Large Fire Support Helicopters RFP AG-024B-S-09-9007.pdf

OFFEROR’S COPY

(Ref. 48 CFR 1)

Issuing Office:

US Forest Service National Interagency Fire Center – Contracting Jack Wilson Building 3833 S. Development Avenue Boise, ID 83705-5354

Offers Are Solicited For:

Heavy or Medium Exclusive Use Helicopters Large Fire Support Solicitation No:

RFP AG-024B-S-09-9007

Issued Date:

February 23, 2009

This solicitation can be downloaded from the following Internet site: www.fedbizopps.gov

IMPORTANT – NOTICE TO OFFEROR

PRE-PROPOSAL CONFERENCE IS SCHEDULED AS FOLLOWS:

None Planned at this time

Information and instructions for submission of offers are contained in the attached Solicitation:

Before mailing your offer, review offeror’s check list

Offerors may call Frank Gomez for information about this solicitation at (208) 387-5347 or Chuck Taylor at (208) 387-5623 for technical questions about the specifications in this solicitation.

The policy of the United States Department of Agriculture Forest Service prohibits discrimination on the basis of race, color, national origin, age, religion, sex, disability, family status, and/or political affiliation.” Persons believing they have been discriminated against in any Forest Service related activity should write to: Chief, Forest Service, USDA, P. O. Box 96090, Washington, DC 20090-6090.

OFFEROR’S CHECKLIST

Offeror’s Name_________________________________________________________________

Failure to provide the following information may render your Offer unacceptable.

Yes No Have you completed the SF-1449, Solicitation for Commercial Items?

Yes No Have you completed Section E-1 Instruction to Offer-Commercial Items?

Yes No Have you completed Section E-2 Instruction for the preparation of business and technical proposals?

Yes No Have you completed Section E-3 Evaluation-Commercial Items?

Yes No Have you reviewed Section E-4 Contract Award?

Yes No Have you completed Section E-5 Offerors Representations and Certifications-Commercial Items?

Yes No Have you completed Section E-6 Offerors Past Performance and Organizational Experience?

Yes No Have you completed Section E-7 Synopsis of Safety Program?

Yes No Have you completed Section E-8 Helicopter Performance Questionnaire?

Yes No Have you completed all the required information in Section B “Schedule of Items” including signing your proposal?

Yes No In addition to the other requirements in this solicitation, have you enclosed copies of the following:

1. 14 CFR PART 135 Operating Certificate and current 14 CFR PART 135 Operations Specifications (Sections A and D). Each aircraft offered should be listed in Section D of the Operations Specification (as applicable).

2. Current 14 CFR PART 133 Operating Certificate and current FAA letter of authority for aircraft designated to operate under the 14 CFR PART 133 Operating Certificate.

3. 14 CFR PART 137 Operating Certificate.

4. Appropriate Flight Manual Hover Performance Charts shall be provided under this solicitation for evaluation of the helicopters performance and used to complete the Interagency Helicopter Load calculation for this solicitation. (See E-3.b.1.b.6)

5. Have you submitted you Interagency Helicopter load Calculation?

Yes No Have you enclosed a list of all government and commercial contracts your company has performed in the past 36 months? (See E-6)

Yes No Does your offer set forth full accurate, and complete information as required by this solicitation including Exhibits and acknowledgement of any amendments that where issued?

Yes No Have you rechecked your figures, including calculations?

Yes No have you completed and assured that all required documents have been submitted?

Yes No have you completed annual Representations and Certifications via on-line Representations and

Certifications Application (ORCA) website at: http://orca.bpn.gov?

Yes No have you submitted copies of STC’s or FAA Field Approval for equipment required in B-12?

Solicitation No. Ag-024B-S-09-9007 US Forest Service Exclusive Use Helicopter Services Large Fire Support National Office

TABLE OF CONTENTS

SECTION A – SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

Standard Form 1449

SECTION B – SUPPLIES OR SERVICES AND PRICES

B-1 Schedule of Items

B-2 Bidders May Qualify Their Bids

B-3 Aircraft Performance Specifications (Minimum)

B-4 Engine Requirements

B-5 Crew Coverage

B-6 Maximum Complement of Personnel by Aircraft Type

B-7 Acceptable Work Schedules

B-8 Standby Hours Per Day

B-9 Extended Standby Hourly Rate

B-10 Overnight Allowance

B-11 Standard Per Diem Rate

B-12 Contractor Furnished Special Requirements

B-13 Additional Information

SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C-1 Scope of Contract

C-2 Certifications

C-3 Government Furnished Property

C-4 Aircraft Requirements

C-5 Aircraft Maintenance

C-6 Aircraft and Equipment Security

C-7 Avionics Requirements

C-8 Contractor Furnished Avionics Systems

C-9 Avionics Installation and Maintenance Standards

C-10 Operations

C-11 Contractor’s Environmental Responsibilities

C-12 Personnel

C-13 Conduct and Replacement of Personnel

C-14 Suspension and Revocation of Personnel

C-15 Substitution of Personnel, Aircraft, and Equipment

C-16 Flight Hour and Duty Limitations

C-17 Accident Prevention and Safety

C-18 Mishaps

C-19 Personal Protective Equipment

C-20 Inspection and Acceptance

C-21 Pre-Use Inspection Expenses

C-22 Re-Inspection Expenses

C-23 Inspections During Use

C-24 Contract Period and Renewal Options

C-25 Mandatory Availability Period (MAP) Including Extended Use and Optional Use

C-26 Daily Availability Requirements

C-27 Unavailability

C-28 Ordering Additional Personnel or Equipment

C-29 Additional Aircraft after Contract Award

C-30 Payment Procedures

C-31 Payment for Flight

C-32 Payment for Availability

C-33 Payment for Extended Standby

C-34 Payment for Service in the Optional-Use Period

C-35 Payment for Additional Helicopter and Personnel

C-36 Reimbursement for Mobilization and Demobilization Costs

C-37 Payment for Substitute/Replacement Aircraft

C-38 Meals

C-39 Payment for Fuel Servicing Vehicle Mileage

C-40 Payment for Fuel Transportation

C-41 Payment for Foam Concentrate

C-42 Payment for Costs Away from the Host Base

C-43 Payment for Overnight Allowance

C-44 Miscellaneous Costs to the Contractor

C-45 Definitions

C-46 Abbreviations

EXHIBITS

EXHIBIT 1 First Aid Kit Aeronautical

EXHIBIT 2 Survival Kit Aeronautical (Lower-48)

EXHIBIT 3 Alaska Supplement

EXHIBIT 4 Restraint Systems Condition Inspection Guidelines

EXHIBIT 5 Additional Suppression/Prescribed Fire Equipment

EXHIBIT 6 High Visibility Markings on Main Rotor Blades

EXHIBIT 7 Additional Avionics Equipment

EXHIBIT 8 Fuel Servicing Equipment Requirements

EXHIBIT 9 Operations and Safety Procedures Guide for Helicopter Pilots

EXHIBIT10 Interagency Guidelines for Vertical Reference-External Load/Snorke2 Training Standards

EXHIBIT 11 Helicopter Make/Model/Series Lists

EXHIBIT 12 Helicopter Services Hourly Flight Rates, Fuel Consumption, and Weight Reduction Chart

EXHIBIT 13 Interagency Helicopter Load Calculation

EXHIBIT 14 Helicopter and Fuel Service Vehicle Pre-Use Checklist

EXHIBIT 15 Performance Report

EXHIBIT 16 Department of Labor Wage Determinations

EXHIBIT 17 Supplemental Rappel Requirements

EXHIBIT 18 Contractors Verification of Individual Pilot’s Requirements and Experience for Initial Agency Approval

EXHIBIT 19 “On Contract” Pilot Operational Training

EXHIBIT 20 Mechanic Qualification Form

SECTION D – CONTRACT CLAUSES

D-1 Contract Terms and Conditions and Conditions Required to Implement Statutes or Executive Orders (Commercial Items) (FAR 52.212-5)

D-2 Certification of Toxic Chemical Reporting (FAR 52.233-13)

D-3 Additional Clauses Required for Indefinite Delivery/Indefinite Quantity Contracts Incorporated by Reference (FAR 52.212-5 (NOV 2007) Addendum

D-4 Economic Price Adjustment Specified Flight Rate Contracts

D-5 Property and Personal Damage

D-6 Option to Extend the Term of the Contract (FAR 52.217-9)

D-7 Optional-Use Period

D-8 Statement of Equivalent Rates for Federal Hires (FAR 52.222-42)

D.9 Service of Protest (FAR 52.233-2) (SEP 2006)

SECTION E – SOLICITATION PROVISIONS

E-1 Instructions to Offerors-Commercial Items (FAR 52.212-1) (JAN 2004) (Tailored/Addenda)...143

E-2 Instructions for the Preparation of Business and Technical Proposals

E-3 Evaluation – Commercial Items (FAR 52.212-2) (JAN 1999) (Tailored/Addenda)

E-4 Contract Award

E-5 Offeror Representations and Certifications – Commercial Items (FAR 52.212-3)

E-6 Offeror’s Past Performance and Organizational Experience Questionnaire

E-7 Synopsis of Safety Program

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

AG-024B-S-09-9007

6. SOLICITATION ISSUE

DATE

February 23, 2009

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Frank Gomez

b. TELEPHONE NUMBER (No collect calls)

(208) 387-5347

8. OFFER DUE DATE

March 17, 2009 4:30 p.m. MST

9. ISSUED BY CODE 024B 10. THIS ACQUISITION IS

UNRESTRICTED OR SET ASIDE: 100% FOR:

NAICS: 481212

SIZE STANDARD:1500 Employees

SMALL BUSINESS EMERGING SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED VETERAN- 8(A)

OWNED SMALL BUSINESS

13b. RATING

US FOREST SERVICE - CONTRACTING

NATIONAL INTERAGENCY FIRE CENTER

3833 S. DEVELOPMENT AVENUE

BOISE, ID 83705-5354 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700) 14. METHOD OF SOLICITATION

RFQ IFB RFP

16. ADMINISTERED BY CODE 11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

15. DELIVER TO CODE

US FOREST SERVICE - CONTRACTING

NATIONAL INTERAGENCY FIRE CENTER

3833 S. DEVELOPMENT AVENUE

BOISE, ID 83705-5354

See Block 9

17a. CONTRACTOR/ CODE FACILITY 18a. PAYMENT WILL BE MADE BY CODE

OFFEROR CODE

TELEPHONE NO. ____. NINE-DIGIT DUNS NO. _

FACSIMILE NO. .

ALBUQUERQUE SERVICE CENTER

INCIDENT BUSINESS – CONTRACTS

101B SUN AVENUE, NE

ALBUQUERQUE, NM 87109

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18A UNLESS BLOCK

BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

SEE SECTION B (ATTACHED)

Heavy or Medium Helicopters – Tanked or Bucket Exclusive Use Large Fire Support

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 .

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ __ OFFER

DATED _______________ . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNED (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION NOT USABLE STANDARD FORM 1449 (REV. 3/2005)

Prescribed by GSA - FAR (48 CFR) 53.212

SECTION B

SUPPLIES OR SERVICES AND PRICES

One to five (5) Standard or Restricted Category, Heavy (Type I) or Medium (Type II) Helicopters fully operated, meeting the requirements of this Schedule and the specifications for operation at the host base, and during the periods shown below. Award of helicopters make and model will be based on best value to the Government. The performance requirements are a minimum and the Aircraft will be evaluated for overall best value including price. The Government will determine best value.

It is the intent of this solicitation to secure a Fixed Price with Economic Price Adjustment contract not to exceed 1 base year and 2 option period for the daily availability rate. The flight rate will be an indefinite quantity with no guarantee of flight hours given by the Government. The Government may award a single contract or multiple awards based on the outcome of the evaluation process. The Government reserves the right to award any combination of items and or number of items.

Awards under this solicitation will made as follows:

Due to an anticipated lack of helicopter resources from small business concerns to sufficiently meet our needs, we are soliciting proposals from both small and large business concerns.

After the evaluation of proposals, we will make awards based on the following cascading approach, which will give priority to small business concerns:

(1) First-tier evaluation: In accordance with Federal Acquisition Regulation (FAR) Subpart 19.5, award(s) first will be made on a competitive basis to eligible small business concerns, provided that a minimum of two (2) competitive offers for each contract line item (CLIN) are received from eligible small business concerns.

(2) If a minimum of two (2) competitive offers from eligible small business concerns are not received, any award(s) for a CLIN will be made on the basis of full and open competition from among all responsible business concerns submitting offers for the CLIN, including large business concerns.

Small and large business concerns are encouraged to submit proposals. However, if the Government receives a sufficient number of offers from eligible small business concerns, proposals from large businesses will not be considered for award.

As required by FAR 19.508, this solicitation and the resulting contract incorporate FAR 52.219-6.

However, because this is a cascading set-aside, to the extent that FAR 52.219-6 states that it limits competition to small businesses, that limitation applies to only the first tier of the procurement, as described above.

Pre-work Meeting/Aircraft Inspections-all equipment needing to be inspected will be at the inspection point at least 2 days prior to (to be Determined).

B-1 Schedule of Items

ITEM NO. 1 Helicopter equipped with a fixed tank.

Host Base(s)

Name: Hemet, CA National Forest: Cleveland

Location: Hemet, CA Airport

Mandatory Availability Period and Net Days

BASE YEAR

July 1, 2009 – November 27, 2009 150 Days Mandatory Availability Period

OPTION YEARS

July 1 – November 27 150 Days Mandatory Availability Period

Daily Availability Offer Rate

SERVICES QUANTITY UNIT PRICE TOTAL YEAR

Daily Availability Base Year 2009

150 DAYS

BASE

Option Year 1 2010

Option 1

Option Year 2 2011

Option 2

Specified Hourly Flight Rate *375 Hours

See Exhibit 12 $

**Optional Use Rate

HR

N/A

*Estimated number of flight hours per year is for estimation purposes only, the Government does not guarantee any flight hours under this contract.

**Optional Use Rate will not be used in the evaluation of proposals.

ITEM NO. 1

Make:

Model:

Series:

N Number________________

ITEM NO. 1

Contracted Helicopter Equipped Weight

Equipped Weight (see definition) ______________lbs is required (note: include the tank and snorkel)

Weight of tank and snorkel________________ lbs

Approved HOGE Performance

HOGE (enter maximum allowable payload w/Tank and snorkel) __________

Note: For the purpose of evaluating helicopter performance and computing the Interagency Load Calculation, only current, applicable FAA approved Performance Charts shall be used.

Relief Crew Costs Per Person

Cost from Contractors Home Base to Host Base for contract relief costs, per person (round trip) $________________ (see C.42). The relief costs will be reviewed prior to award and prior to each renewal option period.

ITEM NO. 2 Helicopter equipped with a fixed tank.

Host Base(s)

Name: Casitas, CA National Forest: Los Padres

Location: Casitas Helibase

Mandatory Availability Period and Net Days

BASE YEAR

Mandatory Availability Period

Specified Hourly Flight Rate *375

*Estimated number of flight hours per year is for estimation purposes only, the Government does not guarantee any flight

ITEM NO. 2

ITEM NO. 2

Contracted Helicopter Equipped Weight

Calculation, only current, applicable FAA approved Performance Charts shall be used

ITEM NO. 3 Helicopter equipped with a fixed tank.

Host Base(s)

Name: Van Nuys, CA National Forest: Angeles

Location: Van Nuys National Guard Base

Mandatory Availability Period and Net Days

BASE YEAR

Mandatory Availability Period

Specified Hourly Flight Rate *375

*Estimated number of flight hours per year is for estimation purposes only, the Government does not guarantee any flight

ITEM NO. 3

ITEM NO. 3

Contracted Helicopter Equipped Weight

ITEM NO. 4 Helicopter equipped with a fixed tank.

Host Base(s)

Name: San Bernardino, CA National Forest: San Bernardino

Location: San Bernardino, Airport

Mandatory Availability Period and Net Days

BASE YEAR

Mandatory Availability Period

Specified Hourly Flight Rate *375

*Estimated number of flight hours per year is for estimation purposes only, the Government does not guarantee any flight

ITEM NO. 4

ITEM NO. 4

Contracted Helicopter Equipped Weight

ITEM NO. 5 Helicopter equipped with a fixed tank.

Host Base(s)

Name: Mariposa, CA National Forest: Sierra

Location: Mariposa Airport

Mandatory Availability Period and Net Days

BASE YEAR

July 3, 2009 – September 30, 2009 90 Days

July 3 – September 30 90 Days Mandatory Availability Period

90 DAYS

Specified Hourly Flight Rate *300

*Estimated number of flight hours per year is for estimation purposes only, the Government does not guarantee any flight

ITEM NO. 5

ITEM NO. 5

Contracted Helicopter Equipped Weight

B-2 Bidders May Qualify Their Bids. Bidders shall indicate below the maximum number of items willing to accept.

B-3 Aircraft Performance Specifications (Minimum) to be used for proposal evaluation purposes

Aircraft performance shall be based on minimum engine specification. Aircraft performance capabilities shall be determined by using the Standard Interagency Helicopter Load Calculation Method. (Exhibit 13, Interagency Helicopter Load Calculation)

Performance enhancing data (Power Assurance Checks, wind charts, etc) shall not be used and will not be considered for the evaluation of proposals. Only FAA approved charts based on minimum specification engine performance shall be used. As an example, Kaman K-1200 helicopters shall only use minimum specification engine performance data calculated from Rotorcraft FMS NO. 1, (USFS Fire Fighting).

Use (Exhibit 13, Interagency Helicopter Load Calculation) and (Exhibit 12, Hourly Flight Rates, Fuel consumption, and Weight Reduction Chart) per aircraft type and the applicable Hover Ceiling Charts (HOGE) and (HIGE) from the approved Rotorcraft Flight Manual.

The helicopter-equipped weight shall be based on the actual weighing of the aircraft and shall meet the following requirements:

The weighing shall be accomplished prior to submission of the bid. The weighing must take place within 24 months prior to the beginning of the first mandatory availability period (MAP).

Helicopter(s) under initially awarded contract(s) under this solicitation shall remain at or below contracted helicopter equipped weight as bid. Helicopters will be allowed 1% above the awarded contracted helicopter equipped weight during the contract option period(s). The aircraft’s equipped weight is determined using weight and balance data which was determined by actual weighing of the aircraft within 24 months preceding the starting date of the MAP and 36 months thereafter or following any major repair or major alteration or change to the equipment list which significantly affects the center of gravity of the aircraft. Cowlings, doors and fairings shall not be removed to meet Contract equipped weight for performance. If the government requires additional equipment after contract award no penalty will be assessed.

Items 1 through 4

CAPABILITY OF

Hovering in ground effect (HIGE) Or

Hovering out of ground effect (HOGE)

At 7,000 feet pressure altitude and 20 o C with non-jettisonable jettisonable Payload of 3,000 pounds, as determined by Exhibit 13, Standard Interagency Load Calculation form, using a standard pilot weight of 200 pounds and fuel for one hour and 30 minutes (01+30) as determined by Exhibit 12, Hourly Flight Rates, Fuel consumption, and Weight Reduction Chart.

Item 5

CAPABILITY OF

Hovering in ground effect (HIGE) Or

Hovering out of ground effect (HOGE)

At 5,000 feet pressure altitude and 30 o C with non-jettisonable jettisonable Payload of 2300 pounds, as determined by Exhibit 13, Standard Interagency Load Calculation form, using a standard pilot weight of 200 pounds and fuel for one hour and 30 minutes (01+30) as determined by Exhibit 12, Hourly Flight Rates, Fuel consumption, and Weight Reduction Chart.

B-4 Engine Requirements (Shown by an X in the Block)

Single turbine engine

OR

Twin turbine engine

B-5 CREW Coverage

One Pilot Crew or Two Pilot crew or Three Pilot crew

And With Relief Pilot(s) Without Relief Pilot(s)

6-Day Coverage (See Chart Below) 7-Day Coverage (See Chart Below) A B OR C

COVERAGE FUEL SERVICING

VEHICLE DRIVER MECHANIC

6-Day 6-Day Coverage

No Relief Required

3-Hour Call-up

7-Day A.

FSVD Required

Relief FSVD Required

B.

FSVD Required

Relief FSVD Required

Mechanic Required at Host Base/Alternate Base (May serve as FSVD) Relief Mechanic

C.

Full Time FSVD Required at Host Base/Alternate Base

Full Time Mechanic Required at Host Base/Alternate Base

B-6 Maximum Complement of Personnel by Aircraft Type (Minimum is number required to staff and support the aircraft)

Type I (Heavy) Helicopter- A maximum of 10-personnel may be paid as per the payment clause.

Type II (Medium) Helicopter- A maximum of 4-personnel may be paid as per the payment clause.

The number of persons, by position, being offered to staff and support the helicopter will be the minimum complement of personnel while operating under this contract.

Personnel Number Pilot(s):

Co-pilot(s):

Maintenance Crew Chief (Interagency Approved Mech) Mechanic(s): (A&P) Fuel Service Driver(s):

Pilot Trainee

Solicitation No. AG-024B-S-09-9007 US Forest Service

SECTION C

DESCRIPTION/SPECIFICATIONS/EXHIBITS

B-7 Acceptable Work Schedules

Exclusive Use 12/2 12/12 Other

If “Other” is checked, Identify requested schedule, which is subject to approval by Contracting Officer.

Note: All personnel shall be under the same work schedule. Day’s off schedule may vary.

B-8 Standby Hours Per Day

9 Hours Standby per day

B-9 Extended Standby Hourly Rate

$43.00 per hour

B-10 Overnight Allowance (Specified)

Rates as published in Federal Travel Regulations See Section C

B-11 Standard Per Diem Rate (Specified)

Rates as published in Federal Travel Regulations See Section C.

B-12 Contractor Furnished Special Requirements (Note: CO check those that apply)

Weight of the passenger seats will not be included in the equipped weight.

Rappel Capability (Exhibit 17) Litter Kit with Litter(s) Wire Cutters if available (Exhibit 5) FAA Over water Kit (in accordance with 14 CFR Part 91.33 Part b (11)

OVER WATER SPECIALIZED EQUIPMENT REQUIREMENTS DESCRIBED BELOW:

Per 14 CFR Part 91.509(b) to include: Life raft(s) capable of transporting all occupants

(Maximum seating capability). Personal Flotation Device (MAE WEST) for all occupants.

Life raft (s) and personal flotation devices must meet all applicable Federal Aviation Regulations for certification and recertification.

Fixed Suppressant/Retardant Delivery Tank (Exhibit 5) Fixed Suppressant/Retardant Tank with Self-Filling Capability (Exhibit 5)

Or Variable Capacity Collapsible Bucket(s) (Capable of being transported in cabin or baggage compartment or external basket) must meet Section C-4.D.21 requirements Extended Height landing gear applies to type II helicopters with fixed tank only, e.g. cross tubes, similar to DART extended height 39 inch Landing Gear Kit, part number D205-594- 011, that insures a minimum of 12 inches clearance between the attached delivery tank and level ground. Dart Extended Height Access Step or equivalent must be provided with minimum of one step half the distance to the skid.

If aircraft is standard category and equipped with fixed tank, landing gear configuration must insure a minimum of 12 inches clearance between the attached delivery tank and level ground. (Does not apply to Standard category aircraft offered as limited use)

Suppressant/Retardant Mixing Equipment (Exhibit 5) Variable Capacity Collapsible Bucket(s) (Capable of being transported in cabin or baggage compartment or external basket) must meet Section C-4.D.21 requirements

Additional Variable Capacity Collapsible Bucket(s)(Capable of being transported in cabin or baggage compartment or external basket) must meet Section C-4.D.21 requirements

Digital P25 VHF-FM (FM-1) Transceiver in lieu of Analog VHF-FM (FM-1) Transceiver Must be complied with no later than January 1, 2010. (Only transceivers specified in Section C- 8.A.3.g are acceptable)

GPS (See Section C-8) Additional VHF-FM (FM-2) Transceiver (In accordance with requirements for a VHF- FM Transceiver in Section C.)

AFT Cabin audio control system (Use Exhibit 17 for third audio control system specifications) External PA VHF Navigation receiver with indicator (VOR) Additional GPS Antenna (Exhibit 7) External antenna for Trimble Survey grade GPS unit.

Interphone – All passenger positions Additional 760 Channel VHF-AM Radio VHF-FM Portable Radio (for fuel servicing vehicle driver) Fuel Servicing Vehicle Radio (Exhibit 7) Automatic engine re-ignition system Engine air intake filtration system

Closed circuit fueling system if commercially available for the helicopter offered (See Exhibit 8).

Kit for disposal of fuel during start-up/shut down; i.e., EPA Bell Kit if commercially available Wiring to accommodate Government-Furnished carousel Remote cargo hook for long-line (Exhibit 5) (for bucket equipped helicopters) Contractor-furnished 150 foot longline. Longline may consist of multiple segments and none shorter than 50 feet ( for bucket equipped helicopters).

Interagency qualified vertical reference pilot Interagency qualified Mountainous terrain pilot

Operations in countries boarding contiguous United States may be required. Pilots crossing international borders shall possess a valid passport.

Other – Additional Special Requirements

SPCC Plan shall be available in fuel servicing vehicle. Refer to Section C-11.D

B-13 Additional Information

Additional information required to be submitted with your Proposal is contained in Section E, Instructions to Offerors-Commercial Items (Far 52.212-1) (Tailored).

C-1 Scope of Contract

A. The intent of this solicitation and any resultant Contract is to obtain Standard or Restricted Category, Heavy (Type l) or Medium (Type ll) Helicopters used primarily for water delivery.

These helicopters shall be fully operated by qualified and proficient personnel and equipped to meet specifications contained herein for offered aircraft used in the administration and protection of Public Lands.

B. The Contractor shall keep and maintain programs necessary to assure safety of ground and flight operations. The development and maintenance of these programs are a material part of the performance of the contract. (See Clause E7 Synopsis of Safety Program) When, in the sole judgment of the Contracting Officer, the safety programs do not adequately promote the safety of operations, the Government may terminate the contract for cause as provided in the “Contract Terms and Conditions”. Examples of such programs are but not limited to: 1) Personnel Activities, 2) Maintenance, 3) Safety and 4) Compliance with Regulations.

C. Contract personnel shall conduct themselves in a professional and cooperative manner in fulfilling this Contract

D. During the Mandatory Availability Period (MAP) and any extensions thereof, the aircraft shall be made available for the exclusive use of the Government.

E. The helicopter furnished will be used for incident support and may also be used for project, law enforcement, and administrative flights. If contractor agrees to perform law enforcement, such agreement shall be in writing. When operating in Alaska, see Exhibit 3, Alaska Supplement , for additional requirements.

F. The Government has Interagency and cooperative agreements with Federal and State Agencies and private landholders. Aircraft may be dispatched under this contract for such use.

G. The Contracting Officer (CO) may, with the Contractor’s agreement, release the Contractor from the contract for short periods of time to perform outside work such as search and rescue for other Federal, State, or local agencies or private parties. During the period of such release, the U.S. Forest Service (USFS) is not responsible for any payment or liability.

C-2 Certifications

A. General

1. Contractors shall be currently certificated to meet 14 Code of Federal Regulations (CFR), 133 (External Load Operations), 135 (Air Taxi Operators and Commercial Operations), and 137 (Agricultural Aircraft Operations), as applicable. Any helicopter offered shall be listed by make, model, series, and registration number on the Operators Certificates.

2. Helicopters shall conform to the approved type design (normal or restricted), be maintained and operated in accordance with type certificate requirements not withstanding the aviation regulations of the State in which the helicopter may be operated except those requirements specifically waived by the CO. If an operator has a 135 certificate, the aircraft will be maintained in accordance with their FAA approved maintenance program. 14 CFR Part 133 and 137 aircraft will be maintained in accordance with the type certificate and applicable supplement type certificates (STC).

3. The pilot is responsible for computing the weight and balance for all flights and for assuring that the gross weight and center of gravity do not exceed the aircraft's limitations. Pilots shall be responsible for the proper loading and securing of all cargo. Load calculations (Exhibit 13, Form 5700-17 or OAS-67) shall be computed and completed by the pilot using appropriate flight manual hover performance charts.

4. Each helicopter shall operate in accordance with an approved 14 CFR Part 133, Rotorcraft

Load Combination Flight Manual (RLCFM), unless the CO specifically waives the requirement. A copy of the RLCFM shall be kept with the aircraft at all times.

B. Standard Category Helicopters

1. All passenger-carrying flights, regardless of the number of passengers carried, shall be conducted in accordance with the Contractor’s 14 CFR Part 135 operations specifications.

2 Helicopters shall be certificated in Normal or Transport Category.

3. The Government may elect not to utilize individual Standard Category aircraft for passenger transport.

4. Helicopters shall carry their fully rated capacity of cargo for suppressant/retardant as determined by use of the approved weight and balance performance data.

C. Restricted Category Helicopters

1. Helicopter(s) certificated in Restricted Category shall have been issued a Special

Airworthiness Certificate.

2. Helicopter(s) configured from aircraft types that have FAA Type Certificates obtained by the aircraft manufacturer shall incorporate the manufacture’s designated changes to bring the aircraft into conformity with their type design, excluding passenger configuration requirements. All applicable Airworthiness Directives and manufacturer Service Bulletins shall be accomplished.

3. Helicopter(s), which are configured from former military aircraft, which have FAA Type

Certificates based upon military operation in lieu of a manufacturer’s Type Certificate, shall have all applicable Time Compliance Technical Orders (TCTO’s), military Service Bulletins, and Safety-of-Flight Messages accomplished. This includes any directives, which refer to later models of the same type, which were issued after the earlier models had left the military inventory. When FAA approvals establish more restrictive limits, such limits will prevail.

C-3 Government Furnished Property

A. If Government Furnished Property (GFP) is provided; the Contractor shall be required to sign a property receipt document. Upon Government request, GFP shall be returned to the Government in accordance with GFP FAR Clause 52.245-1 (JUN 2007).

B. The Government will deliver the following items to the Contractor upon arrival at the Host Base.

1. Interagency Aviation Transport of Hazardous Materials Handbook/Guide with any applicable

Department of Transportation (DOT) Special Permit Letters and Emergency Response Guide.

2. Personal fire shelter for each flight crewmember. Instruction in shelter deployment to be provided by the Helicopter Manager

C. Foam Concentrate will be provided by the Government as needed in accordance with the most current Qualified Product List as specified at www.fs.fed.us/rm/fire

C-4 Aircraft Requirements

1. Aircraft shall be maintained in accordance with all applicable 14 CFR requirements, mandatory manufacturers’ bulletins as required or identified by the FS and or DOI, and all applicable FAA Airworthiness Directives (AD).

2. All required documents needed to verify the data in Form FS-5700-21a or AMD 36b;

Helicopter Data Record (including airframe logs, engine logs, compliance with mandatory manufacturer’s bulletins, FAA AD compliance, and aircraft status record, etc.) shall be made available to FS or DOI inspector(s).

3. Unless authorized by an approved Minimum Equipment List (MEL), aircraft shall not be approved or used if any accessory or instrument listed on the aircraft type certificate data sheet is inoperative.

4. Aircraft shall not be approved if any component time in service exceeds the manufacturers’ recommended Time Between Overhaul (TBO) or FAA-approved extension. All inspection times and intervals shall comply with the Contractor’s FAA approved maintenance program.

B. Condition of Equipment

1. Contractor-furnished aircraft and equipment shall be operable, free of damage, and in good repair. Aircraft systems and components shall be free of leaks except within limitations specified by the manufacturer.

2. All windows and windshields shall be clean and free of scratches, cracks, crazing, distortion, or repairs, which hinder visibility. Repairs such as safety wire lacing and stop drilling of cracks are not acceptable permanent repairs. Prior to acceptance, all temporarily repaired windows and windshields shall have permanent repairs completed or shall be replaced.

3. The aircraft interior shall be clean and neat. There shall be no un-repaired tears, rips, cracks, or other damage to the interior. The exterior finish, including the paint, shall be clean, neat, and in good condition (i.e. no severe fading or large areas of flaking or missing paint and etc.).

Military or other low visibility paint schemes are unacceptable. Any corrosion shall be within manufacturer or FAA acceptable limits.

C. Center of Gravity

1. All aircraft shall be configured so that the center of gravity will remain within the FAA approved Flight Manual published limits for all load requirements and full range of fuel conditions, including ferry with minimum crew without subtraction or addition of ballast.

2. All aircraft shall be loaded such that the center of gravity will remain within allowed limit during the flight. Actual weights will be used for flight calculation.

3. When the equipped weight of the aircraft, as noted by registration number in Section B, Schedule of Items changes, the Contractor shall notify the CO of the change and submit a new weight and balance as required by the Contract.

D. General Equipment (as applicable)

Helicopters shall be configured with the equipment required by 14 CFR and approved for make and model furnished. In addition, the following will be required:

1. A copy of the Awarded Contract and modification(s) shall remain in the helicopter during the

Contract period(s). A copy of the performance charts submitted in your initial proposal shall be included with the awarded contract.

2. Instrumentation required by the Type Certificate and 14 CFR for use with the make and model furnished.

3. Free air temperature gauge.

4. Approved aircraft lighting for night operation in accordance with 14 CFR 91.209, plus instrument lights.

5. First Aid Kit Aeronautical (Exhibit 1, First Aid Kit Aeronautical)

6. Survival Kit Aeronautical (Exhibit 2, Survival Kit Aeronautical, Lower 48)

7. Additional Suppression/Prescribed Fire Equipment (Exhibit 5, Additional

Suppression/Prescribed Fire Equipment) as applicable.

8. Seats, Seatbelts and Shoulder Harnesses

A. Seat belts for all seats. One set of individual lap belts for each occupant.

B. FAA-approved double-strap shoulder harness with automatic locking inertia reels for each front seat occupant. Shoulder straps and lap belts shall fasten with one single-point, metal-to metal and quick-release mechanism. Standard factory shoulder harnesses are acceptable for Aerospatiale and Bell transport category helicopters.

Military style harnesses are acceptable. (Exhibit 4, Restraint Systems Condition Inspection Guidelines).

C. FAA approved single diagonal shoulder harness with inertia reel integrated with the lap seat belt with one single point metal-to-metal , quick release mechanism for each passenger position.

D For Type I (Heavy) Helicopters: An incorporated single or double shoulder harness integrated with the lap seat belt with one single point metal-to-metal (Lift Lever Buckle), quick release mechanism for each passenger position.

E. All Seats, Seat Belts and Shoulder Harnesses for all helicopters must either be:

1. An OEM installation

2. STC'd

3. Approved for installation by an FAA From 8110-3 with all DER supporting engineering substantiation documentation attached or

4. Field Approved for installation with supporting FAA Form 8110-3 and all DER supporting engineering substantiation documentation attached

F. Installations substantiated to the requirements 14 CFR Part 29 are most desirable. All data pertinent for these installations shall be available for review by the Forest Service prior to contract award. Installations of a seat, seat belt or shoulder harness are not acceptable as a minor alteration. Seatbelt and shoulder harness installations should follow the guidelines and best practices of FAA Advisory Circular (AC) 21-25A and 21-34. Field Approvals based on previously approved installations must match Make and Model. Field Approvals using previously approved "generic" Field Approvals are not acceptable, i.e. a Field Approval for a Bell 212, based on a previously approved similar installation for an S-58, would not be acceptable.

9. FAA-approved double-strap shoulder harness with automatic locking inertia reels for each front seat occupant. Shoulder straps and lap belts shall fasten with one single-point, metal-to-metal, and quick-release mechanism. Standard factory shoulder harnesses are acceptable for Aerospatiale and Bell transport category helicopters. Military style harnesses are acceptable. (Exhibit 4, Restraint Systems Condition Inspection Guidelines).

10. FAA approved single diagonal shoulder harness with inertia reel integrated with the lap seat belt with one single point metal to metal, quick release mechanism for each passenger position.

For Type I (Heavy) helicopters passenger seats with integrated four point harness and shall meet TSO C127 Type B and shall have a Supplemental Type Certificate for installation.

11. One flight hour meter (Hobbs) installed in a location observable from the cockpit. The meter shall be wired in series with a switch on the collective control, and a switch activated by engine or transmission oil pressure or equivalent system, to record flight time (in hours and tenths of hours) only.

12. External load operations from other than the manufacturer’s designated pilot station (right seat in most helicopters) are allowed only with an approved FAA Supplemental Type Certificate (STC) or field approval and designation on the aircraft Interagency Data Card.

For single piloted aircraft, field approvals in lieu of STCs are not acceptable unless operational gauges are installed in a manner which allows observation while the pilot’s focus is on the external load.

13. Convex mirror for observation of external loads and landing gear (not required for aircraft equipped ONLY for vertical reference operations).

14. The Fire extinguisher(s) shall be a hand-held bottle, fully charged, with a minimum of 1.5 pounds capacity and 2-B:C rating, maintained in accordance with NFPA 10 and mounted with a quick release attachment accessible to the flight crew while seated.

15. Standard Category helicopters with a floor height greater than 18-inches shall have an approved personnel access step to assure safe entrance and exit from each door of the helicopter. A section of external cargo rack may be utilized as a step by providing a clear space covered with non-skid material.

16. Complete set of current aeronautical charts covering area of operation. The Contractor shall be responsible for providing navigation publications.

17. Dual controls are required for pilot evaluations.

18. One or more independently switched white or white and red strobe light(s) mounted on top of the helicopter or otherwise visible from above. . An LED aviation red strobe installed by the OEM or Supplemental Type Certificate will also fulfill this requirement.

For Type III aircraft--In accordance with 14 CFR 27.1401, Anti-collision Light System (d) Color. Each anti-collision light shall be aviation red and shall meet the applicable requirements of 14 CFR 27.1397. In order to meet contract specifications, Contractors shall obtain FAA approval (FAA Form 337) to alter the aircraft, if applicable.

19. High visibility markings on main rotor blades (Exhibit 6, High Visibility Markings on Main

Rotor Blades).

20. Cargo Hook

a. One cargo hook that may be loaded and locked in a single motion with one hand, and is rated at the maximum lifting capacity of the aircraft.

b. As a minimum, the cargo hook shall be completely disassembled and inspected with repairs made as required, lubricated, and a full-load operational check in accordance with manufacturers recommendations.

21. Variable capacity collapsible bucket(s) (For bucket-equipped helicopters)

a. One (1) collapsible, variable capacity water/retardant buckets shall be furnished under this Contract.

b. The bucket, at 100 percent of manufactures rated capacity (+/ -5%) shall be commensurate with the maximum OGE lifting capability of the helicopter at 5000 PA and 30 degrees C with a 200 pound pilot(s) and 1 1/2 hours of total fuel. The bucket shall be capable of being operated with all increments of the long-line. No partial dips allowed.

c. Environmental operating conditions may dictate the need for more than one size bucket.

d. Helicopters equipped with electronic helicopter hook load measuring system (load cells) that provide a cockpit readout of the actual external load and a bucket that is equipped with a gating system and/or a powerfill bucket that allows part of the load to be released while retaining the remainder of the load are approved in lieu of the second bucket.

e. Capacity of each position or adjustment level shall be marked on the bucket. Collapsible buckets with cinch straps shall only be adjusted to the marked graduations (i.e., 90%, 80%, 70%). Attempts to establish intermediate graduations or capacities below the manufacturer’s minimum graduation (by tying knots, etc.) are prohibited. Powerfill buckets do not need to be cinched.

f. An Operations Manual for the type bucket(s) provided shall be available on site.

g. Either the weight of the bucket or capacity at each adjustment level shall be marked on the bucket or the operator shall have a written statement of the maximum capacity (weight) at each adjustment point.

h. The jettison-arming switch, if applicable, shall be in the armed position during external load operations.

i. When a bucket is attached directly to the cargo hook, it is critical to measure the maximum length of the extended bucket from the shackle on the control head to the extended dump valve/fire sock, making sure that it is at least 6-inches less than the distance from the belly hook to the closest possible point on the tail rotor. Lines attached between the cargo hook and the bucket shall extend the bucket past the outside arc of the tail rotor, the line shall be no shorter than 50 feet.

22. The bucket gate open/close switch (es) shall be clearly marked for "open" and "closed," spring-loaded to the "OFF" position, and mounted on the collective pitch lever to avoid confusion with the cargo hook release. The switch shall be of a different design and shall be mounted in such a way as to not easily be confused with the RPM Control (Beep) switch.

23. Standard category Medium and all Light helicopters: An auxiliary power connector

(MS3112E12-3S) protected by a 5-amp circuit breaker connected to the avionics or main aircraft power buss shall be permanently mounted in a location convenient to the passenger compartment. Pin A shall be +24 VDC in 24-volt aircraft; Pin B shall be aircraft ground. Pin C shall be + 12 volts VDC in 12 volt aircraft. Never apply power to both Pin A and Pin C simultaneously.

24. Fuel Servicing Vehicle (Exhibit 7 Additional Avionics Equipment and Exhibit 8 Fuel Servicing

Equipment Requirements) (Not required for Alaska).

25. FAA Approved Extended Height /High Skid Landing Gear (if available by STC or aircraft manufacturer).

26. FAA approved high visibility, pulsating, forward facing, conspicuity lighting.

27. FAA-approved locking cap(s) on all fuel filler ports. Single point refueling port dust caps need not have an FAA approved locking device.

28. Internal baggage compartment/external cargo basket/racks. Minimum of fifteen (15) cubic feet of cargo space with isolated internal baggage compartment(s) capable of accommodating 58-inch long shovels, rakes, and other fire fighting tools (requires rear bulkhead modification of baggage compartment of some models).

For Medium Type II only external cargo basket(s)/rack(s) with a closing mechanical latching lid may be provided in lieu of baggage compartments, which cannot be modified to accept fire tools. The lid shall cover the entire basket/rack. Cargo basket/rack shall be at least 4-inches deep. The devices shall be simple in function and have the capacity of being installed quickly. All cargo will be loaded, contained and restrained in a FAA Approved manner that is compliant with the aircraft’s approved flight manual and the operator’s 135 Operations Manual.

C-5 Aircraft Maintenance

1. The Contractor shall be capable of providing field maintenance support to each helicopter for extended periods during heavy use.

2. Helicopters shall be operated and maintained in accordance with 14 CFR requirements and manufacturers’ recommendations. Special equipment and/or modification of the helicopter to meet requirements of this contract shall be inspected, repaired, and altered in accordance with 14 CFR requirements and manufacturer's recommendations or engineered data and, if required, be FAA approved. All "time change" components, including engines, shall be replaced upon reaching the factory recommended time, or FAA approved extension if applicable. Aircraft operated with components and accessories on approved TBO extension programs are acceptable, provided the Contractor who provides the aircraft is the holder of the approved extension authorization (not the owner if the aircraft is leased), and shall operate in accordance with the extension.

3. FAA, CFR 14, Part 145 Repair Stations, may be used for specific maintenance functions that the repair station is certified for. The aircraft must be returned to service under the repair station certificate, and not under an individual’s certificate for the repair station; for example repairman or A&P mechanic. The repair station may not be used in lieu of the carded mechanic required by this contract.

4. Compliance with mandatory manufacturers’ service bulletins, FAA ADs, and the correction of maintenance deficiencies shall be accomplished prior to the start and during the period of Contract performance.

5. Contract performance may subject the aircraft engine to frequent smoke, sand and dust ingestion. All aircraft shall comply with the erosion inspection procedures at the recommended intervals in accordance with the engine operation and maintenance manual for the Contracted aircraft.

6. All maintenance performed shall be recorded in accordance with 14 CFR 43 and 91 including helicopter time-in-service and hour meter reading.

7 A copy of the current maintenance record required by 14 CFR 91 shall be kept with the aircraft.

8. Maintenance of aircraft records shall be in accordance with the FAA Advisory Circular

(AC) No. 43-9C as revised.

9. The Contractor shall immediately notify the CO of any change of an engine, power train, control, or major airframe component and circumstances inducing the change.

10. Routine maintenance shall be performed before or after the daily standby or as approved by the CO.

11. All inspection times and intervals shall comply with the Contractor's FAA Approved

Maintenance Program.

12. Inspections shall be performed in a maintenance facility, or in the best field conditions available

13. For aircraft on any FAA approved maintenance program, the following applies:

For aircraft on a maintenance program requiring 100 hr inspections: at the beginning of the Mandatory Availability Period there are 50 or more hours remaining prior to the 100-hour inspection, that 100-hour inspection and any required maintenance and subsequent 100-hour inspections may be performed without loss of availability per the requirements in a thru g below.

OR

Aircraft on an FAA Approved Aircraft Maintenance Programs with other than 100 hr inspections (for example phase or progressive type inspection), and after having flown 50 or more hours following the start of the Mandatory Availability Period, a scheduled inspection or maintenance may be performed without loss of availability per the requirements in a thru f below.