IDARMS_II-_SOW.pdf

DTRA STATEMENT OF WORK (SOW)

FOR

INTEGRATED DATA ANNOTATION RECORDING AND MAPPING SYSTEM

(IDARMS) TRAINING

1.0. BACKGROUND.

1.1. The Defense Threat Reduction Agency (DTRA) must have trained inspectors, escorts, observers and monitors to accomplish missions supporting existing arms control treaties and agreements. The Open Skies Division (OSO), On-Site Inspection Department, On-Site Inspection and Building Capacity Directorate of DTRA, conducts international observation flights over member nation parties to the Treaty. The Integrated Data Annotation Recording and Mapping System (IDARMS) is owned exclusively by Northrop Grumman who retains all proprietary data.

IDARMS is an operator-driven, computer-assisted sensor suite used to ensure imagery gathered by the U.S. Open Skies observation aircraft is treaty compliant. Therefore, OSO requires interpreter sensor operator (ISO) training on IDARMS to ensure proper use of the system during treaty activities.

1.2. The sensor maintenance technician (SMT) is a crucial member of the Open Skies mission crew, and has much knowledge and experience to offer in classroom discussions related to effective trouble-shooting procedures for the IDARMS sensor suite. Therefore, it is desirable that one or two SMTs be included in student enrollment for each class, if possible. However, the final make-up of each class enrollment will be left to the discretion of the IDARMS Program Manager (OSO).

1.3. The OSO shall designate an experienced ISO from within to act as an Observer during each IDARMS class presentation.

2.0. SCOPE.

2.1. The Contractor shall provide all facilities, services, equipment and material required to develop and conduct an IDARMS training event.

2.2. The Contractor shall prepare and update classroom instruction and educational activities focusing on developing the student’s theoretical knowledge and practical use of the IDARMS system in order to successfully operate IDARMS according to official checklist procedures.

2.3. The Contractor shall ensure an appropriate balance of instruction.

The IDARMS ISO is primarily concerned with operating the system to capture quality aerial imagery. Discussion of those technical aspects of system performance (SMT issues) which do not directly impact imagery quality and/or checklist accuracy shall not detract from the primary

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instructional focus of this course. Time will be spent on the theoretical and practical aspects of IDARMS system operations as well as ISO work-flow with ancillary control systems such as Digital Camera Control Panel (DCCP), Master Sensor Enable Switch, Camera Bay Temperature Controls, etc.

2.4. This course, while critical in skill development, shall be designed to be a solid introduction to, and sufficient background for successful IDARMS operations. It shall not be used as a substitute for on-the-job training students will encounter during operational missions.

3.0. APPLICABLE DOCUMENTS.

3.1. T.O. 1C-135(O) B-43-1-1CL-3 - Interpreter Sensor Operator Abbreviated Mission Crew Checklist for USAF Series OC-135B Aircraft (The Boeing Company F34601-97-D-0025 and FA8105-07-D-0001).

3.2. DoD Directive 5230.25, November 6, 1984. Withholding of

unclassified technical data from public disclosure. Controls dissemination of the document containing technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C. 2751 et seq).

4.0. REQUIREMENTS.

4.1. Objectives. The IDARMS training course shall include all training necessary for successful IDARMS operations, to include the identification and resolution (troubleshooting) of problem areas. Below are examples of topics that shall be addressed:

a. Content Modules:

• Sensor Control Station and Sensors

• DCCP and Camera Settings

• IDARMS, What does it do?

• IDARMS, How does it do that?

• IDARMS Software Menus: How do I get it to do that?

• IDARMS Map Controls: How do I get it to show this?

• IDARMS Exported Mission Products

• Critical Do’s/Don’ts and IDARMS Peculiarities

b. Performance Modules:

• IDARMS, Setting-up for a mission (in accordance with checklist procedures)

• IDARMS, Sensor event operations

• IDARMS, Media Changes (In-Flight)

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(IDARMS) TRAINING

• IDARMS, Other In-Flight Operations (dealing with equipment and software failures)

• IDARMS, Landing Checklist Completion

• Post-Flight Checklist Completion

c. Problem Areas:

• Sensor/Control Panel Controls

• Uninterruptible Power Supply (UPS)/DCCP Interaction

• Hot Key Functions

• Moving Map/Display

• Simulated Missions

• Sensor Runs/Footprints

• UPS Failure Indications

• Data Annotator Subsystem Failure Indications

• Log in errors

• Data Export Procedures

• System Shutdown

4.2. Standard Course Maintenance. Post-review of each course

presentation will identify standard course maintenance actions and will occur through the following processes:

a. Contractors’ notes taken during the presentation (to include written updates identified and provided by the Observer, as well as the students’ oral suggestions of step/action process changes, typos, new acronyms, etc.) will be used as base data for content updates prior to the next IDARMS class presentation. A copy of the Contractors’ notes shall be provided to the Observer, or senior class member, upon conclusion of the class. [CDRL A007]

b. Students’ written comments/suggestions provided on course evaluation forms, and deemed as reasonable standard course maintenance changes qualify as standard course maintenance actions to be completed prior to the next IDARMS class presentation.

c. Minor changes and updates will be agreed upon for inclusion into the next scheduled IDARMS class presentation. The COR shall send requested updates to the contractor via electronic mail (email) when they are received from OSO. The Contractor will use the COR’s email request to input agreed upon edits to course materials and to prepare the Update Location Listing (ULL) that will be sent to the COR

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(IDARMS) TRAINING

with the updated course materials 8 weeks prior to the subsequent IDARMS class.

d. The Contractor shall send the revised ULL to the COR (who will forward the ULL and the updated course materials to OSO). The ULL will identify the location in which the agreed upon changes will be located in the course materials for the next class. The revised ULL and updated course materials will be sent to the COR (and forwarded to OSO) for review within 8 weeks of the next IDARMS presentation.

Standard course maintenance will be confirmed as completed 3 weeks prior to the next class. Any missing agreed upon updates that were not incorporated in time to meet the reproduction schedule will be identified and the ULL will be used by the subsequent designated Observer to reference during the next course presentation and to confirm that unprinted course updates were completed through distribution of replacement handouts to supplement course materials with the missing updates. [CDRL A008]

4.3. Major Course Revision. If the Government requests major course content changes from the Contractor beyond standard course maintenance (i.e., new module content needs to be created, new test mechanisms or practical exercises need to be created) a contract modification may be prepared by the Government describing the requested new products and a cost proposal will be solicited from the Contractor.

4.4. The Contractor shall provide facilities, labor, and materials for each IDARMS training event.

4.4.1. The Contractor shall provide a classroom/hands-on training area to comfortably accommodate a maximum of 8 students per class and 1 OSO designated Observer. The facility shall provide adequate restroom facilities and three reserved parking spaces within five minutes walking distance from the training site. It is preferred that eating establishments be located within a five mile radius of the training site.

4.4.2. The Contractor shall direct each block of instruction in accordance with its Program of Instruction (POI) which will list the course objective, each module of instruction, and the lesson objectives associated with each of those modules of instruction. Practical exercises (PE) will also be included with the associated lesson objectives for each PE. A hard copy or electronic file of the POI, and each PE lesson plan, will be provided to the COR and to OSO for review and possible feedback at least 8

INTEGRATED DATA ANNOTATION RECORDING AND MAPPING SYSTEM

(IDARMS) TRAINING

weeks prior to the initial class presentation in each Period of Performance (PoP) of this 5-year contract. [CDRL A001]

4.4.3. The Contractor shall provide a hard copy or electronic file of the course materials to the COR (which will be forwarded to OSO) for review at least 8 weeks prior to the class presentation. Standard course maintenance changes will be confirmed by OSO upon receipt of the materials and using the ULL provided by the Contractor to the COR. OSO will provide the COR with a written confirmation indicating all requested revisions have been input to course materials and will advise if additional agreed upon edits still need to be input to course material prior to sending those materials to reproduction. The COR will confirm or advise the Contractor of the disposition of agreed upon edits at least 3 calendar weeks prior to the class date, in time for the Contractor to send all to reproduction. If any agreed upon edits have not been completed in time for reproduction, the OSO designated Observer at the next IDARMS class presentation will refer to the ULL and confirm those course updates have been completed in the interim and were distributed as updated page replacement handouts. [CDRL A002]

4.4.4. Students and Observer(s) shall be provided with a student handbook at the start of each class. [CDRL A003]

4.4.5. The Contractor shall provide appropriate classroom and laboratory facilities for this training, to include equipment comprising an IDARMS hot bench with functional and non-functional design features. The hot bench shall simulate actual IDARMS operations during treaty missions, with software identical (i.e. the same version or release) to that being used for missions. The hot bench shall include the following functional equipment:

a functional DCCP, monitor, and the keyboard with trackball assembly.

The hot bench shall resemble the workstation on the aircraft. Items that will suffice as non-functional boxes are: a communication panel box and a video control unit box. The seating arrangements for practical exercises are not required to replicate actual aircraft configuration.

4.4.6. The Contractor shall design and administer a final examination for this course that will be administered to each student at the end of each class. If a student fails this exam, the instructor shall review the exam with the student to clarify what the correct answers should have been and provide any other feedback. The Contractor shall provide copies of the test scores and students’ tests to the COR within 10 calendar days of class completion. [CDRL A004]

INTEGRATED DATA ANNOTATION RECORDING AND MAPPING SYSTEM

(IDARMS) TRAINING

4.4.7. The Contractor shall administer the DTRA-provided course evaluations and provide copies of the completed student evaluations to the COR within 10 calendar days of class completion. [CDRL A005 and Attachment 2]

4.4.8. On the final day of the class the Contractor shall prepare and present course graduates with completion certificates for each student who passes the final exam. [CDRL A006]

4.4.9. This 3-day class shall not exceed 7 hours of daily classroom instructions or 21 hours for the entire 3-day presentation period.

4.4.10 Any Information Technology identified for procurement in the course of this effort will require DTRA CIO review and endorsement prior to procurement

5.0. CLASSROOM ENROLLMENT (STUDENTS/OBSERVERS).

5.1. STUDENTS - OSO mission crew ISOs, Deputy Mission Chiefs, and SMTs are the primary training audience for this course, but the Government may send other members, as desired.

• Course attendance shall consist of a minimum of five (5) and a maximum of eight (8) students per class and one (1) Observer or a maximum of 9 people. A maximum of sixteen (16) students will be trained under each one-year period of performance.

• The Government anticipates a requirement of 2 classes during the exercise of each one-year period of performance.

5.2. OBSERVERS – The OSO may send 1 to 2 Observers per class (1 Observer if 8 students are enrolled, or up to 2 Observers if 7 or fewer students are enrolled – not to exceed 9 total participants per class).

• Observers will provide accurate operational knowledge to add to class discussions. If something new has occurred in the interim period between the course review and the next class presentation, the Observer will advise Instructors of updated procedures that no longer match course lecture or print content.

• At class dismissal, the Observer, or senior class member, will accept the Contractors’ notes itemizing updates to the course materials.

• In addition, the Observers are the OSO designated representatives who will partner with the Contractor to identify the items that will require standard course maintenance prior to the next IDARMS scheduled class presentation.

INTEGRATED DATA ANNOTATION RECORDING AND MAPPING SYSTEM

(IDARMS) TRAINING

• The Observer advises the COR if all agreed upon edits have been completed, after review of the course materials for the next IDARMS class, and/or provides a listing of agreed upon edits that are not showing up in the course materials that are to go to reproduction for the next IDARMS class.

6.0. ADMINISTRATION.

6.1. DTRA shall provide the Contractor an alphabetical listing of attendees, for whom clearances and U.S. citizenship have been confirmed by DTRA, at least two business days prior to the start of each class.

6.2. The POI, class schedule, course materials, copies of students’ course evaluations and final tests with grades and students’ tests, will be mailed, or emailed, to the COR (who will forward all these items to the OSO) at the timeframes specified in 4.4. of this Statement of Work (SOW).

Send all items to: mark.a.fortier.civ@mail.mil or use the mailing address below.

ATTN: DTRA-OB-ISP, Rm. 4637

IDARMS COR

Defense Threat Reduction Agency 8725 John J. Kingman Road, MSC 6201 Fort Belvoir, VA 22060-6201

6.2.1. Provide a copy of the ULL describing changes to course content, improvements, and administrative changes to the COR (who will forward to the OSO) at the address shown above at least 8 weeks prior to class presentation.

6.3. If DTRA identifies the need for major updates or revisions to course content (outside the realm of standard course maintenance activity) at any time during the contract period, a cost proposal will be solicited from the Contractor for the requested modifications to the IDARMS course content and a contract modification may be prepared describing the scope of the revisions requested.

6.4. Should mission requirements force cancellation of a class, the Contracting Officer shall notify the Contractor at least 30 calendar days prior to the original start date of that class. This will relieve the Government from any responsibility to pay for the canceled class. Should the Contractor believe that costs have been incurred for the canceled class prior to the Contractor's receipt of the mailto:mark.a.fortier.civ@mail.mil

INTEGRATED DATA ANNOTATION RECORDING AND MAPPING SYSTEM

(IDARMS) TRAINING

Government's cancellation notice, the Contractor shall submit those costs in the form of a cost proposal to the Contracting Officer within 7 to 10 days of the Government's cancellation notice.

6.5. Should mission requirements force a class to be rescheduled within a single period of performance, the Contracting Officer shall notify the Contractor at least 30 days prior to the original start date of that class. The Contracting Officer will propose new dates for the class. The Contracting Officer shall confirm in writing the final agreed-upon new dates for the class. Rescheduling a class during within a single period of performance shall not affect the established firm-fixed-price for the class.

7.0. PERIOD OF PERFORMANCE.

7.1. The Period of Performance for this effort is one base year and 4 one year option periods:

Base Year - 25 September 2019 to 24 September 2020 Option Year 1 - 25 September 2020 to 24 September 2021 Option Year 2 - 25 September 2021 to 24 September 2022 Option Year 3 - 25 September 2022 to 24 September 2023 Option Year 4 - 25 September 2023 to 24 September 2024

7.2. Projected course dates for the base year period are 14-16 January 2020 and 14-16 July 2020.

7.3. Projected course dates for the subsequent option year will be provided at the time the option is exercised.

8.0. ATTACHMENT 1 – IDARMS Contract Data Requirements List (CDRL) ATTACHMENT 2 – DTRA Course Evaluation for IDARMS Training