Administrative Facilities Demolition.pdf

PROJECT NO. P1-141

Administrative Facilities Demolition

Fountain Valley, California

INVITATION FOR BIDS

Project No. P1-141

BID SET

THIS PAGE INTENTIONALLY LEFT BLANK

Administrative Facilities Demolition ENGINEERS’ SIGNATURES Contract No. P1-141

BID SET SIGN-1

PROJECT No. P1-141

The Registered Engineers in responsible charge for each discipline are:

Civil Engineer: Ali Khamsi

Electrical Engineer: Robert D. Getter

Engineer of Record

Engineer of Record

Administrative Facilities Demolition TABLE OF CONTENTS

BID SET TOC-i

Orange County Sanitation District

TABLE OF CONTENTS

BIDDING INFORMATION

PART 1 NOTICE INVITING BIDS

PART 2 INSTRUCTIONS TO BIDDERS

PART 3 SPECIAL INSTRUCTIONS TO BIDDERS (NOT USED)

PART 4 INFORMATION AVAILABLE TO BIDDERS (NOT USED)

PART 5 BID SUBMITTAL FORMS (Complete and Submit Electronically)

CONSTRUCTION DOCUMENTS

PART A CONTRACT AGREEMENT

◼ Exhibit A - Schedule of Prices ◼ Performance and Payment Bonds ◼ Corporate Certificate ◼ Exhibit B – Contractor Safety Standards

PART B GENERAL CONDITIONS (GC)

PART C SPECIAL PROVISIONS (SP)

PART D GENERAL REQUIREMENTS (GR)

PART E SPECIFICATIONS

DIVISION 01 - ADDITIONAL GENERAL REQUIREMENTS

01110 Summary Of Work 01120 Work Sequence 01140 Work Restrictions 01145 Temporary Environmental Controls 01150 Permits 01155 Measurement and Payment 01300 Contractor’s Construction Schedule and Reports 01300 Contractor’s Construction Schedule and Reports – Attachment – Plate 1 01300 Contractor’s Construction Schedule and Reports – Attachment – Plate 2

TABLE OF CONTENTS Administrative Facilities Demolition

TOC-ii BID SET

01300 Contractor’s Construction Schedule and Reports – Attachment – Plate 3 01300 Contractor’s Construction Schedule and Reports – Attachment – Plate 4 01325 Construction Photographs and Videos 01520 Contractor and Engineer's Field Offices 01600 Shipping, Storage, and Handling 01701 Project Control Management System 01710 Preconstruction Survey 01900 Hazardous Materials Mitigation and Controls 01900A Hazardous Waste Management Plan 01900B Asbestos Abatement Plan 01900C Lead Abatement Plan 01900D Hazardous Material Survey by Arcadis

DIVISION 02 - SITE WORK

02050 Demolition 02200 Earthwork 02210 Excavation Support and Protection 02271 Stormwater Pollution Control Plan 02271 Stormwater Pollution Control Plan-Attachment 1 OCSD SWPCP Template 02271 Stormwater Pollution Control Plan- Attachment 2 02271 Stormwater Pollution Control Plan- Attachment 3 Plant 1 & 2 Stormwater Maps 02278 Abandonment of Pipe and Structures 02529 Sitework Concrete 02550 Asphalt Concrete Pavement 02624 Existing Utilities

DIVISION 03 - CONCRETE

03300 Cast-in-Place Concrete

DIVISION 04 - MASONRY (NOT USED)

DIVISION 05 - METALS (NOT USED)

DIVISION 06 - WOOD AND PLASTICS (NOT USED)

DIVISION 07 - THERMAL AND MOISTURE PROTECTION (NOT USED)

DIVISION 08 - DOORS AND WINDOWS (NOT USED)

DIVISION 09 - FINISHES (NOT USED)

DIVISION 10 - SPECIALTIES (NOT USED)

DIVISION 11 - EQUIPMENT(NOT USED)

DIVISION 12 - FURNISHINGS (NOT USED)

DIVISION 13 - SPECIAL CONSTRUCTION

13700 Access Control and Alarm Monitoring System

DIVISION 14 - CONVEYING SYSTEMS (NOT USED)

DIVISION 15 - MECHANICAL

Administrative Facilities Demolition TABLE OF CONTENTS

BID SET TOC-iii

15000 Piping General

DIVISION 16 - ELECTRICAL

16010 Electrical General Provisions 16050 Basic Materials and Methods 16060 Grounding and Bonding 16075 Electrical Nameplates, Tags, and Safety Signs 16080 Electrical Testing 16120 Conductors and Cables 16122 Air-Blown Fiber Optics 16130 Raceway Systems and Pull Boxes 16500 Lighting 16710 Communications Cabling System for Offices 16821 Public Address System

DIVISION 17 - INSTRUMENTATION AND CONTROL

17010 Instrumentation and Controls General Provisions 17075 Equipment, Panel, Instrumentation Nameplates and Tags

PART F DRAWINGS (UNDER SEPARATE COVER)

PART G DATABASES (NOT USED)

PART H REFERENCE DOCUMENTS

P1-105 (Drawings FA651, CJ121, CJ122, CJ123) P1-128A (Drawings 00E1001, 00E1003, 00E4009, 10-NG-305)

C-NIB-121725

PART 1

NOTICE INVITING BIDS

ADMINISTRATIVE FACILITIES DEMOLITION

ORANGE COUNTY SANITATION DISTRICT

NOTICE INVITING BIDS

PROJECT NO. P1-141

ADMINISTRATIVE FACILITIES DEMOLITION

The Orange County Sanitation District (OC SAN) invites qualified Bidders to submit Bids for the ADMINISTRATIVE FACILITIES DEMOLITION Project.

Submittal of Bid

The complete Bid shall be scanned and submitted as one PDF file through OC SAN’s Vendor Portal in OpenGov before 11:00 A.M. (Pacific Time Zone), Tuesday, September 29, 2026.

• Go to OC SAN’s Vendor Portal in OpenGov at http://www.ocsan.gov/doingbusiness/

• In the “OpenGov” window, select “PROJECT NO. P1-141, ADMINISTRATIVE

FACILITIES DEMOLITION”

• Select the “Draft Response” button on the top left of the screen

• Login to your firm’s OpenGov Account

• Ensure all documents have been downloaded and all addenda have been acknowledged

• Upload the required Bid forms

• Proceed to submit your firm’s Bid

Attach the PDF file in the Attachment Type entitled “Bid Forms,” which has a limit of one file with a maximum size of 150 MB. It is the sole responsibility of the Bidder to ensure that its Bid is received electronically by the date and time indicated above.

Bids and/or revisions to Bids submitted after the date and time indicated above will not be accepted. Bids must be prepared and submitted in accordance with the requirements set forth in the Invitation for Bids (IFB) Documents. Bidders must allow sufficient time to complete the uploading process when submitting their Bid electronically through OC SAN’s Vendor Portal in OpenGov.

All Bidders are required to comply with state, federal, and local laws applicable thereto and the directions in the IFB Documents.

OC SAN reserves the right to reject any or all Bids and to waive or not to waive any or all irregularities.

Bid Opening/Results Within 48 hours from the Bid due date, OC SAN will post the Bid results in OC SAN’s Vendor Portal in OpenGov as well as on OC SAN’s website.

http://www.ocsan.gov/doingbusiness/

ADMINISTRATIVE FACILITIES DEMOLITION

Location and Description of the Work The Project is located at OC SAN’s Plant No. 1 at 10844 Ellis Avenue, Fountain Valley, CA 92708. This Project will demolish the Administration and Human Resources Buildings. This will include rerouting all fiber-optic communications and network systems to the Plant No. 1 Control Center; decommissioning of a Southern California Edison Company (SCE) transformer;

removing hazardous waste materials; demolishing existing structures; cutting and capping utilities; performing site grading; installing lighting; and paving.

Sole Source Items Not Used

Engineering Estimate The Engineer’s Estimate for this Project is $11,380,000.

Pre-Bid Conference and Job Walk A non-mandatory Pre-Bid Conference and Job Walk will be held on August 26, 2026 at 9:00 A.M.

(Pacific Time Zone), in the GMO Conference Room at OC SAN’s Headquarters located at 18480 Bandilier Circle, Fountain Valley, CA 92708. This conference will include an overview of the Project and a job walk at Plant No. 1.

Visitor Identification and Sign-In Upon arrival at OC SAN’s Headquarters, all visitors (including Pre-Bid Conference and Job Walk attendees) must show a government-issued photo identification and sign-in. Visitors must obtain a temporary visitor identification badge by providing either a driver’s license, California Department of Motor Vehicles issued photo identification card, passport, or other form of identification that establishes identity.

Depending upon the number of visitors, waits of 30 minutes may be expected with the sign-in process. Therefore, attendees should plan their arrival accordingly. Advance registration by electronic mail (email) at construction@ocsan.gov is recommended to help reduce the wait time.

Please include the following title on the subject line of the email: “PROJECT NO. P1-141, Visitor Registration”. In the body of the message, include the company name and, for each attendee, the first and last name, phone number and email address.

Upon leaving OC SAN’s plant facility, visitors shall return their temporary identification badges in the receptacle provided, located at the main entrance/exit security booth.

Job Walk Safety Requirements OC SAN will not provide personal protective equipment to attendees. Attendees are required to wear long pants, long or short sleeved shirts (no tank tops), and all the listed personal protective equipment that meets the following criteria:

• Safety Footwear with Impact Resistant Protective Cap (steel or composite) meeting ASTM F2413.

• Safety Glasses must meet ANSI Z87,

• Hard Hats must meet ANSI Z89.1, and

• Safety Vest ANSI/SEA 107-2004 Class 2 Minimum.

mailto:construction@ocsan.gov

ADMINISTRATIVE FACILITIES DEMOLITION

Job Walk participants who do not have the appropriate personal protective equipment will not be allowed to participate in the job walk due to safety concerns.

License Requirement Each Bidder must be licensed in the State of California and qualified to perform the Work described in the IFB Documents. Pursuant to Public Contract Code section 3300, the CONTRACTOR must possess the following classification of Contractor’s License: "A".

Safety Experience Requirements OC SAN has stringent standards regarding the Bidders’ and Subcontractors’ accident frequency and workers’ compensation experience modification factors. Please refer to the Bid Submittal Forms and Instructions to Bidders for the specific requirements.

Plans and Specifications The IFB Documents, notices, addenda and other communications may be viewed and downloaded through OC SAN’s Vendor Portal at: http://www.ocsan.gov/doingbusiness/.

• Go to the “OpenGov” window

• Open “PROJECT NO. P1-141, ADMINISTRATIVE FACILITIES DEMOLITION”

Bidders are required to become a Planholder by downloading the IFB Documents through OC SAN’s Vendor Portal to receive notices, addenda and other communications.

Questions Cut Off Date All communications concerning this IFB must be in writing. Written questions regarding details of this IFB will be accepted (i.e., must be received) by OC SAN until 5:00 P.M. (Pacific Time Zone), September 15, 2026. Written questions must be sent by email to construction@ocsan.gov to the attention of Larry Roberson, Senior Contracts Administrator. All emails shall contain the following title in the Subject line: “PROJECT NO. P1-141: Bidder Questions.” All questions shall be submitted in accordance with the requirements set forth in the Instructions to Bidders in the section entitled “Bidders’ Questions Submitted By Electronic Mail.”

Telephone questions will not be accepted. Any questions received after this date may not receive a response.

Bid Security and Bonds A Bid Security of not less than ten percent (10%) of the Total Amount of Bid will be required with each Bid and no Bid will be considered without it. The Bid Security may be in the form of cash, a cashier’s or certified check payable to OC SAN, or a Surety Bond issued by a qualified corporate Surety licensed to do business in California and must be submitted using the form included in the Bid Submittal Forms.

In the case of the Bidder submitting a Bid Security using the form included in the Bid Submittal Forms, Bidder shall scan the Bid Security and attach it to its Bid. Bidder shall also submit the original Bid Security, which must be received by OC SAN within 48 hours of the date and time the Bids must be submitted. In the case of the Bidder submitting cash, a cashier’s or certified check, OC SAN shall receive said form of Bid Security no later than the date and time the Bids must be submitted. Bidder shall submit the Bid Security to Larry Roberson, Senior Contracts Administrator at Contracts, Purchasing & Materials Management Division of the Orange County http://www.ocsan.gov/doingbusiness/

ADMINISTRATIVE FACILITIES DEMOLITION

Sanitation District at 18480 Bandilier Circle, Fountain Valley, California 92708. Each Bid Security will be held until an award is made.

A Performance Bond and a Payment Bond each in the amount of one hundred percent (100%) of the Contract value are required concurrently with the execution of the Contract and shall remain in effect through the warranty period. The Performance Bond and the Payment Bond are to be executed in the name of the Surety insurer under penalty of perjury duly acknowledged before an officer authorized to take and certify acknowledgements and either one of the conditions listed in the Instructions to Bidders must be satisfied.

Pursuant to California Public Contract Code section 22300, the CONTRACTOR will be entitled to post approved securities with OC SAN or an approved financial institution in order to have OC SAN release funds retained by OC SAN to ensure performance of the Contract.

California Department of Industrial Relations (DIR) Registration and Prevailing Rate of Wages Bidders shall comply with the registration requirements of Labor Code section 1725.5. Pursuant to Labor Code section 1771.4, the Work is subject to compliance monitoring and enforcement by the DIR.

Bidders are hereby notified that, pursuant to provisions of the Labor Code of the State of California, the Board of Directors of the Orange County Sanitation District adopted the prevailing rate of per diem wages, as determined by the Director of Industrial Relations, applicable to the Work to be done for the locality in which the Work is to be performed, in compliance with section 1773 of the Labor Code of the State of California, and it is on file in the Engineering Department located at OC SAN’s Headquarters.

Per California Labor Code section 1773.2, OC SAN will have on file copies of the prevailing rate of per diem wages at its principal office and at each job site, which shall be made available to any interested party upon request or can be obtained online at http://www.dir.ca.gov/Public- Works/Prevailing-Wage.html.

By Order of the Board of Directors Orange County Sanitation District Clerk of the Board http://www.dir.ca.gov/Public-Works/Prevailing-Wage.html http://www.dir.ca.gov/Public-Works/Prevailing-Wage.html

C-IB-121725

PART 2

INSTRUCTIONS TO BIDDERS

INSTRUCTIONS TO BIDDERS

IB-1 GENERAL

IB-2 EXAMINATION OF IFB DOCUMENTS AND SITE OF WORK

IB-3 INTERPRETATION OF IFB DOCUMENTS

IB-4 ADDENDA

IB-5 CANCELLATION OF SOLICITATION

IB-6 PREPARATION OF BID

IB-7 MODIFIED AND ALTERNATIVE BIDS

IB-8 SIGNING OF BIDS

IB-9 BID SECURITY

IB-10 SUBMISSION OF BIDS

IB-11 ESCROW OF BID DOCUMENTS

IB-12 REQUEST FOR COPIES OF BIDS

IB-13 BID EVALUATION PROCESS

IB-14 DISCREPANCIES IN BID ITEMS

IB-15 WITHDRAWAL OF BID (BEFORE BID DUE DATE AND TIME)

IB-16 BID VALIDITY PERIOD

IB-17 BID MISTAKES (AFTER RECEIPT OF BIDS)

IB-18 OC SAN RIGHTS

IB-19 PUBLIC RECORDS ACT

IB-20 COMMUNICATION WITH OC SAN

IB-21 DISQUALIFICATION OF BIDDERS

IB-22 COMPETENCY OF BIDDERS

IB-23 REQUIRED CONTRACT FORMS

IB-24 NOTICE TO PROCEED

IB-25 NOTICE TO PROCEED (STARTING DATE)

IB-26 CONTRACTOR LICENSE REQUIREMENTS

IB-27 NON-DISCRIMINATION IN EMPLOYMENT

IB-28 AWARD OF CONTRACT

IB-29 FILING OF PROTESTS AND PROTEST PROCEDURES

IB-30 BIDDERS’ QUESTION SUBMITTED BY EMAIL

ADMINISTRATIVE FACILITIES DEMOLITION

INSTRUCTIONS TO BIDDERS

IB-1 GENERAL

The Bid shall be for all the Work to be performed as shown and specified in the IFB Documents included hereto and generally described as supplying all labor, equipment, materials, and work force (personnel) necessary to complete the Work.

Bids shall be submitted on the Bid Submittal Forms provided by OC SAN, and in the manner as described in the Notice Inviting Bids.

A Bid may only be withdrawn prior to the date and time the Bids must be submitted.

A Bid submitted to OC SAN at the date and time the Bids are due shall be deemed irrevocable, and Bidder may not withdraw this Bid for a period of one hundred twenty

(120) calendar days after the deadline for submitting Bids. Extensions to this one hundred twenty-day period may be requested in writing by OC SAN prior to the expiration date and may be extended pursuant to agreement by Bidder.

A Pre-Bid Conference which may include a job walk will be held as noted in the Notice Inviting Bids.

IB-2 EXAMINATION OF IFB DOCUMENTS AND SITE OF WORK

All Bids shall be in strict accordance with the IFB Documents.

Copies of the IFB Documents, OC SAN responses to all written questions, and responses to requests for interpretation and clarification will be available for examination and/or download through the methods identified in the Notice Inviting Bids under Plans and Specifications. The Bidder shall be solely responsible for examining the IFB Documents, review of all addenda, and comprehension of all conditions that may impact the Bid and the performance of the Work should the Bidder be selected. Failure of the Bidder to so examine and inform itself shall be at its sole risk, and the CONTRACTOR shall bear all costs arising therefrom.

The Bidder acknowledges that a careful examination was made of the IFB Documents as well as the site where Work is to be performed. The Bidder further acknowledges that the Bidder is familiar with all local conditions and federal, state and local laws, ordinances, rules and regulations that may affect in any manner the performance of the Work. The Bidder represents that a study was made of all surveys and investigation reports about subsurface and latent physical conditions pertaining to the worksite, has performed such additional surveys and investigations as deemed necessary to complete the Work at the Bid price, and has correlated the results of all such data with the requirements of the Contract Agreement. The submittal of a Bid shall be conclusive evidence that the Bidder is aware of and fully understands all the conditions to be encountered, including locality, weather conditions, and all other contingencies pertaining to the character, quality, quantities, and scope of the Work.

The IFB Documents for the Work show subsurface conditions or otherwise hidden conditions as they are supposed or believed by the ENGINEER to exist; but it is not intended or to be inferred that the conditions as shown thereon constitute a representation that such conditions actually exist. Except as otherwise specifically provided therein; OC SAN, the ENGINEER, and their CONSULTANTS shall not be liable for any loss sustained by the CONTRACTOR as a result of any variance to such conditions as shown on the IFB Documents or the actual conditions revealed or otherwise discovered during the progress of the Work.

When OC SAN or the ENGINEER has made independent investigations of subsurface conditions in areas where the Work is to be performed, such investigations were made only for the purpose of study and design. The conditions indicated by such investigations apply only at the specific location of each boring or excavation at the time the borings or excavations were made. Where such investigations have been made, Bidders may inspect the records of such investigations, subject to and upon the conditions hereinafter set forth. Any inspection of the records shall be made at the office of the ENGINEER.

The records of such independent investigations performed by OC SAN or the ENGINEER are not a part of the IFB Documents and are disclosed solely for the convenience to the Bidder or CONTRACTOR. It is expressly understood and agreed that OC SAN and the ENGINEER assume no responsibility whatsoever with respect to the sufficiency or accuracy of the investigations; the records thereof; or of the interpretations set forth therein or made by OC SAN, or the ENGINEER in the use thereof by the ENGINEER, and there is no warranty or guarantee, either express or implied, that the conditions indicated by such investigations or records thereof are representative of those existing throughout such areas, or any part thereof, or that unforeseen developments may not occur, or that materials other than, or in proportions, densities, or other characteristics different from those indicated may not be encountered.

When a log of test borings showing a record of the data obtained by the investigation of subsurface conditions by OC SAN, or the ENGINEER is included with the IFB Documents, it is expressly understood and agreed that said log of test borings does not constitute a part of the Contract, represents only the opinion of OC SAN or the ENGINEER as to the character of the materials encountered by them in the test borings, it is included in the Plans or other documents only for the convenience to Bidders, and its use is subject to all of the conditions and limitations set forth in this section.

The availability or use of information described in this Section is not to be construed in any way as a waiver of the provisions of the first paragraph in this Section, and a Bidder shall make such independent investigations and examinations as necessary to be aware of and satisfied itself as to the conditions to be encountered in the performance of the Work.

No information derived from such inspection of records of investigations or compilation thereof made by OC SAN or the ENGINEER will in any way relieve the Bidder from any risk or from properly fulfilling the terms of the Contract, nor entitle the CONTRACTOR to any additional compensation. The Bidder shall make no Claim against OC SAN or its ENGINEER based upon ignorance or misunderstanding of the condition of the worksite or of the Contract provisions.

IB-3 INTERPRETATION OF IFB DOCUMENTS

If any person planning to submit a Bid is in doubt as to the meaning of any part of the IFB Documents, or finds errors or omissions, the Bidder shall request in writing, an interpretation or correction thereof. Such requests may be submitted in accordance with the instructions included in the Notice Inviting Bids. The requesting party shall be responsible for its prompt delivery. Interpretations and/or corrections of the IFB Documents may be made by a duly issued addendum. A copy of each such addendum will be available through the methods identified in the Notice Inviting Bids under Plans and Specifications. OC SAN will not be responsible for any other explanations or interpretations of the IFB Documents. It is the duty of the Bidder to promptly notify OC SAN in writing of any error or omission in the IFB Documents. Until receipt of any instruction or addendum from OC SAN, any work done by the Bidder after the Bidder becomes aware that an error or omission in the IFB Documents exists, or otherwise fails to immediately notify OC SAN of patent errors or omissions will be at its sole risk, and the CONTRACTOR shall bear all costs arising therefrom.

To ensure that responses are provided to all Planholders, inquiries shall be received at least ten (10) Business Days prior to the Bid due date, unless otherwise noted in the Notice Inviting Bids. Where such interpretation or clarification requires a change in the IFB Documents, OC SAN will issue an addendum.

OC SAN shall not be bound by, and the Planholder shall not rely on for any purpose, any oral interpretation or oral clarification of the IFB Documents.

IB-4 ADDENDA

OC SAN reserves the right to revise the IFB Documents prior to the date and time specified for the submittal of Bids. Such revisions, if any, will be made by addenda to the IFB Documents.

Addenda issued before the time in which to submit Bids expires shall be included in the Bid and shall be made a part of the Contract.

Bidders shall acknowledge receipt of all addenda to the IFB Documents in the Bid Submittal Forms. Failure to acknowledge receipt of all addenda may render the Bid Non- Responsive.

IB-5 CANCELLATION OF SOLICITATION

In the event of cancellation of solicitation, OC SAN will issue a notice of cancellation to all Planholders. OC SAN is not obligated to pay for any costs incurred in preparation and submission of Bids, including but not limited to printing costs.

IB-6 PREPARATION OF BID

OC SAN’s Vendor Portal in OpenGov is the official source of the IFB Documents.

Bidders are strongly encouraged to download the IFB Documents from OC SAN’s Vendor Portal in OpenGov. Bids shall be made only upon the Bid Submittal Forms furnished by OC SAN and shall be considered a part of the Contract Documents. All

Bids shall be properly executed by an authorized representative of the Bidder and all items requested on the Bid Submittal Forms shall be finished and completed. All documentation requested on the Bid Submittal Forms as part of the Bid must be provided. Failure to properly execute the Bid, and complete and furnish all items requested on the Bid Submittal Forms may cause the Bid to be incomplete and rejected as Non-Responsive.

Any modifications to information provided by the Bidder on its Bid and/or the Bid Submittal Forms must be initialed by an authorized representative of the Bidder.

Interlineations or other corrections shall be authenticated by affixing, in the margin immediately opposite the correction, the initials of an authorized agent of the Bidder.

The Bidder’s name must be identified on the top right of each page.

The Bidder shall be bound to its intended Bid by the corrected amounts as described above.

Bids shall not contain any recapitulation of the Work to be done. Alternative Bids will not be considered, except as specifically requested by OC SAN. No verbal, fax, or telephonic Bids or modifications shall be accepted or considered.

Failure to comply with the requirements outlined in these IFB Documents may cause the Bid(s) to be incomplete and rejected as Non-Responsive.

Failure to complete the Schedule of Prices may cause the Bid to be incomplete and rejected as Non-Responsive.

OC SAN is not obligated to pay for any costs incurred in the preparation and submission of Bids, including, but not limited to, printing costs.

IB-7 MODIFIED AND ALTERNATIVE BIDS

Bids must not deviate from what is requested in the IFB Documents.

A Bid shall be rejected when the Bidder imposes conditions that would modify requirements of the IFB.

IB-8 SIGNING OF BIDS

An authorized signatory shall execute the Bid Letter and all applicable Bid Submittal Forms.

If the Bidder is a joint venture/partnership, it shall submit with its Bid a duly notarized venture/partner-executed irrevocable Power of Attorney that designates one of the ventures as a Management Sponsor along with a signed copy of the Joint Venture/Partnership Agreement. The Management Sponsor shall be empowered to execute the Bid on behalf of the Bidder and to act for and bind the Bidder in all matters relating to the Bid. The Power of Attorney shall specifically state that each venture/partner shall be jointly and severally liable for any and all of the duties and obligations of the Bidder that is assumed under the Bid and under any Contract arising therefrom. The Management Sponsor on behalf of the joint venture/partnership in its legal name shall execute the Bid.

IB-9 BID SECURITY

A Bid Security of not less than ten percent (10%) of the total Bid amount will be required with each Bid and no Bid will be considered unless such Bid Security is attached therein.

Said Bid Security may be in the form of cash, a cashier's or certified check payable to OC SAN, or a Surety Bond issued by a qualified corporate surety licensed to do business in California using the form included in the Bid Submittal Forms.

In the case of the Bidder submitting Bid Security using the form included in the Bid Submittal Forms, Bidders shall scan the Bid Security and attach it to its Bid. Bidder shall also submit the original Bid Security, which must be received by OC SAN within 48 hours of the date and time the Bids must be submitted. In the case of the Bidder submitting cash, a cashier’s or certified check, OC SAN shall receive said form of Bid Security no later than the date and time the Bids must be submitted. Bidder shall submit the Bid Security to Larry Roberson, Senior Contracts Administrator at Contracts, Purchasing & Materials Management Division of the Orange County Sanitation District at 18480 Bandilier Circle, Fountain Valley, California 92708.

All Bidders are hereby notified that each Bond shall be executed in the name of the Surety insurer under penalty of perjury, or the fact of execution of each Bond shall be duly acknowledged before an officer authorized to take and certify acknowledgments, and either one of the following conditions shall be satisfied:

A copy of the transcript or record of the unrevoked appointment, power of attorney, by-laws, or other instrument, duly certified by the proper authority and attested by the seal of the insurer entitling or authorizing the person who executed the Bond to do so for and on behalf of the insurer, is on file in the Office of the County Clerk of the County of Orange; or

A copy of valid power of attorney is attached to the Bond.

The purpose of this requirement is to ensure that the provisions of California Code of Civil Procedure section 995.630 are satisfied in order for OC SAN and its officers to approve the Bond.

Each Bid Security will be held until an award is made.

IB-10 SUBMISSION OF BIDS

Each Bidder must be licensed in the State of California as stated in the Notice Inviting Bids and be qualified to perform the Work described in the Plans, Specifications and IFB Documents.

CONTRACTOR’s Bid Submittal is to consist of all information and documents requested in Part 5 BID SUBMITTAL FORMS.

Bids shall be submitted in the manner designated in the Notice Inviting Bids on or before the day and hour set forth in the Notice Inviting Bids.

It is the sole responsibility of the Bidder to ensure that its Bid is submitted and received timely:

1. Bidders must allow sufficient time to complete the uploading process when submitting their Bid electronically through OC SAN’s Vendor Portal in OpenGov.

2. Bids will not be accepted after the date and time designated in the Notice Inviting Bids.

Within 48 hours from the Bid due date, OC SAN will post the Bid results in OC SAN’s Vendor Portal in OpenGov as well as on OC SAN’s website.

To request copies of Bids, refer to the article below entitled “REQUEST FOR COPIES

OF BIDS”.

Within three (3) Business Days after the deadline for submitting Bids, the two (2) apparent low Bidders shall submit the following documents to the office of the Contracts, Purchasing and Materials Management Division at construction@ocsan.gov:

For the Bidder:

a.) Report or summary of closed citations issued by the California Occupational Safety and Health Administration (Cal OSHA). The summary shall include what was cited and corrective actions taken by the CONTRACTOR to prevent reoccurrence. Citations that are being contested do not require abatement action being taken but must be disclosed.

b.) Completed and signed copies of Cal OSHA 300/300A Logs and Summaries for each of the last three (3) completed years. The Cal OSHA 300/300A Logs and Summaries shall be submitted even if the CONTRACTOR has fewer than 10 employees and is exempt under California Code of Regulations, Title 8, section 14300.

c.) When required by BF-6, completed Workers’ Compensation Experience Rating Form (also referred to as an Experience Rating Worksheet, X-Mod Worksheet or ratesheet), for the CONTRACTOR’s most recent experience period. The ratesheet is generated and obtained by the CONTRACTOR from its insurance company.

For each of the Bidder’s Subcontractors listed on Part 5 BID SUBMITTAL FORMS, BF-2 LIST OF SUBCONTRACTORS and all other Subcontractors of all tiers who will commence Work within the first ninety (90) days after Award of Contract:

a.) Report or summary of closed citations issued by Cal OSHA. The summary shall include what was cited and corrective actions taken by the Subcontractor to prevent reoccurence. Citations that are being contested do not require abatement action being taken but must be disclosed.

b.) Completed and signed copies of Cal OSHA 300/300A Logs and Summaries for each of the last three (3) completed years. The Cal OSHA 300/300A Logs and Summaries shall be submitted even if the Subcontractor has fewer than 10 employees and is exempt under California Code of Regulations, Title 8, section 14300.

c.) Completed and signed copies of BF-6 SAFETY DECLARATION OF CONTRACTOR forms. When required by BF-6, completed Workers’ Compensation Experience Rating Form (also referred to as an Experience Rating Worksheet, X-Mod Worksheet or ratesheet) for the Subcontractor’s most recent experience period. The ratesheet is generated and obtained by the Subcontractor from its insurance company.

For the successful Bidder’s Subcontractors of all tiers who will commence Work after the initial ninety (90) days after Award of Contract, the required documentation shall be submitted to OC SAN as specified in the article below entitled “BID EVALUATION PROCESS”.

Iran Contracting Act Verification

The Iran Contracting Act of 2010 (Public Contract Code sections 2200-2208) prohibits Bidders engaged in investment activities in Iran from bidding on or entering into or renewing contracts with public entities for goods and services of one million dollars ($1,000,000) or more.

Bidders bidding on or entering into or renewing contracts for an OC SAN’s contract for goods or services of $1,000,000 or more must either:

certify it is not on the current list of persons engaged in investment activities in Iran created by the California Department of General Services (DGS) pursuant to Public Contract Code section 2203(b) and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person, for 45 days or more, if that other person will use the credit to provide goods or services in the energy sector in Iran and is identified on the current DGS list of persons engaged in investment activities in Iran; or demonstrate it has been exempted from the certification requirement for that solicitation or contract pursuant to Public Contract Code section 2203(c) or (d).

The DGS list of entities prohibited from contracting with public entities in California per the Iranian Contracting Act of 2010 may be found at:

https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources- List-Folder/List-of-Ineligible-Businesses#@ViewBag.JumpTo.

California law establishes penalties for providing false certifications, including civil penalties equal to the greater of $250,000 or twice the amount of the contract for which the false certification was made; termination of an existing contract; and inability to bid on a contract for three years.

https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/List-of-Ineligible-Businesses#@ViewBag.JumpTo https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/List-of-Ineligible-Businesses#@ViewBag.JumpTo

When submitting its Bid, Bidder shall complete and submit the Iran Contracting Act Verification Form, included in Part 5 - BID SUBMITTAL FORMS, and any necessary documentation, when applicable.

California Air Resources Board Mobile Source Certifications

As required by California Air Resources Board (CARB) Mobile Source Regulations, Bidders are required to provide certification(s) that the Bidder and its Subcontractors comply with the new CARB requirements. CARB set emission standards for mobile sources to protect the public health and welfare of Californians. Therefore, when submitting its Bid, Bidder shall complete and submit the California Air Resources Board Mobile Source Certifications, included in Part 5 - BID SUBMITTAL FORMS and any necessary documentation, when applicable. Failure to submit the required certifications for the Bidder and its Subcontractors may deem the Bidder non-responsive.

Bidders shall assess their current fleet to determine if they need to make adjustments or updates to meet the new standards. The regulatory requirements may be viewed at the websites specified below.

• Advanced Clean Fleet Regulation https://ww2.arb.ca.gov/our-work/programs/advanced-clean-fleets

• Truck & Bus Regulation https://ww2.arb.ca.gov/our-work/programs/truck-and-bus-regulation

• Clean Truck Check https://ww2.arb.ca.gov/our-work/programs/CTC

• Off-Road Diesel Amendments https://ww2.arb.ca.gov/resources/fact-sheets/overview-amendments-use-road-diesel-fueled-fleets-regulation

California Voluntary Protection Program (Cal/VPP) Annual Reporting Requirement

OC SAN is a Cal/VPP STAR Site. To maintain certification, OC SAN is required to provide the California Occupational Safety and Health Administration (Cal/OSHA) with an annual report detailing the safety and health information of our contractors who will potentially work 1,000 combined hours in a quarter. Bidder acknowledges that if it is awarded a Contract, for the duration of the Contract term, if Bidder will potentially work 1,000 combined hours in a quarter, Bidder shall provide an annual report detailing its safety and health information, including, but not limited to, its total number of employees, work hours, number of injuries and illnesses, and number of injury and illness cases involving days away from work, restricted work activity and/or job transfer by January 20th each calendar year.

IB-11 ESCROW OF BID DOCUMENTS

For projects greater than $10 million, refer to the Special Provisions entitled ESCROW OF

BID DOCUMENTS.

https://ww2.arb.ca.gov/our-work/programs/advanced-clean-fleets https://ww2.arb.ca.gov/our-work/programs/truck-and-bus-regulation https://ww2.arb.ca.gov/our-work/programs/CTC https://ww2.arb.ca.gov/resources/fact-sheets/overview-amendments-use-road-diesel-fueled-fleets-regulation https://ww2.arb.ca.gov/resources/fact-sheets/overview-amendments-use-road-diesel-fueled-fleets-regulation

IB-12 REQUEST FOR COPIES OF BIDS

Requests for copies of Bids shall be made in writing by email at construction@ocsan.gov.

Electronic copies of bids so requested will be provided by OC SAN within three (3) Business Days of receipt of the request.

IB-13 BID EVALUATION PROCESS

General

The Bid evaluation period shall close upon OC SAN’s completion of its review and evaluation of the Bids. OC SAN will give Bidders notice at the completion of Bid evaluation.

During the Bid evaluation period, OC SAN shall determine if Bids are Responsive and Bidders are Responsible. Bids submitted in strict accordance with the IFB Documents will be deemed Responsive. A Responsible Bidder has the apparent ability to meet and successfully complete the requirements of the Contract Documents. Responsibility determination includes, but is not limited to, consideration of a Bidder’s trustworthiness, the quality of past performance, financial ability, and the fitness and capacity to do the proposed Work in a satisfactory manner. Bidder may be required to present further evidence that it has successfully performed similar work of comparable magnitude or provide other proof satisfactory to OC SAN that it is competent to successfully perform the Work. In addition to contacting the references provided by the Bidder, OC SAN may, and retains its right to contact other project owners and such other entities for which Bidder has performed or is performing work. Determination of the Bidder’s responsibility will be judged based on all of the aforementioned criteria as established by information and documentation provided by the Bidder in response to instructions and specific questions in the IFB Documents, including but not limited to the Bid Submittal Forms. If the Bidder is a Joint Venture, Bidder shall be required to submit information pertaining to its joint venture partners, as specified in the Bid Submittal Forms.

Safety

All Safety evaluations will be performed utilizing data that is current at the date and time specified for the submittal of Bids.

For purpose of evaluating the Safety record of the Bidder, if the Bidder has any Serious, Willful, Repeat, Serious and Willful or Failure to Abate citations pursuant to Part 1 of Division 5 of the Labor Code and has not taken appropriate corrective action to abate further such violations; or if the Bidder has an accident frequency factor between 1.01 and 1.25 and has not taken appropriate corrective action to reduce its accident frequency experience; or if the Bidder has a workers’ compensation experience modification rate issued and published by the Workers’ Compensation Insurance Rating Bureau of California (WCIRB) greater than 1.25 when the accident frequency factor is between 1.01 and 1.25; or if the Bidder does not have injury prevention programs instituted to the extent required by Section

3201.5 or 6401.7 of the Labor Code, the Bidder may be deemed Not Responsible and its Bid rejected.

OC SAN may require the Bidder to submit evidence of such corrective actions as described above and as specified in the SAFETY DECLARATION OF CONTRACTOR located in the Bid Submittal Forms.

If the Bidder has an accident frequency factor above 1.25 or a workers’ compensation experience modification rate issued and published by the Workers’ Compensation Insurance Rating Bureau of California (WCIRB) above 1.25, the Bid shall be deemed Non-Responsive and the Bid rejected.

Failure by the two (2) apparent low Bidders to submit the completed and signed CAL/OSHA 300/300A Logs and Summaries within three (3) Business Days after the date specified for the submittal of Bids, or provide the reason(s) for exemption, as required, may result in their Bids being rejected as Non-Responsive.

Should the two (2) apparent low Bidders fail to meet OC SAN’s requirements, the next apparent low Bidder(s) shall be notified to submit the said documentation within the three (3) Business Day time frame for OC SAN review.

Accident Frequency Factor

OC SAN will evaluate the Bidder’s accident frequency factors for each calendar year submitted on the CAL/OSHA 300/300A Logs and Summaries and its three (3) year average using the Accident Frequency Factor tables shown below.

Prior to completing Part 5 BID SUBMITTAL FORMS, BF-6 SAFETY DECLARATION OF CONTRACTOR (Safety Declaration) located in the Bid Submittal Forms, the Bidder shall calculate its accident frequency factors for each calendar year listed and its three (3) year average using the Accident Frequency Factor tables below. The results of those calculations should be used to respond to the Accident Frequency question on the Declaration.

a. Accident Frequency Factor Worksheet

i. Using the OSHA 300A (Summary of Work-Related Injuries and Illnesses) Form, populate the below table to calculate the average number of hours worked for the most recent three complete calendar years.

Calendar Year # Hours Worked 20 _ _ (A) 20 _ _ (B) 20 _ _ (C)

Average Hours Worked (A+B+C) / 3 = D

(D)

a) If the average of the hours worked (D) is equal to or less than 200,000 hours, complete Calculation A in Subsection 2 below. Completion of Subsection 3 below will not be required if hours worked is equal to or less than 200,000 hours.

b) If the average of the hours worked (D) is greater than 200,000 hours, complete Calculation B in Subsection 3 below. Completion of Subsection 2 below will not be required if hours worked is greater than 200,000 hours.

ii. Calculation A – Average Number of Recordables When Average Worked Hours Less Than 200,000 Hours

Using the OSHA 300 and 300A Forms and the table below, determine the number of OSHA recordables for the past three years and calculate the three year recordable case average cases.

a) The number of nonfatal injuries and illnesses is determined for each year by:

1. Counting the number of OSHA recordable cases for the year listed on the OSHA Form 300 (log) or,

2. Using the 300A (summary), adding the number of recordable cases entered in Column H + Column I + Column J to obtain the total injuries and illnesses.

b) Using the formula provided below, calculate the 3-year average of OSHA recordable cases.

Calendar Year # OSHA Recordable Injuries/Illnesses

20 _ _ (E)

20 _ _ (F)

20 _ _ (G)

Average Recordable Cases (E+F+G) / 3 = H

(H)

c) The Bidder’s industry NAICS code is looked up in the California Department of Industrial Relations (DIR) Nonfatal Occupational Injuries and Illnesses in California, Summary Tables at https://www.dir.ca.gov/OPRL/nonfatal.htm. The DIR data has an approximate one (1) year publishing delay. If the current year is unavailable, use the most recent available published data from the DIR site. For example, 2022 DIR data will be used for projects being bid in the 2024 calendar year, unless the 2023 DIR data is published at the time of bid.

d) The Accident Frequency Factor is calculated by dividing the 3-year average recordable cases (H) by the most recently published DIR Industry Average (or national BLS data if DIR data is not available) for the Bidder’s industry NAICS code.

https://www.dir.ca.gov/OPRL/nonfatal.htm

Formula: Bidder’s Average # Recordables = Accident Frequency Factor (AFF)

DIR Industry Average

Bidder’s 3 Year Average Number or Recordables (H)

DIR Industry Average, Based on Bidder’s NAICS Code (I)

Accident Frequency Factor (H/I) = J (J)

iii. Calculation B – Total Case Incident Rate Calculation When Average Worked Hours Greater than 200,000 Hours

Using the OSHA 300 and 300A Forms and the table below, the Total Case Incident Rate (TCIR) is calculated for the past three (3) completed calendar years in the table below.

a) The number of nonfatal injuries and illnesses is determined for each year by:

1. Counting the number of OSHA recordable cases for the year listed on the OSHA Form 300 (log) or,

2. Using the 300A (summary), adding the number of recordable cases entered in Column H + Column I + Column J to obtain the total injuries and illnesses.

b) The number of employee hours worked is located on the OSHA 300A Summary.

c) Using the formula provided below, the TCIR three (3) year average is calculated:

Bidder’s TCIR: # OSHA Case Injuries/Illnesses x 200,000 Employee Hours Worked

Calendar Year

# OSHA

Recordable

Injuries/Illnesses x 200,000

Employee Hours Worked Bidder’s TCIR

20 _ _ x 200,000 (A) (K)

20 _ _ x 200,000 (B) (L)

20 _ _ x 200,000 (C) (M)

TCIR 3-YR Average (K+L+M) / 3 = N (N)

d) The Bidder’s industry NAICS code is looked up in the California Department of Industrial Relations (DIR) Nonfatal Occupational Injuries and Illnesses in California, Summary Tables at https://www.dir.ca.gov/OPRL/nonfatal.htm. The DIR data has an approximate one (1) year publishing delay. If the current year is unavailable, use the most recent available published data from the DIR site. For example, 2022 DIR data will be used for projects being bid in the 2024 calendar year, unless the 2023 DIR data is published at the time of bid.

e) The Accident Frequency Factor is calculated by dividing the TCIR from the above table (N) by the most recently published DIR (or national BLS data if DIR data is not available) data for the Bidder’s industry NAICS code.

Formula: Bidder’s TCIR Average = Accident Frequency Factor DIR Industry Average

Bidder’s TCIR 3 Year Average (N)

DIR Industry Average, Based on Bidder’s NAICS Code**

(O)

Accident Frequency Factor (N/O) = P (P)

f) The ** DIR data has an approximate one (1) year publishing delay. If the current year is unavailable, use the most recent available published data from the DIR site. For example, 2022 DIR data will be used for projects being bid in the 2024 calendar year, unless the 2023 DIR data is published at the time of bid. Instructions for how to calculate the accident frequency factor are provided in BF-6 SAFETY

DECLARATION OF CONTRACTOR.

Subcontractors Safety Evaluation

a. Bidders must pre-qualify their Subcontractors prior to submitting their Bids. To safety pre-qualify Subcontractors, each Subcontractor must have completed the “Safety Declaration”, as provided in the Bid Submittal Forms.

b. As described above in IB-10 SUBMISSION OF BIDS, and Part 5 BID SUBMITTAL FORMS, BF-5 SAFETY, Bidders shall submit to OC SAN each Subcontractor’s “Safety Declaration”, completed Workers’ Compensation Experience Rating Form (also referred to as an Experience Rating Worksheet), when required by BF-6 SAFETY DECLARATION OF CONTRACTOR, https://www.dir.ca.gov/OPRL/nonfatal.htm

CAL/OSHA citation history, and CAL/OSHA 300/300A Logs and Summaries for each of the last three (3) completed years as follows:

i. For Subcontractors listed on Part 5 BID SUBMITTAL FORMS, BF-2 LIST OF

SUBCONTRACTORS and all other Subcontractors of all tiers who will commence Work within the first ninety (90) days after Award of Contract, the required documentation shall be submitted to OC SAN within three (3) Business Days after the date specified for the submittal of Bids.

ii. For Subcontractors of all tiers who will commence Work at the Project site after the initial ninety (90) days after Award of Contract, the required documentation shall be submitted to OC SAN not less than 30 days prior to the commencement of Work at the Project site, or such other date as may be specified by OC SAN.

iii. OC SAN will perform the safety evaluation of the successful Bidder’s

Subcontractor(s) pursuant to the criteria specified for Bidders in this section.

The successful Bidder shall substitute all Subcontractor(s) who fail the safety evaluation with Subcontractor(s) who do meet the minimum safety requirements for the prices as submitted in the Schedule of Prices and at no additional cost to OC SAN.

At the completion of the Project, OC SAN may conduct a CONTRACTOR performance evaluation which may be used in future assessments of determining Bidder responsibility for future contract awards with OC SAN. The written evaluation may be subject to public review and copying pursuant to the California Public Records Act.

IB-14 DISCREPANCIES IN BID ITEMS

The Bidder shall furnish a price for each individual Bid item, unless otherwise stated in the Schedule of Prices. Failure to do so may render the Bid(s) incomplete and Non- Responsive and may cause its rejection. The Bid shall state the Unit Prices (when Unit pricing is required), the total amount of each Bid item, and the "Total Amount of Bid" for which the Bidder proposes to supply all labor, equipment, and materials necessary for the complete and timely performance of the Work under the Contract.