Addendum #1 RFP 01092024-1400 Design-Build Baseball and Softball Field Lighting.pdf

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Attached to
Design/Build Baseball and Softball Field Lighting
Solicitation number
49068
Issued by
King George County, Virginia

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Written by GovTribe AI ·

This document is Addendum #1 to Request for Proposals (RFP) #01092024-1400 for Design/Build Baseball and Softball Field Lighting issued by the King George County Procurement Department. The addendum provides answers to questions received prior to the mandatory pre-proposal meeting, as well as the attendee list for that meeting. Key details include that the project involves upgrading lighting at baseball and softball fields, the desired completion date is February 2024, and funding is available. The RFP requires proposers to provide warranty information, details on the service base, and whether a new control cabinet is needed. Proposals are due on January 9, 2024 by 2:00 pm, and this is an RFP process with an interview and negotiation stage rather than a low-bid project.

The document also clarifies that the existing field lights are in service and need to be upgraded to LED, and that the pole height is 85 feet with buried wiring. Proposers are responsible for ensuring compliance with building codes for the pole design. The procurement department indicates they will work with selected offerors to iron out any issues related to clearance around the existing fencing.

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Other files

File Type Posted
Design Build-Field Lighting Baseball and Softball - RFP 01092024-1400.pdf PDF
Attachment A - Sample County Construction Services Agreement.pdf PDF
Attachment C - Baseball and Softball Field Work Area.pdf PDF
Attachment L - Contractor Qualification Statement Form.pdf PDF
Pre-Proposal Meeting Attendee List.pdf PDF
Attachment J - Payment Bond.pdf PDF
Notice of Award —
Attachment I - Performance Bond.pdf PDF
Attachment M - Certification Regarding Sex Offenses.pdf PDF
Attachment G -Davis Bacon Wage Determination #VA20200007.pdf PDF
Attachment K - Federal Provisions.pdf PDF
Show all 11

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RFP# 01092024-1400 Design/Build Baseball and Softball Field Lighting

Purchasing

LaVern Dillard

Procurement Specialist

10459 Courthouse Dr, Suite 201 ● King George, VA ● Telephone (540) 775-3177 ● Fax (540) 775-7692

December 19, 2023

ADDENDUM # 1

RFP# 01092024-1400

Design/Build Baseball and Softball Field Lighting

This Addendum #1 consists of two (2) items:

1) Questions and Answers received before the deadline.

2) Attendee List for Mandatory Pre-Proposal Meeting

Receipt of addendum MUST be acknowledged in the submitted proposal. It is the

Proposer’s ultimate responsibility to ensure that they have all applicable addenda prior to bid submittal.

This acknowledgement form must be signed, dated, and included with your submitted proposal.

Company Name Date

Signature Please Print Name

Thank you, King George County Procurement Specialist

Purchasing

Procurement Specialist

10459 Courthouse Dr, Suite 201 ● King George, VA ● Telephone (540) 775-3177 ● Fax (540) 775-7692

December 19, 2023

ADDENDUM # 1

RFP# 01092024-1400

Design/Build Baseball and Softball Field Lighting

1. Do the panel box feed anything else at the fields?

A1. Only Fields

2. Is there an estimated completion date?

A2. Would like it done by February 2024 The timeline for completion is part of your proposal, you give us your estimated timeline for completion.

3. Is funding available?

A3. Yes

4. What warranty information is required?

A4. The warranty should be a part of the proposal and should include what is covered, how long it is covered for, and what labor would be covered.

5. What is required for the service base?

A5. This should be a part of the proposal.

6. Is a new control cabinet needed?

A6. A definite yes

7. Will there be clearance around the existing fence / who will move the fence?

A7. It’s a code issue with voltage and this is something to be ironed out at Design Build.

This is something that can be ironed out in negotiations and scoping.

8. Is this a Low bid Project? Will there be a scope meeting?

A8. This is a RFP and not an IFB, there will be an interview process with selected offerors, once a selection has been made, we will begin the negotiation process.

9. Are existing field lights in service and what lights are in use?

A9. Yes, lights to be changed to LED.

10. Is it 480 watts?

A10. Yes

11. Do the poles need to be concrete?

A11. Poles need to be building code compliance.

12. Is there conduit and what’s the height of the poles?

A12. No conduit and the pole height is 85’ (feet tall) and the wire is buried. New crossarms and lights required.

13. Are the lights working?

A13. Yes

14. Is there any wire that needs replacement?

A14. No

15. King George MS says the bids are due 1-9-24 until 2pm but on page 10 of the bid package it says due on Dec.28th by 2pm which is the correct date.

A15. All bids are due January 9, 2024, by 2:00 pm

File details come from the government source that posted it. Updated .