Instructions_-_Congressional_Reporting_Services.pdf

August 26, 2015

From: Department of Health and Human Services (DHHS), Program Support Center

(PSC)

Subject: Request for Proposal (RFP) ACF159276 – Congressional Reporting Services

PSC is issuing RFP in accordance with Federal Acquisition Regulations Subpart 12.6 and the provisions of Subpart 13.5. This requirement is for the DHHS Administration for Children and

Families (ACF).

FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a FFP contract resulting from this solicitation. Only one (1) award will be made as a result of this notice. The Government intends to evaluate proposals without discussions. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

PERIOD OF PERFORMANCE

The resulting award period of performance is for

Base Period: 10/1/2015 – 9/30/2016

Option Period 1: 10/1/2016 – 9/30/2017

Option Period 2: 10/1/2017 – 9/30/2018

QUOTE SUBMISSION

Proposal must be submitted electronically to Ronald Robinson Ronald.robinson@psc.hhs.gov on or before the RFP closing date of August 31, 2015, 5:00PM Eastern Standard Time.

FORMATTING

Page size 8.5 by 11 inches with 1 inch margins. Paragraphs single spaced. Minimum font size/style 10 point Times New Roman font for Text, 9 point font in the Arial family for Tables, and 8 point font in the Arial family for Graphics. Tables and graphics may be landscape; all other text must be portrait.

If the offeror uses a different format (font size, margin, etc.), the government reserves the right to adjust the quote to fit the parameters of the format as stated in the RFQ, and if this results in the quote exceeding the page limitations in any one area, the government will not consider those excess pages.

mailto:Ronald.robinson@psc.hhs.gov

The below table shows the page limits to which offerors’ submissions must adhere.

Volume Section Page limit

1 Transmittal/Cover Letter 1

Section 1: Technical Capabilities 5

2 Business Quote N/A

ASSUMPTIONS, CONDITIONS, OR EXCEPTIONS

Offerors must submit, under separate cover, all (if any) assumptions, conditions, or exceptions with any of the terms and conditions of this solicitation including the SOW. If not noted in this section of your quote, it will be assumed that the offeror proposes no assumptions for award, and agrees to comply with all of the terms and conditions as set forth herein.

TRANSMITTAL AND COVER LETTER

Include the following information in your proposal

1) DUNS number and TIN;

2) Company Name mailing address, and website address;

3) Date submitted and quote expiration date;

4) Type of Company (i.e., small business, 8(a), woman owned, veteran owned, etc.) as validated via the System for Award Management (SAM). All offerors must register in

SAM located at http://www.sam.gov/;

5) Company Point of Contact, Phone and Email address.

TECHNICAL PROPOSAL (Volume 1, Section 1)

Offerors shall provide a technical proposal that addresses Technical Capabilities.

The proposal will show how the offeror will meet the SOW Requirements: 1A – 1E; 2A – 2D;

3A – 3D.

BUSINESS QUOTE (Volume 2)

The Offeror’s Business Quote shall be a separate volume from the Technical Quote. Pricing shall include all anticipated costs to fully perform all objectives as stated in the solicitation, and include pricing for the base period and option periods.

It is anticipated that a Firm-Fixed-Price (FFP) contract will result from this solicitation. A payment schedule should be proposed by the offeror. No advance payments will be authorized and payment will not be made more frequently than once a month.

http://www.sam.gov/

EVALUATION/AWARD

Evaluation and award will be made on a Lowest Price, Technically Acceptable (LPTA) basis.

Patrick Joy

Contracting Officer

Attachment (s)

1. Statement of Work

2. Applicable Provisions and Clauses