Amendment No 1 AG-024B-S-11-9009.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 24

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

AMENDMENT NO. 01 Dec 2, 2011

6. ISSUED BY CODE 024B 7. ADMINISTERED BY (If other than Item 6) CODE

U.S. FOREST SERVICE - CONTRACTING

NATIONAL INTERAGENCY FIRE CENTER

3833 S. DEVELOPMENT AVE.,

BOISE, ID 83705-5354

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

9A. AMENDMENT OF SOLICITATION NO.

AG-024B-S-11-9009

9B. DATED (SEE ITEM 11)

11/30/2011

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM APPLIES ONLY TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (if required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS PURSUANT TO: (specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to make the following changes to solicitation AG-024B-S-11-9009

1) Change the pre-proposal conference date (Section L-9 (f)) from Dec 20, 2011 to Jan 11, 2012. (change page attached)

2) Change the location of the pre-proposal conference (Section L-9 (f)) from the Oxford Suites, Boise ID to the Hilton Garden Inn Boise Spectrum, Boise

ID (Address & phone number located on updated change pages for section L (change page attached).

3) Change the proposal due date from Jan 10, 2012 (4PM – Mountain) to Jan 31, 2012 (4PM – Mountain).

4) Change language in Exhibit 2. This section is now called the Structual Integrity Program (SIP) (formerly known as the Continued Airworthiness

Program (CAP)).

a) Page J-1 – Exhibit 2 has been retitled (change page attached)

b) Exhibit 2 – General – SIP replaces CAP (change page attached)

c) Exhibit 2 – Requirements – Section (a) – Updated (change pages attached)

d) Section J – Abbreviations – Cap reference removed, SIP reference added (change pages attached)

5) Update section L-6 (a)(5) to include the required submission of electronic copies of proposal documents on either compact disc or USB flash drives.

(change pages included)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Matthew D. Olson, Contracting Officer

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable STANDARD FORM 30 (REV. 10-83)

Prescribed By GSA FAR (48 CFR) 53.243

Solicitation No. AG-024B-S-11-9009 U.S. Forest Service Exclusive Use Next Generation Fixed-Wing Airtanker Services National Office iii

I-8 ATTACHMENTS TO STATEMENTS OR WORK/SPECIFICATIONS ................ I-8

(AGAR 452.211-73) (FEB 1988) ........................................................................ I-8 I-9 INSURANCE COVERAGE(AGAR 452.228-71) (NOV 1996) ............................. I-8

PART III LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J – LIST OF EXHIBITS

EXHIBIT 1 – BASIC AIRCRAFT EQUIPMENT AND FIRE EQUIPMENT .................... J-2

EXHIBIT 2 – STRUCTURAL INTEGRITY PROGRAM ................................................ J-3 EXHIBIT 3 – AVIONICS ............................................................................................. J-13 EXHIBIT 4 – FLIGHT EQUIPMENT ........................................................................... J-20 EXHIBIT 5 – FIRST AID KIT AERONAUTICAL ......................................................... J-21

EXHIBIT 6 – SURVIVAL KIT – AERONAUTICAL (LOWER 48 AND ALASKA) ....... J-22

EXHIBIT 7 – AIRCRAFT MARKINGS ........................................................................ J-24 EXHIBIT 8 – LOAD REFERENCE CHART ................................................................ J-25

EXHIBIT 9 – DEPARTMENT OF DEFENSE REQUIREMENTS (ALASKA) .............. J-26

EXHIBIT 10 – US GOVERNMENT AIR CARD FUEL PROGRAM ............................ J-30 EXHIBIT 11 – SYNOPSIS OF AVIATION SAFETY PROGRAM ............................... J-34 EXHIBIT 12 – DEFINITIONS AND ABBREVIATIONS............................................... J-36

EXHIBIT 13 – DEPARTMENT OF LABOR WAGE DETERMINATIONS ................... J-41

EXHIBIT 14 – AIRCRAFT RECORDS AND MANUALS ............................................ J-56

EXHIBIT 15 - AIRCRAFT FLIGHT & MAINTENANCE LOG - SAMPLE - .......... J-57

EXHIBIT 16 – AIRTANKER INSPECTION FORM ..................................................... J-58 EXHIBIT 17 – AIRCREW TRAINING FORM .............................................................. J-60 EXHIBIT 18 – CONTRACTOR PERFORMANCE EVALUATION .............................. J-61

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFERORS OR RESPONDENTS

K-1 CERTIFICATE OF INDEPENDENT PRICE DETERMINATION

(FAR 52.203-2) (APR 1985) ............................................................................. K-1

K-2 ANNUAL REPRESENTATIONS AND CERTIFICATIONS

(FAR 52.204-8) (MAY 2011) ............................................................................. K-2

K-3 CERTIFICATION REGARDING RESPONSIBILITY MATTERS

(FAR 52.209-5) (APR 2010) ............................................................................ K-6

K-4 INFORMATION REGARDING RESPONSIBILITY MATTERS

(FAR 52.209-7)(JAN 2011) .............................................................................. K-8

K-5 SMALL BUSINESS PROGRAM REPRESENTATIONS.

(FAR 52.219-1) (APR 2011) ............................................................................. K-9

K-6 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS

(FAR 52.222-22) (FEB 1999) ......................................................................... K-13

K-7 AFFIRMATIVE ACTION COMPLIANCE (FAR 52.222-25) (APR 1984) ........ K-13

SECTION L- INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR

RESPONDENTS

Exclusive Use Next Generation Fixed-Wing Airtanker Services National Office i

L-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE ...............L-1

(FAR 52.252-1) (FEB 1998) ..............................................................................L-1 L-2 INCREMENTAL FUNDING (48 CFR 3452.232-71) (AUG 1987).......................L-1 L-3 INQUIRIES (AGAR 452.204-70) (FEB 1988) ....................................................L-1 L-4 TYPE OF CONTRACT (FAR 52.216-1) (APR 1984) .........................................L-1 L-5 SERVICE OF PROTEST (FAR 52.233-2) (SEP 2006) ......................................L-2

L-6 INSTRUCTIONS FOR THE PREPARATION OF TECHNICAL AND BUSINESS

PROPOSALS (AGAR 452.215-71) (SEP 1999) ................................................L-2

L-7 AMENDMENTS TO PROPOSALS (AGAR 452.215-72) (FEB 1988) ...............L-8

L-8 REALISM IN PROPOSALS ...............................................................................L-8

L-9 PRE-BID/PRE-PROPOSAL CONFERENCE (AGAR 452.237-71) (FEB 1988) L-8

SECTION M – EVALUATION FACTORS FOR AWARD

M-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE .............. M-1

(FAR 52.252-1) (FEB 1998) ............................................................................. M-1 M-2 EVALUATION CRITERIA OF PROPOSALS ................................................... M-1 M-3 EVALUATION METHOD .................................................................................. M-2 M-4 CONTRACT AWARD ....................................................................................... M-3

Exclusive Use Fixed-Wing Airtanker Services National Office

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J – LIST OF EXHIBITS

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EXHIBITS

Exhibit 1 Basic Aircraft Equipment and Fire Equipment Exhibit 2 Structural Integrity Program Exhibit 3 Avionics Exhibit 4 Flight Equipment Exhibit 5 First Aid Kit Aeronautical Exhibit 6 Survival Kit – Aeronautical (Lower 48 and Alaska) Exhibit 7 Aircraft Markings Exhibit 8 Load Reference Chart Exhibit 9 Department of Defense Requirements (Alaska) Exhibit 10 AIR Card Program Exhibit 11 Synopsis of Aviation Safety Program Exhibit 12 Definitions and Abbreviations Exhibit 13 Department of Labor Wage Determination Exhibit 14 Aircraft Records and Manuals Exhibit 15 Aircraft Flight & Maintenance Log Exhibit 16 Airtanker Inspection Form Exhibit 17 Flight Crew Training Form Exhibit 18 Contractor Performance Evaluation

SECTION J – LIST OF ATTACHMENTS

EXHIBIT 2 – STRUCTURAL INTEGRITY PROGRAM

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General

This exhibit defines the Structural Integrity Program (SIP) requirements for airtankers awarded under this contract. The Contractor shall have an established SIP to manage their aircraft including predicting and preventing catastrophic failure including fatigue separations.

Requirements

The Contractor shall have established a comprehensive SIP. As a minimum, the program will include the following:

(a) General

(1) The aircraft shall have been FAA Type Certificated in the Standard or Restricted Category under 14 CFR Part 25 at the Amendment 25-45 or later or has met the requirements of Amendment 25-45.

(a) If Restricted Category, it must be approved for the Special Purpose Operation of Forest and Wildlife Conservation, Aerial Dispensing of Liquids IAW FAA Order 8110.56, paragraphs 3-5, 3-6, and 5-5.

(b) If Standard Category, it must have an approved STC for the Airtanker

Configuration, or the Special Purpose Operation of Forest and Wildlife Conservation, Aerial Dispensing of Liquids.

(2) The Certification Basis for US Military derived Restricted Category aircraft certificated under 14 CFR 21.25 must include documentation of an FAA Approved complete baseline (original certificated usage, civil or military) airframe evaluation for Damage Tolerance and Fatigue to 14 CFR 25.571 at Amendment 25-54 or later.

(3) The Certification Basis for foreign aircraft certificated under 14 CFR Part 21.29 must include documentation of an FAA Approved complete baseline (original certificated usage) airframe evaluation for Damage Tolerance and Fatigue to 14 CFR 25.571 at Amendment 25-54 or later.

(4) The aircraft shall have an FAA approved maintenance and inspection program developed and fully implemented for use as an Airtanker and shall be in compliance with that program and have complete records for airframe, engines and components certifying compliance with maintenance and all applicable 14 CFR requirements, manufacturer’s SB’s that are a safety of flight item or identified by an FAA Airworthiness Directive. Each mandatory component retirement, replacement or overhaul time shall be incorporated and adhered to as specified in the OEM Airworthiness Limitations Section or equivalent OEM document.

(5) The contractor’s program must include or have incorporated all recommended and/or required manufacturer programs such as Structural Inspection Documents

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(SID), Supplemental Structural Inspection Documents (SSID), Corrosion Prevention and Control Programs (CPCP), Electrical Wiring Interconnection Systems (EWIS) and Fuel Tank System Inspection Program, as applicable.

(6) All modifications to the aircraft which change the configuration to the firefighting role must have been approved by the OEM or FAA approved by STC.

(b) Manufacturer support and FAA Standards for Maintenance.

(1) The Contractor shall obtain documentation of Manufacturer or Design Approval Holder (DAH) support (or FAA equivalent) for maintenance and engineering support of the original aircraft while under contract to the US Forest Service.

(2) Aircraft shall have incorporated and complied with all requirements of the currently approved MSG-3 formulated maintenance and inspection program as a baseline for the aircraft.

(c) Contractor’s Airworthiness Organization and Authority.

(1) The Contractor’s will have and use a FAA approved Part 145 Certified Repair Station with appropriate rating(s) for the aircraft offered, providing for the maintenance and inspection of their offered airtanker fleet.

(2) All maintenance and inspections conducted under the CAP will be performed under the authority of the contractor’s FAA Part 145 Certified Repair Station (CRS).

(d) Fatigue and Damage Tolerance evaluation and Airworthiness Limitations Section.

(1) Documentation of a FAA Approved complete Airtanker usage evaluation of the aircraft (airframe and tank) for Damage Tolerance and Fatigue to 14 CFR 25.571 at Amendment 25-54 or later. The evaluation shall identify the loads, internal and external, to which the fatigue critical structure or principal structural elements (PSE’s) will be subjected to in the firefighting role and determined the impact of those loads. At a minimum this documentation shall be in the form of an FAA 8110-3 “Statement of Compliance with Federal Aviation Regulations” Form stating in the “Purpose of Data” block that it is for “the Fatigue and Damage Tolerance evaluations for the aerial dispersion mission usage” and that in the “Specific Requirements” block references 14 CFR 25.571 Amendment 25-54 or later

(2) The evaluations above must include substantiation to 14 CFR 25.571 at Amendment 25-54 or later for all structural repairs made to the aircraft since original manufacture.

(3) The aircraft shall have FAA approved Instructions for Continued Airworthiness (ICAs) that meet 14 CFR 25.1529 at Amendment 25-54 or later for the airtanker mission formulated from the 14 CFR 25.571 evaluations and the aircraft shall be in full compliance with all inspections, inspection compliance intervals and structural component life limits derived from those evaluations.

(4) Airworthiness Limitations based on the evaluations resulting from the above will be

J-5 formally incorporated into the aircraft’s Airworthiness Limitations Section (ALS) of the

ICA.

(5) Aircraft must be maintained in full compliance with the inspections, inspection compliance intervals and structural component life limits of the ICA while under contract.

(e) Equipment for conducting aircraft Operational Load Monitoring (OLM).

The Contractor shall meet either paragraph 1 or 2 below. Criteria for the OLM system are provided in H below.

(1) Aircraft shall be instrumented with Government Furnished Property (GFP) for OLM.

GFP will be installed in a timely manner as agreed to by the Contractor and the Government. The government will pay for calibration flights.

(2) Contractor shall instrument aircraft with a government reviewed and approved OLM system. This system must provide to the government required and specified parameters in either table 1 or 2 in paragraph H below. The government will observe calibration flights.

(3) Once installed and operational, the contractor shall submit recorded data to the Forest Service Missoula Technology and Development Center (MTDC) every 14 days while on contract in government furnished pre-addressed postage paid envelopes.

Contractor shall preflight the system and notify the government of any malfunction within 48 hours. Aircraft will not be considered unavailable if the OLM equipment is not functioning.

(f) Revisions to the Instructions for Continued Airworthiness to meet the airtanker mission as necessary.

(1) With reference to airtanker usage and data from the OLM, the Contractor shall, based on a minimum of 500 fleet hours or within the first two years of the contract, analyze the measured spectrum to the estimated spectrum used in D.2 above, perform a comparative analysis; and if merited repeat the initial D.2 airtanker analyses using the updated spectrum, then prepare, and submit revised ICA’s to the FAA for approval

(2) Revised ICA’s shall be submitted to the FAA for approval based on the operation of the aircraft as an airtanker. The frequency of seeking revised ICA’s shall be as necessary to ensure continued airworthiness if warranted of the Contractor’s fleet and prevent catastrophic failure including fatigue separations. In seeking revised ICA’s, the Contractor shall use the data obtained in succeeding years from the OLM system and update ICA’s as necessary throughout the contract period. Copies of the complete package submitted to the FAA shall be sent concurrently to the CO.

(g) Contractor’s Quality Assurance program. The Contractor will:

(1) Have a quality assurance program as part of their FAA Part 145 Repair Station that is capable of ensuring adherence to the CAP, whether maintenance is performed in-house or by outside maintenance providers.

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(2) Maintain trained maintenance technicians appropriately rated, certified or qualified to perform specialized quality assurance maintenance and inspections of the aircraft offered.

(3) Report damage, failures, or fatigue cracks or separations within 3 calendar days to the government. Repair/replacement procedures for these will be reported to the government once they are developed.

(4) Be responsible for any non-compliance with FAA published maintenance procedures and inspections.

Note: Failure to accomplish items identified in this exhibit will result in termination of this contract.

(h) OLM System and Program:

(1) Criteria

To properly monitor the airtanker usage of a specific model aircraft, a complete instrumentation package and recording device are required. The package must include both recorded flight parameters as well as strain gages to measure the stress induced on the airframe. One aircraft shall be instrumented with a functioning operational loads monitoring system capable of characterizing the missions performed by these aircraft.

The following section details the minimum required parameters and instrumentation to be recorded at a minimum sample rate of 8Hz or 32 Hz depending on the system being used for Initial Usage Evaluation or Continuous Monitoring. If data has been previously collected that is equivalent to that described below for an Initial Usage Evaluation System and that data has been used for the airtanker evaluation as described in D.2 above the offered aircraft would only need a Continuous Monitoring OLM System as described in C below. Accelerations shall be recorded as close to the aircraft Center of Gravity as practicable or correction algorithms may be validated and applied. Systems shall have functional and calibration flights recorded annually.

(2) Initial Usage Evaluation OLM System

These are minimum system requirements for at least one aircraft of a particular model in airtanker operation for data to perform an initial usage evaluation. The instrumentation and equipment utilized must include all mechanical components required to measure the flight parameters as well as strain gages at selected locations on the airframe. The system shall have detailed installation instructions, drawings and instructions for continued airworthiness (ICAs). The ICAs will also include an installation validation plan for system and scheduled calibration check due annually. The following are minimum required parameters to be recorded at 32 Hz:

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Table 1 Initial Airtanker Evaluation OLM Minimum Channel List Channel Description Number of Channels

Discrete / Analog

Channel

Sample Rate (Hz)

Record Rate (Hz)

1. Altitude (GPS) 1 Analog Channel 32 Hz 32 Hz

2. Equivalent Airspeed (GPS) 1 Analog Channel 32 Hz 32 Hz

3. Vertical Speed (GPS) 1 Analog Channel 32 Hz 32 Hz

4. Heading (GPS) 1 Analog Channel 32 Hz 32 Hz

5. Date and Time in GMT (GPS) 1 Analog Channel 32 Hz 32 Hz

6. Latitude (GPS) 1 Analog Channel 32 Hz 32 Hz

7. Longitude (GPS) 1 Analog Channel 32 Hz 32 Hz

8. Engine Start (one engine oil pressure)

Discrete Channel

32 Hz 32 Hz

9. Pitot Pressure or Airspeed Transducer (If Indicated Airspeed is able to be collected from an airspeed transducer this channel would not be needed)

1 Analog Channel 32 Hz 32 Hz

10. Static Pressure 1 Analog Channel 32 Hz 32 Hz

11. Outside Air Temperature 1 Analog Channel 32 Hz 32 Hz

12. Altitude (Static Pressure) 1 Analog Channel 32 Hz 32 Hz

13. Indicated Airspeed (must be derived from Pitot / Static differential) 1 Analog Channel 32 Hz 32 Hz

14. Cabin Pressure 1 Analog Channel 32 Hz 32 Hz

15. Tank Door Actuation(All Doors)

1 to 8 Discrete Channel

32 Hz 32 Hz

16. Retardant Quantity 1 Analog Channel 32 Hz 32 Hz

17. Power On/ Off

Discrete Channel

32 Hz 32 Hz

18. Landing Gear Squat Switch

Discrete Channel

32 Hz 32 Hz

19. Flap Extend (or as an analog in Degrees)

Discrete or

Analog Channel 32 Hz 32 Hz

20. Flap Retract (not needed if Flaps are collected as an analog channel)

Discrete Channel

32 Hz 32 Hz

21. Speed Brake / Spoiler Extend (if installed)

Discrete or

Analog Channel 32 Hz 32 Hz

22. Speed Brake / Spoiler Retract (not needed if it is collected as an analog channel)

Discrete Channel

32 Hz 32 Hz

23. Fuel Quantity (Manually collected.)

Supplemental Data

24. Normal Acceleration (Nz) 1 Analog Channel 32 Hz 32 Hz

25. Pitch 1 Analog Channel 32 Hz 32 Hz

26. Pitch Rate 1 Analog Channel 32 Hz 32 Hz

27. Roll 1 Analog Channel 32 Hz 32 Hz

28. Roll Rate 1 Analog Channel 32 Hz 32 Hz

29. Yaw Rate 1 Analog Channel 32 Hz 32 Hz

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30. STRAIN GAGES: A total of 6 Strain gages located on the center wing at the same wing station on the upper and lower front spar cap, the upper and lower wing panel, and the upper and lower rear spar, location based on

F&DT

6 Analog Channel 32 Hz 32 Hz

31. Two sets of 6 strain gages for a total of 12 gages located on the outer wing on the upper and lower front spar cap, the upper and lower wing panel, and the upper and lower rear spar, location based on F&DT.

12 Analog Channel 32 Hz 32 Hz

32. One rosette gage on the front spar web 2 Analog Channel 32 Hz 32 Hz

33. One rosette gage on the rear spar web 2 Analog Channel 32 Hz 32 Hz

34. Two gages on the center fuselage on the upper crown 2 Analog Channel

32 Hz 32 Hz

35. One gage on the vertical tail at the wing root

1 Analog Channel 32 Hz 32 Hz

36. One gage on the horizontal tail at the wing root

1 Analog Channel 32 Hz 32 Hz

37. Aircraft Gross Weight (as manually collected supplementary data)

(3) Continuous Monitoring OLM Requirements for Additional Aircraft If multiple aircraft of the same model are employed in the airtanker role, the OLM system and instrumentation requirements may be less comprehensive so long as the one aircraft with full instrumentation is maintained in continued operation as an airtanker until the initial usage evaluation is completed. These are minimum system requirements for all other aircraft of a particular model in airtanker operation for continuous monitoring while in airtanker service. The instrumentation and equipment utilized must include all mechanical components required to measure the flight parameters listed. The system shall have detailed installation instructions, drawings and instructions for continued airworthiness (ICAs). The ICAs will also include an installation validation plan for system and scheduled calibration check due annually. The following are minimum required parameters to be recorded at 8 Hz:

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Table 2 Continuous Monitoring OLM Minimum Channel List Channel Description Number of Channels

Discrete / Analog Channel

Sample Rate (Hz)

Record Rate (Hz)

1. Altitude (GPS) 1 Analog Channel 4 Hz 8 Hz

2. Equivalent Airspeed (GPS) 1 Analog Channel 4 Hz 8 Hz

3. Vertical Speed (GPS) 1 Analog Channel 4 Hz 8 Hz

4. Heading (GPS) 1 Analog Channel 4 Hz 8 Hz

5. Date and Time in GMT (GPS) 1 Analog Channel 4 Hz 8 Hz

6. Latitude (GPS) 1 Analog Channel 4 Hz 8 Hz

7. Longitude (GPS) 1 Analog Channel 4 Hz 8 Hz

8. Engine Start (one engine oil pressure) 1 Discrete Channel 8 Hz 8 Hz

9. Pitot Pressure or Airspeed Transducer

(If Indicated Airspeed is able to be collected from an airspeed transducer this channel would not be needed)

1 Analog Channel 8 Hz 8 Hz

10. Static Pressure 1 Analog Channel 8 Hz 8 Hz

11. Outside Air Temperature 1 Analog Channel 8 Hz 8 Hz

12. Altitude (Static Pressure) 1 Analog Channel 8 Hz 8 Hz

13. Indicated Airspeed (must be derived from Pitot / Static differential) 1 Analog Channel 8 Hz 8 Hz

14. Cabin Pressure 1 Analog Channel 8 Hz 8 Hz

15. Tank Door Actuation(All Doors) 1 to 8 Discrete Channel 8 Hz 8 Hz

16. Retardant Quantity 1 Analog Channel 8 Hz 8 Hz

17. Power On/ Off 1 Discrete Channel 8 Hz 8 Hz

18. Landing Gear Squat Switch 1 Discrete Channel 8 Hz 8 Hz

19. Flap Extend (or as an analog in

Degrees)

Discrete or Analog Channel

8 Hz 8 Hz

20. Flap Retract (not needed if Flaps are collected as an analog channel)

1 Discrete Channel 8 Hz 8 Hz

21. Speed Brake / Spoiler Extend (if installed)

Discrete or

Analog Channel 8 Hz 8 Hz

Speed Brake / Spoiler Retract (not needed if it is collected as an analog channel)

1 Discrete Channel 8 Hz 8 Hz

23. Fuel Quantity (Manually collected)

24. Normal Acceleration (Nz) 1 Analog Channel 32 Hz 32 Hz

25. Pitch 1 Analog Channel 32 Hz 8 Hz

26. Pitch Rate 1 Analog Channel 32 Hz 8 Hz

27. Roll 1 Analog Channel 32 Hz 8 Hz

EXHIBIT 12 – DEFINITIONS AND ABBREVIATIONS

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The following are the minimum requirements for a Continuous Monitoring OLM system:

(4) Data Acquisition and Transmittal Requirements

The flight data recorder utilized for the data acquisition must be capable of recording all of the flight parameters as well as the strain gages, when applicable. Recorders shall be capable of recording flight data for up to 100 flight hours without replacing the data capture media. Recorded data shall be compatible with Forest Service Data Library software solution.

(5) The Contractor’s OLM program shall:

(i) Identify the OLM system installation, calibration process, and frequency of recalibration;

(ii) OLM system shall be properly installed using OEM recommended installation procedures.

(iii) Identify the location of the recording device of the OLM system. The system does not need to be crash survivable; however the Contractor shall consider the most crash survivable location within the aircraft with regard to fire and damage from a crash for the recording unit.

(iv) Identify the parts or measured parameters that are required to be operational for each flight .

(v) Contain procedures to assure the OLM system is fully functional for each flight, including all measured parameters;

(vi) Identify the specific parameters selected for recording with rationale for their selection.

(vii) Identify the location, purpose and use of the parameters selected.

Parameters identified as being required for developing revised Instructions for Continued Airworthiness (ICA’s) shall be so identified and be given greater description as to their use;

(viii) Provided an explanation of the analysis of the data obtained from the aircraft OLM system;

(iv) Contain procedures for the integration of the analyzed aircraft operational load data into the Contractor’s CAP;

(x) Define and provide a detailed explanation of the exceedance for each of the

28. Roll Rate 1 Analog Channel 32 Hz 8 Hz

29. Yaw Rate 1 Analog Channel 32 Hz 8 Hz

J-11 recorded parameters;

(xi) Thoroughly explain the Contractor’s definition of a structural exceedance.

Structural exceedances may be single or multiple parameter exceedances;

(xii) Contain procedures to take (i.e. inspect, repair, or other maintenance action) when a structural exceedance occurs;

(xiii) Contain procedures for notification (timeliness and method) to the Government for all defined exceedances and the planned actions and timeline to complete them;

(xiv) Contain procedures for retrieval of the aircraft OLM data, analysis of the data, process for defining/deciding on a maintenance action, and implementation of the maintenance action; and

(xv) Upon request of the Government, the Contractor shall provide copies of the recorded OLM data in a “.CSV” file format. All values in “.CSV” files shall be in engineering units. The CSV files shall include column header descriptions (including engineering units for the values in each column). Acceleration data shall be described as either incremental or total.

Reference / Publications

The following references / publications may be used to guide the Contractor in establishing a CAP.

1. NTSB Safety Recommendations A-04-29, 30 and 31, 23 April 2004

2. FAA Structural Management and Inspection Criteria for use on Large Airtankers for USDA &

DOI, 28 May 2004.

3. Blue Ribbon Panel: Federal Aerial Firefighting: Assessing Safety and Effectiveness, December

4. 14 CFR, Code of Federal Regulations Aeronautics and Space

5. FAA Order 8110.56A, Restricted Cat. Type Certification, September 30, 2008

6. DOT/FAA/AR-05-035, Consolidation and Analysis of Loading Data in Firefighting Operations, October 2005

7. DOT/FAA/AR-11/7, Usage and Maneuver Loads Monitoring of Heavy Air Tankers, March 2011

8. Mil-A-8866, Military Specification, Airplane Strength and Rigidity, Reliability Requirements, Repeated Loads and Fatigue, 18 May 1960.

9. AC 91- 56B Continuing Structural Integrity Program for Large Transport Category Airplanes,

10. AC 91- 82A - Fatigue Management Programs for In-Service Issues, 2011

11. AC 25.571-1D, Damage Tolerance and Fatigue Evaluation of Structure, 2011

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Abbreviations AB Administrative Base A&P Airframe & Powerplant (Mechanic) AC Advisory Circular ACCO Air Carrier/Commercial Operator AD Airworthiness Directive AFF Automated Flight Following AHO Altitude Height Above Obstacles AIR Card Aviation Into Plane Reimbursement Card AMD Aviation Management Directorate AO Accountable Official (for AIR Card) ASM Aerial Supervision Module ASP Aviation Safety Plan ATC Air Traffic Control ATGS Air Tactical Group Supervisor AKC Airtanker Co-Pilot AKI Initial Attack Airtanker Captain AKP Airtanker Captain AKTP Initial Airtanker Training Pilot ATP Airline Transport Rating AWL Assigned Work Location BIA Bureau of Indian Affairs BLM Bureau of Land Management CAB Civil Aeronautics Board CG Center of Gravity CO Contracting Officer CFR Code of Federal Regulations COR Contracting Officer's Representative CRS Certified Repair Station CVR Cockpit Voice Recorder CWN Call-when-Needed (Contract) DLA Defense Logistics Agency DM Degrees Minutes DME Distance Measuring Equipment DOI Department of the Interior DOT Department of Transportation ELT Emergency Locator Transmitter EPA Environmental Protection Agency ETA Estimated Time of Arrival FAA Federal Aviation Administration FAR Federal Acquisition Regulations FE Flight Engineer FAM Fire and Aviation Management FPMR Federal Property Management Regulations FSS Flight Service Station GFP Government Furnished Property GPS Global Positioning Satellite GPM Gallons-Per-Minute GPS Global Positioning System

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IATB Interagency Airtanker Board ICAO International Civil Aviation Organization IFR Instrument Flight Rules IMC Instrument Meteorological Conditions IOL Initial Operational Limit ISA International Standard Atmosphere M&IE Meals and Incidental Expenses LP Leadplane LSC Load Schedule Chart MAP Mandatory Availability Period MBI Minimum Background Investigations MEL Minimum Equipment List MI Maintenance Inspector MN Minnesota MSL Mean Sea Level MTDC Missoula Technology Development Center NAFA National Aerial Firefighting Academy NFPA National Fire Protection Association NTSB National Transportation Safety Board NOTAM Notice to Airmen OLM Operational Load Monitoring PBO Principle Base of Operations PI Pilot Inspector PIC Pilot-in-Command PMRB Pilot/Mechanic Review Board PPE Personal Protective Equipment PSE Principal Structural Elements PTT Push-To-Talk RAO Regional Aviation Officer RASM Regional Aviation Safety Manager RFP Request For Proposal RON Remain-Over-Night SIP Structural Integrity Program SIC Second-in-Command/Co-Pilot STC Supplemental Type Certificate SUO Statement of Understanding TBO Time Between Overhaul TC Type Certificate TCTO Time Compliance Technical Orders TCAS Traffic Collision Avoidance System TFR Temporary Flight Restriction USFS U.S. Forest Service VFR Visual Flight Rules VNE Velocity Never Exceed VSO Stall Speed in a landing configuration WFD Widespread Fatigue Damage

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES

TO OFFERORS OR RESPONDENTS

L-1

L-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FAR 52.252-1) (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far/index.html http://www.dm.usda.gov/procurement/policy/agar.html

Federal Acquisition Regulation (48 CFR Chapter 1) Solicitation Provisions

Clause No. Date Title

FAR 203-11

Sep 2007

Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions

FAR 52.215-1 Jan 2004 Instructions to Offerors-Competitive Acquisition

FAR 52.222-24

FAR 52.237-1

Feb 1999

Apr 1984

Preaward On-Site Equal Opportunity Compliance Evaluation Site Visit

L-2 INCREMENTAL FUNDING (48 CFR 3452.232-71) (AUG 1987)

Sufficient funds are not presently available to cover the total cost of the complete project described in this solicitation. However, it is the Government's intention to negotiate and award a contract using the incremental funding concepts described in the clause titled “Limitation of Funds” in FAR 52.232-22. Under that clause, which will be included in the resultant contract, initial funds will be obligated under the contract to cover an estimated base performance period.

Additional funds are intended to be allotted to the contract by contract modification, up to and including the full estimated cost of the entire period of performance. This intent notwithstanding, the Government will not be obligated to reimburse the contractor for cost incurred in excess of the periodic allotments, nor will the contractor be obligated to perform in excess of the amount allotted.

L-3 INQUIRIES (AGAR 452.204-70) (FEB 1988)

Inquiries and all correspondence concerning this solicitation document should be submitted in writing to the Contracting Officer. Offerors should contact only the Contracting Officer issuing the solicitation about any aspect of this requirement prior to contract award.

L-4 TYPE OF CONTRACT (FAR 52.216-1) (APR 1984)

The Government contemplates award of a Fixed Price Multi-Year contract not to exceed 10-years for the daily availability rate. The flight rate will be an unknown quantity with no guarantee of flight hours given by the Government resulting from this solicitation.

L-2

L-5 SERVICE OF PROTEST (FAR 52.233-2) (SEP 2006)

(a) Protests, as defined in Section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the General Accountability Office, shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Matthew D. Olson National Interagency Fire Center U.S. Forest Service – Contracting 106 Owyhee, Suite 1100 3833 S. Development Ave.

Boise, Idaho 83705

(b) The copy of any protest shall be received in the office designated above within 1 day of filing a protest with the GAO.

L-6 INSTRUCTIONS FOR THE PREPARATION OF TECHNICAL AND BUSINESS PROPOSALS

(AGAR 452.215-71) (SEP 1999)

(a) General Instructions

1. Proposals submitted in response to this solicitation shall be furnished in the following format with the numbers of copies as specified below.

2. The proposal must include a Part I-Technical Proposal and Part II- Business Proposal. Each of the parts shall be separate and complete so that evaluation of one may be accomplished independently from evaluation of the other. The technical proposal must not contain reference to cost; however, resource information (such as data concerning labor hours and categories, materials, subcontracts, etc.) must be contained in the technical proposal so that the contractor's understanding of the statement of work may be evaluated.

3. Offerors may, at their discretion, submit alternate proposals or proposals which deviate from the requirement; provided, that an offeror also submit a proposal for performance of the work as specified in the statement of work. Any "alternate" proposal may be considered if overall performance would be improved or not compromised, and if it is in the best interest of the Government. Alternate proposals, or deviations from any requirement of this RFP, must be clearly identified.

4. The Government will evaluate proposals in accordance with the evaluation criteria set forth in (Section M) of this RFP.

5. Offerors shall submit their proposal(s) in the following format and the quantities specified:

(i) 1 copy of the completed, signed offer (Sections A through K of the solicitation package)

L-3

(ii) 3 copies of the technical proposal

(iii) 1 copy of the business/cost proposal

(iv) 1 copy of proposal for cancellation ceiling

(v) Electronic copies of documents listed above (i – iv) on a compact disc (CD) or USB Flash Drive

(b) Part I - Technical Proposal

(1) Technical Proposal Instructions

The technical proposal will be used to make an evaluation and arrive at a determination as to whether the proposal will meet the requirements of the Government. Therefore, the technical proposal must present sufficient information to reflect a thorough understanding of the requirements and a detailed, description of the techniques, procedures and program for achieving the objectives of the specifications/statement of work. Proposals that merely paraphrase the requirements of the Government's specifications/statement of work, or use such phrases as "will comply" or "standard techniques will be employed" will be considered unacceptable and will not be considered further.

(2) Technical Proposal - Part 1- Technical proposal into three (3) subparts, one for each of the major evaluation factors. As a minimum, your technical proposal must clearly address (a) Continued Airworthiness, Maintenance, and Equipment; (b) Past Performance; and (c) Organizational Experience.

(i) Continued Airworthiness, Maintenance, and Equipment

(A) Continued Airworthiness Program (CAP)

Provide a detailed plan that defines, establishes, and documents the implementation of a CAP that meets the requirements of continued airworthiness as specified in Section J, Exhibit 2.

(B) Maintenance

Provide a detailed plan that defines, establishes, and documents the Firm’s overall aircraft maintenance program and demonstrates compliance with the requirements of Section C, Aircraft Maintenance C-5.

(C) Equipment (Aircraft)

Provide information for each offered aircraft detailing its design and efficiencies to initial attack wildland fires. Offered aircraft will be evaluated on retardant payload, cruise speed, rate-of-climb, and fuel consumption from Government data. Any additional aircraft added in years 2 or 3 shall also be required to provide this information for

L-4 evaluation purposes.

(D) Equipment (Tank)

Describe the tank(s) design (include modifications/improvements), capacity 3000 to 5000 gallons, with a minimum capacity of 2400 gallons, operational functions, reliability, and coverage levels and status as to whether or not it is Interagency Airtanker Board (IAB) approved. If the tank does not meet any IAB criteria, explain how it will meet the criteria 60-days before the mandatory start work date.

(ii) Past Performance

(A) Past Performance is a measure of the degree to which you have satisfied your customers in the past, and complied with Federal, State, and local laws and regulations. Our assessment of your past performance will be subjective, and based mainly on your reputation with your customers. Identify and submit your references with verifiable telephone numbers to support your past performance.

(B) When evaluating your past performance we may or may not contact other sources of information, including, but not limited to Federal, State, and local Government agencies.

(C) We may contact your references to ask if you were:

(a) Capable, efficient, and effective,

(b) Performing in conformance to the terms and conditions of your contract,

(c) Reasonable and cooperative during performance, and

(d) Committed to customer satisfaction.

(D) Offerors who have not obtained Government contracts for airtanker services shall indicate their past experience and performance for related aviation services and includes references for which the services were performed.

(E) Offerors without a record of past performance or for who relevant past performance information is not available will not be evaluated favorably or unfavorably. Instead, these offerors will receive a neutral rating.

(iii) Organizational Experience

Organizational Experience demonstrates that you have taken the opportunity to learn by doing. Your experience is relevant when you have been confronted with the kinds of challenges that will confront you under

L-5 this contract contemplated by this RFP. We will assess your relevant experience on the basis of its breadth and its depth. The Government prefers experience supporting wild land fire operations. In addition to overall company organizational experience, address the experience of your personnel directly responsible for working under this contract.

(A) Flight Crewmembers experience and safety record

Detail individual crewmember aeronautical experience, training, skills, certifications, ratings, currency, proficiency, flight hours (by missions types i.e. airtanker, leadplane), and safety/accident record.

(B) Firm’s experience and safety record

Detail the Firm’s safety, accident prevention, and training programs.

Provide information on any aircraft accidents within the past 5 years and any corrective actions taken to prevent a future occurrence.

(C) Experience of personnel other than flight crewmembers

Detail other organizational personnel’s individual administrative and/or aeronautical experience, training, skills, certifications, ratings, currency, and proficiency.

(c) Part II- Business Proposal

(1) Business Proposal Instructions

(i) Price

(A) The daily availability rate and the flight rate will be evaluated. A detailed price breakdown that includes all fixed costs included in the daily availability rate and a separate price breakdown of costs included in the hourly flight rate shall be submitted for each line item offered. (See examples of cost to include below) Price is not expected to be the controlling factor in the evaluation. However, should technical competence between offerors be relatively equal, then price could become a controlling factor.

Examples of Cost

(1) Daily Availability Rate

(a) Depreciation, or cost for payments on Aircraft

(b) Replacement Costs – R&D next generation

(c) Insurance – Liability and Hull, Business, personnel

(d) Facilities – rents, leases, utilities,

(e) Maintenance – Labor (shop rate), training, time change parts, unplanned

(f) Crew Costs – Salary, training, incidentals, uniforms, L-6 publications

(g) Business Expenses – administrative, overhead, taxes, management salaries, profit

(2) Flight Rate

(a) Fuel Costs – per gallon and burn rate

(b) Planned (Direct) Maintenance

(c) Special Inspections, structural maintenance,

(d) Crew Lodging and per diem * may be fixed costs*

(e) Crew Flight pay (per hour based)

(f) Engine and rotating parts

(g) Fees, ground support, and transportation

(B) Certified cost and pricing data or “other than certified” cost and pricing information are not required with offerors original submission of their price proposal. However, the CO is not precluded from requesting such data if later found necessary.

(ii) Cancellation Ceiling

(A) The proposed percentages are the percent of the total cost for each program year to be set aside for the cancellation ceiling and date/period are as follows:

(1) First Program Year 45% October 1, 2013

(2) Second Program Year 42% October 1, 2014

(3) Third Program Year 39% October 1, 2015

(4) Fourth Program Year 36% October 1, 2016

(B) These common averages for the cancellation ceiling were estimated by taking the average of total dollars spent on airtankers in previous years and divided by estimated overhead and pre-season costs plus a percentage of costs anticipated to be amortized over the five (5) year contract period. It is the contractor’s responsibility to furnish, along with their proposal, documentation supporting any changes in the proposed cancellation ceilings provided. This documentation should be submitted with their proposal under separate cover and will be evaluated and negotiated at time of award. The cancellation ceiling shall not be used as an evaluation factor.

(C) The cancellation ceiling generally includes only nonrecurring costs which means those costs which are generally incurred on a one-time basis and include such costs as plant or equipment relocation, plant rearrangement, special tooling and special test equipment, pre-production engineering, initial spoilage and rework, specialized workforce training, and recruiting costs involved in furnishing labor.

(D) Recurring costs are those production or service-related costs that vary with the quantity being produced or furnished, such as labor and

L-7 materials. For many items and services, cancellation costs should be minimal in that start-up (nonrecurring) costs are low or the items have a substantial commercial market to carry the start-up burden. In some cases, a zero dollar cancellation liability is sufficient.

(iii) LIMITATION OF PRICE AND CONTRACTOR OBLIGATION

(A) Funds available for performance are described in the Schedule. The amount of funds available for award is not considered sufficient for the performance required for any program year other than the first program year. When additional funds are available for the full requirement of the next succeeding program year, the Contracting Officer shall, not later than the date specified in the Schedule (unless a later date is agreed to), so notify the Contractor in writing. The Contracting Officer will also modify the contact to reflect the amount of funds specified in the Schedule as available for the next contract performance period.

(B) The Government is not obligated to the Contractor for any amount over that described in the Schedule as available for contract performance.

(C) The Contractor is not obligated to incur costs for the performance required for any program year after the first unless and until written notification is received from the Contracting Officer of an increase in availability of funds. If so notified, the Contractor’s obligation will increase only to the extent contract performance is required for the additional time frame for which funds are made available.

(D) If this contract is terminated under the “Cancellation Under Multiyear Contracts” clause, “total contract price” in that clause means the amount available for performance of this contract, as in paragraph (a) above, plus the amount established as the cancellation ceiling. “Work under this contract” in that clause means the work under program year requirements for which funds have been made available. If the contract is terminated for default, the Government’s rights under this contract will apply to the entire multi-year requirements.

(E) The “cancellation ceiling” is the maximum cancellation charge that the contractor can receive in the event of cancellation. “Cancellation charge” means the amount of uncovered costs, which would have been recouped through amortization over the full term of the contract including the term canceled. The specific dollar amount that is fair compensation is only determined if the contract is actually canceled. The contractor submits a cancellation claim, the Contracting Officer evaluates it, and the parties negotiate the fair compensation which the Government will pay to the contractor, which shall not exceed the cancellation ceiling.

Note: The cancellation ceilings will not be finalized until the multi-year contract is negotiated.

L-8

L-7 AMENDMENTS TO PROPOSALS (AGAR 452.215-72) (FEB 1988)

Any changes to a proposal made by the offeror after its initial submittal shall be accomplished by replacement pages. Changes from the original page shall be indicated on the outside margin by vertical lines adjacent to the change.