ADOA_On-Call_Architectural_Services_BPM006827_-_GLHN.pdf

GLHN Architects & Engineers, Inc. | 1

ADOA | ON-CALL ARCHITECTURAL AND LANDSCAPE ARCHITECTURAL SERVICES

REQUEST FOR QUALIFICATIONS

Attachments/Response Forms

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division 1400 W Washington St., Ste. B200

Phoenix, AZ 85007

Available online at: appstate.az.gov Page 3 of 17

ATTACHMENT 1: OFFER AND ACCEPTANCE FORM

OFFER

TO THE STATE OF ARIZONA:

The Undersigned hereby offers and agrees to furnish the material, service and/or construction in compliance with all terms, conditions, specifications and amendments in the Solicitation and any written exceptions in the offer. Signature also certifies Small Business status if checked below (No. 4).

Company Name Signature of person authorized to sign

Address Printed name and title

City, State, ZIP Contact email address

Unique Entity ID (SAM #) ROC #(s)

Federal Tax Identifier (EIN or SSN) State Tax Identifier

By signature in the Offer section above, the Offeror certifies:

1. The submission of the Offer did not involve collusion or other anticompetitive practices.

2. The Offeror shall not discriminate against any employee or applicant for employment in violation of Federal

Executive Order 11246, State Executive Order 2009-9 or A.R.S. §§ 41−1461 through 1465.

3. The Offeror has not given, offered to give nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor or service to a public servant in connection with the submitted offer. Failure to provide a valid signature affirming the stipulations required by this clause shall result in rejection of the offer. Signing the offer with a false statement shall void the offer, any resulting contract and may be subject to legal remedies provided by law.

4. The Offeror certifies that the above referenced organization ___ IS/ ___ IS NOT a small business with less than 100 employees or has gross revenues of $4 million or less in prior FY.

ACCEPTANCE OF OFFER (To be filled out by Procurement Manager)

The Offer is hereby accepted.

The Contractor is now bound to sell the materials or services listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc., and the Contractor’s Offer as accepted by the State.

This Contract shall henceforth be referred to as Contract No._________________________________.

The effective date of the Contract is ____________________________________________________.

The Contractor is cautioned not to commence any billable work or to provide any material or service under this contract until Contractor receives purchase order, contact release document or written notice to proceed.

State of Arizona Awarded this _____day of__________________2024

Procurement Officer:___________________________________________

Contact Phone Number (Office) Contact Phone Number (Mobile)

GLHN Architects & Engineers, Inc.

3636 N. Central Ave., Ste. 160

Phoenix, AZ 85012

(602) 368-9393

JCVYNLU68175

860198285

Russ Combs, Director of Architecture rcombs@glhn.com

(602) 568-6610

NA

NA

x

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Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Available online at: appstate.az.gov Page 4 of 17

Attachment 2-A: Offeror Information Questionnaire

Failure to fully address all information requested may cause the statement of qualifications to be determined non-responsive.

1. Describe the firm’s and the proposed lead team member’s previous design and construction administration experience for projects similar in size and scope to this project.

2. Create a three-column chart. In the first column, list the past project title, budget, and year completed (listing only past projects with similar scope and budget within the past seven years) the firm has been the lead design professional. In the second column of the chart, list the names of any proposed key personnel and subcontractor(s) (if any) “team member” identified for this project that performed services for the project in column one and the team member’s role for the listed project. In column three provide best practices and lessons learned for each project.

Past Projects

(Within last seven years similar in size and scope.)

Proposed Key Personnel

(Performing role on past project)

Best Practices and Lessons Learned

(ex) Project x, $4M, 20XX John Doe, Architect XXXXXXXXXX

(ex) Project y, $2.6M, 20XX John Doe, Architect

Jane Doe, Mechanical Engineer

Jo Doe, Electrical Engineer

YYYYYYYYYY

3. In Attachment 3-B. Provide key personnel by the name, title, and directly responsible person who will be engaged in the work. An individual may be identified for more than one project discipline, or multiple individuals named to one single discipline. Describe each Individual’s specific qualifications and experience directly related to each type of Services proposed. Focus on the proposed individual’s specific duties and responsibilities and how project experience is relevant to each type of proposed Services.

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ATTACHMENT 2-A: OFFERER INFORMATION QUESTIONNAIRE

1. Describe the firm’s and the proposed lead team member’s previous design and construction administration experience for projects similar in size and scope to this project.

Established in 1963, GLHN Architects & Engineers, Inc. is an employee-owned firm with offices in Phoenix and Tucson. The firm offers integrated, multi-discipline services in architecture and mechanical, electrical, and civil engineering.

With over 60 years of experience in design and contract administration in Arizona, GLHN has the expertise, local knowledge, and capacity to complete any task assigned under this Architectural On-Call contract. Our collaborative team is well-known for successfully tackling “messy” renovations and providing engineering solutions. In addition to ongoing work with ADOA, we have successfully managed similar on-call contracts with Arizona State Parks and Trails, Arizona Game and Fish Department, and Bureau of Land Management in addition to municipalities and counties throughout Arizona.

Our team is led by Russ Combs, AIA, NCARB as the principal-in-charge and Miguel Camacho, AIA, LEED AP as the project manager and point of contact. With almost 40 years of experience, Miguel brings deep knowledge of project design and management, including lessons learned over his long career with public clients.

We typically provide contract administration (CA) services for all of our projects and believe strongly in supporting each project until the owner occupies the site. In addition to strong CA services by experienced staff, our mechanical and electrical teams often provide commissioning services, working with facilities maintenance staff to ensure they understand how the systems are controlled and the best way to set them for maximum efficiency.

2. Create a three-column chart. In the first column, list the past project title, budget, and year completed (listing only past projects with similar scope and budget within the past seven years) the firm has been the lead design professional. In the second column of the chart, list the names of any proposed key personnel and subcontractor(s) (if any) “team member” identified for this project that performed services for the project in column one and the team member’s role for the listed project. In column three provide best practices and lessons learned for each project.

Past Projects Proposed Key Personnel Best Practices and Lessons Learned

ADOA Kannally Ranch House Renovations

$2M

Russ Combs, Principal-In-Charge

Gilbert Alabado, Architect

Emily Miller, Architect

Emily Cole, Architectural Designer

Through an on-call contract with ADOA, GLHN is providing architecture and engineering for renovations to the historic Kannally Ranch House at Oracle State Park. Work includes a new roof, visual upgrades including paint and shutters, and ADA access improvements while preserving historic elements. GLHN also assessed the adobe retaining walls and provided structural and safety reports for two on-site cabins. Roof construction is set to begin, and GLHN will resume work to complete the remaining design packages on schedule.

Best Practices: Understanding the site’s historic significance guided respectful interventions.

Thorough testing identified preservation challenges, ensuring minimal impact and maximum retention of original materials. When retention wasn’t possible, we closely matched replacements.

Lessons Learned: Gaining a deeper understanding of the capabilities and limitations of testing agencies. While they provided valuable analysis, we found that patching and repairing were not typically included in their scope, requiring additional coordination to ensure proper restoration.

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Past Projects Proposed Key Personnel Best Practices and Lessons Learned

ADOA House & Senate Capital Projects

$13.1M

Miguel Camacho, Project Manager

Russ Combs, Architect

Sam Forrest, Architectural Designer

GLHN, under an on-call contract with ADOA, designed capital improvements for the 1958 House of Representatives and Senate buildings, including replacing HVAC units, piping, sump pit, pumps, and boilers, as well as adding controls and filter racks. We also performed an electrical FCA and designed upgrades, expediting equipment procurement due to supply chain issues.

Best Practices: When dealing with older buildings it is common to encounter non-compliant conditions. Reviewing exiting routes to ensure they meet Life Safety requirements is essential. Exiting from the basement mechanical and electrical spaces had been altered over the decades. GLHN replaced basement exit doors to provide compliant conditions.

Lessons Learned: The project was impacted by supply chain issues coming out of the pandemic. What was initially seen as a one-year project, extended to three years. GLHN worked with ADOA and the contractor to provide early procurement packages. When unknown conditions were identified in the field GLHN’s team made every effort to join ADOA and the contractor at the site to review conditions and find solutions.

Arizona-Sonora Desert Museum Riparian Adventure

$715K

Russ Combs, Principal-In-Charge

Emily Cole, Architectural Designer

Emily Miller, Architect

Sacha Kessler, Architectural Designer

GLHN provided architectural and engineering design for the Riparian Adventure exhibit which included a restroom facility, patio, and water system engineering. The Riparian Adventure Exhibit is a new outdoor area for children and parents to play in a shaded slow-moving water stream to experience Arizona’s wetland habitats further reinforcing the importance of water in the Sonoran Desert.

Best Practices: We realized the importance of better documenting existing conditions and ensuring access is granted to the interior of existing construction as we didn’t have adequate photos of the existing Reflected Ceiling Plan.

Lessons Learned: By involving the topographical survey early in the design process, the finished floor will be accurately reflected in the BIM model.

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Past Projects Proposed Key Personnel Best Practices and Lessons Learned

Coconino County Sheep Hill Maintenance Facility Renovations

$5.4M

Russ Combs, Principal-In-Charge

Miguel Camacho, Project Manager

Gilbert Alabado, Architect

Emily Cole, Architectural Designer

Sam Forrest, Architectural Designer

Working in tandem with Gannett Fleming, GLHN provided professional services for a series of renovations at the Coconino County Sheep Hill Maintenance Facility. Phase 1 included a facility assessment and conceptual design report. As there were no electronic documents available for the facility, GLHN documented the entire existing facility and provided analysis for code and ADA compliance.

Best Practices: This project started with a workshop during which the design team spoke with the various user groups of the facility to learn what their needs are. The workshop allowed us to document the existing conditions and define the scope of work for the project.

Lessons Learned: During the workshop we learned that the project had been attempted several times prior, making the user groups apprehensive that anything would come of these efforts. This motivated the design team to find solutions that would provide work space that resolved functional needs and provided a much needed break area for the employees.

Tucson Convention Center Ballroom and Exhibit Hall Renovation and West Meeting Room Addition

$9.3M

Russ Combs, Principal-In-Charge

Miguel Camacho, Architect

Sam Forrest, Architectural Designer

Sacha Kessler, Architectural Designer

GLHN was A/E of Record in developing design and construction documents for the Ballroom and Exhibition Hall Renovation at the iconic Tucson Convention Center. Old systems were modernized in the existing building. A new meeting room addition was also included in our scope. An additional 36,000 SF was added to provide 10 meeting rooms with associated restrooms. Circulation around the lobby for proper access to the new meeting rooms was also part of the design.

Best Practices: We worked closely with the City of Tucson and ASM staff to ensure the building met their needs. Weekly design reviews with end users and the CMAR team, Concord + Sundt, helped refine plans, assess feasibility, and maintain budget alignment.

Lessons Learned: Late in design and during construction, we faced unexpected challenges, including structural system changes and an out-of-square building. Through close collaboration with the construction team and frequent site visits, we provided timely solutions to keep the project on track. Though not a Design-Build delivery, we ultimately operated in a similar capacity with Concord + Sundt to ensure the highest quality outcome.

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Past Projects Proposed Key Personnel Best Practices and Lessons Learned

City of Mesa Downtown District Revitalization Facade Improvements

$850K

Russ Combs, Principal-In-Charge

Gilbert Alabado, Architect

Sam Forrest, Architectural Designer

Sacha Kessler, Architectural Designer

Ryan Helmick, Architectural Designer

GLHN Architects & Engineers was selected to provide design services for the Mesa Downtown District Revitalization Façade Improvements project, supporting small businesses in the Historic Downtown core. In collaboration with the City of Mesa, and local business owners, GLHN is creating updated, cohesive façade designs for four of the privately owned buildings participating in the program. These designs aim to enhance storefronts, improve aesthetics, incorporate shade, and preserve the historic character of the buildings.

Best Practices: Renovating historic buildings is challenging due to unknown conditions. Using experience and thorough field investigations, we minimized change orders and assessed feasibility. Flexible construction documents and active involvement in construction administration were key to success.

Lessons Learned: Exterior renovations were complex due to the buildings’ historic nature and multiple stakeholders, including the City, preservation board, owner, and tenants.

Open communication and clear, non-technical schematic drawings streamlined discussions and enabled quick design adjustments.

Chandler City Hall Mezzanine Improvements

$835K GLHN Fee

Russ Combs, Principal-In-Charge

Sam Forrest, Architectural Designer

GLHN, working with the City of Chandler, is converting an outdoor portion of the second-floor mezzanine of the City Hall Building into an enclosed Wellness and Multi-Purpose Room.

The project consists of enclosing the area with curtain walls to match the existing curtain wall system on the building. GLHN will provide designs for HVAC and electrical systems, in addition to interior finishes.

Best Practices: The design team collaborated with a cost estimator to maintain the budget, providing detailed finish schemes for ownership review. This process ensured the final project exceeded expectations in cost, function, and aesthetics.

Lessons Learned: Initially, facilities management planned to use an existing HVAC unit, but field investigations led engineers and directors to opt for a new package unit. This required an unanticipated mechanical closet, which earlier director involvement could have addressed. The design team cleverly integrated its wall as a media feature for the adjacent meeting space.

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Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Available online at: appstate.az.gov Page 5 of 17

ATTACHMENT 2-B: EXPERIENCE AND ORGANIZATIONAL PROFILE

Failure to fully address all information requested may cause the bid to be determined non-responsive.

Firm Name Year Established

Principal Address (Street, City, State)

Years’ Experience performing services similar in size and scope as required by this solicitation.

Years the organization has conducted business in the State of Arizona.

CONTRACT REPRESENTATIVES TO CONTACT

Name Title Telephone Number E-Mail Address

THREE (3) PROJECTS COMPLETED BY FIRM SIMILAR IN SIZE AND SCOPE / REFERENCES

1 Client Company/Address Contact Begin Date End Date

Phone Number Email Address

Services Provided Similar to Those Described in Solicitation

2 Client Company/Address Contact Begin Date End Date

3 Client Company/Address Contact Begin Date End Date

GLHN Architects & Engineers, Inc. 1963

Russ Combs, AIA, NCARB Director of Architecture (602) 368-9393 rcombs@glhn.com

Miguel Camacho, AIA, LEED AP Project Manager/Studio Lead (602) 368-9393 mcamacho@glhn.com

2939 E. Broadway Blvd., Tucson, AZ 85716

Arizona Department of Administration 100 North 15th Ave.

Phoenix, AZ 85007

Timothy Rastedt

(480) 220-4774 trastedt@azstateparks.gov

01/2024 est. 08/2025

GLHN’s scope includes adobe wall restoration, roof and gutter repairs, ADA upgrades, shutter restoration, water damage assessment, cabin evaluation for tours, safe access planning, and hazardous material mitigation.

Coconino County Arizona 219 E. Cherry Ave.

Flagstaff, AZ 86001

Ray Garcia

(928) 679-7190 rgarcia@coconino.az.gov

05/2021 12/2024

Provided facility assessment, conceptual design, and full design services for phased renovations of the 15,000 SF facility.

Coordinated with the County and City of Flagstaff on renovation requirements, addressing budget constraints through space optimization and equipment upgrades.

Arizona Department of Administration 100 North 15th Ave.

Phoenix, AZ 85007

Britt Olachea

(602) 542-6229 britt.olachea@azdoa.gov

12/2021

GLHN, under an ADOA on-call contract, upgraded the 1958 House and Senate buildings, replacing HVAC, piping, pumps, and boilers, adding controls, and expediting procurement. We also conducted an electrical FCA and designed upgrades.

est. 04/2025

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Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Available online at: appstate.az.gov Page 6 of 17

ATTACHMENT 3-A: METHOD PROPOSAL

(Method of Approach)

Response must demonstrate your comprehension of the objectives and services of this solicitation. Do not merely duplicate the description of work described in this Request for Qualifications (RFQu). Firms shall provide responses directly below the numbered questions in this attachment.

1. Substantiate how your team can most effectively undertake the requirements and responsibilities associated with the on-call mechanical plumbing engineering services for the state of Arizona and your proposed team’s understanding of this scope of services by:

a) Providing an organizational chart clearly identifying the lines of authority.

b) Describing your current workload and availability of designated team staff (including Sub-Consultants). Indicate the relationship of the work in this RFQu to the firm’s other current projects.

The following chart may be utilized to show current workload of proposed team members. Additional lines may be added as needed.

Project Team Member Current Workload Commitment Total Availability Name and Title:

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Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Available online at: appstate.az.gov Page 7 of 17

2. Describe how your firm determines project deliverables. Also, describe your proposed team’s general approach to managing the assigned on-call projects of various sizes and complexity.

3. Are you familiar with Job Order Contracting projects? How can your firm support a project manager with defining quantities and units of measure?

4. Once the State has accepted the Design schedule, demonstrate how your firm will manage and maintain the schedule dates.

5. List standard turn-around time for design requests/changes, RFI’s, submittals, and differing situations that may impact time constraints.

6. Detail your firm’s quality control process related to specific plans, specifications and construction documents.

7. Procore Project Management Software usage is a requirement. Demonstrate how your firm plans to implement Procore on this On-Call contract?

8. Does your firm use dimension on the construction drawings? Explain your firm’s design plans between scaling and dimensioning on Design drawings.

9. On Design Drawings, are you able to use pictures or drawings with notes regarding tie-in points and locations?

10. Below is an example of the State’s response to a design drawing and the design professional’s response to the owner. Can your firm deliver this type of response deliverable?

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ATTACHMENT 3-A: METHOD PROPOSAL

1. Substantiate how your team can most effectively undertake the requirements and responsibilities associated with the on-call architectural services for the state of Arizona and your proposed team’s understanding of this scope of services by:

GLHN is guided by the principle that “our success comes from helping others succeed.” This philosophy fosters dedication and long-term client relationships. Founded in 1963, we are an employee-owned firm with approximately 55 employees in our Phoenix and Tucson offices. Much of our work is focused on the areas of municipal, higher education, and healthcare. As devoted AE professionals, we create integrated solutions that address the needs of our clients and meet the technical and budgetary requirements of their projects. We have a broad and diverse portfolio, allowing our team to successfully manage assignments of all sizes.

GLHN professionals work continuously to improve the skills and technical knowledge necessary to provide innovative solutions in compliance with industry best practices. With in-house engineering, GLHN is uniquely qualified to support your architectural needs, providing integrated services to move your capital improvement plan forward. We have partnered with statewide agencies, local municipalities, and education entities to provide a range of on-call services as requested in your RFQ. We have also led design on complex projects with multiple stakeholders and jurisdictions such as the Kannally House upgrades in Oracle, the House and Senate Capital projects in Phoenix and the Sheep Hill Facility in Flagstaff.

Our dedicated team understands the needs of ADOA and will work as an extension of your staff to deliver functional designs that support your mission. GLHN understands the nature of on-call contracts and we’re adept at accommodating fast-track schedules and quick turn-around times. Miguel is an experienced project manager and as the ADOA’s main point-of-contact he prioritizes open lines of communication. By staying accessible through various channels, such as emails, meetings, and collaboration platforms, he ensures that everyone involved is well-informed and engaged. This proactive attitude extends to monitoring project progress, promptly identifying bottlenecks or risks, and swiftly implementing adjustments to keep the project on track. As the principal, Russ ensures that tasks receive the appropriate staffing and resources. He works with Miguel to foster an environment of trust and reliability, enabling seamless cooperation and enhancing the likelihood of project success.

Should additional task orders be assigned concurrently, Miguel would evaluate the scope of work and assemble the most qualified team to complete it. Using project management software, Ajera, conflicts in schedules and due dates would be evaluated and if needed, team members would be reassigned to provide the most experienced architects, designers, and support staff. All projects would be reviewed in a weekly Project Priorities meeting which includes representatives from all disciplines. In this way, no projects are lost, no matter how small they may be.

GLHN's Operational Framework

Client

Relationships

Project

Management

Team

Collaboration

Integrated

Solutions

Communication

Strategies

Building long-term partnerships

Efficient project execution

Unified team efforts

Comprehensive client solutions

Open and effective dialogue

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ARIZONA DEPARTMENT

OF ADMINISTRATION

RUSS COMBS, AIA, NCARB

Principal-in-Charge

GLHN

MIGUEL CAMACHO, AIA,

NOMA, LEED AP

Project Manager

GLHN

ARCHITECTURE

GILBERT ALABADO, AIA

Project Architect

GLHN

EMILY MILLER, AIA

Project Architect

GLHN

RYAN HELMICK

Architectural Designer

GLHN

SACHA KESSLER,

ASSOC. AIA

Architectural Designer

GLHN

EMILY COLE,

ASSO.C AIA

Architectural Designer

GLHN

SAM FORREST

Architectural Designer

GLHN

a) Providing an organizational chart clearly identifying the lines of authority.

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b) Describing your current workload and availability of designated team staff (including Sub-Consultants). Indicate the relationship of the work in this RFQu to the firm’s other current projects.

Project Team Member Current Workload Commitment Total Availability

Russ Combs, Principal-in-Charge

Mesa Downtown District Revitalization Façade Improvements 5%

10%Chandler City Hall Mezzanine Improvements 5%

LBJ Tropical Medical Center ED/MRI/ICU 5%

Miguel Camacho, Project Manager

LBJ Tropical Medical Center Central Plant 10%

20%LBJ Tropical Medical Center ED/MRI/ICU 25%

ADOA House & Senate Capital Projects 10%

Gilbert Alabado, Project Architect

UA CALS Food Product and Safety Lab Renovation 10%

15%Vail Park & Ride Facility 5%

COT Robert Price Park Improvements 5%

Emily Miller, Project Architect

UA CALS Food Product and Safety Lab Renovation 35%

25%ADOA Tombstone Courthouse Accessibility Upgrades 10%

ADOA Kannally Ranch House Upgrades 10%

Ryan Helmick, Architectural Designer

LBJ Tropical Medical Center ED/MRI/ICU 10%

30%Chandler City Hall Mezzanine Improvements 15%

ADOA Tonto Natural Bridge Lodge Accessibility Upgrades 10%

Sacha Kessler, Architectural Designer

Vail Park & Ride Facility 5%

35%COT TPD Shooting Range & Virtual Training Facility 15%

UA AH Building 201 Renovations 25%

Emily Cole, Architectural Designer

Vail Park & Ride Facility 20%

35%PC 130 W. Congress Tenant Improvements 10%

UA Tree Ring Lab Renovation 10%

Sam Forrest, Architectural Designer

Mesa Hibbert Parking Garage Renovation 20%

15%Chandler City Hall Mezzanine Improvements 20%

Mesa Downtown District Revitalization Façade Improvements 20%

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2. Describe how your firm determines project deliverables. Also, describe your proposed team’s general approach to managing the assigned on-call projects of various sizes and complexity.

Upon award of a task order, Miguel will assemble the appropriate team based on the requirements of the task and schedule a kickoff meeting with the ADOA project manager. At this time, we will review the scope of work and assemble a work plan with all deliverables noted along with responsible party and deadlines. The number of deliverables is determined by the size of the project. A relatively simple project will have fewer deliverables than a substantial size project.

3. Are you familiar with Job Order Contracting projects? How can your firm support a project manager with defining quantities and units of measure?

GLHN has many years of experience with Job Order Contracting projects. JOC’s are used on various On-Call agreements we hold with such clients as City of Phoenix, the City of Chandler, Arizona State University, University of Arizona, and others. We have a vested interest in building a relationship with the JOC contractor to deliver projects for our mutual clients in a timely manner and within budget. Having a good working relationship with JOC contractor is important when problems arise, so we can work together as a team to find solutions.

We’re committed to providing accurate support with quantities and units of measure throughout the project. From carefully estimating materials, equipment, and labor to ensuring clear and consistent documentation, we handle every detail with precision. Whether it’s preparing quantity take-offs, verifying on-site measurements, or managing materials during procurement, our team ensures accuracy and transparency at every stage.

4. Once the State has accepted the Design schedule, demonstrate how your firm will manage and maintain the schedule dates.

Communication is the key to maintaining a schedule. Our team develops a detailed scheduled early in the project identifying key tasks and milestones for each phase. The schedule is shared with the design team and reviewed during our weekly internal team meeting. This allows the PM to gauge the team’s progress and make staffing adjustments when needed. During meetings with the client we include action items in our meeting minutes that are reviewed during subsequent meetings so we can track when issues have been closed out. We actively manage project budgets and schedules using Ajera software which allows all staff to log in and track their allocated hours and project progress. Ajera is a project management and accounting software designed for architecture and engineering firms to streamline financials, resource planning, and project tracking. This information is then discussed among our department managers during our weekly review of project priorities where project staffing decisions are made for the week ahead.

5. List standard turn-around time for design requests/changes, RFI’s, submittals, and differing situations that may impact time constraints.

Design requests/changes during construction periodically occur. When they occur during construction time becomes more critical.

The time to resolve the issues will depend on the complexity. It is our intent to address these issues in a timely manner 1-2 days for smaller issues and perhaps a few more days for larger issues that may require more time to research or a field visit to resolve.

During the construction phase of projects we introduce our Contract Administration team to the project. We request that all RFI’s and submittals be sent to them and the PM be copied. Our CAdmin team will maintain the RFI and submittal log and distribute the RFI or submittal to appropriate reviewers. When the RFI review or submittal review is complete it is returned to CAdmin to close the items on the log and return to the JOC and client. The PM is copied on all these communications and confirms items are ready to return. The PM also reviews the logs on a weekly basis to make certain things are not falling behind. CAdmin will also send reminders to reviewers as deadline approach. RFI and submittal review time is times are set in the specifications.

6. Detail your firm’s quality control process related to specific plans, specifications and construction documents.

Quality control is an on-going process throughout the project. Most projects are now performed in BIM360 which allows changes in the model to be seen in real time by all disciplines. We have the ability to allow outside consultants to also work in BIM360.

Revisions are flagged for other disciplines during weekly internal design meetings.

Teams has also proven to be an effective tool. In the past we would need to schedule an in person meeting or make a phone call to discuss revisions. Today utilizing Teams we can reach out to consultants with a Teams call or by scheduling a Teams meeting.

Teams allows all participants to share their screen when reviewing issues.

As project deliverables approach GLHN schedules Bluebeam Review sessions where all people with access to the session can review and redline drawings and specifications. The PM is diligent about noting issues across all disciplines. When items are addressed it is noted in the BB session. After the deliverable is sent to the client, the redlines and related logs are downloaded to an archive.

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7. Procore Project Management Software usage is a requirement. Demonstrate how your firm plans to implement Procore on this On-Call contract?

GLHN has utilized Procore for over 5 years including on numerous projects with ADOA. Our PM communicates regularly with ADOA and the contractor sending emails through Procore. The PM also submits DCN’s in Procore for approval. During construction Procore is also used to review and approve Pay Applications, and to submit field observation reports and punch lists. Our CAdmin team is well versed in the process of downloading and uploading RFI’s and submittals.

8. Does your firm use dimension on the construction drawings? Explain your firm’s design plans between scaling and dimensioning on Design drawings.

Our drawings are prepared in a BIM model. Drawings are scaled in views (plans, elevations, sections) at various scales. As a rule dimensioning on the drawings is not to be overwritten as that can lead to errors. The accuracy of a BIM model will cause odd fractions in dimensions that are rounded up to the nearest inch on floor plans. BIM will adjust dimensions based on the drawing scale settings. Drawings will be noted to “Not Scale Drawings” as is common in the industry.

9. On Design Drawings, are you able to use pictures or drawings with notes regarding tie-in points and locations?

GLHN has inserted photos into drawings sets in the past to identify existing conditions and tie in points. This is primarily done when the image will enhance what the drawings are conveying. They are not a substitute for well prepared construction documents.

10. Below is an example of the State’s response to a design drawing and the design professional’s response to the owner. Can your firm deliver this type of response deliverable?

Yes.

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Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Available online at: appstate.az.gov Page 8 of 17

ATTACHMENT 3-B: KEY PERSONNEL PROPOSAL

OFFEROR NAME:

Instructions: Answer all questions thoroughly in the spaces provided. This form shall be completed for each key personnel involved in performance of this contract. A separate resume (maximum one (1) page) may be included using the second page of this Attachment. The resume is to be used to supply relevant information pertaining to the performance of this contract and is to be supplemental to the information below and is not to be used to replace this form.

Employee Name

Current Information

Position Currently Held in Firm:

Years With Firm: Years in Current Position:

Role Under this Contract:

Years’ Experience in Role Under This Contract: Hours per Week of Employee’s Time Dedicated to This Contract:

Will the key personnel be assigned to work on this contract exclusively? If not, indicate the percentage of the key personnel’s time that will be dedicated to this contract.

Identify the primary function(s) of the key personnel in performing the services required by this solicitation.

Describe the key personnel’s experience in performing the services required by this contract.

List the key personnel’s job-related training and education.

Russ Combs, AIA, NCARB

Position Currently Held in Firm: Director of Architecture

Years With Firm: 10 Years in Current Position: 1

Role Under this Contract: Principal-in-Charge

Years’ Experience in Role Under this Contract: 5 Hours per Week of Employee’s Time Dedicated to This Contract: 4

Will the key personnel be assigned to work on this contract exclusively? If not, indicate the percentage of the key personnel’s time that will be dedicated to this contract.

No - 10%

Identify the primary function(s) of the key personnel in performing the services required by this solicitation.

Provide overall guidance to the project team and be accountable for multi-discipline staff allocation and coverage. As principal of our Phoenix office, Russ will take a lead role in client management and ensure that ADOA is getting a high level of response from the project team.

Describe the key personnel’s experience in performing the services required by this solicitation.

Russ has led teams in designing and building public spaces like the Arizona Desert Museum Riparian Adventure and Park Central’s Catalina Parking Structure. His role as lead designer on high-profile projects has strengthened his public relations skills and expertise in governmental reviews, contractor collaboration, and LEED certification requirements.

List the Key Personnel’s job-related training and education.

Master of Architecture, Arizona State University Bachelor of Science, Design Cum Laude, Arizona State University

GLHN Architects & Engineers, Inc. | 16

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Instructions: Answer all questions thoroughly in the spaces provided. This form shall be completed for each key personnel involved in performance of this contract. A separate resume (maximum one (1) page) may be included using the second page of this Attachment. The resume is to be used to supply relevant information pertaining to the performance of this contract and is to be

Years With Firm: Years in Current Position:

Role Under this Contract:

Years’ Experience in Role Under This Contract: Hours per Week of Employee’s Time Dedicated to This Contract:

Will the key personnel be assigned to work on this contract exclusively? If not, indicate the percentage of the key personnel’s

Identify the primary function(s) of the key personnel in performing the services required by this solicitation.

Miguel Camacho, AIA, NOMA, LEED AP

Position Currently Held in Firm: Phoenix Studio Lead

Years With Firm: 14 Years in Current Position: 1

Role Under this Contract: Project Manager

Years’ Experience in Role Under this Contract: 20 Hours per Week of Employee’s Time Dedicated to This Contract: 16

Will the key personnel be assigned to work on this contract exclusively? If not, indicate the percentage of the key personnel’s time that will be dedicated to this contract.

No - 20%

Identify the primary function(s) of the key personnel in performing the services required by this solicitation.

As project manager, Miguel will be ADOA’s primary point-of-contact and responsible for budget and schedule. He will also be involved in programming and planning phases of the design.

Describe the key personnel’s experience in performing the services required by this solicitation.

Miguel is accessible, responsive and works diligently to meet commitments related to budget and schedule. He has a strong background in renovation projects and understands how to balance the needs of the contract against the needs of the users.

List the Key Personnel’s job-related training and education.

Bachelor of Architecture, University of Arizona 1987

GLHN Architects & Engineers, Inc. | 17

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Instructions: Answer all questions thoroughly in the spaces provided. This form shall be completed for each key personnel involved in performance of this contract. A separate resume (maximum one (1) page) may be included using the second page of this Attachment. The resume is to be used to supply relevant information pertaining to the performance of this contract and is to be

Years With Firm: Years in Current Position:

Role Under this Contract:

Years’ Experience in Role Under This Contract: Hours per Week of Employee’s Time Dedicated to This Contract:

Will the key personnel be assigned to work on this contract exclusively? If not, indicate the percentage of the key personnel’s

Identify the primary function(s) of the key personnel in performing the services required by this solicitation.

Gilbert Alabado, AIA

Position Currently Held in Firm: Tucson Studio Lead

Years With Firm: 40 Years in Current Position: 1

Role Under this Contract: Project Architect

Years’ Experience in Role Under this Contract: 40 Hours per Week of Employee’s Time Dedicated to This Contract: 12

Will the key personnel be assigned to work on this contract exclusively? If not, indicate the percentage of the key personnel’s time that will be dedicated to this contract.

No - 15%

Identify the primary function(s) of the key personnel in performing the services required by this solicitation.

As project architect, Gilbert will provide input into the programming and design of the spaces. He will also be responsible for QA/QC of the plans and will seal all documents.

Describe the key personnel’s experience in performing the services required by this solicitation.

Gilbert is committed to staying on budget and schedule, ensuring project success. With a strong background in renovations, he expertly balances contract requirements with user needs.

Bachelor of Architecture, University of Arizona, 1981

GLHN Architects & Engineers, Inc. | 18

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Instructions: Answer all questions thoroughly in the spaces provided. This form shall be completed for each key personnel involved in performance of this contract. A separate resume (maximum one (1) page) may be included using the second page of this Attachment. The resume is to be used to supply relevant information pertaining to the performance of this contract and is to be

Years With Firm: Years in Current Position:

Role Under this Contract:

Years’ Experience in Role Under This Contract: Hours per Week of Employee’s Time Dedicated to This Contract:

Will the key personnel be assigned to work on this contract exclusively? If not, indicate the percentage of the key personnel’s

Identify the primary function(s) of the key personnel in performing the services required by this solicitation.

Emily Miller, RA, AIA

Position Currently Held in Firm: Project Architect

Years With Firm: 2 Years in Current Position: 0.5

Role Under this Contract: Project Architect

Years’ Experience in Role Under this Contract: 2 Hours per Week of Employee’s Time Dedicated to This Contract: 15

Will the key personnel be assigned to work on this contract exclusively? If not, indicate the percentage of the key personnel’s time that will be dedicated to this contract.

No - 25%

Identify the primary function(s) of the key personnel in performing the services required by this solicitation.

As project architect, Emily will provide input into the programming and design of the spaces. She will also be responsible for QA/QC of the plans.

Describe the key personnel’s experience in performing the services required by this solicitation.

Emily has extensive experience working on complex projects for ADOA including the Kannally Ranch House Upgrades, Tombstone Courthouse Accessibility Upgrades and the Game & Fish Tri-State Shooting Range Maintenance Building.

Bachelor of Architecture, University of Arizona, 2020

GLHN Architects & Engineers, Inc. | 19

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Instructions: Answer all questions thoroughly in the spaces provided. This form shall be completed for each key personnel involved in performance of this contract. A separate resume (maximum one (1) page) may be included using the second page of this Attachment. The resume is to be used to supply relevant information pertaining to the performance of this contract and is to be

Years With Firm: Years in Current Position:

Role Under this Contract:

Years’ Experience in Role Under This Contract: Hours per Week of Employee’s Time Dedicated to This Contract:

Will the key personnel be assigned to work on this contract exclusively? If not, indicate the percentage of the key personnel’s

Identify the primary function(s) of the key personnel in performing the services required by this solicitation.

Ryan Helmick

Position Currently Held in Firm: Architectural Job Captain

Years With Firm: 2 Years in Current Position: 1

Role Under this Contract: Architectural Designer

Years’ Experience in Role Under this Contract: 5 Hours per Week of Employee’s Time Dedicated to This Contract: 16

Will the key personnel be assigned to work on this contract exclusively? If not, indicate the percentage of the key personnel’s time that will be dedicated to this contract.

No - 30%

Identify the primary function(s) of the key personnel in performing the services required by this solicitation.

Ryan will support project management and architects in developing the architectural project components, lead the production of Construction Documents and Specifications and assist with construction observation.

Describe the key personnel’s experience in performing the services required by this solicitation.

Ryan has expertise in design development, visualization, and construction documentation. He effectively translates concepts into functional and well-executed designs, managing projects from start to finish.

Master of Architecture, University of Arizona, 2022

GLHN Architects & Engineers, Inc. | 20

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Instructions: Answer all questions thoroughly in the spaces provided. This form shall be completed for each key personnel involved in performance of this contract. A separate resume (maximum one (1) page) may be included using the second page of this Attachment. The resume is to be used to supply relevant information pertaining to the performance of this contract and is to be

Years With Firm: Years in Current Position:

Role Under this Contract:

Years’ Experience in Role Under This Contract: Hours per Week of Employee’s Time Dedicated to This Contract:

Will the key personnel be assigned to work on this contract exclusively? If not, indicate the percentage of the key personnel’s

Identify the primary function(s) of the key personnel in performing the services required by this solicitation.

Sacha Kessler, Assoc. AIA

Years With Firm: 8 Years in Current Position: 3

Role Under this Contract: Architectural Designer

Years’ Experience in Role Under this Contract: 8 Hours per Week of Employee’s Time Dedicated to This Contract: 18

Will the key personnel be assigned to work on this contract exclusively? If not, indicate the percentage of the key personnel’s time that will be dedicated to this contract.

No - 35%

Identify the primary function(s) of the key personnel in performing the services required by this solicitation.

Sacha will support project management and architects in developing the architectural project components, lead the production of Construction Documents and Specifications and assist with construction observation.

Describe the key personnel’s experience in performing the services required by this solicitation.

Sacha has expertise working for ADOA and also bringing elements of universal design into each of her projects through material palettes, programmatic organization, and lighting in order to enrich the user experience for all.

Bachelor of Architecture, University of Arizona, 2022

GLHN Architects & Engineers, Inc. | 21

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Instructions: Answer all questions thoroughly in the spaces provided. This form shall be completed for each key personnel involved in performance of this contract. A separate resume (maximum one (1) page) may be included using the second page of this Attachment. The resume is to be used to supply relevant information pertaining to the performance of this contract and is to be

Years With Firm: Years in Current Position:

Role Under this Contract:

Years’ Experience in Role Under This Contract: Hours per Week of Employee’s Time Dedicated to This Contract:

Will the key personnel be assigned to work on this contract exclusively? If not, indicate the percentage of the key personnel’s

Identify the primary function(s) of the key personnel in performing the services required by this solicitation.

Emily Cole, Assoc. AIA

Years With Firm: 3 Years in Current Position: 3

Role Under this Contract: Architectural Designer

Years’ Experience in Role Under this Contract: 3 Hours per Week of Employee’s Time Dedicated to This Contract: 3

Will the key personnel be assigned to work on this contract exclusively? If not, indicate the percentage of the key personnel’s time that will be dedicated to this contract.

No - 35%

Identify the primary function(s) of the key personnel in performing the services required by this solicitation.

Emily will support project management and architects in developing the architectural project components, lead the production of Construction Documents and Specifications and assist with construction observation.

Describe the key personnel’s experience in performing the services required by this solicitation.

Emily is experienced in all phases of project development, from design to occupancy.