ACI_Invitation_to_Bid__7_.pdf

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The purpose of this invitation is to establish pricing for providing training and administering certification testing for American Concrete Institute (ACI) Concrete Field Testing Technician Grade 1 course that meets the course concepts stated in Section 3. The training course shall be designed to provide Ohio Department of Transportation (ODOT) employees with a classroom training that will give them the skills needed to perform the concepts listed in Section 3 and prepare them to take the ACI certification written and performance test. The tests shall be designed to provide the Ohio Department of Transportation (ODOT) employees with a written or electronic test and a performance test that if passed, will result in ACI Concrete Field Testing Technician Grade 1 certification.

Section 2: Contract Duration

Award date through June 30, 2027.

Section 3: Training and Testing Requirements:

The vendor’s training courses shall be designed to provide ODOT employees classroom training for the concepts listed below. The vendors testing shall include both a written or electronic test and a performance test based on these same concepts. The written or electronic and performance test should be conducted separately, yet held on the same day. Participants will be required to pass both the written or electronic test, as well as, the performance test to result in certification on the following ASTM test procedures:

• ASTM C 1064 - Temperature of Freshly Mixed Portland-Cement Concrete

• ASTM C 172 - Sampling Freshly Mixed Concrete

• ASTM C 143 - Slump of Hydraulic Cement Concrete

• ASTM C 138 - Unit Weight, Yield, and Air Content (Gravimetric) of Concrete

• ASTM C 231 - Air Content of Freshly Mixed Concrete by the Pressure Method

• ASTM C 173 - Air Content of Freshly Mixed Concrete by the Volumetric Method

• ASTM C 31 - Making and Curing Concrete Test Specimens in the Field

The course material should prepare ODOT employees to take a performance and written/electronic test that would qualify them for certification to perform the ASTM tests.

The performance test will require the employee to demonstrate hands on proficiency in performing each standard. The written or electronic and performance test will be proctored and scored by an instructor/monitor who holds suitable qualifications to evaluate the employee’s performance in the test procedure. The grading of the written or electronic test and the performance test will be separate.

Participants will be permitted, at least once, to re-test on either part separately if necessary without having to re-take an ACI Training course.

The employee who achieves a passing grade on both the written or electronic and performance test will be considered certified to perform the ASTM procedures listed and will be provided official recognition of this for a minimum period of five (5) years.

The Department reserves the right to review and reject any course materials, aides, or testing materials at any time throughout the duration of the contract.

ACI Concrete Field Testing Technician Grade 1 Logistics:

1. Training and testing will be for between 15-35 participants per session.

2. The awarded vendor will provide all training materials, audio visual equipment, instructors, sample materials, testing materials, proctors, and travel to and from the training and/or testing site.

3. The awarded vendor must provide training manuals (workbooks) to ODOT for distribution at least 90 days prior to the class or upon request.

ITB: 305-26 American Concrete Institute (ACI) Training & Testing Classes

4. The awarded vendor must provide ODOT, Office of Employee Development and Lean, with copies of testing records in an electronic format approved by ODOT, including but not limited to:

sign in sheets, examination results, and any evaluations regarding the test (if applicable) as soon as available.

5. The awarded vendor must provide the Department with copies of training records, including but not limited to: sign in sheets, and any evaluations regarding the course.

6. Training and testing sessions will be scheduled by the vendor with correspondence from ODOT determining need based on location, and the provision ODOT personnel will have adequate seating (no less than 35 seats per class) to satisfy the quantities stated in this contract.

7. Training and testing participants may include ODOT employees and non-ODOT personnel. Any non-ODOT person testing at an ODOT facility must sign a liability waiver prior to testing. Anyone refusing to sign the waiver will not be permitted to test. Liability forms will be made available to the vendor by ODOT. The awarded vendor’s instructors will be responsible for obtaining completed forms prior to testing. Completed forms will be submitting to ODOT, Office of Employee Development and Lean.

8. The awarded vendor must conduct all training and testing utilizing their instructors and proctors.

9. ODOT employees will be permitted one (1) retest without having to retake an ACI Training Course.

10. For the performance testing, ODOT will provide all testing equipment to the site location only if the testing site is an ODOT facility. ODOT will perform set up and clean up at ODOT facilities.

11. The awarded vendor will provide successful participants with (at minimum) an 8 ½ “x 11” certificate documenting their certification that is mailed to their home address.

Section 4: Training and Testing Sites

The vendor will obtain and schedule the site where training and testing will be conducted. Training or testing may also be conducted at any of ODOT’s twelve (12) districts or Central Office facilities or at other state owned facilities within Ohio as defined by ODOT’s training office. Utilization of an ODOT facility will be coordinated between the awarded vendor and the Office of Employee Development and Lean.

Section 5: Vendor Training/Testing Quantities:

There are no guaranteed quantities under this contract. The numbers listed are estimates for contract duration: Approximate attendees for ACI Concrete Field Testing Technician Grade 1 training Fiscal year 2026 is 340 employees and for Fiscal year 2027 is 364 employees

Section 6: Vendor Requirements:

Vendors must submit with their bid:

1. Detailed course descriptions including course title, prerequisites, syllabus, course materials, training aides used during the course, training manual, course format, course time schedule, testing materials, testing format and testing time schedule.

2. A list of their instructors that will be utilized for the duration of this contract and a list of their qualifications to perform the duties required.

3. A list of their monitors, proctors, and/or test administrators that will be utilized for the duration of this contract and a list of their qualifications to perform the duties required.

Section 7: Pricing

The vendor shall list the pricing information in Department’s Microsoft Excel file. This Microsoft Excel file can be downloaded from the ODOT website.

Prices will not include expenses for concessions (lunch, refreshments, etc.) nor will concessions be provided to the participants. Prices should not include a facility fee when ODOT facilities are being utilized.

If an ODOT facility is utilized, price should reflect a discounted price for use of equipment and facility.

Section 8: Award Criteria:

Award will be made to lowest responsible bidder by grand total.

Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline date & time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid Responses, or unsolicited Proposal amendments after the deadline.

Vendors must allow adequate time for uploading a Bid Response prior to the due date and time. ODOT recommends that vendors submit Bid Responses as early as possible. If a second round is issued for any reason, vendors must resubmit their bid if they had already submitted in a previous round, as the previously submitted Bid Responses do NOT carry over to the new round.

The Signature process takes place after the award now. The email will come from documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission. The subject line will be the bid # Signature Request, (example: 101G-25

Signature Request).

No contract can be issued to your company until we receive your signature to complete the process. And you must have an

OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into https://ohiopays.ohio.gov.

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