A30 - JOTFO_ SS Brief Cam_Redacted.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

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Identification Number (purchase request/solicitation number):

1. Identification of the agency and contracting activity.

A. Agency: Drug Enforcement Administration (DEA)

B. Contracting activity: Office of Acquisition and Relocation Management (FA)

C. Requiring activity: Security Programs, ISPC,

2. Nature and/or description of the action being approved. (e.g., new contract award or modification expanding the scope of an existing contract)

New contract award for new equipment and software to be integrated into the existing system and other systems currently being installed and programmed for the DEA under the current DEA Headquarters renovation project.

3. A description of the supplies or services required to meet the agency’s needs, including the estimated value.

(inclusive of all options)

Brief Cam software and hardware integration with existing and newly installed surveillance security.

Period of performance or Total estimated value: final delivery date: July 30th 2021

4. An identification of the statutory authority permitting other than full and open competition.

Check the appropriate box. Only one box may be checked.

41 U.S.C. 3304(a)(1) and FAR 6.302-1 “Only one responsible source and no other supplies or services will satisfy agency requirements”

41 U.S.C. 3304(a)(2) and FAR 6.302-2

“Unusual and compelling urgency”

41 U.S.C. 3304(a)(3) and FAR 6.302-3 “Industrial mobilization; engineering, developmental, or research capability; or expert services”

41 U.S.C. 3304(a)(4) and FAR 6.302-4

“International agreement”

41 U.S.C. 3304(a)(5) and FAR 6.302-5 “Authorized or required by statute”

41 U.S.C. 3304(a)(6) and FAR 6.302-6

“National security”

41 U.S.C. 3304(a)(7) and FAR 6.302-7 “Public interest”

5. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited.

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The rationale for limited source justification and approval is based is because Johnson Control Federal Systems (JCI) is currently installing all systems at the DEA Headquarters building under the DEA renovation project. Futhermore the new systems will integrate directly with exisiting security systems which are maintained under a current maintenance agreement with JCI. The newly installed security systems are currently under a warranty with JCI. If a thrid party were to install any equipment as part of the security systems at DEA Headquarters it would void all systems warranties with JCI and maintenance for the effected systems and devices. To maintain a consistent level of service and the keep the security equipment covered, JCI must perform the work.

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies.

N/A

7. A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable.

The Contracting Officers has dertermined the prices offered on this contract represent the best value to the Government.

8. A description of the market research conducted (see Part 10) and the results or a statement of the reason market research was not conducted.

Market research indicates the use of a third-party installer will void all warranties on new systems being installed under the renovation project and the exisiting security devices covered by the maintenance contract at DEA Headquarters.

9. Any other facts supporting the use of other than full and open competition, such as:

i. Explanation of why technical data packages, specifications, engineering descriptions, statements of work, or purchase descriptions suitable for full and open competition have not been developed or are not available.

The systems includes advanced artificial intelligence for captured and live video feeds. The software includes license plate recognition, face recognition, social distancing alerts, mask off alerts, contract tracing, heat maps for foot traffic and many other advanced surveillance research features.

ii. When 41 U.S.C. 3304(a)(1) is cited for follow-on acquisitions as described in 6.302-1(a)(2)(ii), an estimate of the cost to the Government that would be duplicated and how the estimate was derived.

The market research and IGE indicate the cost would be in excess of $500,000.00 dollars. Estimate was derived by the cost of the newly installed and existing security devices which are under warranty and the security devices currently covered by the current maintenance contract.

iii. When 6.302-2 is cited, data, estimated cost, or other rationale as to the extent and nature of the harm to the Government.

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10. A listing of the sources, if any, that expressed, in writing, an interest in the acquisition.

11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

The Office of Security Programs at DEA makes an ongoing effort to review product literature and other contracts, interview vendors and discuss security issues with industry experts in order to indentify and procure those security services and supplies that offer the best value to the Government.

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CERTIFICATIONS

“I hereby certify that the description of the requirement meets the Government’s minimum needs and that the technical data and supporting information, which form the basis for this Justification for Other than Full and Open Competition, are accurate and complete to the best of my knowledge and belief".”

Requesting Office Technical Point of Contact ____________________________________ Date _______________ Signature & Title

“I hereby certify that this Justification for Other than Full and Open Competition is accurate and complete to the best of my knowledge and belief.”

Contract Specialist ____________________________________ Date _______________ Signature

Contracting Officer ____________________________________ Date _______________ Signature

“I have reviewed the subject contract action and find it legally sufficient for award.

CC Legal Counsel ____________________________________ Date _______________ (if over $700,000) Signature

REVIEWS AND APPROVALS

Competition Advocate ____________________________________ Date _______________

Chief, FAC ____________________________________ Date _______________

Bureau Procurement Chief (if over $700,000 ____________________________________ Date _______________ per JAR 2806.304) Signature

Head of the Contracting ____________________________________ Date _______________ Activity (if over $13.5M) Signature

Senior Procurement Executive (if over $68M) ____________________________________ Date _______________ Signature