AF IT RFQ - FoxPro Module Replacement - Open.docx

Commonwealth of Massachusetts Executive Office for Administration and Finance

Commonwealth of Massachusetts

Executive Office for Administration and Finance

Request for Quotation

A&F RFQ RQ-27-1003-1003C-1003L-624225

COMMBUYS Bid Number: BD-27-1003-1003C-1003L-132040 July 31, 2026

IN ACCORDANCE WITH M.G.L. C. 66 AND M.G.L. C. 4, § 7 (26), THIS RFQ AND ALL RESPONSES HERETO INCLUDING THE WINNING BID SHALL BECOME PUBLIC RECORD, AND CAN BE OBTAINED FROM THE EXECUTIVE OFFICE FOR ADMINISTRATION AND FINANCE BY SUBMITTING A REQUEST AT https://www.mass.gov/forms/request-a-new-record-af. ANY PORTIONS OF A RESPONSE THAT ARE LABELED AS CONFIDENTIAL WILL STILL BE CONSIDERED PUBLIC RECORD.

General Procurement Information

General Information

Purchasing Entity: Executive Office for Administration and Finance (“A&F”) or (“Agency”)

Address: One Ashburton Place, Eighth Floor, Boston, MA 02108

Procurement Contact: Neil Montague, Systems Director, A&F IT

Telephone: 617-727-2081 x3 5416

E-Mail Address: neil.montague@mass.gov

RFQ File Number and Title: A&F RFQ FY27 - RQ-27-1003-1003C-1003L-624225

This Request for Quotes (“RFQ”) does not commit the Commonwealth of Massachusetts (“Commonwealth”) or Agency to approve a Statement of Work, pay any costs incurred in the preparation of a Bidder’s response to this RFQ or to procure or contract for products or services. The Agency may: (i) accept or reject any and all bids received as a result of this RFQ; (ii) contract for some, all, or none of the products and services offered by Bidders in response to this RFQ; (iii) negotiate with one or more qualified Bidders; or (iv) cancel, in part or in its entirety, this RFQ if it is in the best interest of the Commonwealth to do so.

The Agency may amend this RFQ at any time prior to the date the responses are due. Any such amendment will be posted to the Commonwealth’s procurement website, COMMBUYS (www.commbuys.com).

Bidders must submit their bids through the Commonwealth’s online procurement system, COMMBUYS, as detailed in Attachment A. Bidders are advised to check this site regularly, as this will be the sole method used for notification of changes.

Eligible Bidders

This RFQ is restricted to Bidders on the following Statewide Contracts:

· ITS86 – Software and Services Statewide Contract

Event Calendar

All times in this RFQ are in prevailing Eastern Time. Responses must be received no later than the response due date and time indicated below or they will not be evaluated. Bidders must have their responses fully loaded and accepted in COMMBUYS prior to the RFQ Response Due date and time listed below. Bidders are urged to allow sufficient time to upload their entire response.

Purchasing Agency

The Executive Office for Administration and Finance (A&F) oversees the financial and administrative aspects of state government. A&F is responsible for submitting the Governor’s budget proposal, monitoring the state’s finances, and managing capital assets and investments. A&F also oversees and sets policy for implementation by several Executive Department agencies.

A&F develops and executes cost-effective public policy initiatives and services that ensure the financial stability, efficiency, and effectiveness of state and local government.

Description and Purpose of Procurement

Background

The purpose of this project is to continue modernizing our legacy systems, which are currently written in FoxPro, by migrating the codebase to C#.NET. The existing systems rely on outdated technology with limited support, creating long‑term maintenance, security, and scalability challenges.

This initiative will improve migration efficiency by engaging a vendor that specializes in AI‑assisted legacy code translation and modernization. During initiate due diligence it was determined that GitHub Copilot does not reliably translate Visual FoxPro (VFP) code into C#.NET with level of accuracy. As such, partnering with a specialized vendor is necessary to accelerate migration and to improve overall translation quality.

The scope of this effort includes 199 FoxPro Modules comprising approx. 43,276 lines of code. There are no User Interface (UI) or front-end forms within scope to be migrated as part of this effort. All associated VFP tables will be migrated into SQL Server. Existing SQL Server tables that do not require modifications will remain unchanged. The schema changes may only be permitted where required to support migrated logic. The vendor must account for all interdependencies between modules during the migration.

All migrated components must support both:

· Scheduled execution (batch or job-based processing), and

· Standalone execution (on demand invocation)

The migrated solution must be delivered as C#.NET Web APIs, aligned to modern, maintainable, and scalable architecture principles.

Given the use of AI assisted translation and code generation techniques, the vendor shall maintain transparency over all AI usage, including any prompts, templates, instructions, system configurations, or automated transformation logic used in the development process. These artifacts shall be documented and made available to the Commonwealth as part of project deliverables to ensure maintainability, auditability, and governance compliance.

Description of Services

The Agency is issuing this RFQ to purchase the following:

☐ software: on-premises ☐ software: cloud-based (software as a service) ☒ services: setup / implementation / configuration ☐ services: support and maintenance ☐ services: training ☐ other:

Requirements Tables Bidders may only propose product versions that are fully released for the open market by the RFQ response deadline.

Technical and Migration Requirements

The new modules will comply with A&F security and accessibility requirements as needed

· www.mass.gov/handbook/enterprise-information-security-policies-and-standards

· www.mass.gov/accessibility

· Accomplishing successful accessibility testing milestone before production deployment, which may be performed by 3rd party on commonwealth’s behalf

· Accomplishing successful security testing, including but not limited to penetration testing, vulnerability testing, etc. milestones before production deployment, which may be performed by 3rd party on commonwealth’s behalf

Implementation and Professional Services

Staffing, Warranty, and Optional Support Services

Mandatory

· Name and Description of the role

· Percentage time-commitment

· Hourly Rate

· Resumes of each proposed role personnel

· No support or maintenance fee increases will be permitted during the initial term. Bidder must hold support and maintenance rates fixed (no price increases) for a period of three years following the initial term. Thereafter, the costs of support and maintenance for each successive year will not increase more than [3%] of the costs of support and maintenance for the previous year.

Services: Training and Knowledge Transfer

Module Inventory and Migration Scope (Detailed Business Requirements)

The Commonwealth has identified an initial inventory of Visual FoxPro (.PRG) modules that are included within the scope of this migration effort. The module inventory is provided as Attachment A – Visual FoxPro Module Inventory.

To assist vendors in understanding the existing application structure, file formats, and representative application components, the Commonwealth has also provided a sample set of Visual FoxPro application artifacts from one program. These sample artifacts are provided as Attachment B – Sample Visual FoxPro Application Artifacts and include representative database files, data element documentation, and application source files. Actual production data has been removed from all sample artifacts.

The module inventory and sample artifacts are provided as reference materials to support vendor understanding of the existing Visual FoxPro environment. Vendors shall be responsible for performing a comprehensive assessment of the existing application, including identification of all module interdependencies, shared utilities, referenced components, execution sequencing, supporting logic, database interactions, and other related dependencies required to successfully migrate and preserve existing functionality.

The inventory represents the Commonwealth’s currently identified migration scope; however, it is not intended to represent an exhaustive list of all components required for successful migration. Vendors shall include within their proposed solution any additional dependencies, supporting logic, configuration items, data structures, or related artifacts necessary to complete the migration, whether or not explicitly identified within the provided inventory or sample artifacts.

Estimated Term

The estimated term of any contract entered into under this RFQ shall consist of an initial 36-month term and may be renewed or extended upon written agreement by the awarded Bidder and the Agency. The initial term and all renewals or extensions shall be referred to collectively as the “Term.” The maximum Term length will be governed by the applicable Statewide Contract.

Order of Precedence

The agreement resulting from this RFQ shall consist of the following documents in the following order of precedence:

Data Classification and the Use of Generative Artificial Intelligence (GenAI)

Data Classification

The Commonwealth of Massachusetts collects, manages, and stores information to support its business operations. The Commonwealth is committed to preserving the confidentiality, integrity, and availability of its information assets. Such information assets may include, without limitation, personal information, confidential information, and information protected under applicable law. Bidder agrees and acknowledges that its access, or potential access, to certain information assets may require certifications, background checks, or other additional requirements. Agency anticipates that the awarded Bidder will have access, or potential access, to the following data types as a result of providing services/products to Agency under this RFQ.

M. G. L. c. 66A Source code provided may contain references to PII fields; however, no production PII datasets will be provided or processed.

-Commonwealth of Massachusetts Dept. of Revenue background check

NCIC 2000 Operating Manual CJIS Security Policy Title 28, CFR Part 20 -Dept. of Criminal Justice Information certification -background check

NCIC 2000 Operating Manual CJIS Security Policy Title 28, CFR Part 20 -Dept. of Criminal Justice Information certification -background check

5 U.S.C. 552a s. 1106 -background check

Bidder certifies that its products or services, as offered in its RFQ response, meet all applicable legal and regulatory requirements pertaining to the identified data types indicated above. Bidder also agrees to enter into additional agreement(s), as reasonably requested by the Commonwealth prior to gaining access, or potential access, to Commonwealth information assets. Bidder acknowledges that the list above is not exhaustive, and Agency may designate additional data types, applicable laws and regulations, and additional required documentation in the contract resulting from this RFQ or any amendment thereto.

Use of Generative AI

The following provisions apply both to Generative AI (“GenAI”) that the Contractor proposes to use or will use to fulfill its obligations under a contract, and to GenAI tools that Contractor will provide directly to the Agency for its own use.

Use of GenAI Conditioned on Compliance with these Terms

Contractor shall not use GenAI to fulfill any obligations under the contract with the Agency or provide any GenAI tools to the Agency unless the contract includes terms consistent with this section, “Use of Generative AI”.

Use and Deletion of Agency Data

Contractor shall not use Agency Data (defined as data provided by Agency and any data derived therefrom, including metadata (collectively, the “Agency Data”) for training, tuning, or testing the GenAI model unless required for the performance of Services and where the Agency has provided written consent for both the use of the GenAI tool and the Agency Data. Any permitted Agency Data inputs will be strictly limited to the data and inputs provided under this Agreement and will not extend to other Agency intellectual property. If the GenAI system/solution or Contractor’s provision of other services under the Contract require the use of Agency Data as GenAI training data, Contractor shall only use Agency Data as strictly necessary to provide the Services. Both the Contractor and Agency shall retain control over their data and have the ability to delete their data. Contractor shall delete all Agency Data within 30 days of receiving written notification from the Agency and shall confirm in writing that all Agency Data has been deleted.

Intellectual Property, Accuracy, Bias, Discrimination, Mitigation and Quality Control of GenAI

Contractor’s use of GenAI will be specifically limited to the automated creation of the material expressly defined in this Agreement’s scope. All GenAI usage will be configured to strictly align with the Agency’s brand guidelines. Contractor will implement robust quality control measures to review and approve, through non-automated means, all content generated by the GenAI tool before it is published, distributed or used in any business context. The review process must occur prior to any content being deployed or utilized in business operations, and every month thereafter, and must ensure that the content aligns with all the relevant policies, regulations and quality expectations. Additionally, the Contractor must identify, document and mitigate any biases, discrimination or otherwise unlawful outcomes based on race, color, religion, sex, national origin, disability, age, genetic information, or any other protected characteristic under applicable law in the AI solution or services.

Breach and Termination

Notwithstanding any other terms to the contrary in the Solicitation, or any contract entered by Contractor, Contractor’s failure to meet any of the obligations set forth in this provision “Use of Generative AI” will constitute a breach of the contract entitling the Commonwealth to terminate the contract for cause and without penalty and to pursue damages and any other legal or equitable remedies to which it may be entitled.

Amendments to GenAI Terms

The Commonwealth reserves the right to negotiate an amendment incorporating additional GenAI contract provisions into the contract or terminate in whole or in part any contract that, in the sole determination of the Commonwealth, presents an unacceptable level of risk to the Commonwealth with respect to GenAI.

Provision of Evaluative Information

Contractor shall regularly monitor the performance of the GenAI system to detect and rectify system behavior that violates any of these provisions. Contractor shall promptly communicate the discovery of system behavior that violates any of the requirements in this ‘Use of Generative AI’ section to the Commonwealth, including the potential impact to the services.

Order of Precedence

This section “Use of Generative AI” will take precedence over any conflicting GenAI contract terms provided by the Contractor to the Agency.

Updates to the Model/Platform

Contractor shall provide reasonable notice to the Agency of any updates to the GenAI model/platform that substantially impact the services prior to the updates taking place.

Audit

Contractor certifies that on an annual basis, or upon request of the Agency, its GenAI systems, models, or platforms, and related processes, training materials, training data sets, and its use and management of synthetic data, comply with the requirements of the Agreement. Contractor further certifies that it retains GenAI audit logs consistent with the terms of Schedule F of the Commonwealth’s Records in Common Schedule. Such certification shall be made in writing by an authorized officer of the Contractor and shall be subject to the same confidentiality protections as set forth in the Agreement, except as disclosure is required by law.

Control

For GenAI solutions/systems/models developed for the Agency, Contractor shall provide mechanisms through which the Agency can oversee the development and testing of GenAI and where necessary override its functionality through human intervention.

Disentanglement

As of the termination date of the contract, or other date agreed upon by the Parties or determined by the Commonwealth, the Contractor shall cease the use of Generative AI in service delivery to the Agency; disengage Generative AI components; and comply with the transition/termination assistance obligations set forth in the contract.

Right to Use

During the term of the contract, Contractor shall ensure that the Agency has access to the full functionality offered by the GenAI systems/solutions used in the scope of services, including without limitation the ability to use the system, develop and test solutions, and make copies (with appropriate commercial mechanisms) without any limitations or restrictions. This clause shall survive the term of the contract if, in the contract, the Agency identifies the use of the Generative AI system as of strategic importance.

Localization

GenAI systems/solutions and data shall be hosted and stored in a cloud location controlled or approved by the Agency.

Representations

Each representation and warranty set forth in the contract applicable to information technology shall apply with equal force to GenAI solutions/systems. In addition, Contractor warrants that the GenAI that is part of the system/solution shall be accurate and generate unbiased results and, should Contractor fail to deliver on this warranty, it shall remedy, at no cost to the Agency, any such defects in the GenAI system/solution.

Additional Requirements

Enterprise Information Security Standards and Policies

All products and services provided to the Commonwealth must comply with all applicable policies adopted by the Agency, which shall be made available to Bidder prior to contract execution. At a minimum, all goods and services provided to the Commonwealth must comply with the Enterprise Information Security Standards and Policies (https://www.mass.gov/handbook/enterprise-information-security-policies-and-standards). Bidders shall provide information that demonstrates that their security practices meet the requirements detailed in these policies.

Accessibility for IT Solutions Contract Language

The Commonwealth of Massachusetts’ Enterprise Digital Accessibility Policy drives ongoing efforts to make Massachusetts’ Digital Assets, including those delivered by a third-party, accessible and usable by all persons as required by state and federal laws. Where a Deliverable includes a Digital Asset, such Deliverable must meet the Commonwealth’s Digital Accessibility Standards.

The Commonwealth’s Digital Accessibility Standards include the Web Content Accessibility Guidelines (WCAG) version 2.1 level A and AA developed by the World Wide Web Consortium (W3C). Bidder must comply with the digital accessibility obligations set forth in the Vendor Digital Accessibility Contract Language and Vendor Digital Accessibility Testing Obligations and any subsequent versions or amendments.

During the bidding process and upon request, Bidder shall cooperate and provide the Commonwealth, or any third-party digital accessibility service provider procured by the Commonwealth, access to test its digital products for accessibility at no additional cost to the Commonwealth. The digital products must be available to the Commonwealth for evaluation prior to purchase and on an ongoing basis.

Contract Negotiation and Amendments

The Agency may negotiate changes to the original performance measures, quantities, Term length, and requirements identified in this RFQ at any time, provided that such changes are consistent with the scope of this RFQ. The Agency may negotiate and execute contract amendments with the awarded Bidder(s) which the Agency reasonably determines are within the scope of this RFQ and necessary to result in best value to the Commonwealth.

Promotional Materials

Bidder must not reference the Agency or the Commonwealth in any promotional or marketing materials, including but not limited to use of the Agency’s or the Commonwealth’s name or logo, without first obtaining the Agency’s prior written approval for such use. Bidder must not use the Commonwealth’s seal in any promotional or marketing materials.

Bidders are discouraged from including extraneous promotional or marketing materials in their responses to this RFQ and excessive promotional or marketing materials may detract from the Bidders’ overall score.

Pending Litigation

Bidder must affirm that there is no pending litigation involving the Bidder, Provider, or the services provided in the response, that may impair or interfere with the Agency’s right to use the services. Bidder must warrant that there are no actual or threatened actions arising from, or alleged under, any intellectual property rights of any third party.

Oral Presentations and Demonstrations

In its discretion, the Agency may invite one or more Bidders whose responses have been judged competitive and responsive in the course of the evaluation to participate in a facilitated oral presentation, including a demonstration of the proposed services. The Agency may use these demonstrations and oral presentations to clarify aspects of the Bidder’s response or to inquire as to the Bidder’s approach, recommendations, and experience. The Agency may adjust its scoring of a prospective Bidder based on the Bidder’s performance during production demonstration and/or oral presentation.

The Agency reserves the right to apply restrictions to the structure and content of Bidder’s product demonstrations and oral presentations. Demonstrations and oral presentations shall not be open to the public nor to any competitors. The schedule of the demonstrations and oral presentations will be arranged directly with the Bidders selected by the Agency. Failure of a Bidder to agree to a date and time may result in rejection of the Bidder’s response.

Review Rights

Responses to this RFQ may be reviewed and evaluated by any person(s) at the discretion of the Agency including non-allied and independent consultants retained by the Agency for the sole purpose of evaluating and analyzing responses.

Permitted Copies

If applicable, Bidders must authorize the Agency to make, keep and retain a reasonable number of machine-readable copies of all licensed, core software components included in the deliverables for testing, backup or archival purposes (the “Permitted Copies”). Such authorization shall be provided to the Agency at no additional cost.

Risk Management

Bidder must indicate the types of system audits or assessments (e.g. SOC 2) it conducts or engages third parties to conduct on its behalf, pertaining to the quoted products or services, and the frequency of such audits or assessments. Any time after submitting its Bid, upon Agency's request, Bidder shall provide audit or assessment reports to the Agency.

Warranties

Bidder shall provide all warranties listed below. Additional warranties may be agreed to in the contract resulting from this RFQ.

Bidder must provide all warranties required by the applicable Statewide Contract.

Bidder and its subcontractors will be sufficiently staffed and equipped to fulfill Bidder’s obligations under any SOW or engagement resulting from this RFQ. Bidder warrants that it shall be responsible for the actions and omissions of all subcontractors and shall ensure all subcontractors’ compliance with the terms of an agreement resulting from this RFQ.

Bidder’s services will be performed: (a) by appropriately qualified and trained personnel; (b) with due care and diligence and to a high standard of quality as is customary in the industry; (c) in compliance with the Milestone Schedule and the terms and conditions of this RFQ and any contract hereunder; and (d) in accordance with all applicable professional standards for the field of expertise.

The Deliverables will substantially conform with the Deliverable descriptions set forth in any SOW or engagement resulting from this RFQ.

All media on which the Bidder provides any software shall be free from defects.

All software delivered by the Bidder under the applicable Statewide Contract or this RFQ shall be free of Trojan horses, back doors, and other malicious code.

Bidder will obtain all rights, grants, assignments, conveyances, licenses, permissions and authorizations necessary or incidental to any materials owned by third parties, including data to train Generative AI models, supplied or specified by the Bidder for incorporation in the Deliverables to be developed under the applicable Statewide Contract.

Documentation to be provided by the Bidder shall be in sufficient detail so as to allow suitably skilled, trained, and educated Agency personnel to understand the operation of the Deliverables. Bidder agrees to promptly, at no additional cost to the Agency, make corrections to any documentation that does not conform to this warranty.

Bidder warrants that any systems that Bidder creates or modifies will operate in conformance with the Specifications for the system or modifications for six (6) months after acceptance (“Warranty Period”). As used in this RFQ, “Specifications” means (i) the requirements set forth in this RFQ, (ii) the functional, performance, and interoperability requirements set forth in any agreement entered hereunder; and (iii) the functionality and description provided in Bidder’s response to this RFQ. If A&F discovers a non-conformity during the Warranty Period, then the Bidder shall use commercially reasonable efforts to correct the non-conformity or provide a work around that is acceptable to the Agency (a “Fix”). If Bidder is unable to remedy a non-conformity or to provide a Fix that is acceptable to the Agency within a reasonable period of time, then the Agency may terminate any agreement effective immediately upon written notice to Bidder. Any replacement or error correction will not extend the original Warranty Period. During the Warranty Period, Bidder will not charge the Agency for services, parts, labor, or transportation

All content that may be created by GenAI is a work made for hire under U.S. Copyright law. To the extent any GenAI content may not be considered a work made for hire under applicable law, as part of the Contract, Contractor assigns to Agency, in perpetuity, all right and interest to such GenAI content without the need for further consideration. In addition, content created from the Commonwealth provided prompt is not a derivative work of the GenAI training data. Notwithstanding the preceding sentence, in the event a court of competent jurisdiction determines that content created from a Commonwealth-provided prompt constitutes a derivative work of the GenAI training data, Contractor agrees to grant the Commonwealth unlimited, irrevocable, worldwide, perpetual, royalty-free, non-exclusive right, and license to use, modify, reproduce, perform, release, display, create derivative works from, and disclose the content for any Commonwealth business.

EOTSS GenAI Policy

The Commonwealth consistently seeks to realize the benefits of new technology, in particular generative artificial intelligence (AI). Contractor must comply with the Enterprise Use and Development of Generative Artificial Intelligence Policy issued by EOTSS on January 31, 2025, as it may be amended from time to time. Please follow this link to the policy: www.mass.gov/doc/enterprise-use-and-development-of-generative-artificial-intelligence-policy/download.

Post-Quantum Cryptography (PQC)

Contractor solutions should support migration to post-quantum cryptographic standards approved or recommended by NIST or other recognized industry, governmental, or international standards bodies, and maintain cryptographic agility without requiring complete system replacement. If complete system replacement is necessary to support such migration, the transition shall be performed at no additional cost to the Commonwealth.

Bidder Responses

Bidders must complete the attached RFQ Response Form (Form 1) and a Template Statement of Work (Form 2).

The responses to this RFQ will be evaluated based on the criteria listed below, in descending order of importance with the most important criteria listed first. The procurement management team may remove from further consideration non-responsive bids and bids that do not include all required items listed in Section VII (Bidder Responses). Prior to such an exclusion, the Agency may request one or more clarification(s) from Bidder. A Bidder’s response may be excluded for failure to meet the Agency’s budgetary thresholds. Should this RFQ result in a contract with an annual spend amount of less than $250,000, bids from certified small businesses are highly desired, in accordance with ReOrg Plan S.2937 “An Act to Elevate the Supplier Diversity Office to Ensure Equal Opportunity in State Contracting,” and Agency will follow guidance provided by the Supplier Diversity Office in evaluating Bidder responses.

Any remaining responses will be evaluated based upon:

1. Fit to Requirements of the RFQ

2. Quality of product functionality

3. Time for delivery

4. Price as provided in the Cost Table

ATTACHMENT A – COMMBUYS Instructions

Interested Bidders must submit their response using COMMBUYS.

Useful links:

1. Job aid on how to submit a quote: https://www.mass.gov/doc/how-to-create-a-quote-in-commbuys/download

1. Webcast: How to Locate and Respond to a Bid in CommBuys, which will familiarize bidders with CommBuys terminology, basic navigation, and provide guidance for locating bid opportunities in CommBuys and submitting an online quote.

1. Bidders MUST have their complete bid fully loaded and submitted prior to the time and date listed in the calendar. COMMBUYS will not allow for bids to be submitted after the posted time.

Bidder may contact the CommBuys Help Desk at CommBuys@state.ma.us or call during normal business hours (8AM – 5PM, Monday – Friday) at 1-888-627-8283 or 617-720-3197.

Written questions via the Bid Q&A on COMMBUYS

The “Bid Q&A” provides the opportunity for Bidders to ask written questions and receive written answers from the Strategic Sourcing Team (SST) regarding this Bid. All Bidders’ questions must be submitted through the Bid Q&A found on COMMBUYS (see below for instructions). Questions may be asked only prior to the Deadline for Submission of Questions stated in the Procurement Calendar. The issuing department reserves the right not to respond to questions submitted after this date. It is the Bidder’s responsibility to verify receipt of questions.

Please note that any questions submitted to the SST using any other medium (including those that are sent by mail, fax, email or voicemail, etc.) will not be answered. To reduce the number of redundant or duplicate questions, Bidders are asked to review all questions previously submitted to determine whether the Bidder’s question has already been posted.

Bidders are responsible for entering content suitable for public viewing, since all of the questions are accessible to the public. Bidders must not include any information that could be considered personal, security sensitive, inflammatory, incorrect, collusory, or otherwise objectionable, including information about the Bidder’s company or other companies. The PMT reserves the right to edit or delete any submitted questions that raise any of these issues or that are not in the best interest of the Commonwealth or this Bid.

All answers are final when posted. Any subsequent revisions to previously provided answers will be dated.

It is the responsibility of the prospective Bidder and awarded Bidder to maintain an active registration in COMMBUYS and to keep current the email address of the Bidder’s contact person and prospective contract manager, if awarded a contract, and to monitor that email inbox for communications from the Purchasing Department, including requests for clarification. The Purchasing Department and the Commonwealth assume no responsibility if a prospective Bidder’s/awarded Bidder’s designated email address is not current, or if technical problems, including those with the prospective Bidder’s/awarded Bidder’s computer, network or internet service provider (ISP) cause email communications sent to/from the prospective Bidder/Awarded Bidder and the Purchasing Department to be lost or rejected by any means including email or spam filtering.

Locating Bid Q&A

Log into COMMBUYS, locate the Bid, acknowledge receipt of the Bid, and scroll down to the bottom of the Bid Header page. The “Bid Q&A” button allows Bidders access to the Bid Q&A page.

ATTACHMENT B – Visual FoxPro Module Inventory

ATTACHMENT C – Sample Visual FoxPro Application Artifacts

FORM 1 – RFQ RESPONSE FORM

Bidders should avoid including additional components in their responses which are not expressly requested in the RFQ. If multiple options are available and responsive to the RFQ, Bidders must clearly identify the differences in cost and functionality of each option.

1. Statement of Interest and Contact Information

Company or Organization Name:

_______________________________________________ (“Bidder”)

Bidder Address:

Bidder Contact(s):

References

___ If marked, Bidder must describe three references to the Agency illustrating examples in which Bidder has provided similar hardware, software, maintenance, and services to organizations of comparable size to the Agency within the last five to ten years, if applicable. Bidder must provide the name and contact information for an individual employed by the customer. Bidders are encouraged to provide references of government organizations within the Commonwealth. Bidder agrees that the Agency or its agents may contact any individual(s) named as references hereunder. References must be submitted in the format specified on the OSD business reference form, which is available at https://www.mass.gov/files/documents/2016/08/wd/business-reference-form_0.doc?_ga=2.37941354.891907013.1563542725-372871650.1562964984.

Data Classification

Bidder must describe its information security practices and policies with respect to the Data Types identified in Section V (Data Classification) of the RFQ. Additional documentation may be attached to this Response form.

Business and Technical Response

Description of the specific products/service offered:

Description of warranty, maintenance, and support applicable to the products and services listed. Note that warranty, maintenance, and support must be consistent with requirements set forth in the applicable statewide contract.

Provide an estimated timeframe commencement and completion of services once a Purchase Order is issued.

If Bidder is providing services, provide a list of assumptions on which it is basing its bid.

Attach an unlocked, editable copy of any relevant license agreement, subscription agreement, warranty or maintenance agreement, technical support description and any other forms or agreements related to the procurement of the Bidder’s proposed solution, in MS Word format.

Cost Response

Include a redline (track changes) version of the Statement of Work (Form 2). Insert pricing, assumptions, and descriptions of Tasks, Deliverables, and milestone due dates, as applicable. Proposed professional services rates must include all costs and expenses, including without limitation delivery services, travel and all other costs and expenses. A&F strongly prefers that the services be provided by resources located in the United States. If the resources are not located in the United States, please specify their location in the table below. Bidder must provide either a total fixed price cost for all deliverables and tasks, or a total not-to-exceed cost for all time and materials services. Bidder must provide hourly rates if bidding either Firm Fixed Price or Time and Materials work, to be used in the event that additional work is required during the SOW Term. Bidder agrees that all professional services will be documented in substantially the same form as Form 2.

Attach a valid quote that can be used to issue a purchase order. The quote must include address and contact information for the person to whom the quote can be sent. All quotes must be valid for a minimum of ninety (90) days after the date of submission.

Certification and Acknowledgment

By submitting this RFQ Response, the Bidder hereby agrees and acknowledges that any agreement resulting from the RFQ will be subject to the documents incorporated therein, as provided in Section IV (Order of Precedence) of the RFQ. The Bidder agrees to all terms of the RFQ including all documents incorporated into the agreement. Any clarification requested to the terms of this RFQ must be itemized in the table below, identify the applicable section(s) of the RFQ, provide an explanation for requesting a clarification, and propose alternative language. A request for clarification will in no manner bind the Commonwealth unless such clarifications are expressly incorporated into an agreement negotiated between the Agency and Bidder. A clarification request to materially deviate from a required term of the RFQ may result in the response being considered non-responsive, as provided in Section VII (Bidder Responses).

1.

2.

3.

Services RFQ (5.19.2026)

FORM 2 - STATEMENT OF WORK TEMPLATE

image1.png image2.emf

Visual FoxPro Module Inventory.xlsx Sheet1

NAME PRGNAME

Data Population for Web MAKE_TAX

Data Population for Web DRILL2B

Data Population for Web DRILL25

Data Population for Web MAKEHIER

Data Population for Web ORGCH1

Data Population for Web ORGTBL

Data Population for Web POPCOMM5

Data Population for Web QR_FTE3B

Data Population for Web POPSQLH7

Data Population for Web JAMIE_H1

Data Population for Web JSON1

Data Population for Web TRUSTNOT

Data Population for Web ZZSUB1

Data Population for Web PUTOS0

Data Population for Web PUTOS1

Data Population for Web PUTOS2

Tax Expenditure Budget TAX_UP1

Tax Expenditure Budget TAX25C

Files for the Legislature SPENDWM

Files for the Legislature SUBWM

Files for the Legislature REVWM

Capital Queries QRCAP1

Capital Queries QRCAP2B

Capital Queries CAPALL1

Capital Queries CAPSP25

Capital Queries CAPST26

Capital Queries DEAUTH26

Capital Queries LOOKCAP3

Capital Queries M_MP0

Capital Queries PAT_CAP

Capital Queries POP_PLAN

Capital Queries POPCP0

Capital Queries POPTASK1

Capital Queries QR86_26

Capital Queries QRCAP1A

Capital Queries QRCAP2

Capital Queries QRCAP2C

Capital Queries QRCAP4

Capital Queries QRCAP_26

Capital Queries QRCAP_Z

Capital Queries QRMAYA1

Capital Queries CAPST1C

Capital Queries QR_CAP3

PATS Files CHK_PAT

Preparation for Spending Plans WORK1

Preparation for Spending Plans AUTOCB4

Preparation for Spending Plans POPGGS26

Preparation for Spending Plans SP_COPY0

Preparation for Spending Plans AGREE26A

Preparation for Spending Plans COPY26

Preparation for Spending Plans DBAAX26A

Preparation for Spending Plans DBAAXCH1

Preparation for Spending Plans POPCAL

Preparation for Spending Plans POPSAL

Preparation for Spending Plans POPSTP26

Preparation for Spending Plans POPWAH22

Preparation for Spending Plans POPWAH32

Preparation for Spending Plans TURN0_IB

Loading Data into MBA QR_TRF3

Loading Data into MBA MBA_FTE0

Old Foxpro Queries QR_PS1

Old Foxpro Queries QRNM1B

Old Foxpro Queries QRTRUST5

Old Foxpro Queries APP26

Old Foxpro Queries ASTAPR

Old Foxpro Queries AUTOFIX6

Old Foxpro Queries AUTOTS26

Old Foxpro Queries BGT3B

Old Foxpro Queries CFDA26

Old Foxpro Queries CHILD19

Old Foxpro Queries CONTACT5

Old Foxpro Queries DANNY2

Old Foxpro Queries EA_SP0

Old Foxpro Queries EXPENDA

Old Foxpro Queries FEDLIST

Old Foxpro Queries GETMBA1

Old Foxpro Queries LCM1

Old Foxpro Queries LEG_REV

Old Foxpro Queries M_UP26

Old Foxpro Queries MM17A

Old Foxpro Queries NMRL26

Old Foxpro Queries POPCH1

Old Foxpro Queries POPCHILD

Old Foxpro Queries POPH1T26

Old Foxpro Queries POPJOBS

Old Foxpro Queries POPWAH1

Old Foxpro Queries POPWAH2

Old Foxpro Queries QR_ARRA1

Old Foxpro Queries QR_ENC2

Old Foxpro Queries QR_JOB0

Old Foxpro Queries QR_JOB1

Old Foxpro Queries QR_PROG1

Old Foxpro Queries QR_PROG2

Old Foxpro Queries QR_REV0

Old Foxpro Queries QR_REV3

Old Foxpro Queries QR_REV5

Old Foxpro Queries QRBGTS0

Old Foxpro Queries QRBGTS6

Old Foxpro Queries QREXP0

Old Foxpro Queries QRF_ALL

Old Foxpro Queries QRFED1

Old Foxpro Queries QRNM1A

Old Foxpro Queries QRY1

Old Foxpro Queries QRY2

Old Foxpro Queries R_ACT26A

Old Foxpro Queries R_ACT26B

Old Foxpro Queries SH_REV0

Old Foxpro Queries SP_FED1

Old Foxpro Queries SP_FED2

Old Foxpro Queries TR_EXP

Old Foxpro Queries BGCN1

Old Foxpro Queries CCM3

Old Foxpro Queries CHK_H1

Old Foxpro Queries DUMP1

Old Foxpro Queries EAR5YR

Old Foxpro Queries GETOS0

Old Foxpro Queries GRANT2A

Old Foxpro Queries QCGAA26

Old Foxpro Queries QR_BGTS1

Old Foxpro Queries QR_WM1

Old Foxpro Queries CTR_CHK

Old Foxpro Queries RETREV1

Old Foxpro Queries UNROLL25

Cash Flow CASHBB26

Cash Flow CF1_26

Cash Flow CF2_26

Cash Flow CF1R_26

Cash Flow QRCF0

Cash Flow QRCF1

Cash Flow QRCF2

FTE Tracker Population DBZONE1

FTE Tracker Population DBZONE1B

FTE Tracker Population DBZONE2

FTE Tracker Population POPFTE9B

FTE Tracker Population FTECAP0

FTE Tracker Population FIXJOBS

FTE Tracker Population WAH_SWFB

FTE Tracker Population FTECAP

EASI Data Population EASIAUTO

EASI Data Population EASIBI26

EASI Data Population EASIC2

EASI Data Population EASIDEP

EASI Data Population EASI26

EASI Data Population POPSP26

EASI Data Population EASISP_2

EASI Data Population EASISQL

EASI Data Population EASISQL2

EASI Data Population EASISU26

EASI Data Population EASISUPP

EASI Data Population QR_EASI1

Update Analyst List ATUP1

Update Analyst List EAR_ANT1

Update Analyst List ANTFED1

Update Analyst List ANTLIST1

Update Analyst List GETOSANT

Earmark Population EARPOP1

Earmark Population EAR27A

Earmark Population POPEAR2A

Earmark Population POPEAR2B

Fix Chart of Accounts FIX_H1D

Capital - CIP and Other Capital Work JSON2

Capital - CIP and Other Capital Work CAP_POP6

Accounting System XML Loads LOADM8

Accounting System XML Loads XML1A

Accounting System XML Loads ALLOT26

Accounting System XML Loads CBTA26

Accounting System XML Loads FIX0

Accounting System XML Loads SUPP26A

Accounting System XML Loads H1LOAD26

Accounting System XML Loads POPAPP0

Accounting System XML Loads POPAPP0B

Accounting System XML Loads POPAPP0F

Accounting System XML Loads POPAPPC

Accounting System XML Loads POPTS26

Accounting System XML Loads QRTS26

Accounting System XML Loads QRTS26A

Accounting System XML Loads QRTS26B

Accounting System XML Loads XML2

Accounting System XML Loads XML2B

MBA Loads MBA_TRF

MBA Loads SPEND9C

MBA Loads ACCT_ANT

MBA Loads CUT26A

MBA Loads NON26MNT

MBA Loads NON26POP

MBA Loads PAR26A

MBA Loads PAR26D

MBA Loads POPMBA2

MBA Loads SMARTSUP

Populate Various SQL tables WORKFLOW

Populate Various SQL tables ADDFUND

Populate Various SQL tables ADDSUPP

Populate Various SQL tables CONTR1

Populate Various SQL tables QRLATE1

Populate Various SQL tables PUTOS3

Populate Various SQL tables SHACT26

Populate Various SQL tables SQLSPL26

Populate Various SQL tables TRUSTPOP

Populate Various SQL tables LOADCASE image3.emf x86_26.DBF image4.emf

QRCAP1.xlsx

QRCAP1

PROGRAM DEPTLIST BUDGET EXPTOT EXPEND05 EXPEND06 EXPEND07 EXPEND08 EXPEND09 EXPEND10 EXPEND11 EXPEND12 EXPEND13 EXPEND14 EXPEND15 EXPEND16 EXPEND17 EXPEND18 EXPEND19 EXPEND20 EXPEND21 EXPEND22 EXPEND23 EXPEND24 EXPEND25 EXPEND26 EXPEND27 ENCTOT ENC26 ENC27 ENC28 ENC29 ENC30 ENC31 ENC32 PROGNAME PROGDESC PROGSHORT MP MP_NAME MPC MPC_NAME APPRGRP

BC1901L DCP 7.12 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3.00 6.00 4.00 1.00 2.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 BCC- Berkshire CC- One Stop Center Renovations/Roo DCHE HIGHER EDUCATION DCHE HIGHER…