Addendum No. 2 - Vendor Questions and State's Responses & Specif.docx

State of Louisiana Office of State Procurement

Jeff Landry Governor Taylor F. Barras Commissioner of Administration

Division of Administration 1201 N. Third Street, Suite 2-160 Baton Rouge, Louisiana 70802-5243 Phone (225) 342-8010 Fax (225) 342-9756

June 17, 2026

ADDENDUM NO. 02

Your reference is directed to RFx Number 3000026330 for the Invitation to Bid (ITB) for the State of Louisiana – *Site Visit*Grounds Maint. - DMA which is currently scheduled to open at 10:00 AM CT on 06/24/26.

Questions from the Vendor and State’s Responses:

Vendor Question 1. What exact licenses are needed?

State’s Response: The only license required is the “Ground Owner Operator Business License”.

Vendor Question 2. Are there any Bonds required?

State’s Response: No bonds are required for this solicitation.

Vendor Question 3. What is needed to Bid this project?

State’s Response: All requirements are located in the Invitation to Bid and Attachments.

Vendor Question 4. Could you please provide the current contract?

State’s Response: There is no current mowing contract for this property, just a temporary mow.

Vendor Question 5. Could you please provide the previous bid tab?

State’s Response: There are no previous bid tabs.

Vendor Question 6. Could you please provide a budget number for this solicitation?

State’s Response: The estimate for these services is $65,394.

Vendor Question 7. Have these drainage areas historically been maintained in the same manner and frequency as specified in the bid documents?

State’s Response: The drainage ditches are being sprayed separately with minimal weed trimming around ditches.

Vendor Question 8. What equipment is currently being used to maintain the drainage ditches and backside of the pond? (boom mower, traditional tractor & bush hog, etc.)

State’s Response: A boom mower did knock down the backside of the pond, but that is not a requirement of this contract. Drainage ditches are being sprayed separately. The area behind the pond is required to be maintained by the awarded vendor of this contract, but which equipment to use (mower, bush hog, etc.) can be determined by the vendor and discussed with DMA.

Vendor Question 9. Should every ditch on site be maintained on a monthly basis or are there select ditches that should be maintained at the same frequency as finish mowing services?

State’s Response: For ditches that are not chemically managed, the Contractor will weed trim every cut.

Vendor Question 10. Are there any additional background checks required for employees to access the site? If so, what are the costs associated with these background checks?

State’s Response: No additional background checks are required. A valid license and proof that you are able to work in the USA is enough.

The following changes are to be made to the referenced solicitation:

Replacing Attachment A – Special Terms and Conditions – Pages 1-8 in its entirety.

Attachment A, Page 8, Section 20 currently reads:

Landscaping / Pesticide (Ground Application) Contractor Requirements:

Contractor must be licensed with the Louisiana Department of Agriculture and Forestry. Contractor should submit a copy of their structural place of business permit, including the current expiration date with the bid. Contractor must possess and should submit with their bid the following, where applicability is based on the scope of this project:

· Ground Owner Operator Business License.

· Contractor must employ at least one commercial pesticide applicator with a Category III Pesticide Certification – Ornamental & Turf Pest Control.

· Seed Dealer License, if contract requires grass seeding or hydro-seeding.

· Landscape Horticulturist License, if contract requires fertilization, mulch maintenance, or replacing nursery stock.

· Landscape Irrigation License, if contract requires installing, repairing, or maintaining any part of a landscape irrigation system.

· Arborist License, if contract requires pruning or removing trees.

Proof of license(s) must be submitted prior to award of contract. Issues with the above requirements must be brought to the attention of the Office of State Procurement Analyst prior to bid opening.

Attachment A, Page 8, Section 20 changed to read:

Landscaping / Pesticide (Ground Application) Contractor Requirements:

Contractor must be licensed with the Louisiana Department of Agriculture and Forestry. Contractor must possess and should submit with their bid the following:

· Ground Owner Operator Business License.

Proof of license(s) must be submitted prior to award of contract. Issues with the above requirements must be brought to the attention of the Office of State Procurement Analyst prior to bid opening.

All else remains as on original Invitation to Bid.

THIS ADDENDUM IS HEREBY OFFICIALLY MADE A PART OF THE REFERENCED SOLICITATION.

ACKNOWLEDGEMENT: If you have already submitted your bid and this Addendum does not cause you to revise your bid, you should acknowledge receipt of this Addendum by identifying your business name and by signing where indicated. You may return this Acknowledgement by mail or delivery by hand or courier to: Office of State Procurement, 1201 N. 3rd Street, Ste. 2-160, Baton Rouge, LA 70802, or by fax to: (225) 342-9756. The State reserves the right to request a completed Acknowledgement at any time. Failure to execute an Acknowledgement shall not relieve the bidder from complying with the terms of its bid.

Addendum Acknowledged/No changes:

For: ________________________ By: __________________________

REVISION: If you have already submitted your bid and this Addendum requires you to revise your bid, you must indicate any change(s) below, identify your business name and sign where shown. Revisions shall be delivered prior to bid opening by mail or delivery by hand or courier to: Office of State Procurement, 1201 N. 3rd Street, Ste. 2-160, Baton Rouge, LA 70802, or by fax to: (225) 342-9756, and indicate the RFx number and the bid opening date and time on the outside of the envelope for proper identification, or by fax to: (225) 342-9756. Electronic transmissions other than by fax are not being accepted at this time

Revisions received after bid opening shall not be considered and you shall be held to your original bid.

Revision:

For: ________________________ By: __________________________

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