ADJ710_CRP30606_Revised_Contract_01.01.2025.pdf

Rev. 1.30.17

Index No.: ADJ710 Eff. Date: 01/01/2025* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Janitorial Services and Paper Products, 179th Airlift Wing Ohio ANG and Red Horse

CONTRACT No.: CRP30606 EFFECTIVE DATES: 01/01/2022 to 12/31/2022 Renewal through 12/31/2025*

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent).

The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, *contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to The Adjustant General's Office, 179 Airlift Wing Ohio ANG, 1947 Harrington Memorial Road, Mansfield, OH 44903.

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Mandatory Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date

* This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 01/01/2025 through 12/31/2025. It is also issued to update the price list and the DAS Standard Terms and Conditions, rev. 03/01/2024 effective 01/01/2025.

file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-1-24.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

TABLE OF CONTENTS

PAGE NO.

SCOPE OF WORK

Specifications 3-6 Appendix A 6

CONTRACT ITEM

Cost Summary 7 Contractor’s Index 8 Summary of Amendments 9

SPECIFICATIONS

The Ohio Adjutant General’s Department, 179th Airlift Wing Ohio Air National Guard 1947 Harrington Memorial Road, Mansfield, OH 44903

I. SCOPE OF WORK. The contractor shall provide all management, tools, equipment and labor necessary to ensure that custodial services are performed at 1791h Airlift Wing in a manner that will maintain a satisfactory facility condition and present a clean, neat and professional appearance. All paper products and large trash can liners *(appropriate fit) in common areas will be supplied by the contractor and all cleaning products will be supplied by Civil Engineering.

A. BASIC RESTROOMS/LOCKER ROOMS CLEANING SERVICES. The contractor shall accomplish all cleaning tasks to meet the requirements of this scope of work.

1. Clean and disinfect. Completely clean and disinfect all surfaces of sinks, toilet bowls, urinals, lavatories, showers, shower mats, dispensers, plumbing fixtures, partitions, dispensers, doors, walls, and other such surfaces. After cleaning, receptacles will be free of deposits, dirt, streaks, and odors. Disinfect all surfaces of partitions, stalls, stall doors, entry doors, (including handles, kick plates, ventilation grates, metal guards, etc.), and wall areas adjacent to wall mounted lavatories, urinals, and toilets. Empty trash receptacles restroom and empty sanitary napkin disposal bins stalls of female restrooms and replace with trach can liner of appropriate size. After cleaning, receptacles will be free of deposits, dirt, streaks, and odors.

2. Descale Showers, Toilet Bowls and Urinals. De-scaling shall be performed every scheduled cleaning. All areas should be free of scale, soap films, and other deposits. After descaling, surfaces shall be free from streaks, stains, scale, scum, urine deposits, and rust stains.

3. Sweep and Mop Floor. After sweeping and mopping, the entire floor surface, including grout, shall be free from water, litter, dirt, dust and debris. Grout on wall and floor tiles shall be free of dirt, scum, mildew, residue, etc. Floors shall have a uniform appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film or standing water. Moveable items shall be tilted or moved to sweep and damp mop underneath. *

4. Stock Restroom Supplies. Contractor shall ensure restrooms are stocked sufficiently with supplies (toilet paper, feminine hygiene products, paper towels, hand soap, etc.) Hand soap and cleaning supplies shall be supplied by 179 Civil Engineering, any unused supplies should be returned at the end of each working day.

B. BREAK ROOM, KITCHENETTE CLEANING SERVICES

1. Clean and disinfect. Completely clean and disinfect all surfaces of sinks, countertops, dispensers, faucets, doors, walls, and other such surfaces. After cleaning, receptacles will be free of deposits, dirt, streaks, and odors. For appliances (refrigerator, microwaves, coffee makers), completely clean and disinfect all exterior surfaces. Cleaning of the interior of appliances will be the responsibility of the government. Empty trash receptacle break room replace with trash can liner of the appropriate size. Emptying recycling containers will be the responsibility of the government.

2. Sweep and Mop Floor. After sweeping and mopping, the entire floor surface, including grout, shall be free from water, litter, dirt, dust and debris. Grout on wall and floor tiles shall be free of dirt, scum, mildew, residue, etc. Floors shall have a uniform appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film or standing water. Moveable items shall be tilted or moved to sweep and damp mop underneath. Carpeted area will be vacuumed.

3. Stock Supplies. Contractor shall ensure break room are stocked sufficiently with supplies (paper towels, hand soap, etc.) Hand soap and cleaning supplies shall be supplied by 179 Civil Engineering, any unused supplies should be returned at the end of each working day.

C. BASE GYM CLEANING SERVICES.

1. Sweep and Mop Floor. Wet mop the floor, empty all trash and replace trash can lines. After sweeping and mopping, the entire floor surface, including grout, shall be free from water, litter, dirt, dust and debris. Floors shall have a uniform appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film or standing water. Lightweight moveable items (any item less than 5 lbs.)

shall be tilted or moved to swept and damp mop underneath. Government will be responsible cleaning all fitness equipment and ensuring the floor is clear of free weights, etc.

SPECIFICATIONS

2. Clean and disinfect. Completely clean and disinfect all surfaces of sinks, countertops, faucets, drinking fountains and other such surfaces. After cleaning, receptacles will be free of deposits, dirt, streaks, and odors. Empty trash cans and replace with trash can liner of the appropriate size. Emptying recycling containers will be the responsibility of the government. Restock paper towel dispensers.

D. MISC CLEANING SERVICES.

1. All Buildings. Clean and Disinfect Drinking Fountains. Completely clean and disinfect all surfaces of drinking fountains located in common areas of the buildings. After cleaning, drinking fountains will be free of deposits, dirt, streaks, and odors.

2. Building 422 Main entrance lobby, Finance Waiting Area. Sweep the floors to remove visible dirt and debris. Vacuum floor mats and pick up in order to sweep and mop the floor. After sweeping and mopping, the entire floor surface shall be free from water, litter, dirt, dust and debris. Floors shall have a uniform appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film or standing water. Lightweight moveable items (any item less than 5 lbs.) shall be tilted or moved to swept and damp mop underneath

II. PERFORMANCE OBJECTIVES

Performance Objective Performance Threshold

Basic Restrooms/Locker Rooms Cleaning Services.

Restrooms and locker rooms are disinfected and free of dirt, deposits, streaks and odors. Showers are disinfected and free of soap films, scum and other deposits. Toilets and urinals are disinfected and free of scale, stains, scum and other deposits.

Floors are free of litter, dirt, dust and debris. Supplies are adequate until next service.

Not to exceed 3 customer complaints per month

Break Room Cleaning Services.

Break room counters, sinks, cabinetry, exterior surfaces of appliances, are disinfected and free of dirt, deposits, streaks and odors. Floors are free of litter, dirt, dust and debris.

Supplies are adequate until next service.

Not to exceed 3 customer complaints per month

III. EQUIPMENT AND MATERIALS

A. GOVERNMENT PROVIDED EQUIPMENT AND MATERIALS. Reasonable amounts of electrical power, water, and sanitary sewer service will be provided by the Government, at no charge to the Contractor. In addition, government will provide the following items-

1. Refuse dumpsters

2. Cleaning chemicals i.e. general purpose cleaner, bathroom cleaner, floor cleaner, hand soap

3. Exterior trash disposal

4. Waste receptacles.

B. CONTRACTOR PROVIDED MATERIALS AND SUPPLIES Contractor will provide the following-

1. Toilet Bath Tissue (toilet paper): 2-ply tissue, lightly embossed. 4.5 inch rolls, 500 sheets per roll.

Equal to Nova 4535

a. Contractor shall be responsible for providing all toilet paper as required throughout the duration of the contract

SPECIFICATIONS, CONTINUED

2. Paper Towels: rolled paper towels that fit existing dispensers. 8” nominal width, Economical white hardwound towel

a. Contractor shall be responsible for providing all paper towels as required throughout the duration of the contract.

3. Trash Can Liners. Plastic liners suitable for size and shape of existing government provided trash cans and sanitary napkin receptacles.

a. Contractor shall be responsible for providing all trash can liners as required throughout the duration of the contract.

4. Feminine Hygiene Products. Provide the following products with the following quantities. Products to be individually wrapped but do not need to fit in a machine dispenser. Products will be stocked in a basket or shelf in female each restroom. Baskets/shelves to be provided by the government. Evenly distribute products in restrooms across the base and restock weekly as needed.

a. Tampons: Original, regular absorbency with cardboard applicator. Fragrance free, dye free.

Equal or equivalent to Tampax cardboard unscented regular absorbency.

i. Quantity 500 per month.

b. Maxi Pads: Regular absorbent, with wings, unscented, Equal or equivalent to Always Regular ultra-thin with wings unscented size 2 regular absorbency.

i. Quantity 500 per month.

IV. GENERAL INFORMATION.

A. QUALITY CONTROL The contractor shall develop and maintain a quality program to ensure custodial services are performed in accordance with the statement of work. The contractor shall implement procedures to identify, prevent, and ensure non-recurrence of defective services.

B. QUALITY ASSURANCE. The government will periodically evaluate the contractor's performance in accordance with the Quality Assurance Surveillance Plan.

C. GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212.4, Contract Terms and

Conditions-Commercial Items (May 1997), for contractor's failure to perform satisfactory services or failure to correct non-conforming services.

D. HOURS OF OPERATION. All work will be accomplished Monday through Friday (excluding Federal holidays).

Monday- Friday services will be accomplished between the hours of 7:00 A.M. - 3:30 P.M.

E. SECURITY REQUIREMENTS. All contractors must sign out all government issued keys and return all keys at the end of each workday, to include keys used to install all paper products. All Contract employees shall display their personal identification badges at all times when on the site. Such badges shall be furnished and controlled by the Contractor. The Badge will contain both the company's and the individual's names and a current photograph. All employees shall wear clean, neat, and presentable clothing while on the site. All Contractor personnel shall comply with all security requirements imposed by the Installation Commander at all times while on the military installation, to include police background checks.

F. SAFETY. The Contractor shall instruct their employees in the safety measures appropriate for each task.

Placing or use of mops, brooms, or any equipment in traffic lanes or other locations in such manner as to create safety hazards shall not be permitted. Provide and use appropriate warning signs for wet or slippery floor areas caused by cleaning or waxing operations. The general safety requirements of AFOSH 127-66 shall be complied with in all activities. Equipment used in performance of services shall receive proper care and maintenance. All items shall be kept in good operating condition, properly supplied with brushes, pads, etc. suitable for the required task. All electrically driven equipment shall be equipped with operable, approved safety devices. All metal frames and other metal parts of electrical equipment shall be connected to a low resistance ground as required by safety requirements. The contractor shall provide, train their employees on the use, and maintain proper personal protective equipment for their employees. While driving on base, all employees will adhere to the posted speed limits on base and will ensure seat belts are worn at all times in the vehicle.

SPECIFICATIONS, CONTINUED

G ENVIRONMENTAL. The Contractor will utilize chemicals provided by Civil Engineering; no unauthorized chemicals will be used on the Installation for cleaning. All products will be returned to Civil Engineering by the end of each workday, all empty containers will be returned to Civil Engineering for disposal. Custodial staff shall ensure recyclables are placed in the appropriate receptacle on base, (IE: cardboard, plastic, paper, etc.)

V. APPENDICES

A. Facilities Required to be cleaned – Restrooms, Break Rooms

Restroom, Hallway and Breakroom (Common Areas) Cleaning Minimum Frequency Standards

BASIC SERVICES

These frequencies are minimums--the contractor may perform more frequently, at no additional cost to government, if required to maintain level of service. Dates indicated are suggestions only. Contractor may adjust days of the week (unless noted below) as long as each building is cleaned once per week.

BUILDING/AREA M T W TH F PERIODIC SERVICES

Building 102 X Weekly Building 164 X Weekly Building 203 X Weekly Building 203 – Gym (Note 2*) X Weekly Building 104 (Note 1*) X Weekly Building 108 X Weekly Building 120 X Weekly Building 207 X Weekly Building 300 X Weekly Building 300 – Gym (Note 2*) X Weekly Building 403 (Note 3*) Weekly Building 405 X Weekly Building 409 X Weekly Building 412 X Weekly Building 414 X Weekly Building 416 X Weekly Building 420 X Weekly Building 422 X Weekly Building 422 – Lobby (Note 4*) X Twice per Month Building 522 X Weekly Building 600 X Weekly Building 801 X Weekly Building 911 (Note 1*) X Weekly

Note 1: Building 911 is the new Joint Emergency Response Facility under construction. Once the building is completed, this building will need to be cleaned. At the time of Bldg. 911 occupancy, Bldg 104 will vacated and will not require cleaning. Anticipated occupancy date of bldg. 911 is September 2023.

Note 2: Gym cleaning must be performed at the same time and day of the week. The base gym will be closed for 60 minutes between 1000-1100 on the day indicated. This will allow the base to publish gym closure times. The base is flexible on the day and time, but the cleaning must be done consistently throughout the contract to allow for people to schedule gym time accordingly.

Note 3: Building 403 is anticipated to be under construction/renovation and no cleaning services this contract period.

Note 4. Must be cleaned on Mondays as the ID card office is closed on Mondays

Index No.: ADJ710*

COST SUMMARY

ITEM

NUMBER

OHIOlBUYS

PRODUCT

CODE

UNSPSC CODE ITEM PRICE PER

40417 CRP30606-1 76111501

Janitorial Services & Paper Products, 179th Airlift Wing Ohio ANG & Red Horse, 1947 Harrington Memorial Road, Mansfield OH 44903

$8,096.63 per month*

Submit Invoices to:

The Ohio Adjutant General’s Department 179th Airlift Wing Ohio Air National Guard 1947 Harrington Memorial Road Mansfield, OH 44903-0179

*Update pricing effective 01/01/2025.

Index No.: ADJ710*

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30606

OAKS ID: 0000076868

The Center for Individual & Family Services 741 Scholl Road Mansfield, OH 44907

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

*Ms. Lisa Lookabaugh *Telephone: (419) 774-2226 Fax: (419) 756-6449 Email Lisal@catalystlifeservices.org

*Update contractor contact information effective 01/01/2025.

mailto:Lisal@catalystlifeservices.org

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

3 01/01/2025

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 01/01/2025 through 12/31/2025. It is also issued to update the pricelist, contractor contact information and the DAS Standard Terms and Conditions, rev. 03/01/2024 effective 01/01/2025.

2 01/01/2024 twelve (12) months, effective 01/01/2024 through 12/31/2024. It is also issued to update the price list and the DAS Standard Terms and Conditions, rev. 04/10/2023 effective 01/01/2024.

1 01/01/2023 twelve (12) months, effective 01/01/2023 through 12/31/2023. It is also issued to update the price list, scope of work and add a summary of amendments page effective 01/01/2023. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 04/19/2022 effective 01/01/2023.

CONTRACT FOR: Janitorial Services and Paper Products, 179th Airlift Wing Ohio ANG and Red Horse