Addendum 1 to UCO 1015 Plagiarism Detection Solution.pdf

ADDENDUM # 1 to UCO 1015 Plagiarism Detection Solution

TO: Prospective Proposers

FROM: Joanne Gill – Joanne.Gill@CUNY.EDU

DATE: July 27, 2026

RE: RFP -UCO 1015 Plagiarism Detection Solution

This Addendum No. 1 to the above-referenced RFP is being issued to answer questions and extend the due date per the below:

FROM:

Action Date

CUNY issues RFP for a Plagiarism Detection Solution June 23th, 2026

Pre-Proposal Conference/Site-Visit* X Mandatory ☐ Optional

(indicate date, location, and whether pre-registration is required.

Submission of Written Questions Due Date 1 July 7, 2026 at 1:00 pm Eastern Standard Time

Submission of Written Questions Due Date 2 July 16, 2026 at 1:00pm Eastern Standard Time

Proposal Submission Due Date and Time July, 29th 2026 at 2:00 pm Eastern Standard Time

TO:

Action Date

CUNY issues RFP for a Plagiarism Detection Solution June 23th, 2026

Pre-Proposal Conference/Site-Visit* X Mandatory ☐ Optional

No Pre-Proposal Conference was provided for this RFP

Submission of Written Questions Due Date 1 July 7, 2026 at 1:00 pm Eastern Standard Time

Submission of Written Questions Due Date 2 July 30, 2026 at 1:00pm Eastern Standard Time

Proposal Submission Due Date and Time August 19th 2026 at 2:00 pm Eastern Standard Time

Office of the Executive Director of Strategic Sourcing and Chief Procurement Officer 205 East 42st Street New York, NY 10007 mailto:Joanne.Gill@CUNY.EDU

Addendum 1 Page | 2

UCO 1015

Responses to Questions

Q1. Estimated Usage / Volume Requirements - Approximately how many documents do you check annually?

A1. CUNY does not maintain a centralized annual count of document submissions for plagiarism review. Vendors should size and price their solutions to support potential systemwide deployment serving approximately 230,000 students across the University. Actual submission volumes may vary by campus and adoption levels.

Q2. External IP Range Size: Can CUNY provide a typical range (e.g., /24, /22) or count of externally routable IPs per organizational unit so vendors can scale tester-day effort accurately?

A2. CUNY expects integration with Brightspace by D2L using industry-standard methods, including support for LTI 1.3 and applicable APIs. The solution should support secure synchronization of course rosters, assignment submissions, and grade information. Vendors should identify any required permissions, configuration requirements, or dependencies necessary to support these functions.

Q3. Attachment A – Functional Requirements (and, if applicable, the section describing preferred features)

- The RFP describes Authorship Verification and Stylometrics as "Preferred but not required," yet Attachment A marks these rows as "Mandatory." Please confirm which status is correct.

A3. Authorship Verification and Stylometric Analysis should be considered preferred but not required features. Vendors are encouraged to describe available capabilities in these areas;

however, these features are not mandatory requirements for proposal responsiveness. .

Q4. SOC Reporting - Would CUNY accept ISO/IEC 27001 certification, penetration testing reports, incident response documentation, and security policies in lieu of SOC 2 Type II/SSAE 18, or is the latter mandatory

A4. The RFP requires annual submission of SOC 2 Type II or SSAE 18 reports. While additional security documentation, such as ISO/IEC 27001 certification, penetration testing reports, incident response documentation, and security policies, is encouraged and may supplement a proposal, such documentation does not replace the SOC 2 Type II/SSAE 18 requirement. .

Q5. Pre-Proposal Conference - The RFP states that the pre-conference meetings are mandatory. Please indicate the date, location, and whether pre-registration is required.

A5. There will not be a pre-conference meeting for this solicitation.

Q6. MWBE/SDVOB - "We respectfully request a full participation waiver from the 30% subcontracting goals in the aggregate for New York State certified Minority-Owned Business Enterprise (""MBE"“) and Women- Owned Business Enterprises (""WBE"", and, together with MBE, ""MWBEs"") and a 6% participation goal

Addendum 1 Page | 3

2091-6229-2998, v. 1 UCO 1015

(based on the current availability of qualified SDVOBs) for New York State certified Service-Disabled Veteran-Owned Businesses(""SDVOB"") on the following basis:

a. Software licensing comprises the substantial majority of the contract value

b. All scoped services are performed internally as a core competency

c. No New York state presence or local subcontracting infrastructure Should the Proposer submit a written waiver request with its proposal, or does CUNY prescribe a specific form or process for requesting such a waiver? If a specific form is required, please identify where it can be obtained."

A6. If a proposer is unable to meet the MWBE participation goals, it may submit a waiver request in accordance with the solicitation requirements

Q7. Required Forms - Can CUNY identify where the Required Forms can be obtained?

A7. Please see Attachment A to Addendum # 1

Q8. Proposal Submission Requirements or Required Forms - Are electronically signed documents accepted, or must all forms include wet signatures and notarizations?

A8. Electronic submission of the response is required; however, wet-signed and notarized originals must later be provided to CUNY Procurement.

Q9. MWBE/SDVOB Participation Requirements - For MWBE/SDVOB goals, may a non-U.S. software vendor submit a waiver request supported by good-faith outreach if suitable subcontracting opportunities are unavailable?

A9. Please see the response to Question #6 above.

Q10. How will the RFP be awarded, multi award or a single award?

A10. Please refer to Section II, page 5 of the RFP. The Section is labeled:

Anticipated Number of Contracts

Q11. Approximately how many documents do you check annually?

A11. See response to #1 above.

Q12. The RFP details a singular subject line labeling protocol for email submissions but does not explicitly address the acceptability of alternative proposals. Will CUNY allow a single Proposer to submit more than one bid or present alternative technical/pricing solutions under separate volumes? If so, how should the electronic files and email subject lines be formatted to distinguish the primary bid from the alternative bid?

Addendum 1 Page | 4

A12. If a vendor wants to submit an alternative pricing method (and this is only for pricing) they must submit it in addition to Part 5 that is currently in the RFP. Proposer will be evaluated on Part

5. If Proposer is being considered for award (i.e. after evaluations are complete) then CUNY may consider the alternative pricing.

Q13. Can Offerors submit proposals for more than one product or solution in response to this solicitation? If so, should each product be submitted as a separate proposal, or may multiple products be included within a single proposal submission?

A13. If a proposer wants to submit more than one product or solution in response to the RFP’s requirements, they must submit a separate proposal (i.e. Volumes I, II and III) for each product being proposed.

Q14. Section 4.7 explicitly encourages Proposers to include "Value-Added" features and innovative capabilities that extend beyond the core platform specifications. Could CUNY please clarify if advanced academic integrity solutions or secondary products that fall outside the core functional scope may be proposed in this section, A14. If such features will be provided to CUNY at no additional cost, then yes.

Q15. While the core software application platform maintains robust accessibility compliance, our supplemental training documentation and user guides do not currently fully meet all Section 508 /

WCAG standards. Will CUNY accept a copy of our current Accessibility Roadmap or Accessibility

Conformance Report (ACR) which aligns with our Voluntary Product Accessibility Template Lite

(VPAT) v2.5 detailing our ongoing compliance initiatives for training assets in lieu of immediate day-one full compliance for all documentation?

A15. No.

Q16. Can Offerors submit proposals for more than one product or solution in response to this solicitation? If so, should each product be submitted as a separate proposal, or may multiple products be included within a single proposal submission?

A16. See response to #13 above.

Q17. Regarding technical evaluation environments: The Respondent does not host a standalone, external vendor sandbox environment. However, we can fully provision and test features within a

CUNY-provided D2L Brightspace staging or sandbox environment. Please note that any data, submissions, or configurations generated within this sandbox testing environment cannot be transferred to CUNY's live, campus-specific production instances post-evaluation. Will CUNY be able to provide a dedicated D2L Brightspace testing environment for this phase?

A17. Yes, we have the Brightspace test environment that can be used.

Q18. To ensure the Respondent allocates adequate technical support and integration resources during the evaluation phase, could CUNY define the anticipated scope of the pilot milestone? Specifically, how

Addendum 1 Page | 5 many CUNY campuses, faculty members, and students are expected to participate in the pilot program?

A18. The pilot implementation is expected to include a limited number of participating CUNY campuses representing a cross-section of institutional sizes and instructional models. The exact number of campuses, faculty, and students has not yet been determined and will be finalized during project planning with the selected Respondent.

Respondents should assume the pilot will be of sufficient scale to validate the integration with the

LMS, and key workflows, as well as support functional, technical, and user acceptance testing before a full systemwide deployment. The selected Respondent should be prepared to provide the technical resources necessary to support planning, implementation, testing, issue resolution, training, and pilot evaluation.

This section will address any exceptions to the terms and conditions outline in the RFP:

1. EXCEPTIONS TO PART 3: PROJECT OBJECTIVES AND SCOPE,

DETAILED SPECIFICATIONS AND DELIVERABLES, AND CONTRACT-

SPECIFIC PROVISIONS

Exceptions to Part 3: Project Objectives and Scope; Detailed Specifications and Deliverables; and Contract-

Specific Provisions

The following subsections set forth by the vendor proposed redlined exceptions to Part 3 of the RFP.

1.1 SECTION 3.4.5: RETURN OF CUNY INFORMATION AT

TERMINATION

Section 3.4.5 of the RFP is modified as follows:

Within ten (10) thirty (30) calendar days of termination of Services for written request of CUNY for any reason, Contractor shall, with respect to all CUNY documents and data, in whatever media, whether originally provided or created during performance of the Services:

a. return them to CUNY; and

b. destroy data and provide independent certification of destruction of all copies.

Accepted with revisions.

Addendum 1 Page | 6

1.2 SECTION 3.5.1.4: AUTOMOBILE LIABILITY INSURANCE

The section is hereby deleted.

Exception to 3.2 Functional Requirements

Section H Technical Architecture and Integration, subsection Section a) Accessibility.

a) Accessibility: All web and digital content must conform to Section 508 of the Rehabilitation Act, NY

Executive Law § 170-f, and the most current version of the Web Content Accessibility Guidelines (WCAG

2.2 AA or successor). Vendors must provide a current Accessibility Conformance Report (ACR) or

Voluntary Product Accessibility Template (VPAT) reflecting the current software release.

Please delete this section and see the Master Registration Agreement Section 24 for provisions related to accessibility compliance.

Rejected

2. EXCEPTIONS TO PART 7: TERMS AND CONDITIONS

The University are only including those exceptions taken to the Part 7: Terms and Conditions that it has accepted and, in some cases, with further modifications.

2.1 SECTION 11: SUBCONTRACTORS AND SUPPLIERS

Section 11: Subcontractors and Suppliers

Contractor's performance obligations under this Contract may not be subcontracted or transferred without the prior written consent of an authorized representative of the University. Notwithstanding the foregoing, Contractor may, without the University's prior written consent, (i) use its affiliates or subsidiaries to perform obligations under this Contract, provided that Contractor remains fully responsible for performance,. The University reserves the right to reject any proposed subcontractor or supplier for bona fide business reasons, which may include, but are not limited to: the subcontractor or supplier is on the

Department of Labor's list of companies with which the State cannot do business; the University determines that the subcontractor or supplier is not qualified; the University determines that the subcontractor or supplier is not responsible; or the subcontractor or supplier has previously provided unsatisfactory work or services.

2.2 SECTION 13: INTELLECTUAL PROPERTY (INCLUDING SECTION

13.2 AND 13.4)

Section 13.2: Copyrightable Works (Work-for-Hire)

13.2 To the extent permissible under applicable Law, all deliverable copyrightable works (including, but not limited to, reports, compilations of data, Software, pictorials, or graphics) created or prepared by Contractor

Addendum 1 Page | 7 in the course of the performance of the Work ("Copyrightable Works") shall be considered "works made for hire" pursuant to, and as defined under, the U.S. Copyright Act, 17 U.S.C. section 101 et seq.

Notwithstanding the foregoing, "Copyrightable Works" shall not include Contractor's pre-existing intellectual property, Contractor's proprietary software, platform, algorithms, source databases, or any reports, outputs, or other materials generated by or through Contractor's software or services, all of which shall remain the sole property of Contractor, subject to the license granted to the University under this Contract. To the extent that any Copyrightable Works may not, by operation of Law, be works made for hire, Contractor hereby assigns to the University the copyright in and to the Copyrightable Works and the University shall have the right to obtain and hold in its own name copyrights, registrations, and similar protections that may be available in such Copyrightable Works. Contractor agrees to give the

University or its designee all assistance reasonably required to perfect the University's rights in the

Copyrightable Works. Contractor represents and warrants that Contractor is and shall be sole author of any and all Copyrightable Works, and that they are and shall be original works not subject to any prior agreement, lien, or other rights. Contractor further represents and warrants that the Copyrightable Works do not and shall not contain libelous, plagiarized, injurious, or other unlawful matter, and that they do not and shall not infringe on copyright or violate any other right of any person or party whatsoever.

Section 13.4: Intellectual Property

13.4 Notwithstanding the above, the pre-existing intellectual property of Contractor shall remain the intellectual property of Contractor ("Contractor's IP"). Any invention, discovery, innovation or improvement related to Contractor's IP shall remain the exclusive property of Contractor and shall also be considered

Contractor's IP. To the extent any such pre-existing intellectual property or intellectual property is incorporated into or necessary to use the Copyrightable Works, Contractor grants to the University a perpetual, worldwide, royalty free license to use Contractor's IP as necessary solely for internal use (subject to Freedom of Information Law). In no event may the University modify, sell, or sub-license Contractor's IP.

For the avoidance of doubt, this Section 13 does not apply to: (a) improvements, enhancements, or modifications to Contractor's pre-existing software platform, algorithms, or proprietary technology, even where such improvements are informed by the performance of the Services; or (b) any component of Contractor's pre-existing intellectual property or derivative works thereof. All Output generated by CUNY's use of the Solution (including reports and assessment results) is owned by

CUNY.

2.3 SECTION 17.2: TERMINATION FOR CONVENIENCE

Section 17.2: Termination for Convenience

17.2 Without Cause. This Contract may be terminated by the University without cause on any yearly anniversary of the Term beginning on Year 2 of the Term upon prior written notice of thirty (30) calendar days, in each case without penalty or other early termination charges due. If this Contract is terminated pursuant to this paragraph, then the University shall remain liable for all accrued but unpaid charges incurred through the date of the termination.. Contractor shall use due diligence and provide any outstanding deliverables.

2.7 SECTION 42.2: CUNY DATA

Section 42.2: CUNY Data

Addendum 1 Page | 8

42.2 CUNY Data. Contractor represents and warrants to CUNY that it shall not collect, use, store, display and/or transmit CUNY Data (including a summary, extracted, redacted or de-identified form) other than as necessary to fulfill its obligations under this Contract. Notwithstanding the foregoing, Contractor may create and use aggregated, anonymized, and/or de-identified data derived from CUNY Data, provided that such data (i) cannot reasonably be used to identify any individual or the University, (ii) is used solely for the purpose of improving, developing, or enhancing Contractor's products and services, and

(iii) is processed in compliance with all applicable data protection laws, including FERPA.

3. EXCEPTION TO APPENDIX B: INFORMATION SECURITY

Exception to Appendix B: Information Security

Appendix B, Section (i): Costs Arising from Breach

(i) Costs Arising from Breach. Notwithstanding anything to the contrary in this Agreement, in the event of a

Breach by CONTRACTOR or its staff, it shall promptly reimburse all costs to CUNY arising from such

Breach, including but not limited to costs of notification of individuals, establishing and operating call center(s), credit monitoring and/or identity restoration services, time of CUNY personnel responding to

Breach, civil or criminal penalties levied against CUNY, attorney's fees, court costs, etc.; provided, however, that (a) Contractor's liability under this Section (i) shall be subject to the liability cap established in Section 27; (b) Contractor's reimbursement obligation shall be limited to Breaches caused by Contractor's failure to comply with its documented security obligations under this

Contract; and (c) this Section (i) shall not apply to Breaches caused by the acts or omissions of CUNY or its Authorized Users. Any Breach may be grounds for immediate termination of this Agreement by

CUNY.

Accepted

4. EXCEPTION TO PART 8: SERVICE LEVEL AGREEMENT

Exception to Part 8: Service Level Agreement

The vendor respectfully requests deletion of CUNY's Service Level Agreement terms set forth in Part 8 in favor of the vendor's Service Level Agreement, to be attached as an exhibit to the Contract.

This Service Level Agreement ("SLA") sets forth the service level and performance objectives of the

Contractor in providing SaaS (the "Services") to CUNY. The Contractor will use reasonable efforts to meet the following service level and performance objectives to support the operation of the facilities, server(s), computer equipment, operating software and connectivity used to provide the Services to

CUNY. The SLA is the process and interactive agreement that regulates activities and guides all parties toward the targeted successful outcome.

(a) Uptime Commitment

The Contractor will use reasonable efforts to ensure the Contractor's Systems are available a minimum of 99.5% of the time (the "Uptime Commitment"). All Uptime Commitment will be measured within the Contractor's System on a monthly basis calculated to include twenty-four (24) hours per day over each month, but excluding from the numerator and denominator in the calculation

Addendum 1 Page | 9 the duration in time of any temporary shutdowns due to scheduled maintenance (which will not exceed in the aggregate sixteen (16) hours per month outside of normal business hours), telecommunications or power disruptions caused by third parties, and any other causes beyond Contractor's reasonable control. The Contractor agrees to notify CUNY promptly of any factor, occurrence, or event coming to its attention that may affect the Contractor's ability to meet the Uptime Commitment, or that is likely to cause any material interruption in the Services.

(b) Exclusive Remedy

The Contractor will use reasonable efforts to correct any material problems in the Services, including any failure to satisfy the Uptime Commitment. In the event that the Contractor fails to satisfy the

Uptime Commitment for a given month, CUNY's sole and exclusive remedy will be to receive a service credit equal to the following percentage of the monthly fees for the Services for the stated uptime:

a. 98% to 99.5%: 10% b. 95% to 97.9%: 25% c. 92% to 94.9%: 40% d. 90% to 91.9%: 60% e. Below

90%: 100%

In no event will the service credit exceed the monthly fees paid by CUNY for the Services. CUNY acknowledges and agrees that if the remedies set forth in this section are applied, any failure of the

Contractor to meet the requirements in this SLA will not constitute a breach of the Agreement.

Rejected

[Signature Page Follows]

Addendum 1 Page | 10

THIS ADDENDUM NO. 1 IS PART OF YOUR PROPOSAL AND IS TO BE

INCLUDED WITH YOUR SUBMISSION. YOUR SIGNATURE BELOW

WARRANTS THAT YOU UNDERSTAND THIS ADDENDUM AND THAT YOU

HAVE MADE THE APPROPRIATE ADJUSTMENTS TO YOUR BID AND

CALCULATIONS. THE UNIVERSITY RESERVES THE RIGHT TO REJECT

RESPONSES SUBMITTED WITHOUT ALL ADDENDA PROPERLY SIGNED.

Signature ____________________________________

Title_________________________________________

Company Name_______________________________

Date__________________________________

UCO-1015

Attachment A to Addendum # 1

FORM ONE

Attachment to RFP – Form 1 page 1

Form 1 Proposer Information and Authorized Signature;

Acceptance of Contract Terms; Proposer Certifications;

Confidential Information; Signed RFP Addenda; and References

(Proposer must complete, sign, and attach additional pages as needed;

do not modify this Form or your Proposal may be deemed non-responsive)

I. PROPOSER INFORMATION

Firm Name:

Employer Identification Number (EIN):

Address:

City: State:

Zip Code: -

Telephone: ( ) -

E-Mail Address:

Contact Person (if different from Preparer, below):

Please indicate below the name, title, address, telephone/fax numbers and email of the person who prepared this Proposal, as well as any other individual(s) with authority to negotiate and contractually bind the Proposer and who may be contacted during the period of proposal evaluation: (attach additional pages if needed)

Preparer’s Name/Title:

Address:

Telephone: ( ) -

E-Mail Address:

Other Authorized Individual(s):

Name/Title:

Address:

Telephone: ( ) -

E-Mail Address:

Attachment to RFP – Form 1 page 2

II. PROPOSER ACCEPTANCE OF CONTRACT TERMS AND CONDITONS

Proposer has read this entire RFP, including the Scope of Work/Specifications and any and all Attachments, Appendices and Addenda and, by signing below, agrees to be bound by Part 7:

Terms and Conditions of Contract as may have been revised by any Addenda issued, without qualification, without negotiation, and without exception.

III. PROPOSER CERTIFICATIONS

By signing below and submitting a Proposal in response to this RFP, Proposer and each person signing on behalf of Proposer hereby makes the following certifications and warrants under penalty for perjury that:

1. Proposer (and each of its Subcontractors, to the extent required by this RFP) meets all of the Minimum Proposer Qualifications (including Technical Requirements, if any) of this

RFP;

2. If Proposer is an entity, then Proposer is duly organized, validly existing, and in good standing under the laws of its jurisdiction of organization or formation and is in good standing and authorized to do business in the State of New York;

3. If Proposer is an entity, then Proposer has duly authorized, executed, and delivered its Proposal and has the power and authority to perform the transactions contemplated herein;

4. To the best of Proposer’s knowledge and belief: (i) the prices in its Proposal have been arrived at independently without collusion, communication, or agreement for the purpose of restricting competition as to any matter relating to such prices with any other Proposer or with any competitor; (ii) unless otherwise required by the law, the prices that have been quoted in its Proposal have not been knowingly disclosed by Proposer and will not knowingly be disclosed by Proposer prior to contract award or RFP cancellation, directly or indirectly, to any other Proposer or to any competitor; and (iii) no attempt has been made or will be made by Proposer to induce any other person, partnership, or corporation to submit or not to submit a Proposal for the purpose of restricting competition. If Proposer cannot make the foregoing certification, Proposer shall so state below and shall furnish with this Form 1 on a separate sheet of paper a signed statement that sets forth in detail the reasons that the Proposer cannot make the certification;

Proposer must select one of the following:

Proposer hereby certifies Proposer cannot so certify and is attaching a signed, separate statement

5. Proposer is not the subject of a finding of non-responsibility made within the previous four years by any governmental entity (as such term is defined in Section 139-k of New York State’s Finance Law) where such prior finding of non-responsibility was due to (i) a violation of Section 139-j of New York State’s Finance Law’s restrictions on contacts during the procurement process, or (ii) the intentional provision of false or incomplete information to a governmental entity;

6. Proposer certifies that the Proposer has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment

Attachment to RFP – Form 1 page 3 prevention training to all employees. Such policy shall, at a minimum, meet the requirements of Section 201-g of New York State’s Labor Law. If Proposer cannot make the foregoing certification, Proposer shall so state below and shall furnish with this Form 1 on a separate sheet of paper a signed statement that sets forth in detail the reasons that Proposer cannot make the certification.

Proposer must select one of the following:

Proposer hereby certifies Proposer cannot so certify and is attaching a signed, separate statement

7. In accordance with Executive Order No. 177, Proposer certifies that the Proposer has institutional policies that prohibit harassment of and discrimination against individuals on the basis of their age, race, creed, color, national origin, sex, sexual orientation, gender identity, disability, marital status, military status, or other protected status under New York State Human Rights Law;

8. Executive Order 4 (E.O. 4) directs all state agencies and public authorities (like CUNY) to purchase commodities, services and technology that meet approved green procurement specifications intended to spur reduction in the use and release of toxic substances, minimization of the volume of pollutants discharged into the environment, and other public health benefits. Proposer certifies that its commodities, services and technology meet approved green procurement specifications;

9. Proposer has not knowingly violated any law in preparing or by submitting its Proposal;

10. All statements made in the Proposal are true, complete, and correct;

11. To the best of Proposer’s knowledge no College, CUNY, or public employee or officer, elected official, or person whose salary is payable in whole or in part, directly or indirectly, from the City of New York (“City”) or State of New York (“State”) treasury has any direct or indirect interest, financial or otherwise, in this RFP solicitation, Proposer’s Proposal, or the Contract or in the supplies, materials, equipment, work, or labor to which it relates or in any of the profits thereof;

12. Proposer is not currently in default on any CUNY, State, or City contract and not in arrears on any CUNY, State, or City debt or tax, and has not been declared in default as surety or otherwise, or under any obligation to any of them within the past three (3) years;

13. Proposer and its principals have not been found guilty or pleaded guilty to a crime or misdemeanor in any federal, State, or City court, and there is no criminal proceeding or indictment against Proposer pending in any such court. If Proposer cannot make the foregoing certification, Proposer shall so state below and shall furnish with this Form 1 on a separate sheet of paper a signed statement that sets forth in detail the reasons that the Proposer cannot make the certification;

Proposer must select one of the following:

Proposer hereby certifies Proposer cannot so certify and is attaching a signed, separate statement

14. Neither Proposer nor any individual who may be assigned to provide the Services to

CUNY has any conflicts of interest with CUNY, its governing bodies, committees, or employees. If Proposer cannot make the foregoing statement because of a conflict of interest, Proposer shall so state below and shall furnish with this Form 1 a signed statement describing the nature of the conflict on a separate sheet of paper;

Attachment to RFP – Form 1 page 4

Proposer must select one of the following:

Proposer hereby certifies Proposer cannot so certify and is attaching a signed, separate statement

15. Proposer is proposing staff that is eligible to work on the Project and is either (i) not using any former employees (employed within the last two years) of CUNY or New York State or (ii) if Proposer is using former employees of CUNY or New York State, it shall obtain an opinion from the New York State Joint Commission on Public Ethics (“JCOPE”) that approves their participation in the Project;

Proposer must select one of the following:

Proposer hereby certifies Proposer intends to use former CUNY employees and to obtain an opinion from JCOPE

16. This Proposal is a firm offer for a 270-day period from the Proposal Due Date;

17. Proposer and any and all subcontractor(s) meet all the minimum qualifications described in the RFP applicable to them (see Section 2.1 and related Attachment); and

18. M/WBE and/or SDVOB Status - check all that apply NOTE: If Proposer or any subcontractor of Proposer is claiming status as a New York State-certified minority-owned, women-owned, disadvantaged business enterprise, or service disabled veteran owned enterprise, then evidence of such status must be provided upon request:

New York State-Certified Minority-Owned Business Enterprise New York State-Certified Women-Owned Business Enterprise New York State-Certified Service Disabled Veteran-Owned Business Enterprise None of the above

IV. CONFIDENTIAL AND PROPRIETARY INFORMATION

Please identify those page(s) of your Proposal that you believe contain confidential and proprietary information as defined in Section 5.3.3 of the RFP. In addition, please explain the reason(s) why this information should be considered exempt from public disclosure under FOIL.

V. RFP ADDENDA

If CUNY issued Addendum (Addenda) in connection with this RFP solicitation, then Proposer shall attach to this document a copy of each Addendum signed by an authorized representative acknowledging receipt and acceptance.

VI.

Complete the Reference Form, if applicable and required for this solicitation.

(continued on following page)

Attachment to RFP – Form 1 page 5

Before signing below, please confirm that you have:

1. made a selection pursuant to Part III, #4

2. made a selection pursuant to Part III, #6

3. identified any pages in your Proposal containing confidential and proprietary information, and explained why this information should be considered exempt from disclosure under FOIL, pursuant to Part IV

4. included each RFP Addendum signed by an authorized representative of Proposer

5. included all Reference Forms required by Part VI

6. included completed Forms 2 through 6 (signed and notarized to the extent required by their terms)

Signature of Authorized Representative of Proposer:

Print Name of Signatory:

Print Title of Signatory:

Date:

FORM TWO

Offerer affirms that it understands and agrees to comply with the procedures of the Government

Entity relative to permissible Contacts as required by State Finance Law §139-j (3) and §139-j

(6) (b).

Contract Procurement No.

By: Date:

Name:

Title:

Contractor Name:

Contractor Address:

Offerer’s Affirmation of Understanding of and Agreement pursuant to State Finance Law

§139-j (3) and §139-j (6) (b)

FORM THREE

Offerer Disclosure of Prior Non-Responsibility Determinations Name of Individual or Entity Seeking to Enter into the Procurement Contract:

Address:

Name and Title of Person Submitting this Form:

Contract Procurement Number:

Date:

1. Has any Governmental Entity made a finding of non-responsibility regarding the individual or entity seeking to enter into the Procurement Contract in the previous four years?

(Please circle): No Yes

If yes, please answer the next three questions:

2. Was the basis for the finding of non-responsibility due to a violation of State Finance Law §139-j (Please circle): No Yes

3. Was the basis for the finding of non-responsibility due to the intentional provision of false or incomplete information to a Governmental Entity? (Please circle): No Yes

4. If you answered yes to any of the above questions, please provide details regarding the finding of non-responsibility below.

Governmental Entity:

Date of Finding of Non-responsibility:

Basis of Finding of Non-Responsibility:

(Add additional pages as necessary)

5. Has any Governmental Entity or other governmental agency terminated or withheld a Procurement Contract with the above-named individual or entity due to the intentional provision of false or incomplete information? (Please circle): No Yes

6. If yes, please provide details below.

Governmental Entity:

Date of Termination or Withholding of Contract:

Basis of Termination or Withholding:

(Add additional pages as necessary)

Offerer certifies that all information provided to the Governmental Entity with respect to State Finance Law §139-k is complete, true and accurate.

By: Date:

Signature

Name:

Title:

FORM FOUR

Diversity Practices Questionnaire

I, , as (title) of firm or company (hereafter referred to as the company), swear and/or affirm under penalty of perjury that the answers submitted to the following questions are complete and accurate to the best of my knowledge:

1. Does your company have a Chief Diversity Officer or other individual who is tasked with supplier diversity initiatives? Yes or No (Maximum Score of 5)

If Yes, provide the name, title, description of duties, and evidence of initiatives performed by this individual or individuals.

2. What percentage of your company’s gross revenues (from your prior fiscal year) was paid to New York State certified minority and/or women-owned business enterprises as subcontractors, suppliers, joint-venturers, partners or other similar arrangement for the provision of goods or services to your company’s clients or customers? (Maximum Score of

20)

3. What percentage of your company’s overhead (i.e. those expenditures that are not directly related to the provision of goods or services to your company’s clients or customers) or non-contract-related expenses (from your prior fiscal year) was paid to New

York State certified minority- and women-owned business enterprises as suppliers/contractors?1 (Maximum Score of 16)

4. Does your company provide technical training2 to minority- and women-owned business enterprises? Yes or No (Maximum Score of 16)

If Yes, provide a description of such training which should include, but not be limited to, the date the program was initiated, the names and the number of minority- and women-

1 Do not include onsite project overhead.

2 Technical training is the process of teaching employees how to more accurately and thoroughly perform the technical components of their jobs. Training can include technology applications, products, sales and service tactics, and more. Technical skills are job-specific as opposed to soft skills, which are transferable.

owned business enterprises participating in such training, the number of years such training has been offered and the number of hours per year for which such training occurs.

5. Is your company participating in a government approved minority- and women-owned business enterprise mentor-protégé program? (Maximum Score of 12)

If Yes, identify the governmental mentoring program in which your company participates and provide evidence demonstrating the extent of your company’s commitment to the governmental mentoring program.

6. Does your company include specific quantitative goals for the utilization of minority-and women-owned business enterprises in its non-government procurements? Yes or No

(Maximum Score of 20)

If Yes, provide a description of such non-government procurements (including time period, goal, scope and dollar amount) and indicate the percentage of the goals that were attained.

7. Does your company have a formal minority- and women-owned business enterprise supplier diversity program? Yes or No (Maximum Score of 6)

If Yes, provide documentation of program activities and a copy of policy or program materials.

8. Does your company plan to enter into partnering or subcontracting agreements with

New York State certified minority- and women-owned business enterprises if selected as the successful respondent? Yes or No (Maximum Score of 5)

If Yes, complete the attached Utilization Plan

All information provided in connection with the questionnaire is subject to audit and any fraudulent statements are subject to criminal prosecution and debarment.

Signature of Owner/Official:

Printed Name of Signatory:

Title:

Name of Business:

City, State, Zip:

STATE OF

COUNTY OF ) ss:

On the day of , 202_, before me, the undersigned, a Notary Public in and for the State of , personally appeared , personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to this certification and said person executed this instrument.

Notary Public

FORM FIVE

INSTRUCTIONS: This form must be submitted with any bid, proposal, proposed/negotiated contract or as otherwise required by CUNY, but prior to contract award. The Supplier Diversity – MWBE/SDVOB Utilization Plan must contain a detailed description of the services and/or supplies to be provided by each NYS-certified Minority and Women-owned Business Enterprise (MWBE) and/or Service-Disabled Veteran-Owned Business (SDVOB) as subcontractors and/or suppliers under the proposed agreement. Attach additional sheets if necessary.

SUPPLIER DIVERSITY (MWBE/SDVOB) - UTILIZATION PLAN

Bidder/Proposer’s Name: Federal Identification No.:

Address: Solicitation No.:

City, State, Zip Code: MWBE Goals: MWBE % or (MBE % WBE %)

Telephone No.: SDVOB Goal: % Region/Location of Work: Total Dollar Value of Prime Contract: $

NYS-certified MWBE & SDVOB Subcontractors/Suppliers Contact Information

NYS

Certification (Check One)

Subcontract Information

Description of Work / Supplies Provided Contract Value Start Date Completion

Date

Company Name:

Address:

Contact Name:

E-Mail Address:

FEIN:

Phone #:

MBE

WBE

SDVOB

Company Name:

Contact Name:

E-Mail Address:

FEIN:

Phone #:

MBE

Company Name:

Contact Name:

E-Mail Address:

FEIN:

Phone #:

MBE

Note: If unable to fully meet the MWBE and/or SDVOB participation goals set forth in the solicitation, the bidder/proposer must submit a Request for Waiver form for a partial waiver, in addition to the Utilization Plan.

Select One: New Utilization Plan or Modification to Existing/Approved Utilization Plan

Prepared By (Signature): Date:

Name and Title of Preparer (Print or Type):

Email Address:

SUBMISSION OF THIS FORM CONSTITUTES THE BIDDER/PROPOSER’S ACKNOWLEDGEMENT AND CONTRACT TO COMPLY WITH THE MWBE AND SDVOB REQUIREMENTS SET FORTH UNDER NYS EXECUTIVE LAW ARTICLE 15-A AND ARTICLE 17-B, 5 NYCRR PART 143, 9 NYCRR PART 252, AND THE ABOVE-REFERENCED SOLICITATION. FAILURE TO SUBMIT COMPLETE AND ACCURATE INFORMATION MAY RESULT IN A FINDING OF NON- RESPONSIVENESS, NONCOMPLIANCE AND POSSIBLE TERMINATION OF THE CONTRACT. DOCUMENTS SUBMITTED BY VENDORS MAY BE SUBJECT TO DISCLOSURE UUNCDOE R- 9A6P1PLICABLE LAW, INCLUDING, WITHOUT LIMITATION, BY CUNY POSTING DOCUMENTS TO ITS WEBSITE.

CUNY – PURCHASING OFFICE

Contract Award Date:

Estimated Date of Completion:

Description of Project:

CUNY – SUPPLIER DIVERSITY

REVIEWED BY:

MWBE PARTICIPATION:

Utilization Plan Approved:

Notice of Deficiency Issued:

Notice of Acceptance Issued:

DATE:

SDVOB PARTICIPATION:

YES NO Date:

YES NO Date:

YES NO Date:

pg. 116 of 119 REV: 08/2018

UCO-961 pg. 117 of 119

FORM SIX

UCO-1015 p

Request for Proposal Checklist

RFP and

Attachments

Section

Description Document to be submitted with

Form 1

Proposer Information and Authorized Signature; Acceptance of Contract

Terms; Proposer Certifications; Confidential Information; Signed RFP

Addenda; and References

Volume I

Forms 2 and 3

Offeror's Affirmation of Understanding of and Agreement Pursuant to

State Finance Law 139-j(3) and 139-j (6) (b) (Forms 1 and 2)

Form 4

Diversity Practices Questionnaire Volume I

Form 5

Supplier Diversity (MWBE/SDVOB) Utilization Plan and/or Supplier

Diversity (MWBE/SDVOB)-Request for Waiver

Form 6

RFP Checklist and Minimum Qualifications Checklist Volume I

Attachment 4

Technical and Management Proposal, including Attachment A:

Mandatory and Preferred Solution Requirements Volume II

Attachment 5 Proposal Price Breakdown Pages Volume III

UCO 1015 - Plagiarism Detection Solution

Minimum Qualifications Checklist

Please indicate by responding "Yes" to meets the qualification or "No" to does not meet the qualification.

Minimum Qualification

Meets Does Not Meet

a. Have at least three (3) years of verifiable experience providing plagiarism detection and academic integrity solutions to higher education institutions comparable in size and complexity to CUNY.

b. Demonstrate successful implementation of its solution at three (3) colleges or universities, including systemwide or multi-campus environments.

c. Demonstrate experience operating in environments subject to FERPA, GDPR, and WCAG 2.2 compliance requirements.

1. The online content and functionality of the Proposer’s Services must demonstrably conform to the most current version of the Web Content Accessibility Guidelines adopted by the

World Wide Web Consortium for accessibility (“WCAG Standards”), as verified in the ACR and/or VPAT to be submitted by the Proposer, and tested and verified by the University.

d. Proposer’s solution shall support Single Sign-On (SSO) and multi-factor authentication

(MFA) integrations with enterprise systems.

e. Proposer’s solution shall comply with all mandatory requirements listed in Part 3.

f. Proposer must be authorized to do business in the State of New York and be compliant with all applicable New York State procurement and contracting requirements.

g. Subcontractors, if proposed, must also meet relevant qualifications and are subject to

CUNY’s review and approval.

FORM TWENTY

Gender-Based Violence and the Workplace Certification

New York State Finance Law §139-M requires bidders on competitive state procurements to certify that they have a written policy addressing gender-based violence and the workplace and that such policy meets the following minimum requirements:

● Share Information: Employers must provide information regarding gender-based violence where employees can see and access it, including displaying the NYS Domestic and Sexual Violence Hotline information and a gender-based violence and the workplace poster.

● Refer Employee-Survivors to Services: The policy must require that the employer refer employees who disclose current or past victim status to the NYS Domestic and Sexual Violence Hotline and/or a local service provider. For bidders outside of New York State, referrals should be made to a local provider or statewide hotline. While referrals are required to be provided by the employer, it is not required for the employee to access services.

● Prohibit Retaliation: The policy must clearly state that discrimination or retaliation against employees who identify as victims or survivors of gender-based violence is prohibited.

● Comply with Laws: Ensure your policy follows State law. For employers based in New York State, this means that the policy must follow the SAFE Leave Act, New York State Human Rights Law, and any other relevant laws and regulations.

● Offer Implementation Support: OPDV is able to assist employers in developing and implementing this policy. Employers must provide information to supervisors and human resources, where available, about this technical assistance from OPDV. OPDV can be contacted at workplace@opdv.ny.gov.

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that the bidder has and has implemented a written policy addressing gender-based violence and the workplace and has provided such policy to all of its employees, directors and board members. Such policy shall, at a minimum, meet the requirements of subdivision 11 of section five hundred seventy-five of the executive law.

Organization’s signature below certifies its compliance with State Finance Law §139-M. Organization:

By (signature): Name (Please Print): Title:

Date:

This form must be signed by an authorized executive or legal representative.

If the organization cannot make the above certification, they must provide an attached statement with their bid detailing the reasons therefor.

mailto:workplace@opdv.ny.gov