Accessibility Improvements for Firehouse Building.pdf

NOTICE TO BIDDERS

Notice is hereby given that the City Council of the City of Salinas, County of Monterey, State of California (hereinafter referred to as “City”), hereby invites sealed Bid Proposals for the following work to be completed according to Specifications on file, adopted therefore, to wit:

ACCESSIBILITY IMPROVEMENTS FOR

FIREHOUSE BUILDING,

CIP No. 9311

A scanned copy of the Bid Proposals (“Bids”) for the above-mentioned project shall be submitted electronically via the PlanetBids website, until 2:00 PM, Pacific Standard Time on August 21, 2026, at which time or thereafter said bids will be electronically opened and read aloud via a Zoom meeting. It is the Bidder’s responsibility to ensure that said Bid shall be fully uploaded via the PlanetBids website, prior to the aforementioned designated date and time. No paper bids will be accepted.

NON MANDATORY ON-SITE VISIT MEETING

A non-mandatory site visit of the project site will be held at 1:00 PM on August 7, 2026, and bidders are encouraged to attend. This meeting will allow Bidders to ask questions regarding the project, scope of work, Plans and Specifications and contract information. All replies to the questions about the meaning or intent of the project shall be issued by Addenda electronically through the PlanetBids website only to Bidders who are registered as Prospective Bidders for this project.

Date: August 7, 2026 Site: 1:00 P.M.

Accessibility Improvements for Firehouse Building 1330 E. Alisal St.

Salinas, CA 93905

Join Zoom BID Opening Meeting Time: Aug 21, 2026 02:00 PM Pacific Time (US and Canada) Meeting ID: 896 8983 4384 Passcode: 287904 https://cityofsalinas.zoom.us/j/89689834384?pwd=1X7b76wVlHSP3kQ4cOPq6Zbb12rDg1.1 Meeting chat link https://cityofsalinas.zoom.us/launch/jc/89689834384 One tap mobile

+16694449171,,89689834384#,,,,*287904# US

+16699006833,,89689834384#,,,,*287904# US (San Jose)

Find your local number:

https://us06web.zoom.us/u/kbzB1gzhth https://cityofsalinas.zoom.us/j/87602273078?pwd=IdkGGlkquakTa3AGvZMt24gF3FAJOi.1 https://cityofsalinas.zoom.us/launch/jc/87602273078 https://us06web.zoom.us/u/kbzB1gzhth

In addition to electronic Bid submittals, sealed original hard copies as listed in Part A of these Specifications (to be used for verification) must also be sent via courier service, mailed, or delivered within 5 working days after Bid opening date: Complete Proposal signed and dated; Signed Addendum, if any; Bid Bond; Bidder’s Statement of Financial Responsibility Technical Ability and Experience;

Insurance Certification; Non-Collusion Declaration of Contractor; and Bidder’s Statement of Subcontractors – Part I. Failure to comply with these requirements may result in the forfeiture of the Bidder’s rank in the Bid process.

SCOPE OF WORK

In general work shall include but not limited to: Limited accessibility improvements and restroom renovations; Coordination with existing Abatement and pre-demolition contractor; Installation of flooring;

and new accessible parking at Firehouse Recreation Center building (where required), exterior building preparation and painting, and all incidental and appurtenant improvements and restorations specified on the Plans and herein these Special Provisions.

LICENSING REQUIREMENTS:

No Bid shall be accepted by a prospective Bidder who has not been licensed in accordance with the Provisions of Chapter 9 of Division 3 of the Business and Professions Code.

Contractor shall possess a Type "B" license or another license qualifying the Bidder to Bid as a prime Contractor prior to SUBMITTAL of Bid and the license must be valid prior to award and throughout the Contract. Subcontractors shall possess a license appropriate for their classification of work. The Contractor must be properly licensed as a contractor from contract award through Contract acceptance (Public Contract Code § 10164).

The successful Bidder and all Subcontractors must have a valid City of Salinas business license prior to the commencement of work and throughout their duration of work.

PROJECT PLANS & SPECIFICATIONS AND PLANETBIDS REGISTRATION

Bidders will be responsible for printing or obtaining on their own accord, hard copies of the Bid Proposal Package, Plans, Specifications, Prospective Bidders List and any addenda and notifications for their use in submitting a Bid.

Bidders are required to register as a Prospective Bidder for this project on the PlanetBids Vendor Portal website when submitting a Bid and shall maintain their status as “Bidder” throughout the Bid process.

Bidders that fail to do so shall be disqualified. Prospective Bidders are permitted to access and download all information and documents available for the project on the PlanetBids website. Only registered Prospective Bidders for the particular City of Salinas project will automatically receive updates, notifications, and addenda when issued, however, it is the Bidders’ responsibility to the ensure that the forgoing have been received.

Bidders can register as a Prospective Bidder in two ways:

1. Bidders are encouraged to register for FREE through PlanetBids Vendor Portal for the City of Salinas at https://www.planetbids.com/portal/portal.cfm?CompanyID=22949 https://www.planetbids.com/portal/portal.cfm?CompanyID=22949

2. Bidders may also register to PlanetBids’ website directly for a FEE at https://vendorline.com/register and sign up for City of Salinas’ bid opportunities. On the City website, click this link, and below the “How to Bid on Projects” header, clicking Planetbids.com will take you to the registration page on the PlanetBids Vendor Portal for the City of Salinas.

All Plans and Specifications are available for download on PlanetBids through the City of Salinas website https://www.cityofsalinas.org/Your-Government/Departments/Public-Works/Construction-Projects, or on the City of Salinas PlanetBids web portal at https://vendors.planetbids.com/portal/22949/bo/bo-search .

For assistance in downloading the documents, contact PlanetBids online or by calling 818-992-1771.

STANDARD SPECIFICATIONS, DESIGN STANDARDS AND STANDARD PLANS, 2008 Edition and subsequent revisions, City of Salinas, Public Works Department, (herein referred to as the “Standard Specifications”) may be downloaded on the City of Salinas website at:

https://www.cityofsalinas.org/files/sharedassets/city/v/1/public-works/documents/development-engineering/revised2008citystandards.pdf

IN ADDITION TO ELECTRONIC BID SUBMITTALS, SEALED ORIGINAL HARD COPIES as listed in Part A of these Specifications (to be used for verification) must also be sent via courier service, mailed, or delivered within 5 working days after Bid opening date. Failure to comply with these requirements may result in the forfeiture of the Bidder’s rank in the Bid process.

BID QUESTIONS

All questions regarding this project shall be submitted to the City of Salinas through the project page on the PlanetBids website, 9 calendar days prior to bid opening date. Replies will be issued by Addenda electronically on-line through the PlanetBids Vendor Portal website and ONLY to Bidders who are registered Prospective Bidders for this project. Questions received after the date stated here shall not be answered. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

Any and all Addenda to the Contract Documents shall only be issued electronically through the PlanetBids website and ONLY to Bidders who are registered Prospective Bidders on-line at the PlanetBids Vendor Portal website as having received a set of Plans and Specifications. The City shall not be responsible for issuance of said Addenda to non-registered Plan holders.

GENERAL CONTRACT TERMS

The City of Salinas reserves the right to reject any or all Proposals and to waive any informality in Proposals received.

By submitting a Bid, it is assumed that the Contractor has evaluated the site, and the Bid submitted reflects that the Contractor is satisfied as to the existing conditions, said conditions being reflected in the Bid.

Each Bid shall be in accordance with the Specifications, submitted on the Proposal form furnished and accompanied by a certified or cashier's check or Bid Bond made payable to the City of Salinas, for an amount equal to at least ten percent (10%) , such guaranty to be forfeited should the Bidder to whom the Contract is awarded fail to enter into the Contract within 15 calendar days after notification of the award of Contract to the Bidder. The Contractor shall diligently prosecute the work to completion on or before the https://vendorline.com/register https://www.cityofsalinas.org/Your-Government/Departments/Public-Works/Engineering/Bidding-Information https://www.cityofsalinas.org/Your-Government/Departments/Public-Works/Engineering/Bidding-Information https://www.cityofsalinas.org/Your-Government/Departments/Public-Works/Engineering/Bidding-Information https://www.cityofsalinas.org/Your-Government/Departments/Public-Works/Construction-Projects https://www.cityofsalinas.org/files/sharedassets/city/v/1/public-works/documents/development-engineering/revised2008citystandards.pdf https://www.cityofsalinas.org/files/sharedassets/city/v/1/public-works/documents/development-engineering/revised2008citystandards.pdf expiration of 40 Working Days for Base Bid, and 5 Working days for Additive Number 1 (this does not include the allotted 15 calendar days for material submittals, the ordering and receiving of materials.)

STATE LICENSING REQUIREMENTS

No Bid shall be accepted from a prospective Bidder who has not been licensed in accordance with the Provisions of Chapter 9 of Division 3 of the Business and Professions Code.

Contractor shall possess a Class "B" license or another license qualifying the Bidder to Bid as a prime Contractor prior to SUBMITTAL of Bid and the license must be valid prior to award and throughout the Contract. Subcontractors shall possess a license appropriate for their classification of work. The Contractor must be properly licensed as a contractor from contract award through Contract acceptance (Public Contract Code § 10164).

A Bid shall not be accepted, nor any contract or subcontract entered into without proof of the contractor or subcontractor’s current registration to perform public work pursuant to Labor Code Section 1771.1. Per Division 2, Part 7, Chapter 1, Article 1, Section 1771.1 of the California Labor Code, a Contractor or Subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section

1725.5 . It is not a violation of this section for an unregistered Contractor to submit a Bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the Contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.

All Contractors (prime and subcontractors, regardless of the tier) must possess and maintain such registration with the Department of Industrial Relations (“DIR”) in order to be awarded and to perform work on public works projects. The following is the link to DIR’s Contractor Registration searchable database: DIR Government Portal - DIR Services.

In addition, the successful Bidder and all Subcontractors, regardless of the tier, must have a valid City of Salinas business license prior to the commencement of work and throughout their duration of work.

(Business Licenses and Home-Based Business Permits – City of Salinas)

LOCAL ORDINANCES

All contractors are required to comply with all the requirements of the City of Salinas local hiring preference Ordinance 2330, Salinas City Code Chapter 12, Article IV, attached hereto, STATEMENT OF GOOD FAITH EFFORT FOR LOCAL HIRE and incorporated herein by reference, with respect to person(s) hired directly by the Contractor and to all persons hired by the Contractor’s Subcontractor(s).

In determining the lowest bid for a public works contract that exceed $5,000.00, a qualified local business shall receive a five percent (5%) preference, per the City’s Local Purchasing Preference Ordinance (Sec.

12-28.050 and Sec. 12-28.060).

Sec. 12-28.050. - Application of local purchasing preference—Public works contracts.

Notwithstanding what is otherwise provided in this article and where not otherwise excepted as set forth in this article and consistent with the competitive bidding requirement of Charter section 81, a local preference shall be applied to public works contracts as follows:

(a) For purposes of this section only and the application of the local preference for public works contracts, a local business provider shall be defined as:

https://services.dir.ca.gov/gsp https://www.cityofsalinas.org/Business/Business-Licenses-and-Home-Based-Business-Permits

(1) Having a current city of Salinas business license;

(2) Having its principal business office established at an office space and not a personal residence located within the tri-county area (Monterey County, San Benito County, Santa Cruz County) and employing at least one full-time employee within the tri-County area;

(3) Being current on all city of Salinas tax, fees, assessments, and fines;

(4) Not subject to enforcement action by the city or in litigation with the city;

(5) Began doing business within the tri-county area at least two years prior to the city's inviting bids or quotations for the respective project or is a newly established business enterprise which is owned by an individual(s) formerly employed by a local business enterprise, as defined in this section, for at least two years immediately prior to the issuance of either a request for competitive bids or request for qualifications from the city;

(6) Submitting a declaration of local business enterprise on a form provided by the city.

(b) In determining the lowest responsible, responsive bidder, bidders who qualify as a local business enterprise shall receive a five-percent preference. If application of the five-percent preference results in a responsible, responsive local business enterprise's bid being at or lower than the non-local business enterprise, the contract shall be awarded to the local business enterprise at the local business enterprise's bid amount.

(c) If equal bids are submitted by a local business enterprise and a non-local business enterprise after application of the five-percent local preference, the contract shall be awarded to the local business enterprise.(Ord. No. 2552, § 2, 10-21-2014)

Sec. 12-28.060. - Minimum purchase or contract value.

The provisions of this article and the local purchasing preference established pursuant to this article shall be applicable to purchases or contracts in excess of five thousand dollars.

(Ord. No. 2552, § 2, 10-21-2014)

In order to be recognized as a local business, Contractors must submit a Declaration of Local Business Form to the City’s Finance Department.

REGISTRATION/SPECIFICATIONS:

Bidders will be responsible for printing or obtaining, on their own accord, hard copies of the Bid Proposal Package, Specifications, Prospective Bidders List and any addenda and notifications for their use in submitting a Bid.

Bidders are required to register as a Prospective Bidder for this project on the PlanetBids Vendor Portal website when submitting a Bid and shall maintain their status as “Bidder” throughout the Bid process; Bidders that fail to do so shall be disqualified. Prospective Bidders are permitted to access and download all information and documents available for the project on the PlanetBids website. Only registered Prospective Bidders for the particular City of Salinas project will automatically receive updates, notifications, and addenda when issued, however, it is the prospective Bidders’ responsibility to the ensure that the forgoing have been received.

Bidders can register as a Prospective Bidder in two ways:

(1) Bidders are encouraged to register for FREE through PlanetBids Vendor Portal for the City of Salinas at https://www.planetbids.com/portal/portal.cfm?CompanyID=22949,

(2) Bidders may also register to PlanetBids’ website directly for a FEE at https://vendorline.com/register and sign up for City of Salinas’ bid opportunities. The link “View Current Construction Projects Out for Bid” on the City of Salinas website listed below will take you to the registration page on the PlanetBids Vendor Portal for the City of Salinas website:

https://www.cityofsalinas.org/Your-Government/Find-a-Department/Public-Works/Construction-Projects

All Specifications are available for viewing at the Public Works Department Office at City Hall and available for download on PlanetBids through the City of Salinas website, https://pbsystem.planetbids.com/portal/22949/bo/bo-search

For assistance in downloading the documents, contact PlanetBids online or by calling 818-992-1771.

All questions regarding this project shall be submitted to the City of Salinas through the project page on the PlanetBids website, 9 calendar days prior to bid opening date. Questions received after the date stated here shall not be answered. All registered Prospective Bidders for this project will receive an email notification once a response to a question has been posted on the PlanetBids web site.

STANDARD SPECIFICATIONS DESIGN STANDARDS AND STANDARD PLANS, 2008 Edition, City of Salinas, Public Works Department, (herein referred to as the “Standard Specifications”) may be purchased from Public Works Department by payment of $45.00 (tax included) per set or may be purchased by mail order for $53.00 (tax, shipping and handling included); or may be downloaded on the City of Salinas website at no charge at:

https://www.cityofsalinas.org/files/sharedassets/city/v/1/publicworks/documents/revised2008citystandard s.pdf

Any and all Addenda to the Contract Documents shall only be issued electronically on-line through the PlanetBids Vendor Portal website and ONLY to Bidders who are registered Document Holders on-line at the PlanetBids Vendor Portal website as having received a set of Contract Documents. The City shall not be responsible for issuance of said Addenda to non-registered Document Holders.

STATE REQUIREMENTS:

A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a Bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.

A bid shall not be accepted, nor any contract or subcontract entered into without proof of the contractor or subcontractor’s current registration to perform public work pursuant to Labor Code Section 1771.1.

All Contractors (prime and subs) must possess and maintain such registration with the Department of Industrial Relations (“DIR”) in order to be awarded and to perform work on public works projects. The following is the link to DIR’s Contractor Registration searchable database: DIR Government Portal - DIR Services https://www.planetbids.com/portal/portal.cfm?CompanyID=22949 https://vendorline.com/register https://www.cityofsalinas.org/Your-Government/Find-a-Department/Public-Works/Construction-Projects https://pbsystem.planetbids.com/portal/22949/bo/bo-search https://www.cityofsalinas.org/files/sharedassets/city/v/1/publicworks/documents/revised2008citystandards.pdf https://www.cityofsalinas.org/files/sharedassets/city/v/1/publicworks/documents/revised2008citystandards.pdf

PREVAILING WAGES

All wage scales shall be in accordance with applicable determinations made by the Director of the DIR of the State of California, as provided by Article 2, Chapter 1, Division 2, Part 7 of the Labor Code of the State of California, commencing with Section 1771. In accordance with Section 1773.2 of the said Labor Code, copies of the aforesaid determinations of the Director of the DIR are available on the website address http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. It shall be mandatory for the Contractor to whom the Contract is awarded to pay not less than the applicable prevailing wage rate to all workers employed for the execution of the Contract and employ apprentices pursuant to Section 1777.5 of the California Labor Code.

This project is subject to compliance monitoring and enforcement by the DIR.

Additionally, all contractors and subcontractors must furnish certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement) on a weekly basis and in the format prescribed by the DIR, which may include electronic submission.

SUBSTITUTION OF SECURITIES

For any moneys earned by the Contractor and withheld by the City of Salinas to ensure the performance of the Contract, the Contractor may, at his/her request and expense, substitute securities equivalent to the amount withheld in the form and manner and subject to the conditions provided in Section 22300 of the Public Contracts Code of the State of California.

AUXILIARY AIDS AND SERVICES

Disability-related modification or accommodation, including auxiliary aids or services, may be requested by any person with a disability who requires a modification or accommodation in order to participate in any meetings for this project. Requests should be referred to the City Clerk’s Office at City Hall, 831-758-7381, as soon as possible but by no later than 5:00 p.m. of the last business day prior to the scheduled meeting.

Hearing impaired or TTY/TDD text telephone users may contact the City by dialing 711 for the California Relay Service (“CRS”) or by telephoning any other service providers’ CRS telephone number.

By order of the Council of the City of Salinas, Monterey County, California.

BID RIGGING

The U.S. Department of Justice (DOJ) provides a toll-free hotline to report bid rigging or other potential antitrust violations. Use the hotline to report bid rigging, bidder collusion, and other fraudulent activities.

The hotline number is (888) 647-3258. The service is available 24 hours 7 days a week and is confidential and anonymous.

CONSTRUCTION ESTIMATES AND CAD FILES

Until bids are opened, the engineer’s estimate, fund allocation and any portion of the project estimate are not public information and will not be provided to perspective bidders. The release of construction estimates and/ or CAD files, prior to award, may compromise the integrity of the competitive process. The bid tab will be published at project award. Contractor’s bid bond shall be 10% of the bid amount.

http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm