FINAL_Amendment_3_AG-024B-S-13-9006_IA_Solicitation_5-22-13.pdf

National Exclusive Use Initial Attack Helicopter Services (32)

AG-024B-S-13-9006

Bidder’s Questions received after Amendment 2 was posted:

Q1 Do the Avidyne TAS605 and the Garmin GTS 800 meet the TAS contract requirements?

A1 Both the TAS605 and the Garmin GTS units meet our requirements when installed with the proper antennas to minimize shadowing and a display that meets the stated requirements. The standard Avidyne display does not meet the requirements.

Q2 There are limited or no provisions for operating the tank from left seat, with the requirement for full time left seat ops, what is the USFS's intent?

A2 All aircraft offered are required to be certificated for left seat ops, that does not limit their ability to conduct certain operations from the right seat as is the case with the tanked aircraft, left seat ops will be necessary during Initial Attack (IA) involving firefighter insertion followed by longline ops with or without the tank installed.

National Exclusive Use Initial Attack Helicopter Services (32)

AG-024B-S-13-9006

Amendment 3 Table of Changes

Section Page Description

B B-3 B-67 Paragraph B-3 (b) (2) - corrected language in first sentence B B-12 B-70 Added language after the “Fire” and “Other” Boxes C C-2 C-1 Paragraph C-1 (a) (a) - deleted and added language to paragraph C C-3 C-2 Paragraph C-3 (a) - corrected FAR clause date C C-8 C-15 Paragraph C-8 (a) (4) (iii) - corrected language to read FAA AC 43.13-2B in first sentence C C-9 C-23 Paragraph C-9 (b) – deleted and added language to paragraph C C-10 C-27 Paragraph C-10 (h) (1) - change website address C C-12 C-28 Paragraph C-12 (b) (2) - changed website address C C-12 C-29 Paragraph C-12 (4) - changed website address C C-18 C-38 Paragraph C-18 (b) (1) - correct language in paragraph C C-20 C-41/42 Paragraphs C-20 (c) & (d) - added “c” to AC 43-9c in both paragraphs C C-25 C-46 Paragraph C-25 (d) - corrected section referenced in paragraph C Exhibit 4 C-69 Replace Exhibit - added “g” to TSO-C22g C Exhibit 5 C-76 Replace Page - corrected website address C Exhibit 22 C-133 Replace Exhibit - added line to first group of boxes D D-1 D-6 Paragraph D-1 (e) (iii) - changed from “Reserved” to a FAR clause.

E E-3 E-9 Paragraph E-3 (a) - added language to last paragraph E E-5 E-16 Paragraphs E-5 (6) (ii), (7) (i) & (7) (ii) - replace language E E-9 E-31 Paragraphs E-9 (a) - corrected formatting, so letters and numbers have changed

Solicitation No. AG-024B-S-13-9006 US Forest Service National Exclusive Use Initial Attack Medium Helicopter Services National Office

SECTION B

SUPPLIES OR SERVICES AND PRICES

B-67 Amendment 3

(B) at an interval of 24 months thereafter and / or

(C) following any major repair or major alteration or change to the equipment list, which significantly affects the center of gravity of the aircraft.

(iv) Helicopter(s) under this solicitation shall:

Remain at or below the contracted helicopter equipped weight as proposed in the base year of the contract. When there is a difference in the aircraft's weight between different scale readings, scales shall be allowed a maintenance tolerance of .2 % (two tenths of a percent) of the scale reading for each set of scales. For example, a helicopter that weighed 6000 lbs on one scale set would be allowed a 12 lb tolerance on each scale when compared. (Ref. NIST Handbook 44, Table 6).

(A) Be allowed a total of 1% above the contracted helicopter equipped weight as proposed during the combined contract option periods.

(v) Cowlings, doors and fairings shall not be removed to meet contract equipped weight for performance.

(vi) If the government requires additional equipment after contract award, no penalty will be assessed.

(2) The contractor will be required to weigh the A/C prior to submission of the proposal as per B-3 (b) (1). After proposal evaluations and prior to or post award all aircraft weights shall be witnessed and validated by Agency Aircraft Inspector(s). If aircraft must be weighed Post award it will be at the option of the Government. The objective of the second and separate weighing is to validate the contractor’s proposed weight as configured to comply with the solicitation requirements. Contractors are responsible for the costs associated with weighing the aircraft excluding Agency Aircraft Inspector costs.

All aircraft shall be weighed prior to start of the Mandatory Availability Period (MAP).

Applicable for Type II (Medium) Helicopters Bucket:

CAPABILITY OF:

Hovering in ground effect (HIGE) Or

Hovering out of ground effect (HOGE)

At 7,000 feet pressure altitude and 20 oC with non-jettisonable jettisonable Payload of 1650 pounds, as determined by Exhibit 13, Standard Interagency Load Calculation form, using a standard pilot weight of 200 pounds and fuel for one hour and 30 minutes (01+30) as determined by Exhibit 12, Hourly Flight Rates, Fuel consumption, and Weight Reduction Chart. For Computed Gross Weight use Exhibit 22 for load calculation.

SECTION B

SUPPLIES OR SERVICES AND PRICES

B-70 Amendment 3

Traffic Advisory System (TAS) (See Exhibit 7.g)

Intercommunication System for all passenger positions (See Exhibit 7.h)

Aft Cabin Audio Control System (Use Exhibit 17 Avionics section for 3rd audio control system requirements)

P-25 Digital VHF-FM Mobile Radio for Fuel Servicing Vehicle (See Exhibit 8.g)

Rappel Capability (See Exhibit 17) Item 3 Shenango, Item 7 and 8 Salmon, Item 9 Lucky Peak, Item 10 and 11 Price Valley, Item 18 Trimmer, Item 20 Scott Valley, Item 27 LaGrande, Item 28 Wenatchee, Item 29 Grants Pass, Item 30 John Day, Item 31 Sled Springs, Item 32 Prineville.

Extended Height landing gear (See C-4) Item 14 Ramona, Item 15 Chuchupate, Item 16 Heaps Peak, Item 19 Santa Ynez. Item 23 Arroyo Grande.

Litter Kit Provisions with Litter w/o Litter (See Exhibit 25). List Item Number(s)

FAA Over Water Kit (See Exhibit 24) Item 19 Santa Ynez. Item 23 Arroyo Grande.

Fixed Suppressant/Retardant Delivery Tank (See Exhibit 5) Item 14 Ramona, Item 15 Chuchupate, Item 16 Heaps Peak, Item 19 Santa Ynez. Item 23 Arroyo Grande.

PART 27--Airworthiness Standards: Normal Category Rotorcraft Only (See CFR Part 27)

Certificated For Full Time Left Seat Operations (135 and 133) (C-4 (e) (4))

STC’d For Left Seat Vertical Reference (See Section C-4 (d) (10))

Power fill Bucket (primary bucket only See Exhibit 5).

Engine Re-Ignition Kit (C4 (e) (3))

Fast Fin/Strake, BH 212 only (C-4 (e) (2))

Tail Rotor Mod Kit, Increased Take Off Horse Power Kit and PT6T-3 Engines (212HP), BH 212 only

Rapid Refueling (Exhibit 8)

Close Circuit Open Port

Electronic Weight and Balance (C-4 (e) (1))

Synthetic Longline (Exhibit 5 (b) (15) (ii))

Law Enforcement Short Haul (Exhibit 27)

Addition Telemetry Unit (ATU) (C-8 (6))

Aircraft shall be marked as indicated below in 8 to 12 inch high visibility letters on the underside of the aircraft to be visible from the ground with or without tank installed.

FIRE (No Section C or Exhibit Reference Needed)

Other Markings required by line item (example” H-500”) (No Section C or Exhibit Reference Needed)

SECTION C

DESCRIPTION/SPECIFICATIONS/EXHIBITS

C-1 Amendment 3

C-1 SCOPE OF CONTRACT

(a) The intent of this solicitation and any resultant contract is to obtain helicopters fully operated by qualified and proficient personnel and equipped to meet specifications contained herein for offered helicopters used in the administration and protection of Public Lands.

(b) The Contractor shall keep and maintain programs necessary to assure safety of ground and flight operations. The development and maintenance of these programs are a material part of the performance of the contract. (See Exhibit 31) When, in the sole judgment of the Contracting Officer, the safety programs do not adequately promote the safety of operations, the Government may terminate the contract for cause as provided in the “Contract Terms and Conditions”. Examples of such programs include but are not limited to: 1) Personnel Activities,

2) Maintenance, 3) Safety and 4) Compliance with Regulations.

(c) During the Availability Period the helicopter shall be made available for the exclusive use of the Government.

(d) The helicopter furnished will be used for incident support and may also be used for project, law enforcement, and administrative flights. If contractor agrees to perform law enforcement, such agreement shall be in writing.

(e) The Government has Interagency and cooperative agreements with Federal and State Agencies and private landholders. Helicopters may be dispatched under this contract for such use.

(f) The Contracting Officer (CO) may by mutual agreement, release the Contractor from the contract for short periods of time to perform outside work for other Federal, State, or local agencies or private parties. During the period of such release, the U.S. Forest Service (USFS) shall not be responsible for any payment or liability.

C-2 CERTIFICATIONS

(a) General

(1) Contractors shall be currently certificated to meet 14 Code of Federal Regulations (CFR), 133 (External Load Operations), 135 (Commuter and On Demand Operations and Rules Governing Persons on Board Such Aircraft), and 137 (Agricultural Aircraft Operations), as applicable. Any helicopter offered shall be listed by make, model, series, and registration number on the Operators Certificates.

(2) Helicopters shall conform to the approved type design (normal or transport), be maintained and operated in accordance with type certificate requirements notwithstanding the aviation regulations of the State in which the helicopter may be operated except those requirements specifically waived by the CO. If an operator has a 135 certificate, the aircraft will be maintained in accordance with their FAA approved maintenance program. 14 CFR Part 133 and 137 helicopters will be maintained in accordance with the type certificate and applicable supplement type certificates (STC).

(3) Reserved

C-2 Amendment 3

(4) Each helicopter shall operate in accordance with an approved 14 CFR Part 133, Rotorcraft Load Combination Flight Manual (RLCFM), unless the CO specifically waives the requirement. A copy of the RLCFM shall be kept with the aircraft at all times.

(b) Standard Category Helicopters

(1) All passenger-carrying flights, regardless of the number of passengers carried, shall be conducted in accordance with the Contractor’s 14 CFR Part 135 operations specifications.

(2) Helicopters shall be certificated in Normal or Transport Category.

(3)The Government may elect not to utilize individual Standard Category helicopter for passenger transport.

(4) Helicopters shall carry their fully rated capacity of cargo for suppressant/retardant as determined by use of the approved weight and balance performance data.

(c) Restricted Category Helicopters

(1) Helicopter(s) certificated in Restricted Category shall have been issued a Special Airworthiness Certificate.

(2) Helicopter(s) configured from aircraft types that have FAA Type Certificates obtained by the helicopter manufacturer shall incorporate the manufacture’s designated changes to bring the helicopter into conformity with their type design, excluding passenger configuration requirements. All applicable Airworthiness Directives and mandatory manufacturer Service Bulletins shall be accomplished.

(3) Helicopter(s), which are configured from former military aircraft, which have FAA Type Certificates based upon military operation in lieu of a manufacturer’s Type Certificate, shall have all applicable Time Compliance Technical Orders (TCTO’s), military Service Bulletins, and Safety-of-Flight Messages accomplished. This includes any directives, which refer to later models of the same type, which were issued after the earlier models had left the military inventory. When FAA approvals establish more restrictive limits, such limits will prevail.

(4) Helicopters shall carry their fully rated capacity of cargo for suppressant/retardant as determined by use of the approved weight and balance performance data.

C-3 GOVERNMENT FURNISHED PROPERTY

(a) If Government Furnished Property (GFP) is provided; the Contractor shall be required to sign a property receipt document. Upon Government request, GFP shall be returned to the Government in accordance with GFP FAR Clause 52.245-1 (APR 2012).

(b) The Government will deliver the following items to the Contractor upon arrival at the Host Base.

C-15 Amendment 3

(vi) The following multimode (P25) digital aeronautical VHF-FM transceivers are known to be acceptable.

Technisonic Industries TDFM-136

TDFM-136A

Northern Airborne Technology NPX136D-070

(vii) Multimode (P25) digital aeronautical VHF-FM transceivers must meet FS/OAS A-19. Visit the following website for a copy of FS/OAS A-19 and a current list of acceptable radios: http://www.nifc.gov/NIICD/documents.html

(viii) All P25 digital radios will operate with current software as listed on http/www.nifc.gov/NIICD/hotsheet/hotsheet.html. Software versions identified on this website by October 1st will be acceptable for the following year. The only exception is more up-to-date software versions as released by the manufacturer.

P25 digital radios without a software version listing will be upgraded to the current version within six months of release by the manufacturer. As an example, Technisonic releases a new software version for their TDFM-136 radio on August 1st. The above website lists this new software version on September 15th. Therefore, all TDFM-136 radios must operate with this new software by January 1st. However, if the website did not list this new software until October 10th, the software would not be required until end of the following year.

(4) Provisions for an Auxiliary VHF-FM (AUX-FM) Portable Radio

(i) The Contractor shall provide the necessary interface for installing and properly operating an auxiliary VHF-FM portable radio through the aircraft's audio control system(s) (AUX-FM). The interface shall consist of the appropriate wiring from the audio control system; terminate in an MS3112E12-10S type connector and utilizing the contact assignments as specified by drawing FS/OAS-17 (See http://www.nifc.gov/NIICD/documents.html)

(ii) A weatherproof, external, broadband antenna (Comant type CI-177 or equal) covering the 150-174 MHz band, with associated RG-58A/U (or equivalent) coaxial cable and connector, terminated in a bulkhead-mounted, female BNC connector adjacent to the above 10-pin connector.

(iii) Mounting facilities, in accordance with the specifications of FAA AC 43.13-2B, for secure installation of the auxiliary VHF-FM portable radio in the cockpit shall be provided (Field Support Services (http://www.helifire.com) AUX-EPH-RB or equivalent). The location of the mounting facilities shall be such that, when connected with an 18-inch adapter cable, allows the SIC/observer full and unrestricted movement of the radio's controls.

(iv) Positive-polarity microphone excitation voltage shall be provided to the AUX- FM system from the aircraft DC power system through a suitable resistor network. A blocking capacitor shall be provided to prevent the portable radio microphone excitation voltage from entering the system. Sidetone for the AUX- FM shall also be provided (NAT AA34, Heritage PA-34, or equivalent).

http://www.nifc.gov/NIICD/hotsheet/hotsheet.html http://www.helifire.com/

C-23 Amendment 3

C-9 AVIONICS INSTALLATION AND MAINTENANCE STANDARDS

(a) All avionics systems used in or on the aircraft for this contract and their installation and maintenance shall comply with all manufacturers’ specifications and applicable 14 CFR requirements.

(b) Strict adherence to the recommendations in FAA AC 43.13-1B Chapter 11, "Aircraft Electrical Systems", and Chapter 12, "Aircraft Avionics Systems", as well as AC 43.13-2B Chapter 1, "Structural Data", Chapter 2, "Communication Navigation and Emergency Locator Transmitter System Installations", and Chapter 3, "Antenna Installation", are required.

(c) All avionics systems requiring an antenna shall be installed with a properly matched aircraft-certified, broadband antenna unless otherwise specified.

(d) Antennas shall be polarized as required by the avionics system and have a Voltage Standing Wave Ratio (VSWR) less than 2.5 to 1.

(e) Labeling and marking of all avionics controls and equipment shall be clear, understandable, legible, and permanent. Electronic label maker marking is acceptable.

(f) Avionics equipment mounting location and installation shall not interfere with passenger safety, space, and comfort. Avionics equipment will not be mounted under seats designed for energy attenuation. In all instances, the designated areas for collapse shall be protected.

C-10 OPERATIONS

(a) General

(1) Regardless of any status as a public helicopter operation(see Exhibit 28), the Contractor shall operate in accordance with their approved 14 CFR 135 Operations Specification and all portions of 14 CFR 91 (including those portions applicable to civil aircraft) and each certification required under this Contract unless otherwise authorized by the CO. Forest Service acknowledges certain special use mission do not fall within the purview of 14 CFR Parts 135 and 91. Special use missions include but are not limited to rappel short haul aerial ignition and rope assisted deployment operations.

(2) A Government representative may inspect the pilot’s Interagency Helicopter Pilot Qualification Card for currency before any flight. The Government has mission control and can delay, terminate, or cancel a flight at any time.

(3) The government recognizes the ever-increasing difficulty operators are encountering in hiring mission-qualified pilots. In response to this situation the government has developed provisions for contractors to conduct "On Contract" pilot operational training.

This program has been designed with the intent of providing operational training opportunities to contractors seeking to upgrade pilots into new aircraft, and to provide operational training for pilots with little or no previous natural resource/wildland fire experience. This program is only applicable to Type 1 and Type 2 exclusive use helicopters, other significant conditions and restrictions are detailed in Exhibit 19.

Adherence to these guidelines is critical for success of the program. See Exhibit 19.

C-27 Amendment 3

(g) Dual Controls

Dual controls are required and shall be made accessible to an approved agency Helicopter Inspector Pilot (HIP) for all pilot performance evaluations. During flight operations the front seat not occupied by a pilot may only be occupied by a Helicopter Manager, or briefed and authorized by PIC or HMGR. For Type III aircraft, the dual controls shall be removed except during pilot evaluation.

(h) Transportation of Hazardous Material (HazMat)

(1) Helicopters may be required to carry hazardous materials. Such transportation shall be in accordance with DOT Special Permit and the DOI or FS Aviation Transport of Hazardous Materials Handbook/Guide (NFES 1068). A copy of the current Special Permit and handbook/guide and DOT Emergency Response Guide (ERG) shall be aboard each aircraft operating under the provisions of this Special Permit and can be found at this website: http://www.blm.gov/pgdata/etc/medialib/blm/nifc/aviation/administration.Par.596 14.File.dat/DOT-SP9198.pdf

(2) It is the responsibility of the Contractor to ensure that Contractor pilots have received training in the handling of hazardous materials. Documentation of this training shall be retained by the company in the employee’s records and made available to the Government as required. Training is available at this website: https://www.iat.gov/Training/modules/a110/pre-110.html

(3) The pilot shall ensure personnel are briefed of specific actions required in the event of an emergency. The pilot shall be given initial written notification of the type, quantity, and the location of hazardous materials placed aboard the aircraft before the start of any project. Thereafter, verbal notification before each flight is acceptable. For operations when the type and quantity of the materials do not change, repeated notification is not required.

C-11 CONTRACTOR’S ENVIRONMENTAL RESPONSIBILITIES

(a) The Contractor is responsible to ensure that all maintenance, fueling, and flight activities do not cause environmental damage to property or facilities. The contractor shall ensure tanks and buckets are cleaned appropriately when requested by the government to eliminate invasive aquatic species in known contaminated water sources. Cleaning product(s) (ie; bleach etc.) will be provided by the government.

(b) The Contractor shall be responsible for all cleanups of fuel, oil, and retardant contamination on airport ramps, retardant sites, parking areas, landing areas, etc., when caused by Contractor aircraft or personnel when cleaning paved areas, the contractor shall utilize cleaning agent that are biodegradable and non-toxic. Contaminated soils shall be removed to appropriate containers and disposed of as hazardous waste.

(c) The Government may, at its option, assign an area to be utilized by the Contractor for storage of equipment used in support of Contract performance. Oil, solvents, parts, engines, etc. shall be stored and utilized in a manner consistent with acceptable safety, health and environmental concerns.

http://www.blm.gov/pgdata/etc/medialib/blm/nifc/aviation/administration.Par.59614.File.dat/DOT-SP9198.pdf http://www.blm.gov/pgdata/etc/medialib/blm/nifc/aviation/administration.Par.59614.File.dat/DOT-SP9198.pdf https://www.iat.gov/Training/modules/a110/pre-110.html

C-28 Amendment 3

(d) The contractor shall ensure that they are in compliance with 40 CFR Part 112: Oil Pollution Prevention; Spill Prevention, Control, and Countermeasure Plan Requirements (SPCC).

An SPCC plan is required for each mobile fueler used on this contract regardless of bulk storage container (tank) size.

C-12 PERSONNEL

(a) General

(1) Pilots, fuel servicing personnel, and mechanics shall speak English fluently and communicate clearly.

(2) Only qualified non-crewmembers are authorized on tactical flight missions. The Mechanic and Fuel Service Vehicle Driver are not considered qualified non-crew members and are not allowed to be onboard the helicopter during tactical flight missions.

(3) Operation in countries bordering the Contiguous United States may be required.

Pilots crossing international borders shall possess a valid passport and pilot certificates must meet ICAO requirements.

(4) Vendor-QA/Evaluation/Safety checks may be conducted IAW Exhibit 29.

(b) Pilot Approvals and Qualifications and Background Investigation

(1) Interagency Pilot Inspectors will verify that Contractor pilots meet the experience and qualification requirements under this contract.

(2) PIC’s shall pass a flight evaluation within a 36 month period. The government retains the right to have a flight evaluation conducted at any time. The evaluation will be conducted in accordance with the Interagency Helicopter Practical Test Standards (http://www.nifc.gov/aviation/av_documents/av_helicopters/IHPPTS.pdf) and per the contract specifications. The flight check will be in an aircraft supplied by the Contractor at no expense to the Government. The satisfactory completion of the evaluation flight will not substitute for any of the total flight hour requirements listed in this clause.

(3) Pilots shall complete appropriate portions of the Helicopter Pilot Qualifications and Approval Record (Form FS-5700-20a) prior to helicopter pilot inspector evaluation. FS 5700.20a can be found at http://www.nifc.gov/aviation/av_helicopters.html (Helicoptor Pilot Qualifications and Approval Record). When approved, each pilot will be issued an Interagency Helicopter Pilot Qualification Card documenting: Company, make, model and series of aircraft approved to operate and the missions each pilot is approved to perform. Pilot cards are contractor specific and are non-transferable. The Regional Helicopter Inspector Pilot, with the concurrence of the National Helicopter Standardization Pilot and the National Helicopter Program Manager, will be the final authority in determining the number of aircraft and/or vendors for which the pilot will be carded. Generally the maximum number of aircraft that a pilot can be carded for will be three (3).

http://www.nifc.gov/aviation/av_documents/av_helicopters/IHPPTS.pdf http://www.nifc.gov/aviation/av_helicopters.html

C-29 Amendment 3

(4) Upon award the successful bidder will furnish and immediately submit a completed electronic Standard Form (SF) 85P and supporting documents to HSPD-12 Program Specialist, of the U.S. Forest Service for all pilots operating under this contract. The following information will be required for each pilot to be reviewed:

(i) Complete name (first, middle, last)

(ii) Date of birth

(iii) Place of birth

(iv) Social Security number

(v) Working contact phone number

(vi) Contractor email address will be provided

Applicants shall provide the required information to the HSPD-12 Program Specialist by fax to (866) 377-7004 or the HSPD-12 Program Specialist can be reached at 505-944- 4783 for alternate means of delivering the required information. Once the information is received, the applicant will be sent the information needed to access the secure on-line database system so they can complete their SF-85P electronically. Two sets of fingerprints on SF Form 87 must be provided. When completing the Electronic Questionnaire, the final three signature pages along with the fingerprint charts must be FEDEX’ed to the HSPD-12 staff at HSPD-12, 3900 Masthead NE – Annex, Albuquerque, NM 87109. A paper version of the SF-85P will not be accepted.

Applicants can obtain information about the new investigation process at http://www.opm.gov/forms/pdf_fill/sf85p.pdf. Costs incurred for background investigations will be recovered by the government for all pilots investigated by issuance of a Bill for Collection.

Contract Pilots will be permitted to operate aircraft under the initial contract period while the initial background investigation is being conducted. Contractor Pilots must receive a favorably adjudicated Minimum Background Investigations (MBI) in order to continue operating under this contract. If a pilot fails to meet this requirement that pilot shall be removed from the contract and shall be replaced.

(c) Pilot Requirements - General

(1) Commercial or Airline Transport Pilot (ATP) Certificate with appropriate rating (Rotorcraft-Helicopter) and a valid Class I or Class II FAA Medical Certificate.

(2) Written evidence for make and model to be flown or 14 CFR 135 Airman Competency Proficiency Check (as applicable FAA Form 8410-3 or equivalent).

(3) Written evidence of an Equipment Check Endorsement for Restricted Category helicopters by the Chief Pilot (as applicable).

(4) Written evidence of qualification to transport external loads.

(5) Notwithstanding, 14 CFR 61.58(b), “Recent Flight Experience” helicopter PICs shall meet requirements of 14 CFR 61.58(a).

http://www.opm.gov/forms/pdf_fill/sf85p.pdf

C-38 Amendment 3

(2) The toll free 24-hour Interagency Aircraft Accident Reporting Hot Line number is:

1-888-4MISHAP (1-888-464-7427)

(b) Forms Submission

(1) Following an "Aircraft Accident" or when requested by the NTSB following notification of a reportable "Incident," the Contractor must provide the agency Air Safety Investigator with information necessary to complete a NTSB Form 6120.1 “Pilot/Operator Aircraft Accident/Incident Report”.

(2) The Contractor must submit a "SafeCom" to the agency ASM within 5 days, the “SafeCom” is a confidential safety reporting and feedback system for accident prevention. It is a tool used to encourage the reporting of any condition, observance, act, maintenance problem, or circumstance that has the potential to cause an aviation or aviation-related mishap. Data obtained from the system is monitored to identify emerging hazards, share critical safety information, document and track safety issues and identify training needs. It is also used for reporting positive safety actions and mishap prevention measures.

The SAFECOM system is not intended for initiating punitive or disciplinary actions and is not to be used for claims or contract evaluation /determination purposes. The goal of the SAFECOM system is to create a reporting culture that encourages open and honest reporting that improves the safety of aviation operations. SAFECOMs should be utilized in tailgate safety sessions, after action reviews, and briefings only after they have been properly managed through the system.

Submitting a SAFECOM is not a substitute for “on-the-spot” correction(s) to a safety concern. It is imperative that safety issues be addressed at the local level as well as being documented in a SAFECOM. SAFECOM managers at all levels may have additional corrective actions and input.

SAFECOM managers at all levels are responsible for protecting personal data and sanitizing SAFECOMs prior to any distribution and/or posting to the public. The SAFECOM system contains Personal Identifiable Information (PII) which is subject to the Privacy Act of 1974, 5 U.S.C. § 552a that must be protected and safeguarded. In the event of an accident, NTSB law 49 CFR 831.11 & 831.13 which respectively, specify certain criteria for participation in NTSB investigations and limitations on the dissemination of investigation information applies. .

A SAFECOM does not replace the requirement for initiating a mishap report. Mishaps shall be reported immediately by the most expeditious means available in accordance with the bureau or agency Mishap Response Plan.

In order for SAFECOM's to be effective as an accident prevention tool, they should be reported as soon as possible to the agency with operational control of the aircraft at the time of the event. SAFECOMs can be submitted online at www.safecom.gov or via phone at 888-464-7427. Hard copies of the OAS-34/FS-5700-14 form can be faxed to OAS at 208-433-5007; USFS at 208-387-5735 or submitted through the Unit/Forest Aviation Officer.

http://www.safecom.gov/

C-41 Amendment 3

(e) Personal Flotation Devices

(1) A personal floatation device (PFD), normally worn around the neck and over the shoulders only, shall be worn by each individual on board the helicopter when conducting operations beyond power-off gliding distance to shore, and during all bucketed or tanked firefighting operations. Personal floatation devices that are normally worn around the waist, which need to be pulled up and over the helmet for use, are not permitted. Acceptable personal floatation devices types are; normally worn around the neck and over the shoulders, must be CO2 cartridge deployable, and have a manual inflation valve installed. Personal floatation devices should be serviced annually for damage, operation, and condition.

(2) Automatic inflation (water activated) personal flotation devices shall not be allowed.

(f) Contractor will provide USFS approved personal fire shelters (spec. 5100-606) for all contractor personnel covered under this contract. Instruction in the use of shelter deployment shall be provided by the contractor and be verified by the Helicopter Manager. Shelter deployment training shall be completed at least every 12 months. The condition and care of the shelter will meet USFS standards. Fire shelter shall be on-board the helicopter at all times while under contract and included in the equipped weight (8 lbs). Ground crews shall have fire shelters readily available for use if needed. For further information on fire shelter training and for the purchase of USFS approved fire shelters see: http://www.supplycache.com/, http://www.cascadefire.com/index.php/ and http://www.nifc.g ov/fireShelt/fshelt_main.html.

C-20 INSPECTION AND ACCEPTANCE

In accordance with Federal Acquisition Regulation Clause 52.212-4 (a), the following is added:

Note: Official Government logos such as the USFS shield and or reference to “Official U.S.

Government Fire Fighting Vehicle” will not be permitted on contractor equipment.

Pre-Use Inspection of Equipment and Personnel

(a) After award of the contract and any renewal thereof, an inspection of the contractor's equipment and personnel will be made. Inspections may be scheduled by mutual agreement between the Contracting Officer and the Contractor. The inspection will take place at the host base or other location as approved by the Contracting Officer.

(b) The helicopter, pilot, relief pilot, mechanic, fuel vehicle driver, and fuel servicing vehicle will be made available for inspection as scheduled by the CO.

(c) At the scheduled inspection, the contractor shall provide a complete listing of all FAA ADs and Manufacturer’s Mandatory Service Bulletins (MSBs) applicable to the make, model, and series of aircraft being offered. Documentation of compliance to each AD and MSB will include date and method of compliance, date of recurring compliance, and an authorized signature and certificate number will be recorded. The list shall be similar to that shown in AC 43-9c, as amended.

http://www.supplycache.com/ http://www.cascadefire.com/index.php/ http://www.nifc.gov/fireShelt/fshelt_main.html http://www.nifc.gov/fireShelt/fshelt_main.html

C-42 Amendment 3

(d) All components or items installed in the offered aircraft that are subject to specified time basis or schedule (time/calendar life) for inspection, overhaul, or replacement shall be listed and made available to the Government at time of inspection. The list shall include component name, serial number, service life or inspection/overhaul time, total time since major inspection, overhaul, or replacement and hours/cycles calendar time remaining before required inspection, overhaul, or replacement. The list shall be similar to that shown in AC 43-9c, as amended.

(e) The Contractor may be required to furnish a copy of the procedures manual and revisions as required by 14 CFR 135 (as applicable).

(f) Each fuel servicing driver will be expected to demonstrate knowledge of correct fueling procedures, and fueling and safety equipment installed on the fuel-servicing vehicle.

Contractor shall have equipment and personnel to change the filter on the fuel service vehicle as required.

(g) The fuel service vehicle approval is only an indication that the vehicle meets the additional equipment requirements of this Contract, and in no way indicates that the vehicle meets any requirement of 49 CFR.

(h) Contractors shall ensure all documentation submitted for pilot approvals has been verified for accuracy and completeness. Pilot evaluations or approvals will not be administered/issued until all required documentation is complete. The documentation referenced in C-20 i (2) shall be submitted annually for each pilot needing interagency approval (note: the CO may require additional information and documentation).

(i) The items described below shall be made available at the pre-use, or renewal inspection:

(1) Certificates/Contract

(i) Copy of 14 CFR 133

(ii) Copy of 14 CFR 135 (if applicable)

(iii) Copy of 14 CFR 137

(iv) Complete copy of awarded Contract, including modifications, with each aircraft

(v) Safety Management System (SMS) Manual in its entirety

(2) Pilots

(i) Completed “Pilots qualifications and Approval Record”.

(USFS Form FS-5700-20a 0r OAS Form 64B)

(ii) Completed “Flight Hour Requirements & Experience Verification form.” (See Exhibit 18)

(This form required only for pilots seeking their initial (first time) interagency approval)

C-46 Amendment 3

(c) When the helicopter becomes unavailable due to mechanical breakdown, the Government reserves the right to inspect the aircraft after the Contractor’s mechanic has approved the aircraft for return to service. For items covered under 14 CFR 135.415, the Contractor shall furnish the CO with a completed copy of FAA Form 8010-4, Malfunction or Defect Report, or a Helicopter Association International (HAI) Maintenance Malfunction/Information Reporting Form 9 (as applicable).

C-24 CONTRACT PERIOD AND RENEWAL OPTION

The contract period shall extend from date of the award through April 30, 2015. However, at the option of the Government, the contract may be renewed for an additional 1 year option period, not to exceed three (3) option periods provided that the CO serves notice of intent to renew at least 60-days prior to contract expiration. The renewal will be with the same terms and conditions. Availability shall be offered for base year and each optional renewal period (See Section B, Schedule of Items); however, the non fuel portion of the Government established flight rate will be subject to the provisions of Section D, Economic Price Adjustment Clause.

C-25 MANDATORY AVAILABILITY PERIOD (MAP) INCLUDING EXTENDED AND OPTIONAL

USE

(a) MAP will begin on the date stipulated in the Schedule of Items unless:

(1) The Government fails to award the contract at least 10 days prior to the established start date

OR

(2) By mutual consent, a new starting date is established. When a new starting date is established, the number of net days in the availability period will remain the same.

(b) Extended Use. The MAP may be extended on a day-to-day basis either prior to the starting date or subsequent to the ending date set forth in the Schedule of Items provided that no break in service occurs and that such extension is agreed to by both parties in writing prior to extension and that all terms, conditions, and specifications contained in this contract apply.

(c) During the MAP and any extensions thereof, availability is required 14 hours each day beginning at start of morning civil twilight unless otherwise specified by the Contracting Officer.

Contracts requiring night capability require 24-hours per day availability.

(d) Pre/Post MAP. When a break in service occurs, outside of the MAP or extended use, the aircraft may be hired under the optional use period clause. (Payment will be in accordance with C-32, Payment for Service in the Optional Use Period.) Availability begins when the aircraft departs from point of hire.

C-69 Amendment 3

EXHIBIT 4 - RESTRAINT SYSTEMS CONDITION INSPECTION GUIDELINES (C-4 (d) (8))

Federal Aviation Regulations require that occupant restraints systems are to be replaced in aircraft manufactured after July 1, 1951; such systems shall conform to standards established by the FAA. These standards are contained in Technical Standard Order TSO-C22g. Restraint system eligible for installation in aircraft may be identified by the marking TSO-C22g, TSO-C114 on the webbing, or by a military designation number since military systems comply with the strength requirements of the TSO. Aircraft manufacturer installed restraint systems with part numbers are acceptable. Each system shall be equipped with an approved metal-to-metal latching device.

Federal Aviation Regulations provide minimum inspection guidance, other than to state, that mildew and fraying may render the restraint system un-airworthy and that suspected webbing should be tested for tensile strength. The tensile strength requirement for a single person system is 525 pounds (most systems are rated at 1,500 pounds).

Unacceptable Condition Criteria:

Webbing Hardware Stitching TSO Tags

Frayed (5%) Inoperable Broken Missing Torn Damaged Excessive Wear Illegible Crushed Corroded Missing Swollen Excessive Wear Creased Deteriorated

References:

14 CFR 91.205

14 CFR 21.607

AC 21-34

TSO-C22g

TSO-C114

C-76 Amendment 3

EXHIBIT 5 - ADDITIONAL SUPPRESSION/PRESCRIBED FIRE EQUIPMENT (C-4 (d) (7), C-4 (d) (18), C-10 (f)) (Continued)

Notes:

See FS/OAS A-16 for a 9-pin wiring diagram for suppressant/retardant buckets (See: www.nifc.gov/niicd/documents.html)

The 9-pin connector is required on Medium Exclusive Use helicopters and all Light helicopters. Requiring the 9-pin connector on additional helicopters must be specifically mentioned in the contract.

C-134 Amendment 3

EXHIBIT 22 - COMPUTED GROSS WEIGHT TABLE (B-3 (a), Exhibit 13))

AIRCRAFT COMPUTED GROSS

WEIGHT

MAXIMUM EQUIPPED

WEIGHT

BH 205/17A or B 9700 6645 BH 205/210 17A or B w/BLR 10,000 6645

BH 210 9700 6645

BH212 9800 6510

BH212-HP 10000 6710

BH212-HP BLR 10250 6760

When bidding the above aircraft with tank increase maximum equipped weight by 500lbs.

AIRCRAFT Computed Gross Weight

@7K/20°C3300#

Maximum Equipped Weight

BH214B 13,500 8,120

BH214B1 13,500 8,278

BH214ST 15,500 10,403

CHI/KV107 18,400 12,810

SH-3 17,350 11,865

K-1200 11,400 7,007 S-61N(LONG/SHORT)/CMRB/Supp.6/DTD.

5/18/2007 17,400 11,865

S-61A/V/CMRB/Supp.10/ DTD.07/09/2008 17,400 12,465 S-61A (T58-GE-402 Engines) 17,050 11,565

S-70 18,800 13,420

AIRCRAFT Computed Gross Weight@ 7K/20°C

Computed Gross Weight@

8K/25°C/5000#

Maximum Equipped Weight

CHI234 44,400 41,600 31,947

CH54A 37,100 35,100 24,187

CH54B 39,700 36,300 25,387

S-64E 37,100 35,100 24,187 S-64F 39,700 36,300 25,387

Does not apply to aircraft that are not listed.

SECTION D

CONTRACT CLAUSES

D-6 Amendment 3

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement.

Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub.

L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

(ii) 52.219-8, Utilization of Small Business Concerns (Dec 2010) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (Jan 2013) (E.O. 13495).

Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

https://www.acquisition.gov/far/current/html/Subpart%204_7.html#wp1082800 https://www.acquisition.gov/far/current/html/52_200_206.html#wp1141983 http://uscode.house.gov/ https://www.acquisition.gov/far/current/html/52_217_221.html#wp1136032 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_217_221.html#wp1136032 https://www.acquisition.gov/far/current/html/52_222.html#wp1147711 https://www.acquisition.gov/far/current/html/52_222.html#wp1147711 https://www.acquisition.gov/far/current/html/52_222.html#wp1147711 https://www.acquisition.gov/far/current/html/52_222.html#wp1158632 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_222.html#wp1148097 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+2+78++%2829%29%20%20AND%20%28%2829%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_222.html#wp1160019 https://www.acquisition.gov/far/current/html/52_222.html#wp1160019

SECTION D

CONTRACT CLAUSES

D-7 Amendment 3

(viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

(ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment- Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (Feb 2009) (41 U.S.C. 351, et seq.).

(xii) 52.222-54, Employment Eligibility Verification (JUL 2012).

(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph

(e) of FAR clause 52.226-6.

(xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

D-2 CLAUSES ADDED BY ADDENDUM

(1) 52.217-8, Option to Extend Services (Nov 1999)

(2) 52.236-7, Permits and Responsibilities (Nov 1991)

(2) 52.232-18, Availability of Funds (April 1984)

(3) 52.242-15, Stop Work Order (Aug 1989)

(4) 52.212-4, Clauses are incorporated by reference, with the exception of 52.212-4

(k) Taxes-The contract price includes all applicable Federal, State and Local Taxes and Duties. Includes Federal Excise Taxes. (FEB 2012)

(5) AGAR 452.209-71, Assurance Regarding Felony Conviction or Tax Delinquent Status for Corporate Applicants (Alternate 1) (Feb 2012) https://www.acquisition.gov/far/current/html/52_222.html#wp1160021 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+2+13++%2841%29%20%20AND%20%28%2841%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_222.html#wp1151848 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t21t25+618+103++%2822%29%20%20AND%20%28%2822%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_222.html#wp1151848 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t21t25+618+103++%2822%29%20%20AND%20%28%2822%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_222.html#wp1155380 http://uscode.house.gov/ https://www.acquisition.gov/far/current/html/52_222.html#wp1155440 http://uscode.house.gov/ https://www.acquisition.gov/far/current/html/52_222.html#wp1156645 https://www.acquisition.gov/far/current/html/52_223_226.html#wp1183820 https://www.acquisition.gov/far/current/html/52_223_226.html#wp1183820 https://www.acquisition.gov/far/current/html/52_247.html#wp1156217 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t45t48+351+1++%2846%29%20%20AND%20%28%2846%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t09t12+37+408++%2810%29%20%252 https://www.acquisition.gov/far/current/html/52_247.html#wp1156217

SECTION E

SOLICITATION PROVISIONS

E-9 Amendment 3

E-3 EVALUATION-COMMERCIAL ITEMS (FAR 52.212-2) (JAN 1999) (TAILORED)

(a) The Government will award a contract to the responsible offeror(s) on the basis of price and other factors including the Mandatory documentation, Safety/Risk Management, Aircraft Performance, Past Performance and Organizational Experience.

The Government will evaluate “Price” of offers for award purposes by adding the price for the base year plus option periods and adding the specified flight rate multiplied by the estimated flight hours to determine overall price being offered. The price proposals shall be evaluated to determine reasonableness and to determine the demonstrated understanding of the level of effort needed to successfully perform the services. Prices will also be evaluated using the “Best Value” Formula index provided in exhibit E-2.

The nonprice factors - Mandatory Documentation, Safety/Risk Management , Aircraft Performance, Past Performance and Organizational Experience,-when combined, are more important than Price.

Mandatory Documentation is a pass/fail factor. The Government will first determine whether a proposal has met the Mandatory Documentation requirements. If it has not, it will be eliminated from further consideration. If the Mandatory Documentation requirements are satisfied, the Government will next determine whether Aircraft Performance is acceptable (pass) or unacceptable (fail). Proposals that pass will next receive qualitative evaluations for Safety/Risk Management and for each of the remaining three technical evaluation factors including aircraft performance.

(b) Offeror’s proposal shall include Two Separate Parts –Part 1 is a Business/Cost proposal and Part 2 is the Technical Proposal. The following technical evaluation factors are listed in descending order of importance. All subfactors listed are equal in importance.

(1)…