AddNo1-274-ES-FO-FY27_OverheadDoorReplacements.pdf

v.09.24.25

City of Raleigh

Informal Bid #: 274-ES-FO-FY27-OverheadDoorReplacement

Title: Heavy Equipment Shop Overhead Door Replacement

Proposal Due Date and Time: Wednesday, September 23, 2026, by

4:00pm EST

ADDENDUM NO. 1

Issue Date: September 4, 2026

Issuing Department: Engineering Services Direct all inquiries concerning this Informal Bid to:

Steven Chelini Facilities Planning Supervisor Steven.Chelini@Raleighnc.gov

City of Raleigh Addendum No. 1 to Informal Bid #: 274-ES-FO-FY27-OverheadDoorRepalcement

Issue Date: September 4, 2026

To: All Proposers

This Addendum, containing the following additions, clarifications, and/or changes, is issued prior to receipt of proposal packages and does hereby becomes part of the original informal bid documents and supersedes the original informal bid documents in case of conflict.

Receipt of this addendum must be acknowledged by signing in the area indicated below. Please make the following additions, clarifications, and/or changes to the informal bid as listed below and sign and return this addendum with your proposal package.

Questions/Clarifications

1. Are there specific R-Values for the doors?

a. No, just match the existing door R-value.

2. Are safety sensors included?

a. Yes, all safety sensors and controllers are included.

3. Are the burglar alarm sensors included in the bid?

a. No, existing burglar alarm sensors must be removed and reinstalled on the new doors.

4. Does the welded frame need to be removed and replaced?

a. No, the welded frame and support to the building will remain. The tracks bolted to the welded frame are to be replaced and included in your price on this bid.

5. Can a Contractor bring a dumpster onsite?

a. Yes, as this is preferred for this project.

6. Can plans and/or specifications for the overhead doors be provided?

a. Yes, building plans can be provided by request only for those who have attended the mandatory pre-bid. Detailed specifications for the overhead doors are not available.

7. Can the current electric motor compatibility be provided, current amps/volts?

a. The motors have been replaced throughout the years so different brands/types are present but below is the specification of the latest motor that was replaced. They are all fed by a 3-pole 20-amp breaker.

i. RHX – Heavy Duty, 1 HP, 208/230/460V 3Phase 60Hz, Hoist, Extended Limit -Yes, Friction Clutch, Brake, Receiver, Built-In, Std. Motor. Will be set for constant contact to close.

8. Please confirm the overhead door motors to be included in base bid or alternate?

a. Confirmed; complete replacement of the overhead door, motor and all mechanical/control components to be included within the base bid. Only Alternate within this bid is to add extra tinted windows to the overhead door.

9. Can the total number of overhead door replacements be provided?

a. Yes, 11 total overhead doors need to be replaced.

10. It was discussed during the pre-bid meeting that the space was insufficient between the doors for side mounted operator/motor. How many side mounted operators/motors would be needed for the bid alternate #2?

a. Side mount option has been omitted from the bid therefore Alternate #2 has been removed (this is now noted in the ‘Changes’ section of this addendum)

11. Will Alternate#1 for providing Overhead Doors with windows match existing, or is another style/option preferred?

a. Alternate #1 will be windows included that are similar to the picture below and tinted. The base bid will be identical/similar to what is currently existing.

Changes to Original Informal Bid

1. Alternate #2 has been removed from the original scope and is no longer to be included in this bid. Please use the attached Informal Bid Proposal Form when submitting bids.

2. Door replacement quantity has been changed to eleven (11) total doors.

Steven Chelini Facilities Planning Supervisor

SIGN BELOW AND RETURN THIS ADDENDUM WITH YOUR PROPOSAL.

Proposer Name & Company: _____________________________ Date: __________

Signature: ____________________________ Title: ___________________________

CITY OF RALEIGH

Heavy Equipment Shope Overhead Door Replacement

CITY OF RALEIGH – INFORMAL BID PROPOSAL FORM

Heavy Equipment Shop Overhead Door Replacement

City of Raleigh Date:

Engineering Services Department Raleigh Municipal Building 222 West Hargett Street, Room 605 Raleigh, North Carolina 27601

The undersigned bidder has carefully examined the Form of Contract, the General Conditions, the Supplemental Conditions and Specifications, all of which are acknowledged to be part of the proposal and the Proposal Form, and the Bidder has also examined the site of the proposed work. Bidder agrees to perform all the work included in the Contract as indicated in the Contract Documents within the Heavy Equipment Shop Overhead Door Replacement scope as it is specified within the bid documents. It is the City's intention to award a contract for all work under this project to the lowest responsive, responsible bidder. The City reserves the right to reject any or all bids and to waive informalities.

The undersigned further agrees to sign a Contract for the work, if offered within ninety (90) days after receipt of Bids, and to furnish surety as specified. The Bidder further agrees to provide and furnish all necessary materials, equipment, machinery, and labor necessary to complete the demolition of the work in full, in complete accordance with the plans and specifications and the contract documents to the full and entire satisfaction of the City of Raleigh and in accordance with these documents within the time limit specified below.

In addition to all other agreements and assurances, the undersigned Bidder understands and hereby agrees as follows:

1. The Bidder represents and agrees to complete the entire project in the following number of Consecutive Calendar Days: One hundred eighty (180) days from the date on the Notice to Proceed.

Base Bid:

Dollars ($) (In Words)

Dollars ($) (In Figures)

Alternate #1: Provide and install windows in the overhead garage doors.

Owner’s Site Conditions Allowance: Five Thousand Dollars and zero cents ($5,000.00) (Note that the Owner’s Site Conditions Allowance shall only be used when pre-authorized in writing by the City.)

Total Bid:

(Including Base bid, Alternate #1 and Owner’s Site Conditions Allowance):

Name of General Contractor and License Number

ACKNOWLEDGMENT OF RECEIPT OF ADDENDA

The undersigned Bidder hereby acknowledges receipt of the following Addenda:

Dated Acknowledge Receipt (initial)

Please check here if no addenda were received:

PROPOSAL SIGNATURE PAGE

Respectfully submitted this day of

By:

(Name of firm or corporation making bid)

WITNESS: By:

Signature

Name:

(Proprietorship or Partnership) Print or type

Title (Owner/Partner/Pres./V.Pres)

Address

ATTEST:

By: License No.

Title: Federal I.D. No.

(Corp. Sec. or Asst. Sec. only) Email Address:

Office Phone Number:

(CORPORATE SEAL)

** END OF CITY OF RALEIGH – BID PROPOSAL FORM