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WESTERN VIRGNIA WATER AUTHORITY
Roanoke Virginia
Coagulation Basin Gate Actuator Project
ADVERTISEMENT FOR BIDS
The Western Virginia Water Authority (Authority) will receive sealed Bids for the construction of the
Coagulation Basin Gate Actuator Project at the Authority’s Engineering Services Office, 1502
Brownlee Ave. SE, Roanoke, Virginia, 24014, until 2:00 p.m. local time on Wednesday, September
30th, 2026, at which time the Bids received will be publicly opened and read aloud at the above address.
Minority Owned Businesses (MBEs) and Women Owned Businesses (WBEs) are encouraged to respond.
Code of Virginia § 2.2-4303: All local public bodies shall provide an option to submit bids or proposals through eVA or other electronic means. In cases where bids or proposals are submitted electronically, the local public body may also require a certain number of paper submissions for review purposes.
Please be advised, the Western Virginia Water Authority will still be requesting hard copies to be submitted in our office by the deadline mentioned above.
The Project consists of: Approximately 8 electric actuators installed on existing influent and effluent sluice gates for the flocculation basins, and all related appurtenances. Bids will be received for a single prime
Contract. Bids shall be on a unit price basis as indicated in the Bid Form. Bid security shall be furnished in accordance with the Instructions to Bidders.
Prospective Bidders must examine and download the Bidding Documents at www.westernvawater.org under ‘DOING BUSINESS WITH US/Work With Us/Invitations to Bid’. All questions and technical inquiries must be submitted in writing to the Owner’s primary contact, Jamie Morris (email james.morris@WesternVaWater.org ).
A non-mandatory pre-bid conference will be held on Wednesday, September 9th, 2026 at 10:00 a.m.
at the Authority’s Engineering Services Office, 1502 Brownlee Ave. SE, Roanoke, Virginia, 24014
Bidders are referred to the Code of Virginia § 54.1-1100 et seq. for contractor requirements. Bidders shall provide evidence of authorization to transact business in the Commonwealth of Virginia by providing the identification number issued to Bidder by the State Corporation Commission in accordance with the Code of Virginia § 2.2-4311.2, Title 13.1, Title 50, or as otherwise required by law. The Authority does not discriminate against a bidder or offeror because of race, religion, color, sex, sexual orientation, gender identity, national origin, age, disability, status as a service disabled veteran, or any other basis prohibited by state law relating to discrimination in employment. The Authority does not discriminate against faith-based organizations in accordance with the Code of Virginia § 2.2-4343.1. A Bid may be withdrawn in accordance with the Code of Virginia § 2.2-4330 by giving notice in writing of Bidder’s claim of right to withdraw Bid within two business days after the conclusion of the bid opening procedure and submitting original work papers with such notice.
http://www.westernvawater.org/
| Front End Documents |
| C000 Cover Sheet WVWA (1) |
| Western Virginia Water Authority |
| C001 Table of Contents WVWA |
| C111 Advertisement for Bids WVWA |
| WESTERN VIRGNIA WATER AUTHORITY |
| Roanoke Virginia |
| C200 Instr to Bidders 2018 |
| Article 1— Defined Terms |
| 1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below: |
| A. Issuing Office—The office from which the Bidding Documents are to be issued. |
| Issuing Office: |
| Western Virginia Water Authority |
| 601 South Jefferson Street |
| Roanoke, Virginia 24011 |
| Telephone: 540-853-5700 |
| B. Bidder – The entity or individual who submits a Bid directly to Owner. |
| C. Successful Bidder – The lowest qualified, responsible, and responsive Bidder to whom Owner (on the basis of Owner’s evaluation) makes an award. |
| Article 2— Bidding Documents |
| 2.01 Bidder shall obtain a complete set of Bidding Requirements and proposed Contract Documents (together, the Bidding Documents). See the Agreement for a list of the Contract Documents. It is Bidder’s responsibility to determine that it is using a co... |
| 2.02 Bidding Documents are made available for the sole purpose of obtaining Bids for completion of the Project and permission to download or distribution of the Bidding Documents does not confer a license or grant permission or authorization for any o... |
| 2.03 Owner has established a Bidding Documents Website as indicated in the Advertisement or invitation to bid. Owner recommends that Bidder sign up for e-notifications at such website, and obtain a complete set of the Bidding Documents from such websi... |
| 2.04 Electronic Documents |
| A. When the Bidding Requirements indicate that electronic (digital) copies of the Bidding Documents are available, such documents will be made available to the Bidders as Electronic Documents in the manner specified. |
| 1. Bidding Documents will be provided in Adobe PDF (Portable Document Format) (.pdf) that is readable by Adobe Acrobat Reader. It is the intent of the Engineer and Owner that such Electronic Documents are to be exactly representative of the paper copi... |
| B. Unless otherwise stated in the Bidding Documents, the Bidder may use and rely upon complete sets of Electronic Documents of the Bidding Documents, described in Paragraph 2.06.A above. However, Bidder assumes all risks associated with differences ar... |
| C. After the Contract is awarded, the Owner will provide or direct the Engineer to provide for the use of the Contractor documents that were developed by Engineer as part of the Project design process, as Electronic Documents. |
| 1. Electronic Documents that are available include: |
| a. Project Plans |
| b. Project Manual |
| c. Addendum(s) (if issued) |
| 2. Release of such documents will be solely for the convenience of the Contractor. No such document is a Contract Document. |
| 3. Unless the Contract Documents explicitly identify that such information will be available to the Successful Bidder (Contractor), nothing herein will create an obligation on the part of the Owner or Engineer to provide or create such information, an... |
| 4. In no case will the Contractor be entitled to additional compensation or time for completion due to any differences between the actual Contract Documents and any related document in electronic format. |
| Article 3— Qualifications of Bidders |
| 3.01 To demonstrate Bidder’s qualifications to perform the Work, after submitting its Bid and within five days of Owner’s request, Bidder must submit the following information: |
| A. Written evidence establishing its qualifications such as financial data, previous experience, and present commitments. |
| B. A written statement that Bidder is authorized to do business in the state where the Project is located, or a written certification that Bidder will obtain such authority prior to the Effective Date of the Contract. |
| C. Bidder’s state or other contractor license number, if applicable. |
| D. Subcontractor and Supplier qualification information. |
| E. A descriptive list of past projects, which must include potable water distribution pipeline and/or sanitary sewer pipeline installation(s) comparable to the Work, for municipal owners where Bidder served as the prime contractor; a detailed resume s... |
| F. Other required information regarding qualifications. |
| 3.02 A Bidder’s failure to submit required qualification information within the times indicated may disqualify Bidder from receiving an award of the Contract. |
| 3.03 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek additional pertinent information regarding Bidder’s qualifications. |
| 3.04 Bidder is advised to carefully review those portions of the Bid Form requiring Bidder’s representations and certifications. |
| Article 4— Pre-Bid Conference |
| 4.01 A non-mandatory pre-bid conference will be held at the time and location indicated in the Advertisement or invitation to bid. Representatives of Owner and Engineer will be present to discuss the Project. Bidders are encouraged to attend and parti... |
| 4.02 Information presented at the pre-Bid conference does not alter the Contract Documents. Owner will issue Addenda to make any changes to the Contract Documents that result from discussions at the pre-Bid conference. Information presented, and state... |
| Article 5— Site and Other Areas; Existing Site Conditions; Examination of Site; Owner’s Safety Program; Other Work at the Site |
| 5.01 Site and Other Areas |
| A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-way, easements, and other lands furnished by Owner for the use of the Contractor. Any additional lands required for temporary construction facilities, const... |
| 5.02 Existing Site Conditions |
| A. Subsurface and Physical Conditions; Hazardous Environmental Conditions |
| 1. The Supplementary Conditions identify the following regarding existing conditions at or adjacent to the Site: |
| a. Those reports of explorations and tests of subsurface conditions at or adjacent to the Site that contain Technical Data. |
| b. Those drawings known to Owner of existing physical conditions at or adjacent to the Site, including those drawings depicting existing surface or subsurface structures at or adjacent to the Site (except Underground Facilities), that contain Technica... |
| c. Reports and drawings known to Owner relating to Hazardous Environmental Conditions that have been identified at or adjacent to the Site. |
| d. Technical Data contained in such reports and drawings. |
| 2. Owner will make copies of reports and drawings referenced above available to any Bidder on request. These reports and drawings are not part of the Contract Documents, but the Technical Data contained therein upon whose accuracy Bidder is entitled t... |
| 3. If the Supplementary Conditions do not identify Technical Data, the default definition of Technical Data set forth in Article 1 of the General Conditions will apply. |
B. Underground Facilities: Underground Facilities are shown or indicated on the Drawings, pursuant to Paragraph 5.05 of the General Conditions, and not in the drawings referred to in Paragraph 5.02.A of these Instructions to Bidders. Information and d...
| 5.03 Other Site-related Documents |
| A. In addition to the documents regarding existing Site conditions referred to in Paragraph 5.02.A, the following other documents relating to conditions at or adjacent to the Site are known to Owner and made available to Bidders for reference: |
| 1. N/A |
| B. Owner has not verified the contents of these other Site-related documents, and Bidder may not rely on the accuracy of any data or information in such documents. Bidder is responsible for any interpretation or conclusion Bidder draws from the other ... |
| C. The other Site-related documents are not part of the Contract Documents. |
| D. Bidders are encouraged to review the other Site-related documents, but Bidders will not be held accountable for any data or information in such documents. The requirement to review and take responsibility for documentary Site information is limited... |
| E. No other Site-related documents are available. |
| 5.04 Site Visit and Testing by Bidders |
| A. Bidder is required to visit the Site and conduct a thorough visual examination of the Site and adjacent areas. During the visit the Bidder must not disturb any ongoing operations at the Site. |
| B. Bidder is not required to conduct any subsurface testing, or exhaustive investigations of Site conditions. |
| C. A Site visit has not been scheduled for this project. |
| D. Bidders visiting the Site are required to arrange their own transportation to the Site. |
| E. Bidder must conduct Site visit(s) during normal working hours. |
| F. On request, and to the extent Owner has control over the Site, and schedule permitting, the Owner will provide Bidder general access to the Site to conduct such additional examinations, investigations, explorations, tests, and studies as Bidder dee... |
| G. Bidder must comply with all applicable Laws and Regulations regarding excavation and location of utilities, obtain all permits, and comply with all terms and conditions established by Owner or by property owners or other entities controlling the Si... |
| H. Bidder must fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies. |
| 5.05 Owner’s Safety Program |
| A. Site visits and work at the Site may be governed by an Owner safety program. If an Owner safety program exists, it will be noted in the Supplementary Conditions. |
| 5.06 Other Work at the Site |
| A. Reference is made to Article 8 of the General Conditions for the identification of the general nature of other work of which Owner is aware (if any) that is to be performed at the Site by Owner or others (such as utilities and other prime contracto... |
| Article 6— Bidder’s Representations and Certifications |
| 6.01 It is the responsibility of each Bidder before submitting a Bid to: |
| A. examine and carefully study the Bidding Documents, and any data and reference items identified in the Bidding Documents, including, but not limited to, the Western Virginia Regional Design and Construction Standards; |
| B. visit the Site, conduct a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and satisfy itself as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work; |
| C. become familiar with and satisfy itself as to all Laws and Regulations that may affect cost, progress, and performance of the Work; |
| D. if applicable, carefully study all: (1) reports of explorations and tests of subsurface conditions, if any, at or adjacent to the Site and all drawings of physical conditions relating to existing surface or subsurface structures, if any, at the Sit... |
| E. consider the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Site-related report... |
| F. agree, based on the information and observations referred to in the preceding paragraph, that at the time of submitting its Bid no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of it... |
| G. become aware of the general nature of the work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents; |
| H. promptly give Owner and Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by Owner or Engineer is acceptable to Bidder; |
| I. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance and furnishing of the Work; and |
| J. agree that the submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article, that without exception the Bid and all prices in the Bid are premised upon performing a... |
| Article 7— Interpretations and Addenda |
| 7.01 Owner on its own initiative may issue Addenda to clarify, correct, supplement, or change the Bidding Documents. |
| 7.02 Bidder shall submit all questions about the meaning or intent of the Bidding Documents to the Owner’s Project Manager “Jamie Morris”. Questions can be submitted via email at “James.morris@WesternVaWater.org” |
| 7.03 Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda delivered to all registered plan holders. Last day for questions will be September 18th, 2026, at the end of business. Ques... |
| 7.04 Only responses set forth in an Addendum will be binding. Oral and other interpretations or clarifications will be without legal effect. Responses to questions are not part of the Contract Documents unless set forth in an Addendum that expressly m... |
| Article 8— Bid Security |
| 8.01 The Bid security of the apparent Successful Bidder will be retained until Owner awards the contract to such Bidder, and such Bidder has executed the Contract, furnished the required Contract security, and met the other conditions of the Notice of... |
| 8.02 The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of 7 days after the Effective Date of the Contract or 61 days after the Bid opening, whereupon Bid... |
| 8.03 Bid security of other Bidders that Owner believes do not have a reasonable chance of receiving the award will be released within 7 days after the Bid opening. |
| Article 9— Contract Times |
| 9.01 The number of days within which, or the dates by which, the Work is to be (a) substantially completed and (b) ready for final payment, and (c) Milestones (if any) are to be achieved, are set forth in the Agreement. |
| 9.02 Provisions for liquidated damages, if any, for failure to timely attain a Milestone, Substantial Completion, or completion of the Work in readiness for final payment, are set forth in the Agreement. |
| Article 10— Substitute and “Or Equal” Items |
| 10.01 The Contract for the Work, as awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents without consideration during the bidding and Contract award process of possible substitute or “or-equal” items... |
| 10.02 The Contract for the Work, as awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents, and those “or-equal” or substitute or materials and equipment subsequently approved by Engineer prior to the ... |
| 10.03 All prices that Bidder sets forth in its Bid will be based on the presumption that the Contractor will furnish the materials and equipment specified or described in the Bidding Documents, as supplemented by Addenda. Any assumptions regarding the... |
| Article 11— Subcontractors, Suppliers, and Others |
| 11.01 A Bidder must be prepared to retain specific Subcontractors and Suppliers for the performance of the Work if required to do so by the Bidding Documents or in the Specifications. If a prospective Bidder objects to retaining any such Subcontractor... |
| 11.02 The apparent Successful Bidder, and any other Bidder so requested, must submit to Owner a list of the Subcontractors or Suppliers proposed for the following portions of the Work within five days after Bid opening: |
| A. Directional Drilling |
| B. Boring & Jacking |
| C. Slip-Lining |
| D. Sanitary Sewer Cured-In-Place Lining |
| E. Manhole Rehabilitation |
| F. Asphalt And/Or Concrete Installation |
| 11.03 If requested by Owner, such list must be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor or Supplier. If Owner or Engineer, after due in... |
| 11.04 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors and Suppliers. Declining to make requested substitutions will constitute ... |
| Article 12— Preparation of Bid |
| 12.01 The Bid Form is included with the Bidding Documents. |
| A. All blanks on the Bid Form must be completed in ink and the Bid Form signed in ink. Erasures or alterations must be initialed in ink by the person signing the Bid Form. A Bid price must be indicated for each section, Bid item, alternate, adjustment... |
| B. If the Bid Form expressly indicates that submitting pricing on a specific alternate item is optional, and Bidder elects to not furnish pricing for such optional alternate item, then Bidder may enter the words “No Bid” or “Not Applicable.” |
| 12.02 If Bidder has obtained the Bidding Documents as Electronic Documents, then Bidder shall prepare its Bid on a paper copy of the Bid Form printed from the Electronic Documents version of the Bidding Documents. The printed copy of the Bid Form must... |
| 12.03 A Bid by a corporation must be executed in the corporate name by a corporate officer (whose title must appear under the signature), accompanied by evidence of authority to sign. The corporate address and state of incorporation must be shown. The... |
| 12.04 A Bid by a partnership must be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership must be shown. |
| 12.05 A Bid by a limited liability company must be executed in the name of the firm by a member or other authorized person and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm must b... |
| 12.06 A Bid by an individual must show the Bidder’s name and official address. |
| 12.07 A Bid by a joint venture must be executed by an authorized representative of each joint venturer in the manner indicated on the Bid Form. The joint venture must have been formally established prior to submittal of a Bid, and the official address... |
| 12.08 All names must be printed in ink below the signatures. |
| 12.09 The Bid must contain an acknowledgment of receipt of all Addenda, the numbers of which must be filled in on the Bid Form. |
| 12.10 Postal and e-mail addresses and telephone number for communications regarding the Bid must be shown. |
| 12.11 The Bid must contain evidence of Bidder’s authority to do business in the state where the Project is located, or Bidder must certify in writing that it will obtain such authority within the time for acceptance of Bids and attach such certificati... |
| 12.12 If Bidder is required to be licensed to submit a Bid or perform the Work in the state where the Project is located, the Bid must contain evidence of Bidder’s licensure, or Bidder must certify in writing that it will obtain such licensure within ... |
| Article 13— Basis of Bid |
| 13.01 Unit Price |
| A. Bidders must submit a Bid on a unit price basis for each item of Work listed in the unit price section of the Bid Form. |
| B. The “Bid Price” (sometimes referred to as the extended price) for each unit price Bid item will be the product of the “Estimated Quantity”, which Owner or its representative has set forth in the Bid Form, for the item and the corresponding “Bid Uni... |
| C. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the co... |
| 13.02 Base Bid with Alternates |
| A. Bidders shall submit a Bid on a unit price basis for the base Bid and include a separate price for each alternate described in the Bidding Documents and as provided for in the Bid Form. The price for each alternate will be the amount added to or de... |
| B. In the comparison of Bids, alternates will be applied in the same order of priority as listed in the Bid Form. |
| Article 14— Submittal of Bid |
| 14.01 The Bid Form is to be completed and submitted with the Bid security and the other documents required to be submitted under the terms of Article 2 of the Bid Form. |
| 14.02 A Bid must be received no later than the date and time prescribed and at the place indicated in the Advertisement or invitation to bid and must be enclosed in a plainly marked package with the Project title, and, if applicable, the designated po... |
| 14.03 Bids received after the date and time prescribed for the opening of bids, or not submitted at the correct location or in the designated manner, will not be accepted and will be returned to the Bidder unopened. |
| Article 15— Modification and Withdrawal of Bid |
| 15.01 An unopened Bid may be withdrawn by an appropriate document duly executed in the same manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids. Upon receipt o... |
| 15.02 If a Bidder wishes to modify its Bid prior to Bid opening, Bidder must withdraw its initial Bid in the manner specified in Paragraph 15.01 and submit a new Bid prior to the date and time for the opening of Bids. |
| 15.03 Bidder may withdraw its Bid only in accordance with Code of Virginia § 2.2-4330, which requires Bidder to give notice in writing of its claim of right to withdraw Bid within two business days after the conclusion of the opening of Bids and submi... |
| Article 16— Opening of Bids |
| 16.01 Bids will be opened at the time and place indicated in the advertisement or invitation to bid and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base Bids and major alternates, if any, will be made avail... |
| Article 17— Bids to Remain Subject to Acceptance |
| 17.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period. |
| Article 18— Evaluation of Bids and Award of Contract |
| 18.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner also reserves the right to waive all minor Bid informalities not involving price, time, or cha... |
| 18.02 Owner will reject the Bid of any Bidder that Owner finds, after reasonable inquiry and evaluation, to not be responsible. |
| 18.03 If Bidder purports to add terms or conditions to its Bid, takes exception to any provision of the Bidding Documents, or attempts to alter the contents of the Contract Documents for purposes of the Bid, whether in the Bid itself or in a separate ... |
| 18.04 If Owner awards the contract for the Work, such award will be to the responsible Bidder submitting the lowest responsive Bid. |
| 18.05 Evaluation of Bids |
| A. In evaluating Bids, Owner will consider whether the Bids comply with the prescribed requirements, and such alternates, unit prices, and other data, as may be requested in the Bid Form or prior to the Notice of Award. |
| B. In the comparison of Bids, alternates will be applied in the same order of priority as listed in the Bid Form. To determine the Bid prices for purposes of comparison, Owner will announce to all bidders a “Base Bid plus alternates” budget after rece... |
| C. For the determination of the apparent low Bidder when unit price bids are submitted, Bids will be compared on the basis of the total of the products of the estimated quantity of each item and unit price Bid for that item, together with any lump sum... |
| 18.06 In evaluating whether a Bidder is responsible, Owner will consider the qualifications of the Bidder and may consider the qualifications and experience of Subcontractors and Suppliers proposed for those portions of the Work for which the identity... |
| 18.07 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders and any proposed Subcontractors or Suppliers. |
| Article 19— Bonds and Insurance |
| 19.01 Article 6 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner’s requirements as to performance and payment bonds, other required bonds (if any), and insurance. When the Successful Bidder delivers the e... |
| 19.02 Article 8, Bid Security, of these Instructions, addresses any requirements for providing bid bonds as part of the bidding process. |
| Article 20— Signing of Agreement |
| 20.01 When Owner issues a Notice of Award to the Successful Bidder, it will be accompanied by the unexecuted counterparts of the Agreement along with the other Contract Documents as identified in the Agreement. Within 15 days thereafter, Successful Bi... |
| Article 21— Sales and Use Taxes |
| 21.01 Provisions for sales and use taxes, if any, are set forth in the Supplementary Conditions. |
| Article 22— RETAINAGE & ESCROW |
| 22.01 In accordance with Virginia Code Section 2.2-4334, for bids of $200,000 or more for construction of highways, roads, streets, bridges, parking lots, demolition, clearing, grading, excavating, paving, pile driving, miscellaneous drainage structur... |
| Article 23— cooperative procurement |
| 23.01 The procurement of goods and/or services provided for in this procurement is being conducted in accordance with Virginia Code Section 2.2-4304 and on behalf of other public bodies in Virginia. Unless specifically prohibited by the Successful Bid... |
| C410 Bid Form 2018 |
| Article 1— BID RECIPIENT |
| 1.01 This Bid is submitted to: |
| 1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and wi... |
| Article 2— Attachments to this Bid |
| 2.01 The following documents are submitted with and made a condition of this Bid: |
| A. Required Bid security; |
| B. Evidence of authority to do business in the Commonwealth of Virginia; or a written covenant to obtain such authority within the time for acceptance of Bids; |
| C. Contractor’s license number as evidence of Bidder’s State Contractor’s License or a covenant by Bidder to obtain said license within the time for acceptance of Bids; |
| REMAINDER OF PAGE LEFT INTENTIONALLY BLANK |
| Article 3— Basis of Bid—Lump Sum Bid and Unit Prices |
| 3.01 Unit Price Bids |
| A. Bidder will perform the following Work IN ACCORDANCE WITH THE Contract documents at the indicated unit prices: |
| B. Bidder acknowledges that: |
| 1. each Bid Unit Price includes an amount considered by Bidder to be adequate to cover Contractor’s overhead and profit for each separately identified item, and |
| 2. estimated quantities are not guaranteed, and are solely for the purpose of comparison of Bids, and final payment for all Unit Price Work will be based on actual quantities, determined as provided in the Contract Documents, and |
| 3. the Bid Unit Prices will become a part of the Agreement. |
| Article 4— Time of Completion |
| 4.01 Bidder agrees that the Work will be substantially complete within (90) calendar days after the date when the Contract Times commence to run as provided in Paragraph 4.01 of the General Conditions, and will be completed and ready for final payment... |
| 4.02 Bidder accepts the provisions of the Agreement as to liquidated damages. |
| Article 5— Bidder’s Acknowledgements: Acceptance Period, Instructions, and Receipt of Addenda |
| 5.01 Bid Acceptance Period |
| A. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner. |
| 5.02 Instructions to Bidders |
| A. Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. |
| 5.03 Receipt of Addenda |
| A. Bidder hereby acknowledges receipt of the following Addendum. |
| Article 6— Bidder’s Representations and Certifications |
| 6.01 Bidder’s Representations |
| A. In submitting this Bid, Bidder represents the following: |
| 1. Bidder has examined and carefully studied the Bidding Documents, including Addenda. |
| 2. Bidder has visited the Site, conducted a thorough visual examination of the Site and adjacent areas, and become familiar with the general, local, and Site conditions that may affect cost, progress, and performance of the Work. |
| 3. Bidder is familiar with all Laws and Regulations that may affect cost, progress, and performance of the Work. |
| 4. Bidder has carefully studied the reports of explorations and tests of subsurface conditions at or adjacent to the Site and the drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identifi... |
| 5. Bidder has carefully studied the reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Supplementary Conditions, with respect to Technical Data in such reports and d... |
| 6. Bidder has considered the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Techni... |
| 7. Based on the information and observations referred to in the preceding paragraph, Bidder agrees that no further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price,... |
| 8. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents. |
| 9. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and of discrepancies between Site conditions and the Contract Documents, and the written resolutio... |
| 10. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. |
| 11. The submission of this Bid constitutes an incontrovertible representation by Bidder that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents. |
| 6.02 Bidder’s Certifications |
| A. The Bidder certifies the following: |
| 1. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation. |
| 2. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid. |
| 3. Bidder has not solicited or induced any individual or entity to refrain from bidding. |
| 4. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this Paragraph 8.02.A: |
| a. Corrupt practice means the offering, giving, receiving, or soliciting of anything of value likely to influence the action of a public official in the bidding process. |
| b. Fraudulent practice means an intentional misrepresentation of facts made (a) to influence the bidding process to the detriment of Owner, (b) to establish bid prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of fr... |
| c. Collusive practice means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish bid prices at artificial, non-competitive levels. |
| d. Coercive practice means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract. |
| Article 7— DEFINED TERMS |
| 7.01 The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions |
| Article 8— BID SUBMITAL |
| Bidder hereby submits this bid as set forth above. (Indicate the complete, legal name of bidding entity, exactly as recorded with the Virginia State Corporation Commission.) |
| C430 Bid Bond Penal Sum Form 2018 |
| C510 Notice of Award 2018 |
| C520 Agreement 2018 |
| Article 1— WORK |
| 1.01 Contractor shall complete all work as specified or indicated in the contract documents. the work is generally described as follows: |
| Approximately 8 electric actuators installed on existing influent and effluent sluice gates for the flocculation basins, and all related appurtenances. |
| Article 2— THE PROJECT |
| 2.01 The Project, of which the Work under the Contract Documents is a part, is generally described as follows: Coagulation Basin Gate Actuator Project |
| Article 3— ENGINEER |
| 3.01 The Project has been designed by Thompson and Litton. |
| 3.02 Owner shall serve as “Engineer”. |
| Article 4— CONTRACT TIMES |
| 4.01 Time is of the Essence |
| A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract. |
| 4.02 Contract Times: Days |
| A. The Work will be substantially complete within the number of days indicated in the Bid after the date when the Contract Times commence to run as provided in Paragraph 4.01 of the General Conditions, and completed and ready for final payment in acco... |
| 4.03 Liquidated Damages |
| A. Contractor and Owner recognize that time is of the essence as stated in Paragraph 4.01 above and that Owner will suffer financial and other losses if the Work is not completed and Milestones not achieved within the Contract Times, as duly modified.... |
| 1. Substantial Completion: Contractor shall pay Owner $750 for each day that expires after the time (as duly adjusted pursuant to the Contract) specified above for Substantial Completion, until the Work is substantially complete. |
| 2. Completion of Remaining Work: After Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Times (as duly adjusted pursuant to the Contract) for completion and readiness for final pay... |
| 3. Liquidated damages for failing to timely attain Milestones, Substantial Completion, and final completion are not additive, and will not be imposed concurrently. |
B. If Owner recovers liquidated damages for a delay in completion by Contractor, then such liquidated damages are Owner’s sole and exclusive remedy for such delay, and Owner is precluded from recovering any other damages, whether actual, direct, exces...
| 4.04 Special Damages |
| A. Contractor shall reimburse Owner (1) for any fines or penalties imposed on Owner as a direct result of the Contractor’s failure to attain Substantial Completion according to the Contract Times, and (2) for the actual costs reasonably incurred by Ow... |
| B. After Contractor achieves Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Times, Contractor shall reimburse Owner for the actual costs reasonably incurred by Owner for engineer... |
| C. The special damages imposed in this paragraph are supplemental to any liquidated damages for delayed completion established in this Agreement. |
| Article 5— CONTRACT PRICE |
| 5.01 Owner shall pay Contractor for completion of the Work in accordance with the Contract Documents, the amounts that follow, subject to adjustment under the Contract: |
| A. For all Unit Price Work, an amount equal to the sum of the extended prices (established for each separately identified item of Unit Price Work by multiplying the unit price times the actual quantity of that item). |
| REMAINDER OF PAGE LEFT INTENTIONALLY BLANK |
| The extended prices for Unit Price Work set forth as of the Effective Date of the Contract are based on estimated quantities. As provided in Paragraph 13.03 of the General Conditions, estimated quantities are not guaranteed, and determinations of actu... |
| Article 6— PAYMENT PROCEDURES |
| 6.01 Submittal and Processing of Payments |
| A. Contractor shall submit Applications for Payment in accordance with Article 15 of the General Conditions. Applications for Payment will be processed by Owner and/or Engineer as provided in the General Conditions. |
| 6.02 Progress Payments; Retainage |
| A. Owner shall make progress payments on the basis of Contractor’s Applications for Payment on or about the 28th day of each month during performance of the Work as provided in Paragraph 6.02.A.1 below, provided that such Applications for Payment have... |
| 1. Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts as Owner may withhold, including but not li... |
| a. 95 percent of the value of the Work completed (with the balance being retainage). |
| b. 95 percent of cost of materials and equipment not incorporated in the Work (with the balance being retainage). |
B. Upon Substantial Completion, Owner shall pay an amount sufficient to increase total payments to Contractor to 100 percent of the Work completed, less such amounts set off by Owner pursuant to Paragraph 15.01.E of the General Conditions, and less 10...
| 6.03 Final Payment |
| A. Upon final completion and acceptance of the Work, Owner shall pay the remainder of the Contract Price in accordance with Paragraph 15.06 of the General Conditions. |
| 6.04 Consent of Surety |
| A. Owner will not make final payment, or return or release retainage at Substantial Completion or any other time, unless Contractor submits written consent of the surety to such payment, return, or release. |
| 6.05 Interest |
| A. All amounts not paid when due will bear interest at the rate designated by the Code of Virginia § 2.2-4355. |
| ARTICLE 7 - CONTRACT DOCUMENTS |
| 7.01 Contents |
| A. The Contract Documents consist of all of the following: |
| 1. This Agreement (pages 1 to 12 inclusive). |
| 2. Bonds: |
| a. Performance bond (together with power of attorney). |
| b. Payment bond (together with power of attorney). |
| c. Other bonds |
| a. None |
| 3. General Conditions (pages 1 to 77, inclusive). |
| 4. Supplementary Conditions (pages 1 to 14, inclusive). |
| 5. Specifications as listed in the table of contents of the project manual. |
| 6. Drawings (not attached but incorporated by reference) consisting of 15 sheets with each sheet bearing the following general title: Coagulation Basin Gate Actuator Project. |
| 7. Addenda (numbers [number] to [number], inclusive). |
| 8. Exhibits to this Agreement (enumerated as follows): |
| a. None |
| 9. Western Virginia Regional Design and Construction Standards, latest edition, available at www.westernvawater.org (not attached but incorporated by reference). |
| 10. Western Virginia Water Authority General Erosion and Sediment Control Plan, Annual Standards and Specifications, latest edition, available at www.westernvawater.org (not attached but incorporated by reference). |
| 11. The following which may be delivered or issued on or after the Effective Date of the Contract and are not attached hereto: |
| a. Notice to Proceed. |
| b. Work Change Directives. |
| c. Change Orders. |
| d. Field Orders. |
| e. Warranty Bond, if any. |
| B. The Contract Documents listed in Paragraph 7.01.A are attached to this Agreement (except as expressly noted otherwise above). |
| C. There are no Contract Documents other than those listed above in this Article 7. |
| D. The Contract Documents may only be amended, modified, or supplemented as provided in the Contract. |
| aRTICLE 8 - REPRESENTATIONS, CERTIFICATIONS, AND STIPULATIONS |
| 8.01 Contractor’s Representations |
| A. In order to induce Owner to enter into this Contract, Contractor makes the following representations: |
| 1. Contractor has examined and carefully studied the Contract Documents, including Addenda. |
| 2. Contractor has visited the Site, conducted a thorough visual examination of the Site and adjacent areas, and become familiar with the general, local, and Site conditions that may affect cost, progress, and performance of the Work. |
| 3. Contractor is familiar with all Laws and Regulations that may affect cost, progress, and performance of the Work. |
| 4. Contractor has carefully studied the reports of explorations and tests of subsurface conditions at or adjacent to the Site and the drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been iden... |
| 5. Contractor has carefully studied the reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Supplementary Conditions, with respect to Technical Data in such reports a... |
| 6. Contractor has considered the information known to Contractor itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Contract Documents; and t... |
| 7. Based on the information and observations referred to in the preceding paragraph, Contractor agrees that no further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Pr... |
| 8. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents. |
| 9. Contractor has given Owner and Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and of discrepancies between Site conditions and the Contract Documents, and th... |
| 10. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. |
| 11. Contractor’s entry into this Contract constitutes an incontrovertible representation by Contractor that without exception all prices in the Agreement are premised upon performing and furnishing the Work required by the Contract Documents. |
| 8.02 Contractor’s Certifications |
| A. Contractor certifies that it has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for or in executing the Contract. For the purposes of this Paragraph 8.02: |
| 1. “corrupt practice” means the offering, giving, receiving, or soliciting of anything of value likely to influence the action of a public official in the bidding process or in the Contract execution; |
| 2. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process or the execution of the Contract to the detriment of Owner, (b) to establish Bid or Contract prices at artificial non-competitive levels... |
| 3. “collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish Bid prices at artificial, non-competitive levels; and |
| 4. “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract. |
| 8.03 Employment Discrimination Prohibited |
| A. Contractor shall abide by the employment provisions of the Code of Virginia § 2.2-4311. |
| 1. During the performance of this contract, the contractor agrees as follows: |
| a. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or other basis prohibited by state law relating to discrimination in employment, except w... |
| b. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer. |
| c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section. |
| 2. The contractor will include the provisions of the foregoing paragraphs a, b and c in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor. |
| 8.04 Immigration Law |
| A. Contractor shall not knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986 in accordance with the provisions of the Code of Virginia § 2.2-4311.1. |
| 8.05 Foreign and Domestic Businesses Authorized to Transact Business within the Commonwealth |
| A. A contractor organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership shall be authorized to transact business in the Commonwealth a... |
| B. A bidder or offeror organized or authorized to transact business in the Commonwealth pursuant to Title 13.1 or Title 50 to include in its bid or proposal the identification number issued to it by the State Corporation Commission. Any bidder or off... |
| C. Any bidder or offeror described in subsection B that fails to provide the required information shall not receive an award unless a waiver of this requirement and the administrative policies and procedures established to implement this section is g... |
| D. Any business entity described in subsection A that enters into a contract with the Owner pursuant to this chapter shall not allow its existence to lapse or its certificate of authority or registration to transact business in the Commonwealth, if s... |
| E. The Owner may void any contract with a business entity if the business entity fails to remain in compliance with the provisions of this section. |
| 8.06 Drug-Free Workplace |
| A. Contractor shall abide by the drug-free workplace provisions of the Code of Virginia § 2.2-4312. |
| 1. During the performance of this contract, the contractor agrees to (i) provide a drug-free workplace for the contractor's employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employe... |
| 2. For the purposes of this section, "drug-free workplace" means a site for the performance of work done in connection with a specific contract awarded to a contractor in accordance with this chapter, the employees of whom are prohibited from engaging... |
| 8.07 Payment Clauses |
| A. The Owner shall promptly pay for the completed delivered goods or services by the required payment date. The required payment date shall be either: (i) the date on which payment is due under the terms of the contract for the provision of the goods ... |
| B. Contractor shall abide by the requirements of the Code of Virginia § 2.2‐4354 regarding payments to subcontractors, including, but not limited to: |
| 1. Pay all subcontractors for the proportionate share of the total payment received from Owner attributable to the work performed by the subcontractor(s) under that contract; or notify Owner and subcontractor(s), in writing, of Contractor’s intention ... |
| 2. Individual contractors shall provide their social security numbers and proprietorships, partnerships, and corporations shall provide their federal employer identification numbers. |
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