for cutting a tree that should be cut even if it lowers the stocking below minimum levels.

Improperly Cut trees – Category A deficiencies These deficiencies are uncorrectable and influence the thinning quality calculation. Regardless of the thinning quality, rework cannot be done to correct these problems.

A1 Tree was cut that should not have been; it that met all leave tree specifications, and did not exceed the maximum trees per plot.

A2 Tree was cut that should not have been because it exceeded maximum d.b.h. to cut. This could instead be coded A1 but is more specific using this code.

A3 Satisfactory leave tree was damaged in the thinning operations; may have been damaged during cutting, slash treatment or any aspect of the operations.

A4 Wrong leave tree was left. It was the wrong species, a better tree existed in the spacing or competitive area, or similar reasons. Do not also code the tree that was incorrectly cut as a deficiency

Attachments, Page 9 of 49

Excess Trees remain – Category B deficiencies These deficiencies are correctable and influence the thinning quality calculation. Reworking the area and cutting more trees can correct these errors.

B1 Tree met tree specifications but should have been cut to meet the allowable stocking density, or it was too close to a leave tree.

B2 Tree should have been cut because of damage, insect and disease or poor form or otherwise indicated as a tree that is to be cut regardless of other trees on the plot. Refer to prescription for unacceptable levels of insect, disease or damage or the characteristics of other trees to be cut.

B3 When girdling is required, this code indicates that a tree was not girdled or not adequately girdled that should have been. The prescription/contract must specify if this will be considered a B or C deficiency. As a B deficiency, there is less tolerance and will affect the quality calculation.

B4 When pruning is required, this code indicates that a tree was not pruned or not adequately pruned that should have been. The prescription/contract must specify if this will be considered a B or C deficiency. As a B deficiency, there is less tolerance and will affect the quality calculation.

Other deficiencies – Category C deficiencies These include a variety of other discrepancies that generally can be corrected. The contract/prescription must specify the maximum C deficiencies that are allowed, after which rework is required. In general a greater number of these deficiencies can be allowed before it affects the overall results of the thinning activity, therefore there is some tolerance to a small number of these, particularly if there is a cost savings.

Refer to contract for maximum Cat C deficiencies allowed. Recording the C deficiencies with a tally by type (i.e. C1, C2, etc) is desirable.

C1 Tree was not completely severed from the stump.

C2 Tree was hung up in another tree or other debris.

C3 The stump was higher than the maximum allowed.

C4 A “small tree" was left. Small trees are defined by the contract/prescription and reflect those trees that are required to be cut but do not pose a strong competition to the larger trees.

C5 When girdling is required, tree should have been girdled or was girdled improperly. The prescription/contract must specify if this will be considered a C or B deficiency. As a C deficiency, there is tolerance for errors within the stand.

C6 When pruning is required, tree should have been pruned or was pruned improperly. The prescription/contract must specify if this will be considered a C or B deficiency. As a C deficiency, there is more tolerance for errors within the stand.

Evaluation Codes specific to other work required by the prescription/contract should be stated in this section, both deficiency and satisfactory codes. Additionally specify in this section if there are any deficiencies that will carry only a proportional value, for example “1/4 tree” for each pruning error.

Thinning Inspectors should provide comments in this section relative to the overall stand condition, unusual or unique features or conditions observed, and other information that will be useful to the Government in evaluating the stand conditions.

Attachments, Page 10 of 49

Inspection Plot Form- Detailed Instructions

Header Information Block

Explanation

Stand ID, general information a, b, c Stand information (blocks a, b, c) is provided in the Silvicultural Summary Prescription.

d Name of inspector when the Government is performing the inspection. This may be an inspection or a quality assurance check.

e Date of inspection, regardless of who is conducting the inspection.

Contract Information f, g, h Name of Contractor , sub item number, and acres in unit i % of work accomplished: useful if this is a midway quality evaluation, however the unit quality is based on the completion of all plots in the unit or sub item.

acres thinned to date X 100 = % work accomplished unit/sub item acres j Contract number for reference k Name of Contractor’s Inspector when the Contractor is conducting the inspection.

l % of contract time left: useful if this is a midway quality evaluation.

Contract time used to date X 100 = % contract time left.

Total contract time

Contract Specifications- this is only a highlight of some of the requirements of the project;

refer to the prescription and contract requirements for the additional information.

m Acceptable stocking density in trees per acre provided in the prescription. An average, minimum, and maximum are provided.

n Acceptable trees per plot is calculated from the acceptable trees per acre based on plot size.

Calculate the minimum, maximum, and average. The minimum and maximum are required for evaluating trees on the plot.

Trees /ac x plot size = trees/plot Example: 250 trees/ac x 1/50th ac plot = 5 trees/plot o Spacing when spacing method is used for leave tree selection. Refer to prescription.

Example: 10 x 10 foot average spacing.

p Plot size is either specified in the contract or determined by inspector. The same plot size must be used on the entire unit; it should yield a minimum of 4-6 trees per plot (fully stocked plots). Utilize larger plot when variability in the stand density exists and it is desired to maintain that variability.

q Minimum cut height is stated in the prescription/contract and reflects the shortest tree that is required to be cut, represented in inches of height from ground level.

r Maximum cut d.b.h. is stated in the prescription and reflects the maximum d.b.h. for trees to be cut. Cutting trees larger is a violation.

s Maximum Cat C is the maximum allowable Category C deficiencies allowed before rework is required. The maximum is stated in the prescription or contract.

Attachments, Page 11 of 49

Plot Inspection Header Information Block

Explanation t (bottom of page) Thinning Quality calculation: ratio of Category A and B deficiencies to total satisfactory leave trees and credit for non-stocked points.

Quality % = 1.00 - Totals of col. 6 + col. 7+ col. 8 + col. 9 X 100 Col 3 + Col. 5 Note: if there are a high number of deficiencies relative to allowable trees, the quality may be a negative number. This would indicate a need for re-work or other action to achieve acceptable work.

Category C deficiency calculation after Cat C deficiencies are totaled on the unit Cat C trees per acre = Total col. 10 x reciprocal of plot size = tpa No. of plots

Bottom of page Contractor inspector must sign, date and certify that all information is correct and accurate before providing the records to the Government.

Inspection Sheet Column

Instructions/explanations

1 Locate and mark plot center on the ground. Record the plot number in column 1.

2 Locate and examine each tree on the plot selected for leave, and trees that have been cut.

Record the Evaluation Code on the upper row of blocks for each tree on the plot, any tree that should have been left on the plot, and non-stocked points. Utilize the Tree Evaluation Codes on the back of the form. Do not include trees with a C deficiency (see column 10).

If required by the contract, record the species of each tree in the lower block. Record the species of a tree that was cut that should not have been with a diagonal line through it.

If required by the contract, estimate and record the average diameter and height of the trees after thinning the plot. These are estimates that can be used for the post-thinning stand condition.

In the remarks area, provide comments on tree condition, plot conditions, or other information useful to understand the inspection results

3 Based on the results of column 2, tally the satisfactory S1 and S2 leave trees on each plot and record in column 3. This number cannot exceed the maximum trees per plot (block n) and would only be less than the minimum when there are non-stocked points (N1, N2) or Category A deficiencies recorded on the plot. If this number is not within the max/min range, then the codes in column 2 need to be re-evaluated. When it exceeds the maximum, there are trees coded satisfactory that should be surplus (S3 or S4) or excess (Cat B). If it is below the minimum, and there are no points that satisfy the definition for non-stocked points (N1, N2), then an acceptable tree was cut (Cat A). The appropriate tree(s) should be re-coded.

If an entire plot consists of trees which exceed the max. d.b.h., or in combination with Satisfactory (S1) trees, the maximum satisfactory leave trees in column 3 is the maximum trees/plot (block n).

4 Based on the results of column 2, tally the number of acceptable trees left because they exceeded the maximum d.b.h. (S3); or were trees that were ignored during the thinning (S4).

These trees are surplus to those on the plot used in the acceptable trees per plot calculation based on 1) the prescription or 2) because these are in addition to the maximum acceptable trees per plot. This column is not used in the quality calculation however is useful in evaluating total trees remaining on the unit of all size classes.

5 Tally the non-stocked points on the plot (N1, N2). If the entire plot is an opening, the maximum number of N1 credit is the minimum acceptable trees/plot from block (n).

6 Tally the total of trees cut that should not have been cut (A1, A2).

Attachments, Page 12 of 49

Column Instructions/explanations 7 Tally the total trees that should have been left but were damaged during the operation (A3) or an error in selecting the correct leave tree (A4), hence the best or correct tree was cut.

8 Tally of excess trees which are trees that should have been cut (B1, B2) and cause there to be more trees per acre than acceptable, trees that are spaced too close to a satisfactory leave tree, or trees that should have been cut to meet contract specifications. Poor thinning quality can be improved by reworking areas with excess trees.

9 Tally of trees that should have been girdled or pruned or were done so incorrectly (B3 and B4). Poor quality can be improved by reworking areas with excess trees. Note that excess girdled or pruned trees could instead be a Category C deficiency. The FS must determine this prior to start work; specify on back of inspection form.

10 Tally other types of deficiencies on the plot. Tally by type of error utilizing the space below column 10. A maximum number of C deficiencies must be identified prior to start work (refer to prescription or contract). Areas that exceed this level, must be re-worked. Refer to explanation for block s. Category C deficiencies are not included in the quality calculation.

After all plots are taken, total the columns. Calculate thinning quality and determine if the Category C deficiencies are within the contract allowance. .

Thinning Quality (see block t) Quality % = 1.00 - Totals of Column 6 + column 7 + Column 8_+ Column 9 X 100 Column 3 + Column 5 Note: if the numerator exceeds the denominator, a negative thinning quality will result.

Category C trees per acre = Total of Column 10 X reciprocal of plot size

Compare results with block s.

Additional calculations that may be conducted by the Government to determine if thinning met the prescription goals.

Average number of satisfactory leave trees (S1 and S2 only) per plot:

Sum of Column 3 = avg. trees /plot No. of plots

Average number of satisfactory trees (S1, S2 only) per acre:

Sum of Column 3 X reciprocal of plot size = trees per acre No. of plots

Average trees per acre in the diameter range being thinned ( S1, S2, A3, A4, B1, B2 trees):

[Sum of Columns 3 + 7+8 ] X reciprocal of plot size = trees per acre No. of plots

Average trees per plot in the diameter range being thinned:

[Sum of Columns 3 +7+8 ] = avg. trees /plot No. of plots

Average Total trees per acre (all trees larger than “small trees” and min. cut tree height):

[Sum of Columns 3 + 4 + 6 + 7 + 8 ] X reciprocal of plot size = trees per acre

Attachments, Page 14 of 49

Exhibit 4 (Continued) - Sample Thinning Inspection Plot Form and Interpretation

Note that the Contractor filled out the Inspection Sheet header completely. The Forest, District, Stand number, Subitem, Acres, Contract # and all items in the Contract Specification row are provided by the Government either directly or within the contract.

The Contractor provided the name of the Contractor, Contractor Inspector, % work accomplished, % contract time left, sheet number, date, and calculated the final quality and the Category C trees per acre.

The Contractor assured that all columns and math were done correctly. The Contractor’s Inspector signed and dated the inspection record and certified that the information was correct and accurate.

The plot information on the sample Inspection sheet was based on the following observations:

On each plot, the Contract required species to be recorded for each trees and an estimate of average leave tree d.b.h. and average height. The Contractors observations are recorded in the second row of each plot.

Plot 1: This plot has seven satisfactory leave trees and one deficiency. Five satisfactory leave trees are within the thinning diameter range (S1), and two are above the maximum dbh (S2) and based on the prescription are included in the acceptable trees/plot determination. Additionally a tree within the thinning range was left which should have been cut to meet the maximum allowable density (B1)

Plot 2: The plot has eight satisfactory leave trees and one deficiency. Four of the eight were satisfactory leave trees are in the thinning diameter range (S1) and four were larger than the maximum dbh. Since a maximum of seven satisfactory leave trees is allowed per plot, three trees are recorded as S2 and counted in the acceptable trees/plot calculation and one tree is recorded as S3, and considered surplus.

Surplus trees, while satisfactory leave trees, are not counted in the acceptable trees/plot calculation.

Additionally, one cut tree had a high stump (C3).

Plot 3: The plot has two satisfactory leave trees (S1, S2) and over half of the plot is a meadow with no trees. Three non-stocked points (N1) are recorded which brings the totals of S1, S2 and N1 to the minimum acceptable trees/plot.

Plot 4: This plot has five satisfactory leave trees (S1), and one large area, about 20% of plot where no trees exist (and none were cut) thus there is credit for one non-stocked points (N1). Had there not been an obvious void on the plot, then there would not have been credit for non-stocked points since the minimum acceptable tree/plot was met.

Plot 5: The plot has five satisfactory trees (S1), and one tree that was cut that was above the maximum dbh to cut and should not have been cut resulting in a A2 deficiency.

Plot 6: This plot has seven leave trees however only five are satisfactory leave trees. Of the leave trees, two were too close together (closer than the contract specification of 50% spacing variance) thus one tree is coded as a B1 deficiency, the other S1. Additionally, one tree was left with heavy mistletoe brooms and by contract specifications should not have been left; it is recorded as a B2 deficiency.

Plot 7: This plot has three satisfactory leave trees. There is a large void on the plot and the inspector found that one tree was cut that met leave tree specifications and was needed to meet the minimum trees/plot specification thus recorded one A1deficiencies. Additionally one non-stocked point is recorded (N1) where no trees existed.

Plot 8: This plot has seven leave trees. Four were satisfactory leave trees in the diameter range for thinning (S1) and there was a clump of three aspen trees that based on the prescription were to be left (ignored) and not counted in the acceptable trees per plot calculation (S4). Additionally one tree had a high level of mistletoe and was cut (appropriately) even though it created a “hole” in the plot; a credit N2 is recorded.

Plot 9: This plot had nine satisfactory trees on the plot because they were all above the maximum dbh to cut. Since the maximum density is seven trees per plot, only seven trees are recorded as S2 and

Attachments, Page 15 of 49 counted in the trees per plot calculation based on the prescription and two are considered surplus trees (S3).

Plot 10: This plot has six satisfactory leave trees, three are in the range for thinning (S1) and three exceed the max. d.b.h. to cut and based on the prescription are considered in the acceptable trees per plot calculation (S2). Additionally one cut tree was not severed from the stump completely resulting in a C1 deficiency.

Calculate Totals.

Quality % = 1.00 - Cat A deficiencies (col. 6 + col. 7) + Cat B deficiencies (col. 8 + col. 9) x 100 Acceptable Leave (col. 3) + Non-stocked points (col. 5)

Quality % = 1.00 - (2 + 0) + (3 + 0 ) x 100 = 91.4% 51 + 7

Category C deficiencies per acre = Total Cat C (col.10) x reciprocal of plot size

Cat. C deficiencies per acre = 2 x 50 = 10 trees/acre

10 1

Since the Thinning Quality % is 90% or above AND the Category C deficiencies are below the maximum of 15 per acre allowed, the Contractor would receive full pay less other deductions.

Example of additional evaluations that can be conducted to evaluate if other conditions are met.

a. Total Satisfactory leave trees (S1 and S2) trees per acre

Sum col 3 x reciprocal of plot size = 51 x 50 = 255 trees / ac No. of plots 10

b. Total of all trees per acre (excl. any small trees left on unit and trees below min. cut height).

( Sum of col 3 + 4 + 6 + 7 + 8 ) x reciprocal of plot size = ( 51 + 6 + 2 + 0 + 3) x 50 = 310 trees /ac No. of plots 10

Sample evaluation: The contract was developed to achieve a range of 250 to 350 trees per acre of desirable crop trees and included trees 5” dbh and greater (up to a maximum 350 tpa) in the range. Based on the above density calculations, the prescription goals were met. There are several natural openings in the stand and several desirable trees that were cut (“A trees”) that caused the total satisfactory leave trees per acre to be near the lower bounds of the acceptable level (355 vs. 350 minimum). The total of all trees left includes those left even if they were damaged (A4) or excess (B trees) and or surplus (S3, S4), resulting in 310 tpa, also within in the acceptable range, although it includes trees that are not desirable for future crop trees but are now part of the growing stock. Additional analysis should consider the distribution, species composition and other prescription objectives to determine if the overall thinning goals were met.

Attachments, Page 16 of 49

Exhibit 5 - Quality Assurance Surveillance Plan

QUALITY ASSURANCE SURVEILLANCE PLAN

for

Hand Tree Thinning and Stand Improvement Activities

I Introduction. The Government’s Quality Assurance Surveillance Plan (QASP) provides the procedure and guidelines that will be used in evaluating technical performance of the Contractor for tree thinning and stand improvement activities in a performance based statement of work. The Government’s QASP is not part of the contract, but is provided to the Contractor solely as information. A copy of this plan is furnished to the Contractor in the solicitation package and with the contract so the Contractor is aware of the methods that the Government will use in evaluating performance on this contract and address any concerns that the Contractor may have prior to initiating work. The QASP is subject to change by the Government during the contract performance period. The Government reserves the right to perform more or less than is outlined in the Plan.

Purpose of the QASP:

o Define the role and responsibilities of participating Government officials;

o Define the types of work to be performed with required end results;

o Describe the evaluation methods that will be employed by the Government in assessing the Contractor’s performance;

o Provide copies of the performance assessment form that the Government will use in documenting and evaluating the Contractor’s performance; and o Describe the process of performance assessment documentation.

II Roles and Responsibilities of Participating Government Officials.

A. Contracting Officers Representative (COR): The COR is designated by the Contracting Officer to administer the contract within the authority and limitations specified on form FS-R1-6320-27 provided to the Contractor at the prework and at anytime there is a change in COR, the COR, and maintained in the contract file. Refer to FSH 6309.11.04.4, WO Amendment 6309.11-91-1 for a full description of responsibilities.

The COR will monitor the Contractor’s work and may utilize Work Orders and Notice of Non-compliance as tools to communicate in writing with the Contractor. The COR will keep the Contracting Officer and Contractor informed of progress and contract compliance and any non-compliance issues. The Contracting Officer will work with the Contractor and COR to correct non-compliance issues. Suspension of work may be necessary to halt operations when compliance issues are at question and continuing work during discussions could cause irreversible damage (e.g., wrong trees being cut).

The COR will maintain Daily Diaries for each day the site visited, as the record of contract progress and compliance. These will include only facts concerning the contract, and will be complete and unbiased as they will be used by the Contracting Officer to make further decisions on contract issues.

The COR designates and supervises the work of the inspectors.

Attachments, Page 17 of 49 B. Inspectors: The Government inspector(s) are designated by the COR to represent him/her in securing compliance of contract requirements. The Designation of Inspector (R1-FS-6320-29) will be used to designate the inspector and identify the responsibilities. Refer to FSH 6309.11.04.4, WO Amendment 6309.11-91-1. The inspector(s) will monitor Contractor performance and inform the Contractor of contract deviations. The inspector(s) will monitor thinning in progress and conduct quality assurance plots. The inspector(s) will not direct the operations of the crew but rather keep in contact with the foreman, stressing the requirement of Contractor quality control as well as protect the Government’s interest by assessing the adequacy of thinning and stand improvement activities.

A lead inspector may be designated by the COR when more than one inspector will be onsite to act as the leader of the Government inspectors and avoid confusion in communications with the Contractor.

The inspector(s) will maintain Daily Diaries, issue notice of non-compliance to the Contractor when s/he fails to meet contract requirements, and keep the COR informed of all contract progress, and conformance problems. The inspector(s) will anticipate change orders and inform the COR.

C. District Ranger; Forest Supervisor; Silviculturist; and other District, Forest and Regional Employees: The Forest Supervisor is responsible for the administration of the National Forest, and the District Ranger acts as an authorized representative. These and other employees will act as resource advisors to the COR and Contracting Officer but do not have contract authority. Their role is to provide advice on project implementation, which may be used for contract decisions.

III Assessing the Contractor’s Performance

A. Schedule. The COR and inspector will monitor progress and if the Contractor is falling behind schedule, the COR may issue a work order to ensure the agreed to schedule is maintained.

B. Tree Thinning, Girdling. The following plan will be used by the Government to assure the Contractor is providing the quality promised and work meets the performance standard.

Surveillance will consist of visual observations of the entire operation and sample plots to determine compliance with the specifications.

1. Work in Progress. The Government inspector will observe work in progress, and may put in occasional “informal plots” to judge the quality of thinning and other required work. Any problems should be reported to the foreman to allow the problems to be corrected. The inspector and COR will not direct operation of the crew, however, as this is the responsibility of the Contractor. The Government expects the foreman to inspect work in progress and take corrective action prior to being notified by the Government inspector, consistent with the Contractor’s Quality Control Plan. Failure of the Contractor to inspect his work is cause for notice of non-compliance or other contract action.

2. Quality Assurance Plots. The Government inspector will take sufficient sample plots to assure the Government’s quality assurance plots represent thinning quality (adequate to judge if the Contractor is within 5% of the Government’s and if the work is acceptable). This may be a small sample (e.g., 0.2%) up to 1%, although it generally should not exceed 0.5%, which is half of what the Contractor is required to do. The CO and COR should determine the sample size, Attachments, Page 18 of 49 which should be influenced by the real or anticipated problems associated with the thinning or the Contractor quality control.

3. Plot procedures will be consistent with plot procedures described in Section J (Inspection Plot instructions). Thinning quality will be based on the directions of inspection form. Girdling is considered in the evaluation of satisfactory trees.

The Government’s plot method should mirror the Contractor’s plot method described in the Contractor’s approved QCP and further agreed to, but plots will be in different locations and generally be of a different sample intensity. Any deviations must not affect inspection results.

For this reason, the Government’s plot size must be the same as that agreed for use in the Contractor’s QCP (or as specified in Section E). In many cases 4-6 trees per plot is adequate however larger plots with more trees is necessary when variability in density is a desired result.

Plot sizes may vary between units, but not within a unit.

All computations will be carried to at least thousandths (.000) and the final percentage of quality will be rounded to the nearest whole percent.

The most desirable leave tree should be selected based on the procedures described in the Silvicultural Summary Prescription (provided in Section J) and the contract. The final thinning quality reflects the Contractor’s ability to select the proper leave trees and properly cut the excess trees. The ability of the Contractor to thin to the prescribed density is reflected in the trees coded as acceptable or unacceptable in some way.

The Category C deficiencies should be tallied by plot and compared to the maximum allowable identified in Section F. It is important to specify if the maximum is by acre and thus any plot which exceeds the maximum would require a rework in the vicinity of the plot OR by the unit thus if the maximum is exceeded, rework of the unit is required.

4. The Government inspector or COR will monitor the Contractor’s quality inspection plots to assure the Contractor is providing inspection consistent with the Contractor’s accepted Quality Control Plan (QCP). If not included in the QCP, the Contractor and CO/COR will agree to how/when Contractor inspection sheets will be turned in to the COR.

The Government inspector may observe the Contractor’s plots in progress or check them after completion. The Contractor may be put on notice of non-compliance (or other contract action taken) for failure to conduct plot inspections as per his QCP. The Contractor’s inspector is not permitted to modify plot deficiencies nor influence the work quality by indicating to the thinners (or workers) of upcoming plot locations.

After receipt, the Government inspector or COR will review all plot cards, and re-check calculations after receipt. The COR may reject plot sheets if the Contractor fails to properly fill out the inspection forms including signatures and calculations.

5. The Government inspector will conduct quality assurance plots in a timely manner after unit completion. The COR will inform the Contractor if the quality is acceptable to the Government, after comparing the Government assurance plots with the Contractor’s after the entire unit is treated. When they are within 5%, the Contractor will be informed that his/her quality assurance is acceptable for tree thinning (or other work as applicable) quality and pay

Attachments, Page 19 of 49 will be calculated based on the Contractor’s plot results, assuming Category C deficiencies are within acceptable levels.

When the Government’s inspector compares the Contractor’s inspection to the Government’s assurance plots prior to the unit being completed, it will only be considered an indication of the progress and not considered an acceptance of the Contractor’s work. The Government does not need to reveal the results of their plots, but will notify the Contractor if it appears that the Contractor’s inspection is greater than 5% from the Government’s. Based on FAR 52.246-4 Inspection of Services (attached as reference and included by reference in Section E), the Contractor should be notified as soon as it is apparent that there may be a problem so they can improve in their inspection process if it does not conform to the standards. In some cases with thinning, the Government may not have quality assurance plots prior to unit completion.

If at unit completion, the Contractor’s results differ by greater than 5% from the Government’s QA plots, payment will be based on the Government’s plot results (G. 3.1). If the Contractor finds this objectionable, he may request a re-evaluation. The FS will then conduct a 2% sample and if the results confirm the Contractor’s results (or within 5%), payment will be based on the Contractor’s results. However, if the results of the re-evaluation sample indicate the Government results are correct (i.e. greater than 5% difference), then payment is based on the Governments re-verification results and the Contractor pays for the actual costs associated with the re-verification sample. (Refer to E. 2.7.1)

6. When the Contractor’s work is below the performance standard of 90%, the COR may require the Contractor to rework the unit or portion of the unit where the deficiency occurred and it can be corrected. When Category C deficiencies exceed the maximum allowable, the Contractor shall rework the area to bring it into compliance. The Contractor shall re-inspect this work and the Government will conduct similar surveillance as the original work. When work cannot be corrected, or at agreement with the Contractor, the Government may accept work at the reduced price stated in Section G. After being advised that the Contractor has reworked an area, the Government will conduct a new set of plots up to one time after the initial. The Contractor should submit his quality control inspections indicating that work is complete and acceptable prior to the Government conducting plots. The Contractor can be assessed the cost of the extra plot assessment.

C. Release and other tasks not included in the Tree Thinning inspection: Not applicable

D. Slash Clean up. The COR and inspector will monitor the slash activities according to the Silvicultural Summary Prescription, contract requirements, and the Contractor’s proposal provided with the technical proposal. The Contractor is required to rework any areas not meeting the requirements and repair damage to improvements. The Contractor may be assessed actual damages when work is unacceptable.

E. Resource Protection. The COR and inspector should monitor the activities to assure resources are being protected. This should be monitored in conjunction with work in progress.

F. Work Schedule. The work schedule will be monitored as previously described. When the Contractor does not complete work within the accepted time schedule, the CO has several options that allow the Contractor to continue to work but s/he may be assessed the actual damages to the Government (i.e., wages, travel and per diem, etc.) for work completed outside the contract time.

Attachments, Page 20 of 49

G. Contractor’s Quality Inspection. When the Contractor’s inspection varies by greater than 5 percent from the Government’s, the Contractor may be required to rework, essentially re-inspect, the unit, or the Government may do the work. Refer to FAR 52.24-4 Inspection of Services. The CO or COR will make this determination and make payment and assess costs accordingly. Note that if Government results are used for payment, the Contractor can be charged for the actual Government cost of conducting the re-inspection.

H. Worksite and Campsite. The inspector and COR will periodically assess the campsite and daily monitor the worksite to assess if it is clean, and meets the requirements set forth in the contract. The COR will require the Contractor to clean up the worksite or campsite or suspend operations if it is a safety hazard. Final payment will be withheld until the worksite is cleaned, including trash that may be left in the unit and the campsite meets the camping permit requirements.

I. Safe Working Conditions. Safety should be discussed at the prework meeting. Emergency numbers and similar information needs to be shared with Contractor. The COR should use common sense in dealing with safety concerns. For example, when there are extreme conditions such as, windy weather in areas with a potential for blowdown, the CO/COR shall use their contract authority to reduce the safety risks. Example of actions to take include moving the operations to a safer unit, posting lookouts, dropping portions of a unit, suspending operations with contract time. When the COR is not onsite, the Contractor will need to notify the COR or CO of such a condition.

If the Contractor brings safety hazard to the attention of the COR, the COR/CO and Contractor must find resolution. Examples of options for resolution include, suspension with contract time, moving to another area until the hazard (like in the case of wind) has ceased, altering specifications to avoid the hazard (an example may be modifying the contract to not work within a certain distance of snags), or falling the trees the Contractor identifies as hazards.

IV. Contractor Final Performance Assessment

A. Final Performance Assessment. The COR will document the Contractor’s performance under this contract/task order. The COR will document his/her understanding of the contract requirements, what was actually completed, and the impact or consequences of what was not completed, and any recommendation for rework.

The COR will summarize the Contractor’s performance in the following aspects:

Quality of TSI activities and related services Cost Control Timeliness of Performance Business Relations Customer Satisfaction: Was the Contractor committed to customer satisfaction?

Would you recommend the selection of this Contractor again (after contract expiration)?

Why?

Utilize these ratings along with a short explanation.

o Unsatisfactory = nonconformance is jeopardizing the achievement of contract requirements despite the use of Agency’s resources.

Attachments, Page 21 of 49 o Poor = overall compliance requires MAJOR agency resources to ensure achievement of contract requirements.

o Fair = Overall compliance requires MINOR Agency resources to ensure achievement of contract requirements.

o Good = Overall compliances does not impact achievement of contract requirements.

o Excellent = There are no quality problems and Contractor goes beyond what is expected of contract to achieve services.

B. Analysis of Performance Assessment Results. The Contracting Officer will review each Performance Assessment prepared by the COR. When appropriate, the Contracting Officer may investigate the event further to determine if all the facts and circumstances surrounding them even are considered in the COR opinions outlined on the forms. The Contracting Officer will prepare the final Performance Assessment that will be entered into the Past Performance Database. Prior to entering information, the Contracting Officer will provide a copy of the final performance rating to the Contractor and allow time for the Contractor to provide rebuttal if desired.

Inspection Form – see Section J.

QASP Attachment

PERFORMANCE REQUIREMENTS SUMMARY

The following describes the major items in the contract with the incentives and deductions for the work described. This is a duplicate of the PRS in Section C. 6; if there are any differences, the PRS in C. 6 governs. Items below are included here as requirements.

Tree Thinning, C. 4.2

Girdling C. 4.3

White Pine Pruning/Daylight Thinning C. 4.4

Quality meets or exceeds performance standard of 90% when considering Satisfactory Selected Leave Trees, and Category A and Category B deficiencies as described in the Inspection Procedure.

AND

The number of Category C deficiencies do not exceed the maximum stated in Section E, acceptance and rework.

COR or Inspector conduct periodic monitoring of operations and random plots consistent with Thinning Inspection Method described in Section J.

• The Contractor’s quality will be reflected in the performance assessment either as positive or negative incentive.

• If Contractor achieves 90% or greater quality AND Category C deficiencies are below the maximum allowable, the Contractor will receive unit price as incentive.

• If Contractor exceeds the maximum allowance for Category C deficiencies, the Contractor is required to rework as per Section E prior to payment for other thinning work.

• If Contractor does not achieve at least 90% quality, deductions as per Section G and adverse performance assessment.

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Work Statement Performance Standard Government

Method of Assessment

Incentive/Deduction

Tree Improvement Test Plantation Thinning C. 4.2.3.4

Meets cut leave tree specifications.

COR or Inspector conduct periodic monitoring

• $500.00 deduction for each leave tree cut. Rework if contractor does not meet required specifications.

Release of Browse Species C. 4.5

Meets cutting requirements.