AC HOTELS 10-30-25.pdf

CONFIDENTIAL & RESTRICTED

AC Hotel Madison Downtown Owned & Operated by: 202 E. Washington, LLC

One North Webster Street Madison, WI 53703 Phone: 6082861337

Fax: 6082861338

GROUP ROOM BLOCK/MEETING SPACE CONTRACT

DESCRIPTION OF GROUP AND EVENT

The following represents an agreement between: HOTEL and GROUP and outlines specific conditions and services to be provided.

ORGANIZATION: The Board of Regents of the University of Nebraska University of Nebraska Athletics

CONTACT:

Name: Matthew Gauci Street Address: 1600 Court St., Room 342 City, State, Zip: Lincoln, NE 68588-0601 Phone Number: (402) 472-1390 Email Address: mmatthewgauci@anthonytravel.com

NAME OF GROUP: University of Nebraska Volleyball

OFFICIAL PROGRAM DATES: Thursday, October 30, 2025 - Friday, October 31, 2025

Please initial, sign and return this Group Contract (the “Contract”), along with any required deposit and/or credit card authorization form by . If the signed Contract and required deposit, if any, is not received by the Hotel on or before Thursday, June 12, 2024, the guestrooms described in this Contract will be released and this Contract is null and void.

For purposes of this Contract, the following terms have the following meanings:

Hotel: The hotel identified above, owned and operated by the owner identified above

Event: University of Nebraska Volleyball

GUEST ROOM COMMITMENT

ROOM BLOCK: The Group requests that the Hotel hold the following guestrooms at the following rates for the respective dates set forth below (the “Room Block”):

Property Room Block Room Type Thu 10/30/2025 Total

AC Hotel Madison Downtown

University of Nebraska Volleyball

King Classic/GENR

8 8 $149.00 $149.00

1 1

King Executive Corner Suite w/ Sofabed/EXEC

$149.00 $149.00

Queen/Queen Classic/QNQN

16 16 $149.00 $149.00

Booking Total 25 25

All rates are net and do not include any applicable taxes unless otherwise noted and agreed upon in the Notes/Special Provisions area below.

NOTES/SPECIAL PROVISIONS:

Complimentary WiFi

Complimentary Bus Parking

Complimentary late check-out until 4PM and then $75.00 for a 4PM or later checkout up until 6PM

7% commission to Anthony Travel- IATA: 15517445 (Hotel agrees that the commission paid by hotel to Anthony Travel will not be reflected or passed on to the group in the form of higher rates charged)

RELEASE DATE: Wenesday, October 1, 2025

METHOD OF BOOKING: Rooming List

RELEASE PROVISIONS: Reservations for individual rooms within the Room Block are due by the Release Date set forth above. Individual reservations or the Group’s rooming list for desired guest rooms within the Room Block will be accepted until the designated time on the Release Date. Rooms in the Room Block that are unreserved as of the designated time on the Release Date will be released back to the Hotel.

After the designated time on the Release Date, the Hotel will no longer guarantee room availability or the contracted rate for the Group. Reservation requests received after the designated time on the Release Date are subject to space availability and rates determined by the Hotel. In addition, any early arrivals or late departures beyond the dates listed above as part of the Room Block will be accepted on a space available basis at the regular rate determined by the Hotel.

OCCUPANCY: The rates quoted above assume occupancy no greater than the maximum occupancy per room type.

Additional guests per room above that number will result in an additional charge determined by the Hotel.

PAYMENT/GUARANTEE/DEPOSITS

GUEST PAYMENT: Credit Card

Unless an approved direct bill arrangement has been separately negotiated with Hotel, Group acknowledges and agrees that Hotel may require this Contract to be guaranteed by an approved credit card or other deposit acceptable to Hotel in its sole discretion, depending on the method of payment noted above. If applicable, a separate credit card authorization form must be completed for this purpose. Group hereby authorizes Hotel to collect payment for all charges indicated in this Contract, and not otherwise paid Group on or before the due date for such charge, by processing a charge to the credit card on file with the Hotel. The signature on behalf of Group to this Contract constitutes the signature of the cardholder to the charge to such credit card.

Amounts unpaid within 30 days after the due date will bear interest at a rate of one and one-half percent (1 ½%) per month, or the maximum rate allowed by law, whichever is lower. In addition, Group agrees to pay all costs of collection, including reasonable attorney fees and costs.

TAX EXEMPT STATUS

All charges to the Group and all charges related to rooms in the Room Block are subject to all applicable sales, use, rooms, and other taxes, unless all relevant tax-exempt forms and certifications are on file with the Hotel prior to the Event. Tax exemptions, as well as tax-exempt forms and certifications, vary by state, so if the Group thinks that it is entitled to an exemption from such taxes please contact the Hotel as soon as possible. Note that a Group’s tax-exempt status may not apply to charges paid by individual guests attending the Event.

CANCELLATION AND LIQUIDATED DAMAGES

Reservations made individually as part of the Room Block must be canceled by the guest or the Group 48 hours prior to arrival to avoid any “no show” charges. If the Group or an individual guest guarantees any individual room reservation, held for late arrival, and a guest does not arrive on that date, and the reservation was not cancelled, the Group or individual will be charged by the Hotel for the first night’s room and all applicable tax, at the rates set forth above for the night of scheduled arrival.

You may cancel or decrease the size of the Room Block without liability at any time prior to 28 days before the scheduled arrival date listed above by notifying the Hotel. You may cancel or decrease the size of the Room Block within 28 days prior to the scheduled arrival date by notifying the Hotel, but you will be responsible for paying a cancellation fee (as reasonable liquidated damages and not as a penalty) equal to the difference between the applicable percentage of rooms in the Rooms Block, (calculated per the table below) and the number of rooms in the room Block actually sold, multiplied by the rate(s) set forth in this Agreement for those unsold rooms (plus applicable taxes that may be imposed):

Number of days prior to scheduled arrival date Applicable percentage

8-28 days 50%

7 days or less 80%

You agree that each cancellation fee assessed herein is a reasonable estimate of the loss to the Hotel resulting from cancellation within the respective time periods. Unless an approved direct bill arrangement has been separately negotiated with Hotel, Group acknowledges and agrees that Hotel may charge the credit card provided by Group for any cancellation fees.

EVENT/MEETING NEEDS

Function Space: The Group requests that the Hotel reserve the following meeting space (the “Function Space”) at the Hotel, for the dates and times specified below:

Date Time Event Room Setup Est Attd Rental Thu, 10/30/2025 5:30 PM - 9:00 PM Hospitality Isthmus Room Round Tables of 6

Comp

Fri, 10/31/2025 7:00 AM – 4:00 PM Hospitality Isthmus Room Round Tables of 6

Comp

Hotel’s Right to Alter Function Space: The Function Space has been selected by the Hotel based upon the Group’s anticipated attendance at the Event, guest room reservations, and food and beverage utilizations. If attendance for the Event drops or increases substantially over the numbers set forth above, the Hotel reserves the right upon notice to Group to change the Function Space assigned to the Group to a room suitable for the attendance at the Event. An additional charge will apply if more or larger meeting space is required than the Function Space noted above.

No Use of Function Space Before or After Event Dates: Other groups may be utilizing the Function Space prior to or following the Event. Therefore, Group will not be allowed to use the Function Space either before or after the dates and times noted above. Further, Group agrees to begin the Event no earlier than the scheduled start time each day and end no later than the scheduled end time each day, each as noted above. Group agrees to remove from the Function Space all of its materials, equipment any decorations no later than the last date and time noted above. Any materials or equipment remaining at the Hotel after the last date and time noted above in the description of Function Space will be deemed to have been abandoned by the Group, will at the Hotel’s discretion become the property of the Hotel, and may be disposed of by the Hotel in its sole discretion at the cost and expense of the Group.

If the time schedule for the Event changes, please contact the Hotel promptly. The Hotel will make reasonable efforts to accommodate a change in schedule and notify Group if such changes result in any change in charges.

Deliveries: Arrangements for delivery of packages should be made through the Hotel’s catering office. Receiving, handling and shipping charges may apply. No COD packages will be accepted. As described in the Additional Terms and Conditions attached to this Contract, the Hotel is not responsible for items delivered to the Hotel in advance of the Event or left at the Hotel after the conclusion of the Event.

FOOD AND BEVERAGE REQUIREMENTS (If no Food or Beverage minimum is part of this Contract, indicate N/A here:

Required Minimums: There is a $____0______ minimum for food and beverage (not including service charge and tax) for this Event. Minimums (not including service charge and tax) may also apply for private bar services. Please confirm required minimums with Hotel prior to the Event.

Banquet Event Order: A Banquet Event Order (“BEO”) will be sent to you prior to the Event to confirm all final food and beverage arrangements and prices. The BEO must be signed and received by the Hotel no later than 12:00 noon (local time) seven (7) business days prior to the start of the Event, and the Group’s guaranteed number of people attending the Event must be received by the Hotel no later than 12:00 noon (local time) four (4) business days prior to the start of the Event. For your convenience, such dates are as follows:

If the Hotel does not receive a guaranteed count by the date set forth above, the estimated number of attendees set forth in this Contract will be used as Group’s guaranteed count.

The Hotel will make reasonable efforts to accommodate late orders, however any BEO’s or guaranteed counts received after the deadlines set forth above may be assessed a late fee to cover the additional time and cost incurred by the Hotel in the procurement of product for the Event. Final food and beverage charges will be based on the greater of the actual number of attendees or the guaranteed number of participants provided to the Hotel. A service charge and all applicable taxes will be added to all meeting and catering-related items (exclusive of Function Space rental), such as audio visual, food and beverage charges.

All BEO’s when signed on behalf of Group and submitted to Hotel shall become part of this Contract.

Due to fluctuating food and beverage costs, the Hotel does not guarantee menu prices until 90 days prior to the start of the Event.

To ensure food quality, times assigned for food events will not be deviated from. The Hotel will allow a 15-minute grace period, after which the Hotel will not be responsible for the quality of the food. Food items for buffets and appetizer receptions will only be available for consumption for a maximum period of 90 minutes following the serving time.

Any unconsumed food remaining at the conclusion of the Event belongs to the Hotel and may be disposed of at the Hotel’s discretion.

NO OUTSIDE FOOD OR BEVERAGE: In accordance with the Hotel’s policies, no outside food or beverages is permitted.

Limited exceptions are allowed for wedding cakes or for items that the Hotel cannot provide, but exceptions must be arranged in advance of the Event, and the Hotel reserves the right to require a certificate of insurance from the provider of the outside food or beverage. This includes alcoholic beverages. A fee of $250 will be charged for Group’s failure to comply with the Hotel’s no outside food and beverage policy. In addition, the Hotel reserves the right to confiscate any outside alcoholic beverages brought into the Function Space or other common areas of the Hotel.

Alcohol: The Hotel has an alcoholic beverage license and is subject to all applicable laws, rules and regulations governing the procurement, service, and sale of alcoholic beverages under that license. Violations of any of these laws, rules or regulations may jeopardize the Hotel’s license. The Hotel cannot serve alcoholic beverages that are not purchased from the Hotel. The Hotel reserves the right to decline service of alcohol for the safety of our guests.

ON_SITE CHANGES

Any changes and/or set-up that involve additional charges need to be signed off by the on-site contact for the Group. This may include change of room set-up, additional audio/visual rental or food and beverages changes. Please indicate below whether the on-site contact has authority to make decisions that involve additional charges:

_____ Yes, the on-site contact can make any additional changes that will involve additional cost.

_____ No all changes need to be approved through the Group contact listed on page 1 of this Contract

If no line is marked above, the Hotel will assume that all changes need to be approved through the contact listed on page 1 of this Contract. Note that this default selection may result in additional time and delay and potentially increase charges related to such items.

EVENT PAYMENTS/GUARANTEE/DEPOSIT

A non-refundable deposit in the amount of 0.00 is due at the time the signed Contract is returned to Hotel. The deposit will be applied against any charges under this Contract.

Unless an approved direct bill arrangement has been separately negotiated with Hotel, Group acknowledges and agrees that this Contract must be guaranteed by an approved credit card or other deposit acceptable to Hotel in its sole discretion.

A separate credit card authorization form must be completed for this purpose. Group hereby authorizes Hotel to collect payment for all charges indicated in this Contract, and not otherwise paid Group on or before the due date for such charge, by processing a charge to the credit card on file with the Hotel. The signature on behalf of Group to this Contract constitutes the signature of the cardholder to the charge to such credit card.

Unless the Group has an approved direct bill arrangement with Hotel, payment is to be made in the form of cash, credit card (unless otherwise instructed, using the credit card authorization provided for purposes of the Contract guarantee pursuant to the preceding paragragh), or by certified check. Payments under an approved direct bill arrangement with the Hotel are due no later than thirty (30) days after Group’s receipt of the bill.

Amounts unpaid within 30 days after the due date will bear interest at a rate of one and one-half percent (1 ½%) per month, or the maximum rate allowed by law, whichever is lower. In addition, Group agrees to pay all costs of collection, including reasonable attorney fees and costs.

ADA COMPLIANCE

Hotel is responsible for compliance with the Americans with Disabilities Act (“ADA”) with respect to the following:

The Hotel’s policies, practices, procedures and eligibility criteria;

The provision of auxiliary aids and services in areas of the Hotel other than those designated for the exclusive use of or within the control of Group;

Architectural, communications and transportation barriers in the Hotel, other than barriers created by or within the control of Group, its agents, representatives or contractors; and The provision of wheelchair seating spaces in assembly areas.

Group is responsible for compliance with the ADA with respect to the following:

The Group’s policies, practices, procedures and eligibility criteria;

The provision of auxiliary aids and services in areas designated for the exclusive use of or within the control of

Group (including, without limitation, providing an interpreter, visual or hearing assistance devices, or materials in alternative formats for Group activities); and

Architectural, communications and transportation barriers created by or within the control of Group, its agents, representatives or contractors (including, without limitation, with respect to the set-up and conduct of the Group activities).

If you would like Hotel to assist in obtaining any accommodations that are the responsibility of the Group, you agree that no later than seven (7) days prior to the scheduled arrival date, Group will furnish to Hotel in writing a list of any auxiliary aids needed. Group agrees to pay all charges associated with the provision of such aids. Alternatively, Hotel will, upon Group’s request, furnish Group with the names of businesses that Group can contact to obtain such aids.

CONCLUSION

If all of the agreements outlined in this Contract are acceptable to you, please sign this Contract and return it to the Hotel (along with any required deposit set forth above) by the date set forth on the top of page 1. The Hotel cannot ensure the availability of the Room Block unless we receive your signed Contract (along with any required deposit) by that date. This Contract will be binding upon Group and Hotel only upon our receipt of the Contract signed by Group and any required deposit, and upon signature of this Contract on behalf of Hotel.

Once again, thank for choosing the Hotel for your room block needs. It is our goal to make sure your event is a success and is enjoyable for all. Please let us know if you have any questions, or if we may be of further assistance. We will be in contact with you in a few days to see how your plans are developing.

SIGNATURES

Approved and authorized by The Board of Regents of the University of Nebraska University of Nebraska Athletics

Name: Seth Dorsey

Title:

Signature:

Date: ______________________________________

Approved and authorized by AC Hotel Madison Downtown: 202 E. Washington, LLC

Name: Maddi Olson

Title: Regional Sales Manager

Signature: _____________

Date: ______________________________________

6/5/2025

GROUP ROOM BLOCK/MEETING SPACE CONTRACT

ADDITIONAL TERMS AND CONDITIONS

These Additional Terms and Conditions, together with the terms and conditions set forth in the Contract to which they are attached, are an integral part of the Contract between the Hotel and the Group.

1. Rules of Conduct: All guests must abide by all rules and regulations of the Hotel concerning the Hotel and its facilities, equipment, and property (collectively, “Facilities”), which may be posted at the Hotel or issued orally. These rules may be amended at the Hotel’s discretion. No guest may engage in behavior injurious to the enjoyment of the Hotel or its Facilities by other users or guests. The Hotel reserves the right to terminate the right of any guest, or the entire Group, to use the Hotel or any of its Facilities – without refund -- if the behavior of one or more guests is not in accordance with the foregoing. The Group will be held responsible for the behavior of guests that are part of the Room Block. Without limiting the generality of the foregoing, specific Hotel policies include the following:

a. No Smoking: Guests may not smoke anywhere within the Hotel, except in designated smoking areas. Smoking may be permitted outside the Hotel building, but only in designated areas. Guests must follow all posted rules regarding smoking areas and disposal of smoking materials.

b. Supervision: It is your responsibility to ensure adequate supervision for the Group. Hotel staff is not responsible for supervising children at the Hotel. The Hotel requests at least one adult supervisor for each 10 minors (or fraction thereof).

c. Use of Hallways: Hallways are for the use of all Hotel guests for passage within the Hotel. Hallways may not be used for sports practice, storage of personal property, group meetings, posting of group notices, or similar uses.

Any personal property found in hallways may be confiscated by Hotel staff and returned to the Group only upon checkout.

d. Open Flames/Incendiary Devices: All candles must be enclosed. No fireworks, incendiary devices or open flames are permitted within the Hotel.

e. Alcohol: Any alcoholic beverages that you bring into the Hotel must be consumed in guest rooms only. You may not bring outside alcoholic beverages into any meeting room, lobby/lounge, or other public space in the Hotel.

Any alcoholic beverages consumed in such areas must be provided and served by the Hotel only during designated times. No alcoholic beverages are permitted in the pool or fitness areas.

f. No Gambling: Gambling is not permitted in the Hotel.

g. Capacity Limitations: All rooms within the Hotel have maximum capacity limitations for comfort and safety reasons. It is your responsibility to reserve room(s) with sufficient capacity for the number of guests that you expect. Stated room capacities may not be exceeded, and the Hotel reserves the right to enforce such capacities.

2. Hotel Not Responsible for Personal Property: The Hotel’s responsibility for damage to or destruction or loss of any of your personal property or any personal property of any guest is limited by statute. The Hotel can provide a safe in which to deposit small items of personal property, if so requested by the Group or a guest. The Hotel cannot accept large or valuable items of personal property for safekeeping unless the Hotel enters into a separate written agreement accepting custody of such items and including a full inventory of such items. Unless items have been entrusted to the Hotel for safekeeping pursuant to the foregoing provisions, it is the responsibility of the Group and each guest to secure any personal property delivered to or brought into the Hotel, or left in vehicles in parking areas. Because Hotel is not responsible for property brought onto or stored on Hotel’s premises by Group or Group’s guests (except in the limited instances described in the foregoing sentences), the Hotel does not maintain insurance covering any such property and it is the responsibility of Group or individual guests to obtain or maintain any such insurance coverage that is necessary or appropriate.

3. Compliance with Laws: Group agrees to comply with all applicable federal, state and local laws, rules and regulations, including health and safety codes and federal anti-terrorism laws and regulations, related to its use of the Hotel. Group agrees to cooperate with Hotel and any relevant governmental authority to ensure compliance with such laws. The Hotel may cancel this Contract without any liability if in the Hotel’s reasonable discretion it determines that it is necessary to do so in order to comply with its obligation under applicable laws, rules or regulations.

4. Liability for Damage: Group is responsible for any damages caused by use of the Hotel and its Facilities by Group and the guests that are part of the Room Block, except to the extent such damage is caused by the Hotel’s negligence or willful misconduct. In the event that the registered guest of the Group that was responsible for the damage fails to take financial responsibility for any necessary repairs, the Group agrees to pay Hotel for the cost of repairing all such damage promptly upon demand.

5. Noise Complaints: The Hotel offers a 100% satisfaction guarantee to all guests -- if you’re not satisfied, we don’t expect you to pay. If the Hotel is required to compensate other guests of the Hotel under the Hotel’s 100% Guarantee due to noise complaints caused by guests that are part of the Room Block, Group will be responsible for that expense and Group agrees to pay that amount to the Hotel promptly upon demand.

6. Force Majeure: Neither party is responsible for its failure to perform hereunder due to contingencies beyond its reasonable control, including, but not limited to, weather, strikes, riots, fires, acts of war, acts of terrorism or threats of acts of terrorism, or acts of God.

7. No Assignment: Group may not assign this Contract or sublet use of any of the Facilities to any other person or group, except such use as is explicitly contemplated by this Contract with respect to guests that are part of the Room Block.

8. Governing Law: The Contract shall be governed by and construed in accordance with the internal laws of the State in which the Hotel is located.

9. Scope and Severability: The provisions of the Contract (including these attached Terms and Conditions) are binding on Group and its agents, successors and assigns. If a provision of this Contract (including these attached Terms and Conditions) is held invalid, the balance shall remain in full force and effect.