Addenda 01 - Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

Naval Special Warfare Group Four (NSWG4), Special Boat Team Twenty Two (SBT-22) Stennis Space Center Pool Maintenance

1.0 Overview

1.1 Special Boat Team Twenty Two (SBT-22) requires Contractor services to provide regularly scheduled pool maintenance, corrosion control and rust mitigation, and unscheduled repairs and corrective maintenance of the SBT- 22 aquatics facilities located at Stennis Space Center, Mississippi.

2.0 Scope

2.1 Contractor shall provide all tools, materials, personnel and labor necessary to successfully complete performance of this PWS for the following aquatics facilities and equipment:

2.1.1 670,000-Gallon “Combat Training Tank” pool

2.1.2 2200 -Gallon HydroWorx® physical therapy pool

2.1.3 All support equipment associated with both pools, including, but not limited to: pool enclosures, filtration systems, pool circulation, chemical treatment systems, specialized vacuum and cleaning equipment, ancillary components, etc.

2.1.4. Exceptions: Contractor does not have primary maintenance responsibility for any of the following Government Furnished Equipment (GFE), systems, fixtures, or devices. However, the contractor is responsible for having a practical working knowledge of the applications and safe use/operation and maintenance/maintenance implications of the following:

- Permanently installed electrical transformers, power panels, lighting, outlets or switches;

- Gas and electric pool heater(s);

- Outdoor personnel showers, water heaters, hose bib connections;

- Portable GFE, such as lane markers; dive platforms; medical response kits, water polo nets;

- Permanently installed or portable fitness and exercise equipment.

2.2 Contractor shall be responsible for the following services in support of facilities and equipment under PWS 2.1:

2.2.1 Physically check in and out with the SBT-22 Quarterdeck for each visit

2.2.2 Regular scheduled and routine preventative maintenance

2.2.3 Continuous corrosion control and rust mitigation

2.2.4 Periodic Inspections

2.2.5 Unscheduled repairs and corrective maintenance

3.0 Tasks: Contractor shall be responsible for development of a comprehensive Maintenance and Service Plan (MSP) that addresses all tasking associated with Performance Work Statement. MSP shall address all tasking associated with tasking paragraphs 3.1, 3.2, 3.3 and all associated sub-paragraphs.

3.1 Routine Maintenance and Service:

3.1.1 Perform Routine pool maintenance and submit a Maintenance Visit Report (MVR) at the end of each visit to the designated Government representative documenting the following information: date of visit, summary of services and actions performed, completion of the cleanliness and housekeeping checklist, documentation of chemical tests, addition of chemicals by type and quantity, discrepancies with corrective actions taken, discrepancies reported but not corrected, and recommendations. Blank MVR forms shall be provided by the SBT22 Contracting Officer’s Representative (COR), and sample MVR forms shall be provided as an enclosure to the MSP. Contractor will ensure:

• The Government estimates a minimum of eight and maximum of twelve site visits per month.

Maximum gap between site visits shall not exceed five days.

• Notification of the SBT-22 COR of any circumstance that limits Contractor completion of the minimum number of weekly visits, especially during holiday periods

• Checklists used shall be clearly posted and maintained within the SBT-22 Pool House mechanical building.

• Supplies and equipment used by the Contractor during performance of these tasks shall minimize obstruction to foot or vehicular traffic to the maximum extent practicable.

• Contractor shall secure entry, access doors, panels and all equipment at the end of each work period.

Contractor shall properly dispose of all materials containing a residue of dirt, debris, oxidizing or other combustible material according to Safety Data Sheets (SDS) instructions at the end of every site visit

3.1.1.2 For each visit provide all chemical treatment, sanitation support and supplies necessary to maintain water quality, testing and cleanliness appropriate for the size, design, and intended use of each pool and associated equipment items. Contractor shall be responsible for calculating consumption rates and arranging for the purchase, delivery and receipt of all required treatment and cleaning chemicals. As a reference, historical chemical treatment is considered:

• Sodium Hypochlorite (bleach); estimated at 1,000 gal/month

• Calcium Hypochlorite; estimated at 50 lb/month

• Muriatic or Sulfuric Acid; estimated at 75 gal/month

• Stabilizer (cyanuric acid); estimated at 100 lb/month

• Sodium Bicarbonate; estimated at 100 lb/month

• Calcium Chloride; estimated at 150 lb/month

• Other industry standard chemicals

3.1.1.3 Update and provide chemical SDS for each chemical retained on-site within the SBT-22 Pool House mechanical building.

3.1.1.4 Test chemistry limits of the “Combat Training Tank” at least twice per week, pursuant to the following objectives:

• Chlorine level: 1.0 to 2.8 PPM

• pH level: 7.2 -7.8

• Total Alkalinity: 80-120 PPM

• Calcium: 200-400 PPM

• Water temperature: 74°F to 80°F year-round (desired range)

3.1.1.5 Test chemistry limits of the HydroWorx® physical therapy pool at least once a week, pursuant to the following objectives:

• pH: 7.4 – 7.8

• Chloride: 1.0 – 3.0 PPM (Contractor may substitute with Bromine treatment)

• Alkalinity: 80-120 PPM

• Calcium Hardness: 200-400 PPM

• Water temperature: TBD by the Contracting Officer’s Representative (COR)

3.1.1.6 During each visit draw and process any water samples required for additional third party or outside testing.

3.1.1.7 Comply with all Federal, State, and local laws and regulations regarding the usage, handling, labeling, accountability and disposal of hazardous material/hazardous waste (HM/HW) as required under this contract. Compliance and coordination of Navy HM/HW issues should be directed through the contract COR. If the COR is not immediately available, contact the designated SBT22 HM/HW manager at 228-813-4000, ext.

13402.

3.1.1.8 Perform visual inspections during each regularly schedule visit.

3.1.1.9 Observe and take controlling or corrective action in response to SBT-22 Pool House chemical controller data and instrumentation readings to align with the PWS elements contained in paragraphs 3.1.1.4 and 3.1.1.5 during each regularly scheduled visit.

3.1.1.10 Serve as the SBT-22 Aquatics Facility Subject Matter Expert (SME) to the Contracting Officer’s Representative (COR) on all matters relating to the safety, efficiency, use and care of the aquatics facilities and equipment.

3.1.1.11 Adjust water level, drain the 2200 -Gallon HydroWorx® physical therapy pool, backwash, re-fill and chemically retreat pools as necessary.

3.1.1.12 Prepare recommendations to SBT-22 Contracting Officer’s Representative (COR) on system lifecycle replacement/failure estimates, energy conservation and/or maintenance options as a preventive measure. Documentation shall be included as part of the Monthly Inspection report (section 5.3).

3.1.1.13 Recommend additional safeguards and pool treatment consistent with all local, State and Federal laws and regulations. Contractor shall be knowledgeable of the relevant Mississippi Department of Environmental Quality statutes and the National Swimming Pool Foundation Certified Pool-Spa references.

Documentation shall be included as part of the Monthly Inspection report (section 5.3).

3.1.2 Routine corrosion control/rust mitigation tasks:

3.1.2.1 The Contractor shall take action to reduce or eliminate physical or visual signs of corrosion or rust. Perform a visual inspection (and document in the MRV) of all exposed water and chemical system components, documenting the severity of corrosion or rust and impact, if not corrected.

3.1.2.2 Follow the corrosion control maintenance plan (as part of a comprehensive Maintenance & Service Plan) that allots maintenance time to corrosion control and rust mitigation corrective actions. All corrosion and rust control measures must reduce or eliminate discrepancies in the following precedence:

• Failure imminent, immediate correction required

• Seriously degraded, should be corrected within the next 30 days to prevent failure

• Moderate, plan appropriate corrective measures in the next 90 days

3.1.2.3 Document all corrective action taken as part of each Maintenance Visit Report (MVR), as described in section 5.2.

3.1.3 Annual In-Depth Underwater Inspection: Contractor shall provide an in-depth assessment of the condition of facilities and equipment under PWS 2.1 with an in-water/underwater inspection within 21 calendar days of each subsequent year of service. Following the annual underwater inspection, the Contractor shall document findings using existing facility drawings and a written summary that includes recommended updates to the MSP as determined by the inspection and conditions found that address the pool walls, floor, and related fixtures/equipment.

Each Annual report shall include:

-Narrative content or enclosure of the Annual In-depth Underwater Inspection

- Sum total of chemical usage over the prior year’s performance,

- Quantity estimates for chemicals required in the upcoming year,

- Estimates for new or replacement equipment and/or repair services,

- Relevant SDS updates for all chemicals retained on site,

- Dedicated analysis of existing trends and a forecast of maintenance expected at the SBT-22 facility.

Contractor and the COR should discuss contract performance captured by the Annual In-Depth Underwater Inspection in sufficient detail to ensure a full and mutual understanding of the contract performance factors that can influence further sustainment of the SBT-22 Aquatics Facility. The COR shall approve the Inspection report no later than 14 days after initial discussion. If rejected the contractor has five business days to resolve outstanding issues.

Approval decision relating to the inspection report resides solely with the Government.

3.2 Unscheduled repairs and corrective maintenance

3.2.1 Conduct minor work and repairs to piping, valves, circulating, treatment, and filtration systems, as necessary to maintain a safe and leak-free environment that provides regulatory compliant containment of chemical materials. Minor work is defined as any on-site corrective maintenance action provided by the Contractor that repairs or restores a deficiency with less than $1,500.00 in materials and/or two (2) man hours of labor. Minor work does not include professional trade services that must be accomplished by personnel with specific licensing or certification, i.e.; electrical, plumbing or HVAC. Minor work and repairs require COR notification and approval prior to Contractor commencement of performance. Once approved by the COR the contractor shall perform the work within 14 calendar days during a routine maintenance visit. Work in excess of $1,500.00 in material and/or two man hours should be notified to the COR and followed by a proposal to be negotiated separately by the Contracting Officer. Approval for additional work will be executed in accordance with Defense Federal Acquisition Regulation Supplemental (DFARS) 252.217-7028, Over and Above Work, and must be approved in writing by the Contracting Officer vie execution of a bi-lateral modification to the contract.

3.2.2 Provide chemical re-treatments beyond the scope of regularly scheduled and routine preventative maintenance. Requires COR approval prior to Contractor commencement of performance.

3.3 Sand Tank Service

3.3.1 Maintenance to the “Sand Tank” of the Combat Training Pool is expected during the performance of this contract. The Government expects this service to occur in the second or third year of the contract and is dependent on available funding. The Sand Tank Service shall be considered within scope of this contract. The Contracting Officer will request a proposal and negotiate the prices separately under CLIN 0003. Sand Tank Service shall only be authorized through written authorization of the Contracting Officer. The Sand Tank Filtration system equipment is expected to include the following:

• Tanks, piping, valves, access manholes

• Internal laterals and flow control components

• Sand and/or filtration media removal and replacement

• Meters and indicating devices

4.0 Additional Conditions

4.1 Coordination. Contractor shall perform work in a manner that causes minimal interruption to, or interference with, the proper execution of SBT-22 military training and operations. SBT-22 personnel will not cause unnecessary delays for the Contractor’s performance of their duties; however, it is highly recommended that the service times outlined in the MSP be closely coordinated with the COR to minimize any scheduling conflicts.

Historically, Contractor performance during afternoon hours has minimized potential scheduling conflicts with SBT- 22 training.

4.2 Tools and Equipment. Storage of Contractor tools and equipment shall be the Contractor’s responsibility and will not be permitted on-site at Government facilities, unless special exception is made by the COR. Contractor shall be responsible for clearly marking any Contractor tools and equipment as Contractor property.

4.3 Failed or Degraded components. Contractor shall immediately report to the COR any discovery of degraded or inoperative equipment that is property of the Government, to include fixed equipment and devices with the aquatics facility; the water cannons, the portable and in-water vacuum equipment, shepherds hooks, life-rings, life-saving and rescue equipment, etc.

4.4 Safety guidance. Contractor shall be OSHA General Industry Safety certified and responsible for instructing his or her employees in OSHA/NAVOSH compliance and any applicable safety regulations. Contractor employees shall wear proper clothing, footwear and personal protective equipment as prescribed in the SDS for all chemicals used. Contractor employee attire will be as neat and clean as practicable while performing their duties.

4.5 Instructions and Notices. Contractor shall follow all directives of NSWG4 and SBT-22 concerning safety, security and professional demeanor, to include:

• Department of the Navy Instruction. 5100.23 series - Safety

• Naval Special Warfare Group Four Instruction. 2880.1 - Use of Cellular Phones

• SBT-22 Instruction 5510.1 - Command Security

• Posted informational signage on site

The SBT-22 COR will provide copies of, or access to, the current guidance and instructions stated in 4.5

5.0 Contract Deliverables

5.1 Contractor shall assess the initial condition of facilities and equipment under PWS 2.1 to determine proper working order of facilities and equipment for continued operation, to identify requirements for sustainment, and to identify any potential needs for current or future repairs. This initial inspection should be use to shape a comprehensive Maintenance & Service Plan (MSP). The Maintenance and Service Plan (MSP) that addresses the tasks under PWS sections 3.1, 3.2 and 3.3 and associated subparagraphs. The details of the Initial MSP must be complete and submitted in writing to the COR within 21 days of contract award and on an annual basis within 21 days of option exercise.

5.2 Maintenance Visit Report (MVR): As described in 3.1.1 and 3.1.2, the contractor will document on site the actions, tasks, and observations in a MVR. The MVR will be retained on-site and the contractor may supplement this reporting requirement with laboratory/third party testing results, photographs, or reporting by electronic messages (email) and use any portion of the MVR information to develop summaries accounted for in routine monthly report(s).

5.3 Monthly Inspection Report (MIR), and updated MSP as necessary. Contractor shall continuously assess the condition of facilities and equipment under PWS 2.1. Submit to the SBT-22 COR a Monthly Inspection Report (MIR): summarizing testing, evaluation, and maintenance activities conducted, to include scheduled and any unscheduled maintenance, noting findings and recommendations. The MIR can be used as input to revise and update the MSP, as needed. Format is at the discretion of the contractor.

5.4 Annual In-Depth Underwater Inspection IAW 3.1.3. Contractor and the COR shall discuss contract performance captured by the Annual In-Depth Underwater Inspection in sufficient detail to ensure a full and mutual understanding of the contract performance factors that can influence further sustainment of the SBT-22 Aquatics Facility.

5.5 Sand Tank Service Option Report will be negotiated and added separately as required to support efforts

IAW 3.3.

Description Num ber

PWS

Ref.

Delivery Date

Maintenance and Surveillance Plan

0001 5.1 21 days after award and 21 days after exercise of option

Maintenance Visit Report 0002 5.2 One business day after site-visit.

Monthly Inspection Report 0003 5.3 Monthly

Description Num ber

PWS

Ref.

Delivery Date

Annual In-Depth Underwater Inspection Report

0004 5.4 21 days after award and 21 days after exercise of option

Sand Tank Report 0005 5.5 As required by Task Order Contractor Manpower Reporting

0004 6.0 Annually NLT 31 October and/or at contract completion.

6.0 Period of Performance

6.1 Contract will involve a five year period of performance.

7.0 Place of Performance

7.1 Special Boat Team Twenty Two (SBT-22)

2603 Lower Gainesville Road Stennis Space Center, MS 39529-7099

8.0 Contractor Manpower Reporting

8.1 The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Special Boat Team 22 via a secure data collection site.

The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

9.0 Quality Assurance

9.1 The Government reserves the right to perform inspections and surveillance to evaluate the Contractor’s compliance to the contract terms and performance of the requirements in the PWS. The Government will assign a Contracting Officer’s Representative (COR) who will be responsible for monitoring performance in accordance with the requirements of the PWS and the Performance Objective outlined in the table below. The COR will make every effort to ensure that the surveillance methods used are conducted in an objective, fair, and consistent manner.

Performance Objective

PWS

Paragraph

Performance Threshold Method of Surveillance

Performance Incentive

PRS # 1

Contractor shall perform Routine Maintenance in accordance with the timelines and standards established in this PWS.

PWS 3.1 Contractor will be in violation of performance standard if unable to demonstrate the services performed meet industry and safety standards.

COR

Observation and Validated Customer Complaint received by

COR.

CPARS rating.

Contractor responsible for rework. Any expenditures associated with rework are the responsibility of the contractor. Government will not provide additional funding for rework activities.

http://www.ecmra.mil/ http://www.ecmra.mil/

9.2 Contract Discrepancy Report (CDR). In the event of unsatisfactory contractor performance, the CO will issue a CDR that will explain the circumstances and findings concerning the incomplete or unsatisfactory service.

The contractor shall acknowledge receipt of the CDR and respond in writing as to how he/she shall correct the unacceptable performance and avoid a recurrence. The Government will review the contractor's corrective action response to determine acceptability and will use any completed CDR as part of an overall evaluation of Contractor performance when determining present or future contractual actions.

10.0 Requirements for Facility Access

10.1 The SBT-22 aquatics facilities to be serviced under this PWS are located aboard the John C. Stennis Space Center, a National Aeronautics and Space Administration (NASA) installation. All Contractor employees working aboard the installation must be valid U.S Citizens. Background investigations are required for Contractor employees working aboard the installation 30 or more days in a calendar year. Contractor employees may require a SBT-22 escort until any necessary background investigations are completed. The Contractor shall be responsible for maintaining employees capable of passing the necessary background investigations. Contractor shall be responsible for compliance with NASA Procedural Requirements (NPR) 1600.4, viewable at:

http://nodis3.gsfc.nasa.gov/displayDir.cfm?t=NPR&c=1600&s=4

11.0 List of PWS Attachments:

11.1 Attachment 01 - Maintenance Visit Report (template)

11.2 Attachment 02 - Annual In-Depth Inspection Report (template)

11.3 Attachment 03 - Facilities Drawing Package.

PRS # 2

The contractor shall complete approved “Unscheduled Repairs” to the Industry standards and within the time allotted in the PWS.

PWS 3.2

Contractor will be in violation of performance standard if approved unscheduled maintenance is not accomplished within 14 calendar days.

COR

Observation and Validated Customer Complaint received by

COR.

CPARS ratings.

Contractor responsible for rework. Any expenditures associated with rework are the responsibility of the contractor. Government will not provide additional

PRS # 3

Contractor shall provide required hard copy and electronic reports, with specified information as called out in the “Contract Deliverables” section of the PWS.

PWS 5.0 Contractor will be in violation of performance standard if required reports are not received within the timeframe established under section 5.0

COR

Observation and Validated Customer Complaint received by

COR.

CPARS ratings.

Contractor responsible for rework. Any expenditures associated with rework are the responsibility of the contractor. Government will not provide additional http://nodis3.gsfc.nasa.gov/displayDir.cfm?t=NPR&c=1600&s=4