FINAL_Amendment_1_AG-024B-S-13-9006_IA_Solicitation_4-26-13.pdf

BIDDERS QUESTIONS

IA-32

SOLICITATION AG-024B-S-13-9006

Questions received and answered before the pre-work conference are:

Q-1 Do we have to enter all of our weight and balance info from our form into your form or will you continue to accept our weight and balance documentation as long as it meets your informational needs? The Solicitation now states to “Use Form A” (B, and C).

A-1 Use forms as stated in solicitation.

• On page E-4 under Sub-Part 1, Technical Proposal / Mandatory Documentation the current solicitation (AG-024B-S-13-9006) states: “(d) Submit current aircraft equipment list that documents installed equipment on aircraft when weighed. Use Form A Exhibit 21.(e) Current aircraft actual weighing documentation including scales listed by make, model, calibration date, name of individual, signature and certificate number on document that performed weighing. (Aircraft Weighing Record, Use Form B Exhibit 21)(f) Documentation (including the name, weight, arm and moment of each item).of any equipment added or removed since the aircraft was weighed to meet the contract specification (Use Form C Exhibit 21).”Previously USFS solicitations stated for weight and balance information to “(see example in Exhibit 21)” and as our documentation was as detailed as your example we merely submitted our own weight and balance documents. From which the USFS awarded us numerous aircraft items. (Please see attached example of our weight and balance from the previous Night Vision Goggle solicitation, N213KA)

Q-2 Will you accept bids for Restricted Aircraft with buckets?

A-2 The solicitation is for Standard category aircraft ONLY.

The presence of the Restricted category language in the body is only applicable on contracts solicited for Restricted category aircraft. The language is retained in all National contracts to maintain the integrity of the template.

• We would like to submit a question in regards to Solicitation No: AG-024B-S-13- 9006. On page B-1 of the solicitation it states the Objective is for 1-32 Standard Category, Medium (Type II) Helicopters. Our question is Several of the items in the Solicitation request a bid for “helicopter equipped with bucket, (Type II Medium)”. If all that is required is a helicopter equipped with bucket a Restricted Aircraft could met the requirement. If in addition you need to transport passengers, a Restricted Aircraft would not qualify.

• The reason we ask this question is that there are several references to Restricted Aircraft in the Solicitation and the USFS has awarded Exclusive Use Contracts in the past to Restricted Category Aircraft. There are several references in the solicitation to Restricted Category aircraft. They are as follows:

• Page C-2 (c)

• Page C-21 (i) 2

• Page C-22 (k) 3

• Page C-60 Definitions: Restricted Category

Q-3 Is this a 100% Small Business set-aside?

A-3 Yes

Q-4. Is there prior contract information such as daily availability for the last year of the contract and hours flown?

A-4. This information will not be provided in this solicitation

Q-5 Page C-10 section (e)(1) calls out "electronic weight and balance". Can you explain how and when this will be utilized? Can a laptop with appropriate software and an internet connection suffice?

A-5 Electronic W&B will be used to calculate operational weight and balance, ensuring each flight has accurate W&B data and minimizing pilot workload. The potentially long boot up times and size associated with laptops would make this too time consuming, therefore to meet the requirement the contractor needs a tablet or ipad (handheld) device.

Q-6 It appears that no scheduled maintenance will be allowed during the daily availability period yet a mechanic is required during the day. This will lead to some long hours for the mechanic. Is there any way to have the mechanic come in at mid-day or have 2 mechanics, 1 for the day and 1 for the night?

A-6 During slow times a mechanic can work on the A/C for phase inspections or other scheduled items as long as the manager is aware of a potential delay. In addition if there is an unscheduled maintenance issue the mechanic is on site and can be more expeditious in fixing the problem with minimal unavailability. The mechanic also has a 16 hour day if needed. B-6 allows for 4 personnel to be paid per the payment clause, allowing for an additional employee.

• C-5 (13) Has provisions to allow for scheduled maintenance.

• C-5 (14) Allows for unpaid scheduled maintenance without being assessed unavailability.

Q-7 Is there a reason the whole crew has to be on the same schedule?

A-7 Ease of management, availability for mobilization, continuity in relief

Q-8 Due to the long evaluation process (bid submittal of May 2013 for a contract that starts

June of 2014) what impact would there be if any, that when the bid was submitted, some STC'd or field approved items were not yet procured, installed or FAA approved as the case may be on the helicopter being submitted?

A-8 Those items shall be listed to ensure aircraft meets contract specification, aircraft weight must be bid appropriately, if estimated it needs to contain a margin to allow for unaccounted for weight on incomplete modifications. The aircraft must meet bid weight when weighed prior to 2014 season.

Q-9 Under B-12 Contractor Furnished Special Requirements: It says … (Note that exceptions may apply) Our type of aircraft does not have a rapid refueling/ closed circuit system-would this exempt us from bidding the contract or would there be an exception as noted above.

A-9 No, you may still submit a proposal, however it may be disqualified at evaluation.

Q-10 On page C-9 under number (25) it shows a requirement for FAA approved wire cutters for Standard Category personnel transport helicopters only. Our aircraft type does not have a wire cutter kit available. Is this also a possible exception based on our type aircraft or would we be contract eligible by not carrying passengers.

A-10 All acft must have wire cutters.

• USFS policy is by 2014 ALL helicopters carrying USFS personnel will have FAA approved wire cutters. No exemptions are allowed, this restricts aircraft without a FAA approved wire cutting system from carrying fire fighters and thus such aircraft would not be considered for an Initial Attack contract.

Q-11 Is left seat drive required to be by STC’d for a Bell 205.

A-11 Yes reference B-12 and C-4 (e)(4)

National Exclusive Use Initial Attack Helicopter Services (32)

AG-024B-S-13-9006

Table of Changes

Section Page Description

TOB Table of Contents iii Replace Table of Contents page A Standard Form 1449 A Block 8 changes Offer Due Date to June 5, 2013 and Block 10 Checked Set Aside Box and added 100% B Schedule of Items Item No. 19 B-39 Added language to “Note” under Equipped Weight B Schedule of Items Item No. 23 B-47 Added language to “Note” under Equipped Weight and added language under HOGE B B-12 B-70 Moved Close Circuit and Open Port boxes under Rapid Refueling box and added language after FIRE box C Exhibit 5 C-71 Paragraph (a) (3) (i) – deleted Language E E-2 E-4 Added 2 paragraphs after title PART II TECHNICAL PROPOSAL E E-2 E-4 SUB-PART 1 – added and deleted language

Solicitation No. AG-024B-S-13-9006 US Forest Service National Exclusive Use Initial Attack Medium Helicopter Services National Office

TABLE OF CONTENTS

iii Amendment 1

EXHIBIT 17 - SUPPLEMENTAL RAPPEL REQUIREMENTS – EQUIPMENT C-116

EXHIBIT 18 - CONTRACTOR’S VERIFICATION OF INDIVIDUAL HELICOPTER PILOT

REQUIREMENTS AND EXPERIENCE FOR INITIAL INTERAGENCY

APPROVAL C-123

EXHIBIT 19 - “ON CONTRACT” PILOT OPERATIONAL TRAINING C-124

EXHIBIT 20 - AIRCRAFT MECHANIC (HELICOPTER) QUALIFICATION FORM C-126

EXHIBIT 21 - WEIGHT AND BALANCE FORM C-128

EXHIBIT 22 - COMPUTED GROSS WEIGHT TABLE C-134

EXHIBIT 23 - PERFORMANCE BY GOVERNMENT-FURNISHED PILOT C-135

EXHIBIT 24 - FAA OVER WATER KIT C-138

EXHIBIT 25 - LITTER KIT PROVISIONS AND LITTER C-139

EXHIBIT 26 - AERIAL IGNITION C-140

EXHIBIT 27 - RESERVED C-142

EXHIBIT 28 - PUBLIC AIRCRAFT OPERATIONS C-143

EXHIBIT 29 - VENDOR-CONTRACTOR QA/EVALUATION/SAFETY CHECKS C-144

EXHIBIT 30 - RESERVED C-145

EXHIBIT 31 - SAFETY MANAGEMENT SYSTEM (SMS) COMPONENTS

QUESTIONAIRE AND ACCIDENT HISTORY C-146

SECTIOND - CONTRACT CLAUSES

D-1 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS

(FAR 52.212-5) (JAN 2013) D-1

D-2 CLAUSES ADDED BY ADDENDUM D-7

D-3 ADDITIONAL CLAUSES REQUIRED FOR INDEFINITE DELIVERY/INDEFINITE

QUANITY CONTRACTS INCORPORATED BY REFERENCE IN

ACCORDANCE WITH FAR 16.506 D-8

D-4 ECONOMIC PRICE ADJUSTMENT SPECIFIED FLIGHT RATE CONTRACTS D-8

D-5 PROPERTY AND PERSONAL DAMAGE D-9

D-6 OPTION TO EXTEND THE TERM OF THE CONTRACT

(FAR 52.217-9) (MAR 2000) D-10

D-7 OPTIONAL-USE PERIOD PRE MAP/POST MAP D-10

D-8 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES

(FAR 52.222-42) (MAY 1989) D-10

D-9 SERVICE OF PROTEST (FAR 52.233-2) (SEP 2006) D-10

D-10 COMMERCIAL FILMING OR VIDEO TAPING D-11

D-11 CONTRACTOR STAND-DOWN OR DEACTIVATION D-11

SECTION E - SOLICITATION PROVISIONS

E-1 INSTRUCTIONS TO OFFEROR - COMMERCIAL ITEMS

(FAR 52.212-1) (FEB 2012) (TAILORED/ADDENDA) E-1

E-2 INSTRUCTIONS FOR THE PREPARATION OF BUSINESS AND TECHNICAL

PROPOSALS E-3

E-3 EVALUATION-COMMERCIAL ITEMS (FAR 52.212-2) (JAN 1999) E-9

E-4 CONTRACT AWARDS E-11

E-5 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL

ITEMS (FAR 52.212-3) (DEC 2012) E-11

Amendment 1

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

AG-024B-S-13-9006

6. SOLICITATION ISSUE DATE

April 5, 2013

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Frank Gomez

b. TELEPHONE NUMBER (No collect calls)

(208) 387-5347

8. OFFER DUE DATE/LOCAL

TIME

June 5, 2013 4:00 p.m. MST y9. ISSUED BY CODE 024B 10. THIS ACQUISITION IS

USDA, FOREST SERVICE - CONTRACTING

NATIONAL INTERAGENCY FIRE CENTER

3833 S. DEVELOPMENT AVENUE

BOISE, ID 83705-5354

UNRESTRICTED OR SET ASIDE: 100% FOR:

NAICS: 481212

SIZE STANDARD: 1500

Employees, See E-4 Contract Award

SMALL BUSINESS

EMERGING SMALL BUSINESS

HUBZONE SMALL BUSINESS

SERVICE-DISABLED VETERAN

8(A) OWNED SMALL BUSINESS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

11. DELIVERY FOR FOB

DESTINATON UNLESS BLOCK

IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 16. ADMINISTERED BY CODE

See Block 9

15. DELIVER TO CODE

U.S. FOREST SERVICE, CONTRACTING

NATIONAL INTERAGENCY FIRE CENTER

OWYHEE BUILDING – MS 1100

3833 S DEVELOPMENT AVE

BOISE, ID 83705-5354

17a. CONTRACTOR/ CODE FACILITY 18a. PAYMENT WILL BE MADE BY CODE

OFFEROR CODE

ALBUQUERQUE SERVICE CENTER

INCIDENT BUSINESS – CONTRACTS

101B SUN AVENUE, NE

ALBUQUERQUE, NM 87109

TELEPHONE NO. _______________ NINE-DIGIT DUNS NO. _____________________

17b CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18A UNLESS BLOCK BELOW IS

CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

National Exclusive Use Initial Attack

Helicopter Services

Standard Category- Medium Helicopters (See Attached Schedule of Items)

(Use Reverse and/or Attach Addit ional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 .

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

HEREIN.

29. AWARD OF CONTRACT: REF. _________________ __ OFFER

DATED _______________. YOUR OFFER ON SOLICITATION (BLOCK

5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNED (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION NOT USABLE STANDARD FORM 1449 (REV. 3/2005)

Prescribed by GSA - FAR (48 CFR) 53.212

SECTION B

SUPPLIES OR SERVICES AND PRICES

B-39 Amendment 1

ITEM NO. 19

Contracted Helicopter Equipped Weight

Equipped Weight (see definition) lbs is required

Note: include the tank and snorkel; exclude FAA Over Water Kit (Exhibit 24)

Weight of tank and snorkel lbs

Approved HOGE Performance

HOGE (enter allowable payload) _________________________

Tank and snorkel must be installed when calculating allowable payload

Note:

For the purpose of evaluating helicopter performance and computing the Interagency Load Calculation, only current, applicable FAA approved Performance Charts shall be used.

Relief Crew Costs Per Person (Round Trip)

Travel cost from Contractors Principle Base of Operation to Host Base for contract relief crew costs, per person, (Round Trip) $________________ (see C-41/C-42). The relief crew costs will be reviewed prior to award and prior to each renewal option period.

B-47 Amendment 1

ITEM NO. 23

Contracted Helicopter Equipped Weight

Equipped Weight (see definition) lbs is required

Note: include the tank and snorkel; exclude FAA Over Water Kit (Exhibit 24)

Weight of tank and snorkel lbs

Approved HOGE Performance

HOGE (enter allowable payload) _________________________

Tank and snorkel must be installed when calculating allowable payload

Note:

For the purpose of evaluating helicopter performance and computing the Interagency Load Calculation, only current, applicable FAA approved Performance Charts shall be used.

Relief Crew Costs Per Person (Round Trip)

Travel cost from Contractors Principle Base of Operation to Host Base for contract relief crew costs, per person, (Round Trip) $________________ (see C-41/C-42). The relief crew costs will be reviewed prior to award and prior to each renewal option period.

B-70 Amendment 1

Traffic Advisory System (TAS) (See Exhibit 7.g)

Intercommunication System for all passenger positions (See Exhibit 7.h)

Aft Cabin Audio Control System (Use Exhibit 17 Avionics section for 3rd audio control system requirements)

P-25 Digital VHF-FM Mobile Radio for Fuel Servicing Vehicle (See Exhibit 8.g)

Rappel Capability (See Exhibit 17) Item 3 Shenango, Item 7 and 8 Salmon, Item 9 Lucky Peak, Item 10 and 11 Price Valley, Item 18 Trimmer, Item 20 Scott Valley, Item 27 LaGrande, Item 28 Wenatchee, Item 29 Grants Pass, Item 30 John Day, Item 31 Sled Springs, Item 32 Prineville.

Extended Height landing gear (See C-4) Item 14 Ramona, Item 15 Chuchupate, Item 16 Heaps Peak, Item 19 Santa Ynez. Item 23 Arroyo Grande.

Litter Kit Provisions with Litter w/o Litter (See Exhibit 25). List Item Number(s)

FAA Over Water Kit (See Exhibit 24) Item 19 Santa Ynez. Item 23 Arroyo Grande.

Fixed Suppressant/Retardant Delivery Tank (See Exhibit 5) Item 14 Ramona, Item 15 Chuchupate, Item 16 Heaps Peak, Item 19 Santa Ynez. Item 23 Arroyo Grande.

PART 27--Airworthiness Standards: Normal Category Rotorcraft Only (See CFR Part 27)

Certificated For Full Time Left Seat Operations (135 and 133) (C-4 (e) (4))

STC’d For Left Seat Vertical Reference (See Section C-4 (d) (10))

Power fill Bucket (primary bucket only See Exhibit 5).

Engine Re-Ignition Kit (C4 (e) (3))

Fast Fin/Strake, BH 212 only (C-4 (e) (2))

Tail Rotor Mod Kit, Increased Take Off Horse Power Kit and PT6T-3 Engines (212HP), BH 212 only

Rapid Refueling (Exhibit 8)

Close Circuit Open Port

Electronic Weight and Balance (C-4 (e) (1))

Synthetic Longline (Exhibit 5 (b) (15) (ii))

Law Enforcement Short Haul (Exhibit 27)

Addition Telemetry Unit (ATU) (C-8 (6))

Aircraft shall be marked as indicated below in 8 to 12 inch high visibility letters on the underside of the aircraft to be visible from the ground with or without tank installed.

FIRE (Applicable to all)

Other Markings required by line item (example” H-500”)

SECTION C

DESCRIPTION/SPECIFICATIONS/EXHIBITS

C-71 Amendment 1

EXHIBIT 5 - ADDITIONAL SUPPRESSION/PRESCRIBED FIRE EQUIPMENT (C-4 (d) (7), C-4 (d) (18), C-10 (f)) (Continued)

(3) Fill Port(s)

(i) The fill port shall be a 3-inch Kamlock® fitting (male).

(ii) The fill port shall not leak or overflow during ground operations or during normal flight maneuvers.

Note: For hover draft operations, fill ports are not required.

(4) Controls

(i) The door open switch shall be the same switch that opens the water bucket.

(ii) When required, the tank close switch shall be the same switch that closes the water bucket unless tank STC requires a different switch location.

(iii) All tanks shall be equipped with an independently controlled and operated emergency dump system enabling the entire load to be dropped in less than 6-seconds. This system shall use mechanical, pneumatic, or fluid pressure for operation.

(iv) Emergency systems operated by pneumatic or fluid pressure shall be isolated from the normal tank system pressure. Normal function or failure of the normal system shall not affect the emergency system pressure. Emergency systems dependent on normal operating aircraft or tank systems for initial charge shall have a pressure gauge or indicator readily visible to the crew. Emergency systems dependent on precharged bottles shall have a positive means of checking system charge during preflight.

(v) The primary emergency dump control shall be positioned within easy reach of the pilot and copilot while strapped in their respective seats. Electrically operated controls shall be wired direct to a source of power isolated from the normal aircraft electrical bus and protected by a fuse or circuit breaker of adequate capacity.

(5) Certifications

(i) The aircraft will be certificated in the normal or transport category except when restricted operations are authorized by the CO.

(ii) Weight and balance computations shall be made with the tank full, empty, and removed, showing the helicopter to remain within acceptable center of gravity limits at all times.

SECTION E

SOLICITATION PROVISIONS

E-4 Amendment 1

PART II TECHNICAL PROPOSAL

Applicable to helicopters outside of the United States for proposal submittal and for contract evaluations. All other mandatory documentation is applicable.

Helicopters proposed in this solicitation that are physically outside of the United States shall have been on the contractor’s certificate prior to leaving the United States.

Helicopters proposed under this solicitation shall include proof of ownership and the helicopter shall have been identified on the contractors U S operating specifications to be considered for award of an item. If a helicopter is awarded an item, proof of US certification to include copy of registration and airworthiness certificate and a copy of the current Operation Specifications listing aircraft (CFR Part 133, 135) shall be provided to the Contracting Officer a minimum of 30 days prior to the start of the mandatory availability period (MAP). If the aircraft are not identified 30 days prior to start of the MAP the contract may be terminated for cause as per FAR 52.212-4 (Contract Terms & Conditions – Commercial Items (Feb 2012).

Applicable to helicopters not identified on the Contractors Operating Certificates during the contract evaluation period. All other mandatory documentation is applicable.

If aircraft are not identified on your Operating Certificates (CFR Part 133,135), a letter of intent from the FAA on letterhead stating their intent to include the aircraft on the appropriate certificates will suffice for proposal submittal and evaluation purposes. The letter must at a minimum indicate the offered aircraft by make, model and serial number. Specifications listing aircraft (CFR Part 133, 135) shall be provided to the Contracting Officer a minimum of 60 days prior to the start of the mandatory availability period (MAP). If the aircraft are not identified 60 days prior to start of the MAP the contract may be terminated for cause as per FAR 52.212-4 (Contract Terms & Conditions – Commercial Items (Feb 2012).

Technical Proposal Instructions. The technical proposal will be used to make an evaluation and arrive at a determination as to whether the proposal will meet the requirements of the Government. Therefore, the technical proposal must present sufficient information to reflect a thorough understanding of the requirements and a detailed, description of the techniques, procedures and program for achieving the objectives of the specifications/statement of work.

Proposals that merely paraphrase the requirements of the Government's specifications/statement of work, or use such phrases as "will comply" or "standard techniques will be employed" will be considered unacceptable and will not be considered further.

Separate Part II- Technical proposal into five subparts, one for each of the major technical evaluation factors. As a minimum, your technical proposal must clearly address (1) Mandatory Documentation, (2) Safety/Risk Management, (3) Aircraft Performance, (4) Past Performance and (5) Organizational Experience:

SUB-PART 1

MANDATORY DOCUMENTATION (One copy will suffice)

(a) Current 14 CFR Part 133 Operating Certificate and current FAA Letter of Authority for aircraft designated to operate under the 14 CFR Part 133 Operating Certificate. If the aircraft that are authorized to operate under Part 133 are listed separately in the company’s Part 135 or Part 133 Operations Specifications, then the Letter of Authority is not required, However, regardless of how the aircraft are listed (letter or ops specs), the Part 133 Operating Certificate is required.

E-5 Amendment 1

(b) Copies of 14 CFR Part 135 Operating Certificate, Operations Specifications and Operations Manual.

(c) 14 CFR Part 137 Operating Certificate and Operations Specifications as applicable.

(d) For evaluation purposes only, aircraft Weight and Balance information must be submitted using the following forms. Exhibit 21 forms may down loaded at http://www.fs.fed.us/fire/contracting/Forms/forms.htm.

(1) Submit current aircraft equipment list that documents installed equipment on aircraft when weighed. Use Form A Exhibit 21.

(2) Current aircraft actual weighing documentation including scales listed by make, model, calibration date, name of individual, signature and certificate number on document that performed weighing. (Aircraft Weighing Record, Use Form B Exhibit 21)

(3) Documentation (including the name, weight, arm and moment of each item).of any equipment added or removed since the aircraft was weighed to meet the contract specification (Use Form C Exhibit 21).

(e) Helicopter Equipped Weight will be validated from d, e and f above which should be equal to or less than as identified on the schedule of Items.

(f) Manufacturers Technical data for weight and capacity of the Tank and or Bucket as applicable.

(g) Appropriate flight manual Hover Performance Charts

(h) 1-Copies of STC’s or FAA Field Approval for Equipment required in B-12 and, 2-a summary table listing of all modifications by STC number or field approval and installation date.

(i) Helicopter Load Calculation

(j) Copy of registration and airworthiness certificates for each proposed helicopter.

Note:

Tanked Items: For the load calculation, the Equipped Weight shall include the weight of a fixed tank and snorkel.

Vendors shall use Computed Gross Weight from Exhibit 22 for load calculation purposes for submitting proposals (See Exhibit 22 Computed Gross Weight).

http://www.fs.fed.us/fire/contracting/Forms/forms.htm

E-6 Amendment 1

SUB-PART 2

SAFETY/RISK MANAGEMENT

(a) The Contractor must provide a written submittal in response to the Safety Management System (SMS). The Contractor must submit the information requested below:

• Components identified in the Questionnaire in Exhibit 31 and

• SMS Certificate/Registration (if applicable).

(1) The Contractor’s submittal should consist of implemented practices for their specific company. For purposes of this submittal, the contractor must provide written evidence or describe how the specific processes or requirements are implemented within their organization. This submittal will be incorporated and made part of the contract.

Contractors are required to provide specific responses to the criteria provided in exhibit

31. DO NOT SUBMIT YOUR ENTIRE OPERATIONS MANUAL AS A MEANS OF

SATISFYING ALL OF THE CRITERIA.

(2) SMS Certificate/Registration Validation Options for Operators:

(i) If providing an SMS certification or registration as a means of compliance, the Contractor is required to submit evidence that the SMS has been audited and validated for implementation. It will be the Contractor’s responsibility to either “self certify” compliance and implementation or to use the services of a third party auditing organization to validate compliance and implementation.

(ii) Operators may wish to use the services of organizations authorized by sponsors of third party systems to validate their SMS. Several third party organizations have developed materials that meet the ICAO and FAA` SMS standards for General Aviation (GA) operations and sponsor practices to validate these programs’ implementation. Third party organizations offering SMS services include (but not limited to):

• International Business Aviation Council (IBAC): International Standard for

Business Aviation Operations (IS-BAO),

• Air Charter Safety Foundation (ACSF) Industry Audit Standard,

• Medallion Foundation in Alaska.

(b) The Contractor is required to submit their total number of flight hours for the past five years (2008-2012) along with any accidents during the same time frame as determined by the NTSB criteria as defined within 49 CFR 830.2.

E-7 Amendment 1

SUB-PART 3

AIRCRAFT PERFORMANCE

Provide the following information for each proposed aircraft. If more than one helicopter is offered, fill out a separate attachment for each helicopter. Include helicopter Make, Model and Variant and Aircraft Registration Number.

(a) Submit an Interagency Helicopter Load calculation for each aircraft, as per Exhibit 13 (see clause B-3, Aircraft Performance Specifications)

(1) The helicopter-equipped weight shall be based on the actual weighing of the aircraft and shall meet the following requirements:

(i) The aircraft shall be weighed prior to submission of your proposal

AND

(ii) The weighing must take place within 12 months prior to the due date of proposal submission.

Note: For the purpose of evaluating helicopter performance and computing the Interagency Load Calculation, only current, and appropriate FAA approved flight manual hover performance charts shall be used.

Vendors shall use Computed Gross Weight from Exhibit 22 for load calculation purposes for submitting proposals (See Exhibit 22 Computed Gross Weight). For field operations use current temperature and elevation for performance planning purposes.

Performance enhancing data (Power Assurance Checks, wind charts, etc.) shall not be used and will not be considered for the evaluation of proposals. Only FAA approved charts based on minimum specification engine performance shall be used. As an example, Kaman K-1200 helicopters shall only use minimum specification engine performance data calculated from Rotorcraft FMS NO. 1, (USFS Fire Fighting).

SUB-PART 4

PAST PERFORMANCE

We will evaluate your capability on the basis of the company’s past performance for the past 3 years (2010-2012). Utilize form E-6 Offeror’s Past Performance and Organizational Experience.

Past Performance is a measure of the degree to which you have satisfied your customers in the past, and complied with Federal, State, and Local laws and regulations. Our assessment of your past performance will be subjective, and based mainly on your reputation with your customers. Identify and submit your references with verifiable telephone numbers to support your past performance. We may contact your references to ask whether or not they believe you were:

(a) Capable, efficient, and effective

E-8 Amendment 1

(b) Performance conformed to the terms and conditions of your contract

(c) Reasonable and cooperative during performance

(d) Committed to customer satisfaction.

When evaluating your past performance we may contact other sources of information, including, but not limited to: Federal, State and local Government agencies.

Offerors who have not obtained Government contracts for helicopter services shall indicate their past experience and performances for related aviation services and include references for which the services were performed.

SUB-PART 5

ORGANIZATIONAL EXPERIENCE

The opportunity to learn is by doing. Your experience is relevant when you have been confronted with the kinds of challenges that will confront you under this contract contemplated by this RFP. We will assess your relevant experience on the basis of its breadth and its depth.

The Government prefers experience supporting wild land fire operations. In addition to overall organizational company experience, address the experience of your personnel directly responsible for working under this contract.

(a) Management Personnel commensurate with size and complexity of operation:

Specifically, list qualifications and experience of management personnel required under FAR 119.

(b) Pilot(s) in Command (PIC):

Submit the name(s) of currently carded PIC(s) with their experience on the Helicopter Qualifications and Approval record form FS 5700-20a. For prospective PIC(s), submit experience for Interagency approval on FS 5700-20b (Exhibit 18a and Exhibit 18b).

(c) Maintenance Personnel:

Identify and submit existing and proposed maintenance personnel.

(1) Total years of experience

(2) Total years maintaining helicopters

(3) Total years maintaining helicopters in field conditions

(4) Certifications, e.g., A & P/IA

The contractor shall ensure that all offered mechanics meet the requirement in paragraph C-12 (h); Mechanic Qualifications.

E-9 Amendment 1

E-3 EVALUATION-COMMERCIAL ITEMS (FAR 52.212-2) (JAN 1999)

(a) The Government will award a contract to the responsible offeror(s) on the basis of price and other factors including the Mandatory documentation, Safety/Risk Management, Aircraft Performance, Past Performance and Organizational Experience.

The Government will evaluate “Price” of offers for award purposes by adding the price for the base year plus option periods and adding the specified flight rate multiplied by the estimated flight hours to determine overall price being offered. The price proposals shall be evaluated to determine reasonableness and to determine the demonstrated understanding of the level of effort needed to successfully perform the services. Prices will also be evaluated using the “Best Value” Formula index provided in exhibit E-2.

The nonprice factors - Mandatory Documentation, Safety/Risk Management , Aircraft Performance, Past Performance and Organizational Experience,-when combined, are more important than Price.

Mandatory Documentation is a pass/fail factor. The Government will first determine whether a proposal has met the Mandatory Documentation requirements. If it has not, it will be eliminated from further consideration. If the Mandatory Documentation requirements are satisfied, the Government will next determine whether Aircraft Performance is acceptable (pass) or unacceptable (fail). Proposals that pass will next receive qualitative evaluations for Safety/Risk Management and for each of the remaining three technical evaluation factors.

(b) Offeror’s proposal shall include Two Separate Parts –Part 1 is a Business/Cost proposal and Part 2 is the Technical Proposal. The following technical evaluation factors are listed in descending order of importance. All subfactors listed are equal in importance.

(1) Mandatory Documentation (See Sub-Part 1 – Part II Technical Proposal)

(i) Current CFR Part 133 Operating Certificate

(ii) Current CFR Part 135 Operating Certificate

(iii) Current CFR Part 137 Operating Certificate

(iv) Current aircraft equipment list including Chart A

(v) Current Aircraft Actual Weighing Record

(vi) Documentation of any equipment added or removed- Chart C

(vii) Helicopter Equipped Weight

(viii) Manufacturers Technical data for weight and capacity of the tank.

(ix) Appropriate flight manual Hover Performance Charts

(x) Copies of STC’s or FAA Field Approval for Equipment required in B-12 and summary of all modifications

E-10 Amendment 1

(xi) Helicopter Load Calculation

(xii) Copy of registration and airworthiness certificates for proposed helicopter.

The sub-factors are equal in importance.

(2) Safety/Risk Management/Accident Rate

(i) Safety Management System Components: The Government will evaluate your Safety Management System Components Questionnaire and the supporting documentation you provide. This documentation will be used to evaluate your organizational capability to ensure, promote and manage safety within your company. The more comprehensive your written response, the easier it will be for the Government to evaluate your program and render an objective evaluation.

A better evaluation result will be given to offerors who have an existing safety program in place and have implemented a proactive approach to accident prevention.

(ii)Accident Rate: The Government will base its evaluation on the company’s safety program in comparison to the items identified in Exhibit 31 and the company’s accident rate per 100,000 flight hours. Any known aircraft accidents incurred by your company which has occurred under your FAA Operating Certificate will be included in the evaluation of your safety program. What constitutes an accident is defined by 49 CFR Part 830.2 Aircraft accident history within the last five years will be considered. A better evaluation result will be given to offerors who have had minimal or no accidents. Only your firm’s accident history within the last five years will be considered.

The sub-factors are equal in importance

(3) Aircraft Performance

(i) Helicopter Load Calculation Proposals will first be evaluated on an acceptable/unacceptable basis to determine whether the offered aircraft meet the minimum performance specifications stated in Section B-3. Aircraft that meet the performance specifications will be deemed acceptable and will then be qualitatively evaluated based upon the extent to which the aircraft exceeds the minimum payload capacity of 1,200 pounds. Aircraft with greater payload capacity will receive superior ratings under this factor.

(4) Past Performance

(i) capable, efficient, and effective

(ii) performance conforms to the terms and conditions of contracts

E-11 Amendment 1

(iii) reasonable and cooperative during performance

(iv) committed to customer satisfaction.

(5) Organizational Experience

(i) Management Personnel commensurate with size and complexity of operation

(ii) Pilot(s) in Command

(iii) Maintenance Personnel

E-4 CONTRACT AWARDS

(a) Awards will be made to those offerors whose proposals are technically acceptable and whose technical/price relationships are the most advantageous to the Government. The Government reserves the right to award any combination of items or number of items as applicable.

(b) Evaluation factors other than cost or price, when combined, are MORE IMPORTANT THAN price in the award decision. The critical factor in making any price/technical trade-off is not the spread between the technical scores but, rather, the significance of that difference. The significance of the spread of scores will be determined on the basis of what the difference might mean in terms of performance and what it would cost the Government to take advantage of it.

Award may not necessarily be made for technical capabilities that would appear to exceed those needed for the successful performance of the work. The Government reserves the right to make price/technical trade-offs that are in the best interest and advantageous to the Government. The Government may reject any or all offers if such action is determined to be in the best interest of the Government.

(c) The offeror's technical proposal may become a part of any resultant contract. Offerors are hereby advised that the Government will have the right to use, duplicate, or disclose in any manner and for any purpose whatsoever, and have the right to permit others to do so, all subject data required to be delivered under any contract resulting from this solicitation. Any reservations regarding these Government rights to data should be stated in the proposal and will be resolved during any subsequent negotiations if conducted.

E-5 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS

(FAR 52.212-3) (DEC 2012)

An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certificates electronically via https://www.acquisition.gov . If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision.

https://www.acquisition.gov/

E-12 Amendment 1

(a) Definitions. As used in this provision--

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Forced or indentured child labor” means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Inverted domestic corporation,” as used in this section, means a foreign incorporated entity which is treated as an inverted domestic corporation under 6 U.S.C. 395(b), i.e., a corporation that used to be incorporated in the United States, or used to be a partnership in the United States, but now is incorporated in a foreign country, or is a subsidiary whose parent corporation is incorporated in a foreign country, that meets the criteria specified in 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c). An inverted domestic corporation as herein defined does not meet the definition of an inverted domestic corporation as defined by the Internal Revenue Coe at 26 U.S.C. 7874.

“Manufactured end product” means any end product in Federal Supply Classes (FSC) 1000- 9999, except—

(1) FSC 5510, Lumber and Related Basic Wood Materials;

(2) Federal Supply Group (FSG) 87, Agricultural Supplies;

(3) FSG 88, Live Animals;

(4) FSG 89, Food and Related Consumables;

(5) FSC 9410, Crude Grades of Plant Materials;

(6) FSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) FSC 9610, Ores;

(9) FSC 9620, Minerals, Natural and Synthetic; and

(10) FSC 9630, Additive Metal Materials.

E-13 Amendment 1

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”—

(1) Means a small business concern—

E-14 Amendment 1

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Veteran-owned small business concern” means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans(as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

“Women-owned business concern” means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

“Women-owned small business concern” means a small business concern --

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

E-15 Amendment 1

“Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127),” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b) (1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the Online Representations and Certifications Application (ORCA) website.

(2) The offeror has completed the annual representations and certifications electronically via the ORCA website accessed through http://www.acquisition.gov .After reviewing the ORCA database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________. [Offeror to identify the applicable paragraphs at (c) through (o) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on ORCA.]

(c) Offerors must complete the following representations when the resulting contract is to be performed in the United States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it is, is not a small business concern.

(2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it is, is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents as part of its offer that it is, is not a service-disabled veteran-owned small business concern.

(4) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, for general statistical purposes, that it is, is not, a small disadvantaged business concern as defined in 13 CFR 124.1002.

http://www.acquisition.gov/

E-16 Amendment 1

(5) Women-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it is, is not a women-owned small business concern.

Note: Complete paragraphs (c)(8) and (c)(9) only if this solicitation is expected to exceed the simplified acquisition threshold.

(6) WOSB concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (c)(5) of this provision.] The offeror represents that—

(i) It is, is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility;

and

(ii) It is, is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(6)(i) of this provision is accurate in reference to the WOSB concern or concerns that are participating in the joint venture. [The offeror shall enter the name or names of the WOSB concern or concerns that are participating in the joint venture: _________.] Each WOSB concern participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(7) Economically disadvantaged women-owned small business (EDWOSB) concern.

[Complete only if the offeror represented itself as a WOSB concern eligible under the WOSB Program in (c)(6) of this provision.] The offeror represents that—

(i) It is, is not an EDWOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility;

and

(ii) It is, is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(7)(i) of this provision is accurate in reference to the EDWOSB concern or concerns that are participating in the joint venture. The offeror shall enter the name or names of the EDWOSB concern or concerns that are participating in the joint venture: _____________.

Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation.

(8) Women-owned business concern (other than small business concern). [Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.]. The offeror represents that it is, a women-owned business concern.

E-17 Amendment 1

(9) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price:___________________________________

(10) [Complete only if the solicitation contains the clause at FAR 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns, or FAR 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged Status and Reporting, and the offeror desires a benefit based on its disadvantaged status.]

(i) General. The offeror represents that either—

(A) It is, is not certified by the Small Business…