Addendum No. 01 - Vendors's Inquiries and State's Responses - Pa.docx

State of Louisiana Office of State Procurement

Jeff Landry Governor Taylor F. Barras Commissioner of Administration

Division of Administration 1201 N. Third Street, Suite 2-160 Baton Rouge, Louisiana 70802-5243 Phone (225) 342-8010 Fax (225) 342-9756

July 24, 2026

Addendum No. 01

Your reference is directed to RFx Number 3000026483 for the Invitation to Bid (ITB) for the State of Louisiana – Temporary Seasonal Personnel Services - LDWF which is currently scheduled to open at 10:00 AM CT on August 4, 2026.

The following are the Vendors’ Inquiries received by the deadline date of July 20, 2026 and the State’s Responses:

Vendor’s Inquiry #1: Refer to the Invitation to Bid Document. In case of online submission, does the vendor need to provide 1st page of the document?

State’s Response #1: Yes.

Vendor’s Inquiry #2: Refer to the Invitation to Bid Document, on the first page of the document, vendor number has been asked, please confirm how to or from where to get this number.

State’s Response #2: To obtain a Vendor Number, you must register as a vendor in LaGov. See page 1 of Attachment A for the link to enroll and register as a vendor.

Vendor’s Inquiry #3: Refer to the Invitation to Bid Document, on the first page of the document, Que 5. – Delivery will be made this number of days After Receipt of Order (ARO), in the Required column it is mentioned “NO”. Please confirm if we need to mention “N/A” in the blank?

State’s Response #3: Yes, please put N/A if it is not required.

Vendor’s Inquiry #4: Refer to the Invitation to Bid Document, on the first page of the document, Que 6. - %discount for payment made within 30 days. Discounts for payment made in less than 30 days, of less than 1%, or applicable to an indefinite quantity contract will be accepted but will not be an award consideration, in the Required column it is mentioned “NO”. Please confirm if we need to mention “N/A” in the blank?

State’s Response #4: Yes, please put N/A if it is not required.

Vendor’s Inquiry #5: What is the evaluation criteria for this solicitation?

State’s Response #5: See Method of Award on Page 7, Attachment A – Special Terms and Conditions.

Vendor’s Inquiry #6: Will this solicitation be awarded to the lowest vendor?

State’s Response #6: See State’s Response #5.

Vendor’s Inquiry #7: Since there is no proposal format has been given to follow, Could the LDWF please share a checklist of submittals?

State’s Response #7: The following documents are required to be submitted with the bid response: the signed first page of the ITB, all applicable sections of Attachment A that require completion by the vendor, and the completed Attachment C – Price Sheet.

Vendor’s Inquiry #8: In case of hardcopy submission, please confirm the no, of original and copied files that need to be submitted.

State’s Response #8: One copy is sufficient.

Vendor’s Inquiry #9: For Hardcopy Submission, do we need to bind Attachment C - Price Sheet, separately?

State’s Response #9: No, all documents should be submitted together in one packet.

Vendor’s Inquiry #10: Refer to the Invitation to Bid Document. Is the first page of the document the signature page? If no, please clarify which page of the solicitation is to be considered as signature page?

State’s Response #10: Yes, the first page of the Invitation to Bid is the signature page.

Vendor’s Inquiry #11: Does LDWF have any bid or performance bond requirement?

State’s Response #11: See Fidelity Bond Requirements on Page 11, Attachment A – Special Terms and Conditions.

Vendor’s Inquiry #12: As per our understanding, we need to fill out and submit entire solicitation document. Is it correct?

State’s Response #12: See State’s Response #7.

Vendor’s Inquiry #13: Refer to Attachment A – Special Terms and Conditions page no. 5, do we need to fill out and submit this page in bid?

State’s Response #13: Yes.

Vendor’s Inquiry #14: Refer to Attachment A – Special Terms and Conditions page no. 5, wat information do we need to fill in the blanks followed by LaCarte and EFT?

State’s Response #14: A checkmark is required to indicate which payment type option your company will accept or is already enrolled in, if an award is made to your company.

Vendor’s Inquiry #15: Refer to Attachment B – Specifications, Refer to the Minimum Qualifications – At least 1 year as an established temporary staffing service business. *Please provide copy of company’s bio with bid*.

Question: Please confirm what document do we need to submit as evidence for this qualification?

State’s Response #15: A copy of your company’s business biography will need to be provided.

Vendor’s Inquiry #16: Refer to Attachment B – Specifications, Refer to the Minimum Qualifications – At least 1 year as an established temporary staffing service business. *Please provide copy of company’s bio with bid*.

Question: Can we provide company profile description and a reference letter from client as evidence of our business? Will this suffice the requirement?

State’s Response #16: Yes.

Vendor’s Inquiry #17: Refer to Attachment B – Specifications, Refer to the Minimum Qualifications - Vendor must have financial and staffing resources sufficient to fill any staffing requirement that arise at LDWF Wetlands Conservation Area.

Question: Please confirm what document do we need to submit as evidence for this qualification?

State’s Response #17: Vendor may provide a bank reference letter and/or financial statement as evidence.

Vendor’s Inquiry #18: Refer to Attachment B – Specifications, Refer to the Minimum Qualifications - Vendor must have financial and staffing resources sufficient to fill any staffing requirement that arise at LDWF Wetlands Conservation Area.

Question: Please confirm whether we should provide any bank reference letter or financial statements as evidence of our financial stability?

State’s Response #18: Yes, a bank reference letter is sufficient.

Vendor’s Inquiry #19: Refer to Attachment B – Specifications, Refer to the Minimum Qualifications - Vendor must have financial and staffing resources sufficient to fill any staffing requirement that arise at LDWF Wetlands Conservation Area.

Question: In case of financial statements, how many years’ financial statements will be required to submit?

State’s Response #19: 1 – 3 years.

Vendor’s Inquiry #20: Refer to Attachment B – Specifications, Refer to the Minimum Qualifications - Vendor must be able to implement services within 2 weeks of award.

Question: Please confirm what document do we need to submit as evidence for this qualification?

State’s Response #20: A written statement indicating that your company will be able to implement services within 2 weeks of award may be provided.

Vendor’s Inquiry #21: Refer to Attachment B – Specifications states that the Vendor must have an established computerized usage tracking system.

Question: We utilize JobDiva as our applicant tracking and workforce management system and provide client access when requested. Please confirm whether LDWF requires any specific usage tracking system or if JobDiva (or an equivalent system) satisfies this requirement.

State’s Response #21: Any reputable centralized billing platform will satisfy the requirement.

Vendor’s Inquiry #22: Refer to Attachment B – Specifications states that the Vendor must have an established computerized usage tracking system.

Question: Please confirm what documentation or evidence should be included with our proposal to demonstrate compliance with this requirement (e.g., a system description, screenshots, user guide, or a vendor certification).

State’s Response #22: Any documentation and/or evidence showing that your company has an established computerized usage tracking system will suffice.

Vendor’s Inquiry #23: Refer to Attachment B – Specifications states that the Vendor must provide centralized billing and electronic invoicing.

Question: We utilize QuickBooks to manage centralized billing and electronic invoicing. Please confirm whether the use of our existing centralized billing platform satisfies this requirement, or whether LDWF requires invoicing through a specific system or portal.

State’s Response #23: Any reputable centralized billing platform will satisfy this requirement.

Vendor’s Inquiry #24: Refer to Attachment B – Specifications states that the Vendor must provide centralized billing and electronic invoicing.

Question: Please confirm what documentation or evidence should be submitted with our proposal to demonstrate compliance with this requirement (e.g., a description of the billing process, sample invoice, or system screenshots).

State’s Response #24: A description of your billing process, and/or sample invoice, and/or system screenshots will be acceptable.

Vendor’s Inquiry #25: Refer to Attachment B – Specifications, Refer to the Minimum Qualifications – Vendor must provide centralized billing and electronic invoicing.

Question: Please confirm what evidence do we need to provide for this qualification?

State’s Response #25: See State’s Response #24.

Vendor’s Inquiry #26: Refer to Attachment C – Price Sheet, as per out understanding, for the column extended total do we need to add five per cent rate + markup %. Is it correct?

State’s Response #26: Add the established rates plus your percentage markup and list the total price in this column.

Vendor’s Inquiry #27: Refer to Attachment C – Price Sheet, please confirm what does we need to provide in the column extended total in positions table?

State’s Response #27: See State’s Response #26.

Vendor’s Inquiry #28: Refer to Attachment C – Price Sheet, please confirm what does we need to provide in the column extended total for drug testing and background checks?

State’s Response #28: The price for 1 each of Drug Testing and Background Checks in the “Price” column and the total price in the “Extended Total” column.

Vendor’s Inquiry #29: Please clarify do we need to prepare a separate technical file addressing all the Minimum Qualifications mentioned in Attachment B – Specifications?

State’s Response #29: No, everything can be submitted as one packet.

Vendor’s Inquiry #30: Please confirm if we need to submit following submittals as part of proposal:

Please confirm if we need to submit any other item in addition to the above three. Also, please confirm if we need to submit these files separately or as one attachment?

State’s Response #30:

The files are to be submitted as one bid packet.

Vendor’s Inquiry #31: Please confirm if there is any incumbent? If yes, please confirm its name and pricing.

State’s Response #31: The State currently has contract 4400027984 with Harris-Jones Staffing & Recruiting. Additional information regarding the contract can be found on LA ECat at https://wwwcfprd.doa.louisiana.gov/osp/lapac/eCat/dsp_eCatSearchLagov.cfm .

Vendor’s Inquiry #32: Does LDWF have any pre-determined budget for this solicitation?

State’s Response #32: There is no pre-determined budget for this solicitation. Last year’s annual spend was $26,500.00.

Vendor’s Inquiry #33: How many awards will be made for this solicitation?

State’s Response #33: See State’s Response #5.

Vendor’s Inquiry #34: Can LDWF provide historical staffing volumes or estimated annual usage by staffing discipline to assist vendors in developing competitive pricing?

State’s Response #34: The previous annual usage was $26,520.00. For estimated annual usage by staffing discipline, please contact Lance Ardoin with LDWF at lardoin@wlf.la.gov.

Vendor’s Inquiry #35: Approximately how many temporary personnel are expected to be required simultaneously during peak operational periods?

State’s Response #35: Currently no more than eight temporary personnel in a week during peak operational period.

Vendor’s Inquiry #36: Is there a business license requirement during proposal submission or is it contingent upon award?

State’s Response #36: A business license is not required to be submitted. However, the vendor must provide documentation demonstrating that they meet the requirement of having been in business as an established temporary staffing service provider for a minimum of 1 year. Please refer to Page 1 of Attachment B.

All else remains as on original Invitation to Bid.

This addendum is hereby officially made a part of the referenced solicitation.

Acknowledgement: If you have already submitted your bid and this Addendum does not cause you to revise your bid, you should acknowledge receipt of this Addendum by identifying your business name and by signing where indicated. You may return this Acknowledgement by mail or delivery by hand or courier to: Office of State Procurement, 1201 N. 3rd Street, Ste. 2-160, Baton Rouge, LA 70802, or by fax to: (225) 342-9756. The State reserves the right to request a completed Acknowledgement at any time. Failure to execute an Acknowledgement shall not relieve the bidder from complying with the terms of its bid.

Addendum Acknowledged/No changes:

For: ________________________ By: __________________________

Revision: If you have already submitted your bid and this Addendum requires you to revise your bid, you must indicate any change(s) below, identify your business name and sign where shown. Revisions shall be delivered prior to bid opening by mail or delivery by hand or courier to: Office of State Procurement, 1201 N. 3rd Street, Ste. 2-160, Baton Rouge, LA 70802, or by fax to: (225) 342-9756, and indicate the RFx number and the bid opening date and time on the outside of the envelope for proper identification. Electronic transmissions other than by fax are not being accepted at this time.

Revisions received after bid opening shall not be considered and you shall be held to your original bid.

Revision:

For: ________________________ By: __________________________

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