Acceptable_Electronic_Signature_Formats.pdf

This is an administrative guidance document from The School Board of Polk County, Florida, issued on April 13, 2020, regarding acceptable electronic signature formats for the External Independent Auditing Services Request for Proposals. The document addresses submission procedures for proposals in response to the District's solicitation for qualified independent certified public accounting firms to provide external independent auditing services. The RFP is managed by Heather Jenkins and Lauren Hinton. The document clarifies that due to the public health crisis at the time of issuance, the District would accept proposals submitted as either signed PDF documents or documents bearing digital signatures, with both formats to be electronically uploaded through VendorLink.

The guidance emphasizes that proposers bear responsibility for obtaining all pages of the RFP, attachments, and any addenda released prior to submission. All proposals remain subject to the conditions specified in the RFP documents and any issued addenda. This administrative notice reflects pandemic-related procedural accommodations for electronic submission and signature authentication, allowing flexibility in proposal execution methods while maintaining the integrity of the competitive solicitation process.