Aa. RFP 269-2026-2006_ CATS Environmental Services.docx

Request for Proposals

CATS ENVIRONMENTAL SERVICES

RFP # 269-2026-2006

City of Charlotte North carolina

JULY 17, 2026

REQUEST FOR PROPOSALS

CATS ENVIRONMENTAL SERVICES

July 17, 2026 Interested Company:

The City of Charlotte, North Carolina, is now accepting Proposals for Plumbing Maintenance and Repair Services. The requirements for submitting a Proposal are stated in the attached Request for Proposals (the “RFP”). Please review them carefully.

The City of Charlotte is using the Bonfire e-Procurement Portal (“Procurement Portal” - https://charlottenc.bonfirehub.com) to accept and evaluate proposals for this RFP. Proposals must be submitted electronically through the Procurement Portal on or before the Due Date in order to be accepted.

A Non-Mandatory Virtual Pre-Proposal Conference, for the purpose of reviewing the RFP and answering questions regarding the Services, will be held on July 30, 2026 at 11:00 a.m. (EST). No onsite meeting will be held and Service Provider(s) should not come to the City expecting to attend in person. While attendance at the Pre-Proposal Conference is not mandatory, all interested Service Provider(s) are encouraged to participate.

Click here to join – Non-Mandatory Pre-Proposal Meeting: CATS Environmental Services To join via phone only - 872-256-4172 Conference ID: 105 851 836# Please have a copy of the RFP available for reviewing during the Pre-Proposal Conference.

Proposal submissions are due no later than August 18, 2026 at 3:00 p.m. (EST).

An electronic copy of the RFP in Microsoft Word format may be obtained on the Bonfire Procurement Poral by searching for the RFP Title or Number.

RFP questions must be directed to Andre Branch, Department of Contracting and Procurement, per the enclosed instructions in Section 2.2.

The City is an equal opportunity purchaser.

Sincerely, Andre Branch Transit Procurement Officer

Checklist for submitting a Proposal:

Step 1 – Read the document fully.

Step 2 – Review the solicitation timeline and upcoming events in the Procurement Portal and download copies of any documents if you plan to submit a Proposal.

Step 3 – (Optional) Submit any questions via the Procurement Portal by the deadline(s) noted for the solicitation.

If you plan to submit a Proposal, you must follow this checklist and include everything detailed below.

Proposal Format - Proposals should be formatted as follows:

Cover Letter per Section 4.1.1 Proposed Solution per Section 4.1.2 Section 6, Form 1, Request for Proposal Acknowledgement Section 6, Form 2, Addenda Receipt Confirmation Section 6, Form 3, Proposal Submission Section 6, Form 4, Pricing Worksheet Exceptions to any part of the RFP (If you take any exceptions to anything in this document list it in a category in your Proposal, please complete the Exceptions form in Section 6, Form 5 and offer an alternative solution.)

The above items constitute all that must be included in the Proposal. If awarded a contract, you will be required to provide an insurance certificate that meets or exceeds the requirements set forth in Exhibit A – Sample Contract.

It is the Company’s responsibility to check the City’s Procurement Portal (Bonfire) at the following link {Bonifre Link} for any addenda or changes to this Project.

TABLE OF CONTENTS

Table of Contents

1. Introduction.

1.1. Objective.

The objective of this RFP is to solicit Proposals that will enable the City to determine which Company and Proposed Solution will best meet the City’s needs for the Services detailed in the Scope of Work. Contractor is responsible for operating and performing scheduled and unscheduled maintenance and repairs on the systems and Equipment in the Facilities, The Contractor will provide all supervision, labor, material, spare parts, supplies, equipment, tools or special tools and services, in order to operate and maintain all Equipment in a First Class Condition, consistent with the Service Expectations.

1.2. Definitions.

As used in this RFP, the following terms shall have the meanings set forth below:

Charlotte Business INClusion/CBI: Refers to the Charlotte Business INClusion office of the City of Charlotte.

Charlotte Business INClusion Policy/ CBI Policy: Refers to the policy adopted by City Council, which seeks to enhance competition in contracting and procurement opportunities for SBEs located in the Charlotte Combined Statistical Area.

Charlotte Combined

Company Project

Environmentally

Minority-owned Business Enterprise/

Post-Consumer

Small Business Enterprise/SBE: Refers to a business enterprise that is certified by the City of Charlotte under Part E of the CBI Policy as meeting all of the requirements for SBE certification.

Specifications and

Woman-owned Business Enterprise/

1.3. Accuracy of RFP and Related Documents.

Each Company must independently evaluate all information provided by the City. The City makes no representations or warranties regarding any information presented in this RFP, or otherwise made available during this procurement process, and assumes no responsibility for conclusions or interpretations derived from such information. In addition, the City will not be bound by or be responsible for any explanation or conclusions regarding this RFP or any related documents other than those provided by an addendum issued by the City. Companies may not rely on any oral statement by the City or its agents, advisors, or consultants.

If a Company identifies potential errors or omissions in this RFP or any other related documents, the Company should immediately notify the City of such potential discrepancy in writing. The City may issue a written addendum if the City determines clarification necessary. Each Company requesting an interpretation will be responsible for submitting them per Section 2.2.

1.4. City’s Rights and Options.

The City reserves the right, at the City’s sole discretion, to take any action affecting this RFP, this RFP process, or the Services or facilities subject to this RFP that would be in the best interests of the City, including:

1.4.1. To supplement, amend, substitute, or otherwise modify this RFP, including the schedule, at any time;

1.4.2. To cancel this RFP with or without the substitution of another RFP;

1.4.3. To require one or more Companies to supplement, clarify or provide additional information in order for the City to evaluate the Proposals submitted

1.4.4. To investigate the qualifications, experience, capabilities, and financial standing of each Company submitting a Proposal;

1.4.5. To waive any defect or irregularity in any Proposal received;

1.4.6. To reject any or all Proposals;

1.4.7. To share the Proposals with City employees other than the Evaluation Committee or City advisory committees as deemed necessary;

1.4.8. To award all, none, or any part of the Services and enter into Contracts with one or more of the responding Companies deemed by the City to be in the best interest of the City, which may be done with or without re-solicitation;

1.4.9. To discuss and negotiate with any Company(-ies) their Proposal terms and conditions, including but not limited to financial terms;

1.4.10. To terminate discussions and negotiations with any Company at any time and for any reason;

1.4.11. To issue additional requests for information; and

1.4.12. To take any action affecting this RFP, this RFP process, or the Services or facilities subject to this RFP that would be in the best interest of the City.

1.5. Expense of Submittal Preparation.

The City accepts no liability, and Companies will have no actionable claims, for reimbursement of any costs or expenses incurred in participating in this solicitation process. This includes expenses and costs related to Proposal submission, submission of written questions, attendance at pre-proposal meetings or evaluation interviews, contract negotiations, or activities required for contract execution.

1.6. Proposal Conditions.

1.6.1. The following terms are applicable to this RFP and the Company’s Proposal Not An Offer.

This RFP does not constitute an offer by the City. No binding contract, obligation to negotiate, or any other obligation shall be created on the part of the City unless the City and the Company execute a Contract. No recommendations or conclusions from this RFP process concerning the Company shall constitute a right (property or otherwise) under the Constitution of the United States or under the Constitution, case law, or statutory law of North Carolina.

1.6.2. Right to Terminate Discussions.

The Company’s participation in this process might result in the City selecting the Company to engage in further discussions. The commencement of such discussions, however, does not signify a commitment by the City to execute a Contract or to continue discussions. The City can terminate discussions at any time and for any reason.

1.6.3. Trade Secrets and Personal Identification Information.

Definition.

Upon receipt by the City, all materials submitted by a Company (including the Proposal) are considered public records except for (1) material that qualifies as “trade secret” information under N.C. Gen. Stat. § 66-152 et seq. (“Trade Secrets”) or (2) “personally identifiable information” protected by state or federal law, to include, but not be limited to, Social Security numbers, bank account numbers, and driver’s license numbers (“Personally Identifiable Information” or “PII”).

Instructions for Marking and Identifying Trade Secrets.

If any Proposal contains Trade Secrets or PII, such Trade Secrets and PII must specifically and clearly be identified by clearly separating them from the rest of the Proposal and marked either “Personally Identifiable Information – Confidential” or “Trade Secret—Confidential and Proprietary Information.” This confidentiality caption must appear on each page of the Trade Secret or PII materials, and the document(s) must be submitted separately in the Procurement Portal.

Availability of Proposals to City Staff and Contractors.

By submitting a Proposal, each Company agrees that the City may reveal any Trade Secret materials and PII contained therein to all City staff and City officials involved in the selection process, and to any outside consultant or other third parties who serve on the Evaluation Committee or who are hired or appointed by the City to assist in the evaluation process.

Availability of Proposals via Public Records Requests.

Any person or entity (including competitors) may request Proposals submitted in response to an RFP. Only those portions of RFPs properly designated as Trade Secret or PII are not subject to disclosure. The public disclosure of the contents of a Proposal or other materials submitted by a Company is governed by N.C. Gen. Stat. §§ 132 and 66-152, et seq.

When determining whether to mark materials as Trade Secret, please note the following:

· Entire Proposals may not be marked as Trade Secret

· Pricing may not be marked as Trade Secret The City may disqualify and Company that designates its entire Proposal as a trade secret, or any portion thereof that clearly does not qualify under applicable law as a Trade Secret or PII. Each Company agrees to indemnify, defend, and hold harmless the City and each of its officers, employees, and agents from all costs, damages, and expenses incurred in connection with refusing to disclose any material that the Company has designated as a Trade Secret or PII. This includes an obligation on the part of the Company to defend any litigation brought by a party that has requested Proposals or other information that the Company has marked Trade Secret or PII.

1.6.4. Statutory Requirements.

Any Contract awarded as a result of this RFP shall be in full conformance with all statutory requirements of North Carolina and all statutory requirements of the Federal Government, to the extent applicable.

1.6.5. Reservation of Right to Change Schedule.

The City shall ultimately determine the timing and sequence of events resulting from this RFP. The City reserves the right to delay the closing date and time for any phase if City staff believe that an extension will be in the best interest of the City.

1.6.6. Reservation of Right to Amend RFP.

The City reserves the right to amend this RFP at any time during the process, if it believes that doing so is in the best interests of the City. Any addenda will be posted to the Procurement Portal. Companies are required to acknowledge receipt of each addendum.

1.6.7. No Collusion or Conflict of Interest.

By responding to this RFP, the Company shall be deemed to have represented and warranted that the Proposal is not made in connection with any competing Company submitting a separate response to this RFP, and is in all respects fair and without collusion or fraud.

1.6.8. Proposal Terms Firm and Irreversible.

The signed Proposal shall be considered a firm offer on the part of the Company. The City reserves the right to negotiate price and other terms. All Proposal elements (including all statements, claims, declarations, prices, and specifications) shall be considered firm and irrevocable for purposes of future Contract negotiations unless specifically waived in writing by the City. The Company chosen for award should be prepared to have its Proposal and any relevant correspondence incorporated into the Contract, either in part or in its entirety, at the City's election. Any false or misleading statements found in the Proposal or Contract exceptions not included in the Proposal may be grounds for disqualification.

1.6.9. Charlotte Business INClusion Program.

Pursuant to Charlotte City Council’s adoption of the Charlotte Business INClusion (CBI) Policy, the CBI program seeks to enhance competition and participation of Small Business Enterprises (SBEs) in City contracting. To accomplish this, the City has examined its procurements. In addition, CBI makes a concerted effort to expand its certified MWSBE vendor pool and assist city-certified firms in growing, enhancing, and developing their businesses. CBI currently offers numerous development programs that support certified businesses in organizational training, strategic development, and networking opportunities.

The CBI Policy and CBI Manual are posted online here: www.charlottebusinessinclusion.com To measure the effectiveness of the City’s Charlotte Business INClusion (“CBI”) Program, the City tracks the utilization of subconsultants and suppliers on certain City contracts. For analysis purposes, it is important that the City obtain this data not only for minority-owned, women-owned, and small business suppliers and subconsultants, but also for other subconsultants and suppliers. As a condition for receiving payments under this Contract, the Proposer agrees to submit any payment record into InclusionCLT, or any subsequent system designated by the City, detailing the amounts paid by the Consultant to all subconsultants and suppliers receiving payment in connection with this Contract.

The City intends to negotiate an SBE goal with the awarded Company. The City would like the Company to list the firms it intends to utilize as subcontractors on the Form 3- Subcontractor Utilization form attached in the “Public Files” of the solicitation in the Procurement Portal.

In accordance with Senate Bill 257, dated July 7, 2026, the City of Charlotte is prohibited from setting minority-owned and women-owned business enterprise participation goals.

City certified MWSBE firms can be found in the City’s InclusionCLT system:

https://charlotte.diversitycompliance.com/

1.6.10. Subcontracting.

The Company given contract award shall be the prime contractor and shall be solely responsible for contractual performance. In the event of a subcontracting relationship, the Company shall remain the prime contractor and will assume all responsibility for the performance of the Services that are supplied by all subcontractors. The City retains the right to approve all subcontractors. Additionally, the City must be named as a third-party beneficiary in all subcontracts.

1.6.11. Equal Opportunity.

The City has an equal opportunity purchasing policy. The City seeks to ensure that all segments of the business community have access to supplying the goods and services needed by City programs. The City provides equal opportunity for all businesses and does not discriminate against any Companies regardless of race, color, religion, age, sex, and national origin or disability.

1.6.12. Title VI Solicitation Notice: Note: Unless otherwise stated herein, this section is only applicable to purchases made by or on behalf of the Aviation Department. The City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, disadvantaged business enterprises or airport concession disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and no businesses will be discriminated against on the grounds of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability in consideration for an award.

1.6.13. Use of City’s Name.

No advertising, sales promotion, or other materials of the Company or its agents or representatives may identify or reference the City in any manner absent the prior written consent of the City.

1.6.14. Withdrawal for Modification of Proposals.

Companies may change or withdraw a previously-submitted Proposal at any time prior to the Proposal due date by editing or removing their submission on the Procurement Portal.

1.6.15. No Bribery.

In submitting a response to this RFP, each Company certifies that neither it, any of its affiliates or subcontractors, nor any employees of any of the foregoing has bribed, or attempted to bribe, an officer or employee of the City in connection with the Contract.

1.6.16. Exceptions to the RFP.

Other than exceptions that are stated in compliance with this Section, each Proposal shall be deemed to agree to comply with all terms, conditions, specifications, and requirements of this RFP including the Sample Contract language. An “exception” is defined as the Company’s inability or unwillingness to meet a term, condition, specification, or requirement in the manner specified in the RFP including in the Sample Contract. All exceptions taken must be identified and explained in writing in your Proposal and must specifically reference the relevant section(s) of this RFP. If the Company provides an alternate solution when taking an exception to a requirement, the benefits of this alternative solution and impact, if any, on any part of the remainder of the Company’s solution, must be described in detail.

Exceptions must be submitted under the Acknowledgement section in the Procurement Portal. If exceptions are not identified in your Proposal, they may not be considered during Contract negotiation and could result in Proposal being rejected from further consideration. If legal counsel needs to review the Sample Contract prior to signature, reviews must be completed before your Proposal is submitted. The City reserves the right to refuse consideration of any terms not so included. Any proposed changes to the Sample Terms after tentative contract award may constitute a material change to the Company’s Proposal and be grounds for revoking the award.

The City intends to enter into a City-drafted Contract with the successful Company that contains the terms and conditions set forth in the Sample Services Contract. The number and extent of any exceptions and proposed additions to the Sample Terms will be one of the City’s evaluation criteria.

Notwithstanding the foregoing, the City reserves the right to modify the Sample Terms prior to or during contract negotiations if it is in the City’s best interest to do so.

1.6.17. Fair Trade Certifications.

By submitting a Proposal, the Company certifies that:

· The prices in its Proposal have been arrived at independently, without consultation, communication, or agreement with anyone, as to any matter relating to such prices for the purpose of restricting competition;

· Unless otherwise required by law, the prices quoted in its Proposal have not been knowingly disclosed by the Company and will not knowingly be so disclosed prior to the Proposal due date; and

· No attempt has been made or will be made by the Company to induce any other person or firm to submit or not to submit a Proposal for the purpose of restricting competition.

1.6.18. Companies’ Obligation to Fully Inform Themselves.

Companies or their authorized representatives must fully inform themselves as to all conditions, requirements, and specifications of this RFP before submitting a Proposal. Failure to do so will be at the Company’s own risk.

1.6.19. Environmentally Preferable Purchasing.

The City promotes the practice of Environmentally Preferable Purchasing (EPP) in acquiring products or services. Applicable EPP attributes that may be taken into consideration as environmental criterion include the following:

Companies able to supply products or services containing any of the applicable environmentally preferable attributes that meet performance requirements are encouraged to offer them in the Proposal using the provided Questionnaire in the Procurement Portal. Companies must provide certification of environmental standards and other environmental claims, such as recycled content and emissions data or a formal statement signed by a senior company official.

1.6.20. Disclaimer

Each Company must perform its own evaluation and due diligence verification of all information and data provided by the City. The City makes no representations or warranties regarding any information or data provided by the City.

Section 1 Introduction and General Information

2. Procurement Process.

This Section 2 contains information about the procurement process for this Project.

2.1. Schedule and Process.

The following chart shows the schedule of events for the conduct of this RFP. The key events and deadlines for this process are as follows, some of which are set forth in more detail in the Sections that follow:

AUGUST 18, 2026

AUGUST 26, 2026

Evaluation. The Evaluation Committee will assess each Proposal and conduct evaluation activities with Companies.

2.2. Interpretations and Addenda.

There are two (2) ways to ask questions about this RFP: (1) submit a question through the Vendor Discussion section on the Procurement Portal; or (2) ask a question at the Pre-Proposal Conference. Other than these permitted methods, Companies should refrain from contacting City staff prior to the Proposal due date. The City is not bound by any statements, representations or clarifications regarding this RFP other than those provided in writing by the Procurement Officer.

In order for questions to be addressed at the Pre-Proposal Conference, they must be submitted by 5:00 p.m. (EST) on July 27, 2026.

After the Pre-Proposal Conference, follow-up questions must be submitted in the Procurement Portal by the deadline of 5:00 p.m. (EST) on August 3, 2026 as stated in Section 2.1.

When responding to Company questions or issuing addenda to the RFP, the City will post the answer or information to the Bonfire/Euna Procurement Procurement Portal.

2.3. Pre-Proposal Conference.

A Non-Mandatory Pre-Proposal Conference will be conducted on July 30, 2026 at 11:00 a.m. (EST). Meeting information is provided below:

Click here to join – Non-Mandatory Pre-Proposal Meeting: CATS Environmental Services To join via phone only - 872-256-4172 Conference ID: 105 851 836# While attendance at the Pre-Proposal Conference is not mandatory, all interested Companies are encouraged to attend. If special accommodations are required for attendance, please notify the City in advance through the Vendor Discussion section of the Procurement Portal.

2.4. Submission of Proposals.

Proposals must be in the format specified in Section 4 of this RFP by August 18, 2026 on or before but no later than 3:00 p.m. (EST).

When received, all Proposals and supporting materials, as well as correspondence relating to this RFP, shall become the property of the City. Proposals sent by fax or email will not be accepted.

Do not arrive at City Procurement on the Proposal due date for the purposes of reviewing your competitors’ Proposals. The Proposals will not be read aloud or made available to inspect or copy until any trade secret issues have been resolved. All Proposals will be time-stamped upon receipt and held in a secure place until opening.

2.5. Correction of Errors.

The person signing the Proposal must initial erasures or other corrections in the Proposal. The Company further agrees that in the event of any obvious errors, the City reserves the right to waive such errors in its sole discretion. The City, however, has no obligation under any circumstances to waive such errors.

2.6. Evaluation.

As part of the evaluation process, the Evaluation Committee may engage in discussions with one or more Companies. Discussions might be held with individual Companies to determine in greater detail the Company’s qualifications, to explore with the Company the scope and nature of the required contractual Services, to learn the Company’s proposed method of performance and the relative utility of alternative methods, and to facilitate arriving at a Contract that will be satisfactory to the City.

The City may in its discretion require one (1) or more Companies to make presentations to the Evaluation Committee or appear before the City and/or its representatives for an interview. During such interview, the Company may be required to orally and otherwise present its Proposal and to respond in detail to any questions posed. Additional meetings may be held to clarify issues or to address comments, as the City deems appropriate. Companies will be notified in advance of the time and format of such meetings.

Since the City may choose to award a Contract without engaging in discussions or negotiations, the Proposals submitted shall state the Company's best offer for performing the Services described in this RFP.

2.7. Contract Award by Council.

As soon as practical after opening the Proposals, the name of the apparent successful Company will be submitted to the Council for final approval of award and the Procurement Officer will provide Contract documents to the Company. In the event the Council approval is not received within one hundred eighty (180) calendar days after opening of the Proposals, the Company may request that it be released from the Proposal.

2.8. Vendor Inclusion.

The City’s vendor management philosophy supports a fair, open, and inclusive process that offers the same access and information to all Companies. Although Companies are not required to be registered in the City’s vendor registration system prior to submitting a Proposal, in order to execute a contract with the City and receive payment from the City, all Companies must register with the City’s vendor registration system.

Your registration provides the City with baseline information for your company including location, contact and demographic information, as well as your areas of expertise with specific commodity and/or service descriptions. You will also have the opportunity to complete any applicable certifications if your company desires to establish itself as an SBE, MBE, or WBE. The link below will provide you with the opportunity to complete your registration on-line with the City.

http://charlottenc.gov/vendors Section 2 Procurement Process

3. SCope of CATS ENVIRONMENTAL SERVICES.

3.1. General Scope.

Projects will be located in various Charlotte Area Transit System (CATS) Locations throughout Mecklenburg County and the City of Charlotte.

CATS is requesting proposals for Environmental Services for the Facilities department Emergency Services for Spill Prevention and Response.

For purposes of this RFP, assume a contract term of three (3) years, and two (2), one-year renewal options.

Services may include the following tasks:

· Scheduled and Expedited Response including vacuum/pumping/cleanup services for removal of solid and liquid hazardous and non-hazardous materials from oil/water separators, storm water catch basins, sumps, drains, streams, ponds, water and wastewater treatment facilities, and collection/distribution systems - located in various geographical areas throughout Mecklenburg County, CATS properties, and other structures. Clean-up of environmental contamination encountered in areas including but not limited to the soil, water, and concrete during construction and rehabilitation projects. Asbestos containing material (ACM) abatement, disposal and mold cleanup/remediation services.

· Rapid and Emergency Response including containment, cleanup and disposal of hazardous and non-hazardous material spills within the City of Charlotte as well as spills that occur outside of City limits at properties owned by the CATS and from their vehicles and equipment.

3.2. Scheduled and Expedited Response Requirements.

Service 1: Environmental Excavation Services CATS will provide an Environmental Representative to verify soil contamination and to observe excavation, stockpiling and disposal. CATS - City of Charlotte will perform any required soil sampling and analysis.

Services will include all materials, equipment, labor, and supervision required to excavate, stockpile, and dispose of contaminated materials at an off-site facility as directed by CATS.

Typical contaminated materials may include hazardous and non-hazardous contaminated soils, petroleum contaminated soils, and contaminated groundwater/wastewater.

All work shall be performed in accordance with local, state, and federal safety and environmental regulations.

The Company shall be required to line any temporary soil stockpiles (under and above) with a minimum of ten (10) millimeter thick plastic liner. Contaminated materials shall be sent to a facility permitted to accept such materials. The facility shall be pre-approved by CATS prior to disposition.

Service 2: Vacuum/Pumping Services and Miscellaneous Environmental Cleanup Services Services will include industrial-type high efficiency vacuum and pumping for the removal, bulk handling and proper disposal of solid and liquid hazardous and non-hazardous materials. All vacuum equipment shall be operated by personnel who are trained in safe equipment operations, have a Class A or B commercial driver’s license (CDL), and have completed appropriate Occupational Safety and Health Administration (OSHA) training. Vacuum and clean up services may include the removal and proper disposal of various liquids/solids/grease from oil/water separators/ chemical/fuel/process containment structures, storm drainage basins, sumps, drains, ponds, process basins and other applications.

Vacuum/pumping services include but are not limited to the following:

· Product recovery, waste removal; wastewater, oil, and chemical leak/spill cleanup

· Pumping out and cleaning storm drain systems, underground storm water treatment facilities, water and wastewater treatment structures, and sanitary sewer lift stations

· Confined space entry to install, maintain, and inspect monitoring equipment

· Landfill maintenance such as flowable fill sinkhole repair Contaminated materials shall be sent to a facility permitted to accept such materials.

Service 3: Asbestos Containing Material (ACM) Abatement and Mold Cleanup Services Services will include abatement of asbestos containing materials (ACMs) and/or mold remediation/clean-ups. The services shall include removal and proper off-site disposal of ACMs and/or moisture and mold problems ln accordance with all federal, state, and local laws. The Company shall use North Carolina Accredited Asbestos Supervisors and workers to perform all asbestos removal activities. The Company shall use appropriately trained mold remediation personnel to perform mold remediation/clean-up activities.

The Company shall provide asbestos and mold abatement services for various CATS properties in accordance with the requirements detailed below on various projects as the need arises and as directed by the CATS Project Managers. Such services may include routinely scheduled projects and emergency response situations. CATS will specify services to be performed in the form of written task orders.

· Asbestos containing material (ACM) abatement, removal and proper disposal services

· Mold cleanup/remediation services

· Various miscellaneous environmental cleanup projects such as lead removal, demolition, and landscaping repair services in accordance with applicable regulations

· Minor facility repairs or modifications to ensure proper function and performance The Company shall comply with the requirements, policies, and practices specified by

· U40 CFR Part 61 National Emissions for Hazardous Air Pollutants (NESHAP)

· 29 CFR 1926.1101-OSHA Construction Industry Asbestos Standard

· North Carolina Asbestos Hazard Management Program Rules as adopted by 15A NCAC19C.0600

· Mold Remediation Charlotte Area Transit System Buildings, US EPA Office document 402-K01-001, March 2001

· Mecklenburg County Building Inspection Department

· Mecklenburg County Public Health Pest Management Program

· Mecklenburg County Land Use and Environmental Services Agency (LUESA)

· Any and all other applicable regulations

For all Services listed above, the responsibility of the preparation of all waste profiles and generator certifications by either CATS or the Company will be negotiated based on each Project type. The Company will prepare shipping manifests and provide CATS a signed copy by the disposal facility indicating the facility’s acceptance of the waste.

3.3. Charlotte Area Transit System (CATS) Locations.

In addition to performing scheduled and expedited response services per the requirements above, the Company shall include all materials, equipment, labor, and supervision necessary for conducting the following services:

· Removal of scum, grease, sludge and trash in various process basins including but not limited to drying beds at CATS facilities and locations.

· Disposal of outdated laboratory reagents and standards. Chemical disposal requirements must be accounted for when removing expired chemicals from Laboratories.

· Disposal of paints, paint thinners, and other industrial solvents.

· Spill response including removal and disposal of chemicals and soils/liquids/sludge contaminated by chemical spills. Chlorine gas is the most acutely hazardous chemical at CATS’ facilities. Other bulk chemicals and fuels utilized at all CATS facilities including but not limited to diesel fuel, gasoline, aluminum sulfate, hydro-fluorosilicic acid, lime, liquid linear phosphate, powdered activated carbon (PAC), sodium hydroxide, sodium hypochlorite, potassium permanganate, acetic acid, ferric chloride, polymer, magnesium hydroxide, and chlorine dioxide.

· Disposal of equipment of other items containing mercury.

· Removal of sodium hydroxide from chlorine scrubber system.

· Acoustical determination if water sewer line is clear or blocked.

· The Company will need to attend a contractor safety checklist meeting prior to beginning services for a specific task order for service at all CATS locations.

3.4. Bus and Rail Facilities Maintenance

Service 1: Confined Space Entry Services will include all materials, equipment, labor, and supervision necessary for conducting confined space entry of CATS facilities, catch basins, and other associated structures as required to perform the following:

· Routine maintenance and cleaning of structures

· Inspection of Structures

· Making minor Repairs to Structures

· Installation and maintenance of Charlotte Area Transit System Equipment Service 2: Miscellaneous - Charlotte Area Transit System Services may include but are not limited to:

· Fabrication and installation of monitoring structures.

· Providing underground pipe videos services.

3.5. Rapid and Emergency Response.

Services will include all materials, equipment, labor, and supervision required to do the following:

· Contain and clean up spills of hazardous and non-hazardous materials that are discharged within the City of Charlotte as well as spills that occur outside of City Limits at all CATS properties owned by Charlotte Area Transit System and from vehicles and equipment.

· Set up Traffic barriers and work with law enforcement and other municipal employees to optimize traffic flow and safety.

· Conduct or arrange for soil sampling and analysis as needed to ensure adequate cleanup in accordance with state rules and guidelines.

· Properly stockpile, transport, and disposal of contaminated materials.

· Restore affected land to as close to its original condition as possible

· Prepare and submit to the CATS and regulatory agencies as necessary, all required cleanup reports, waste disposal records, shipping manifests, and other regulatory records.

Services for rapid and emergency response may occasionally include confined space entry into storm water manholes, catch basins, pipes, and culverts. Such work shall be performed in accordance with OSHA Confined Space Entry requirements. Confined space entry permits will be required to be maintained at each job site.

Typical spills involve diesel fuel, hydraulic fluid, antifreeze, and similar materials. Most spills are confined to paved areas (roads and parking lots); however, some occasionally enter adjacent soil, storm drains, and water bodies. Equipment and materials deployed to the spill site must include those that can properly contain, remove, and clean up spilled materials from a variety of spaces and media - including confined spaces and flowing water. Areas where contaminated soil is removed must be restored by backfilling the area with soil, planting similar plant materials, and applying proper amounts of seed, fertilizer, straw, and water as necessary to cause germination and sustain growth.

Contaminated materials shall be sent to a facility permitted to accept such materials. The responsibility of the preparation of all waste profiles and generator certifications by either Charlotte Area Transit System or the Company will be negotiated based on each Project type. The Company will prepare shipping manifests and provide to the CATS a copy signed by the disposal facility indicating its acceptance of the waste.

Rapid and Emergency Response Differentiation: Rapid response is needed in situations when spills (typically smaller in nature) have occurred and have been contained/controlled and do not pose an immediate threat to the environment or human health. Emergency response is needed in situations when spills (typically larger in nature) have occurred and have either not been fully contained/controlled or they pose an immediate threat to the environment or human health. Emergency response may also include situations of a smaller, controlled nature but regulations require cleanup within twenty-four (24) hours. For Rapid Response, the Company must have staff on site and providing requested Services within forty-eight (48) hours. For Emergency Response, the Company shall be available to respond twenty-four (24) hours a day, three-hundred-sixty-five (365) days per year. Mobilization to the site shall be immediately upon notification from CATS and the Company must have staff on site and providing requested Services within two (2) hours from notification. The Company may not refuse jobs based on their size, scope, and earning potential; however, the Company may choose to subcontract to or partner with other companies. It is understood that the Company may not be able to respond to a particular incident based on prior commitments.

3.6. Pricing.

CATS agrees to pay the Company for actual Services performed and to reimburse reasonable expenses incurred (must be approved by the CATS Project contact prior to invoicing) in connection with task orders/projects issued under the Contract. Fee provided in task orders shall be calculated using the hourly and unit rates set forth in Required Form 4 – Pricing Worksheet.

Mobilization/Demobilization Cost Lump Sum:

Mobilization is regardless of the number of equipment/personnel. The equipment/personnel are paid separately. Work covered by this specification consists of preparatory work and operations including but not limited to those necessary for the movement of personnel, equipment, supplies, and incidentals to individual work order sites necessary for work: removal and disbandment of those personnel and equipment that were established for the prosecution of the work: and for all other work and operations which…