Addendum 1.pdf
PDF 517 KB Posted
- Attached to
- Audit Services
- Solicitation number
- RFP-126264
- Issued by
- Stafford County, Virginia
About this file
This addendum to a Request for Proposals issued by the County of Warren, Virginia Finance & Purchasing Department clarifies requirements for qualified independent certified public accountant firms to perform financial and compliance audits for the County. The closing date for bid submission has been extended to 2:00 p.m. on October 5th, 2026. Vendors must acknowledge receipt of this addendum and submit proposals that address the County's audit service needs, which include completion of audits for fiscal years 2024 through 2026. The FY24 audit is expected to be completed by September 30, 2026, the FY25 audit by December 15, 2026, and the FY26 audit completion is estimated to be delayed approximately six months from the standard timeline.
Proposals must include binding fixed pricing or time and materials pricing with detailed labor and indirect cost breakdowns for Warren County. Bidders should be aware that the County currently uses Berry Dunn for pre-audit services and Debtbook software for GASB 87 and GASB 96 calculations. Key challenges impacting audit completion include bank reconciliation issues, payroll to accounts payable discrepancies, and fund 99 entry adjustments. The County has experienced recent staffing transitions, including a new Treasurer starting in January 2024 and previous turnover in the Finance Director role. Additional services may include agreed-upon procedures related to a meals and beverage tax memorandum of understanding with the Town of Front Royal, and the County anticipates implementation of new financial, tax, and revenue software by November 2027.
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| File | Type | Posted |
|---|---|---|
| Audit RFP V2.pdf |
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Text version
ADDENDUM #1
County of Warren, Virginia
Finance & Purchasing Department
Issue Date: September 22nd, 2026
Title: Audit Services
Due prior to 2:00 P.M. Local Prevailing Time, October 5th, 2026
The following revisions, additions, and clarifications are hereby made part of the purchase order for the above-referenced firm fixed pricing and shall be taken into account in the preparation of all bids and the execution of all work. A signed acknowledgment of this addendum must be attached to your bid.
1. Closing date extension: Closing date has been extended to 2:00 p.m. October 5th, 2026.
2. Update to pricing section of Proposal Instructions:
PRICING: Provide a binding proposed price for each of the services provided to meet the
County’s Statement of Needs or submit proposed time and materials pricing. Include costs for labor with other direct and indirect costs to Warren County.
3. Questions from vendors with answers:
What is the plan for completing the FY24 through FY26 audits? The FY24 audit is expected to be completed by 9/30/26 and the FY25 audit is expected to be completed by 12/15/26. There is no current estimate on the FY26 audit completion, however the county estimates completion will be delayed by about 6 months.
4. Do they use a firm for pre-audit services? Yes, Berry Dunn
5. Have they experienced turnover in any key financial areas? Yes, a new Treasurer began
January 2024 while previously there was significant turn over in the Finance Director role.
6. Are there other challenges they are aware of that impacts the ability to get caught up on audits?
Cash reconciliation, specifically on the bank reconciliation is the most significant challenge, while specific aspects of payroll to accounts payable, cash, and fund 99 entries are still a challenge.
7. What were the total audit fees for FY26? Attached is the RFC pricing schedule.
8. What was the number of adjusting journal entries the auditors had during the 2025 audit? 36 for the FY23 audit.
9. Will the County require any additional non-audit assistance with GASB 87 leases or GASB 96 subscription-based information technology arrangements? If these are calculated by the
County, which software is used for calculations? The County uses Debtbook for GASB 87 and
GASB 96.
10. Does the County anticipate any significant software changes in the next few years? Yes, while no award has been issued, an anticipated financial, tax, and revenue software is expected to be fully implemented by November 2027.
11. Are there any other non-attest services the auditor assists with? Agreed Upon Procedures for an MOU with the Town of Front Royal for meals and beverage tax in the corridor.
12. Warren County wishes to engage with a qualified independent CPA firm as a result of issuing the Request for Proposals.
Thank you, Name of Firm Kimberly Henry, Buyer
Signature/Title
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