Addendum #1.pdf

This Addendum #1 is issued by the State of Indiana Department of Administration on behalf of the Department of Natural Resources for Purchase Order #26-87614, which solicits bids for a custom-built semi-trailer. The procurement requires submission of proposals by May 20, 2026, at 3:00 PM Eastern Time. The addendum updates the cost proposal requirements and establishes a targeted rate for the project. The custom 51-ton capacity lowboy semi-trailer must feature a double-drop deck configuration with a minimum 32-foot by 8.5-foot payload area, loaded fifth wheel height of 50 inches, maximum overall length of 57 feet 6 inches, and loaded deck height of 18 inches. The trailer must include three axles with a removable/flip-up rear axle and provisions for future installation of a fourth axle, hydraulic support cylinder, 12-inch removable outriggers, heavy-duty front folding ramps rated at 32 inches, 11 tie-down lash rings on each side, LED lighting with amber rear-facing strobe lights, 7-pin electrical connection, and secured storage compartments. Delivery is required to DNR Fire Headquarters in Martinsville, Indiana. Award recommendation is targeted for May 22, 2026, and the contract is a one-time purchase with firm pricing that must remain open for a minimum of 180 days from the award date.

The State has established a targeted rate of $85,000 for this procurement on an all-inclusive, tax-exclusive basis inclusive of any delivery fees. Bidders whose proposed prices exceed the targeted rate must provide written justification in the designated space on Cost Proposal Attachment D, which must be submitted in its original Excel format. Mandatory submission requirements include an executive summary, Indiana Economic Impact Form, cost proposal, and Attestation Form. Procurement goals are set at 8% for Minority Business Enterprises, 11% for Women Business Enterprises, and 3% for Indiana Veteran-Owned Small Businesses, though failure to meet these goals will not impact proposal evaluation. All proposed subcontractors must be listed on the State of Indiana Certified M/W/IVOSB list at the time of bid submission. Bidders are eligible to claim purchasing preferences under Indiana Code provisions, including Indiana Business Preference, Indiana Manufactured Preference, and Indiana Small Business Preference, provided they submit appropriate documentation and meet established criteria. Bidders must be registered with the Indiana Secretary of State and the Department of Administration's Procurement Division prior to submission.