A28 RFP Drug Enforcement Administration-Guard Services.pdf

Synopsis/Solicitation

PSC: S206

NAICS Code: 561612

Subject: Protective Security Officer Services for Drug Enforcement Administration (DEA)

Solicitation Number: 15DDHQ24R00000024

Set Aside Code: 8a

End Date of Notice: N/A

TITLE: Protective Security Officer Services for Drug Enforcement Administration (DEA)

Direct your proposal and communication to Charles Ivy, Contract Specialist, via email Charles.d.ivy@dea.gov.

THIS IS A SYNOPSIS/SOLICITATION THAT IS AVAILABLE AT THIS TIME. REQUEST FOR A

SOLICITATION WILL BE ACCEPTED AT THIS TIME. This agency is issuing a solicitation for a five (5) year service contract consisting of one (1) base year and four (4) option years. The proposed service is set aside for small business 8a competition only. The proposed contract will be a Labor Hours type contract. The Statement of Work and details required for the proposal are included in this document.

mailto:Charles.d.ivy@dea.gov

Drug Enforcement Administration

Protective Security Officer Services Aviation Field Division - Ft. Worth, TX

El Paso Intelligence Center - El Paso, TX Quantico Training Center, Quantico, VA

Request for Proposal (RFP) Number:

15DDHQ24R00000024

Date Release: 4/30/2024 Office of Security Programs

Table of Content Section 1 SF-1449…

Section 2 Schedule of Services…

Section 3 Statement of Work Section 4 Contract Administration

Section 5 Contract Clauses/Provisions

Section 6 Instructions to Offeror

Section 7 Evaluation Factors/Award Criteria

Section 8 List of Exhibits…

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 31c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 30c. DATE SIGNED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30. 1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

a. NAME

4. ORDER NUMBER

5. SOLICITATION NUMBER

15DDHQ24R00000024

b. TELEPHONE NUMBER (No collect

6. SOLICITATION ISSUE

DATE

4/30/2024

8. OFFER DUE DATE/

7. FOR SOLICITATION

INFORMATION CALL: Charles Ivy charles.d.ivy@dea.gov calls) LOCAL TIME

5/30/2024 at 5pm EST

9. ISSUED BY CODE N/A 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 100 % FOR:

Attn; Office of Acq & Relo Mgmt SMALL BUSINESS WOMEN-OWNED SMALL NORTH AMERICAN

(FA)

8701 Morrissette Drive

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

BUSINESS (WOSB)

ECONOMICALLY

DISADVANTAGED

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

561612 Springfield, VA 22152 VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SIZE STANDARD:

$29M

11. DELIVERY FOR FREE ON 12. DISCOUNT TERMS 13a. THIS CONTRACT IS A 8(A) 13b. RATING

BOARD (FOB) DESTINATION RATED ORDER UNDER 14. METHOD OF SOLICITATION REQUEST

UNLESS BLOCK IS MARKED

SEE SCHEDULE

15. DELIVER TO

CODE

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

16. ADMINISTERED BY

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

CODE

FOR

PROPOSAL

(RFP)

17a. CONTRACTOR/

OFFEROR

TELEPHONE NUMBER

FACILITY

Attn; Office of Acq & Relo Mgmt (FA) 8701 Morrissette Drive Springfield, VA 22152 18a. PAYMENT WILL BE MADE BY CODE

DEA

Attn: Office of Inspections (IG) lnvoice.lnspections@usdoj.gov

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

OFFER BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

The Request for Proposal is for Protective Security Officer (PSO) Services for the following DEA locations: DEA Aviation Division, Ft. Worth, TX; El Paso Intelligence Center (EPIC), El Paso, Texas; and, DEA Training Academy, Quantico, VA

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212 mailto:charles.d.ivy@dea.gov mailto:lnvoice.lnspections@usdoj.gov

Section 2: Schedule of Services

The Contractor shall provide all management and labor necessary to perform the work specified in the Statement of Work (SOW) and in accordance with the terms and conditions contained herein table below for the Period of Performance (POP) starting 9/16/2024 through 9/15/2029.

Aviation Field Division 2300 Horizon Road, Fort Worth, TX 76177

Site Location Address

Post Identification Post Type Post Location Start Time End Time Hours/day Total Hours

Security Clearance

Relief Required

Aviation Division

2300 Horizon Road, Fort Worth, Texas

76177

Fixed/Main Entrance Gate

Main Entrance Gate

0:00

0:00

8,760

DEA Sensitive

Yes

2 Fixed Taxiway Post 0:00 0:00 24 8,760 DEA Sensitive Yes

Site Supervisor

Main Entrance/Roving

Patrol

Flex time. TBD by onsite DEA Task Monitor

Flex time. TBD by onsite DEA Task Monitor

8 hrs/day (Mon - Fri, No weekends/holida ys

2,008

No

El Paso Intelligence Center (EPIC)11339 SSG Sims St, El Paso, Texas 79908-8098

Identification Post Type Post Location Start Time End Time Hours/day Total Hours

Security Clearance

EPIC

11339 SSG Sims St El

Paso, Texas

Fixed/Main

Entrance Gate Main Entrance Gate 0:00 0:00 24 8,760 Secret Yes

Access Control/Visitor

Screening

Main Lobby

6:00

18:00

12/day (Mon-Fri, No holidays/weeken ds)

3,012

Secret

3 Fixed West Parking Lot Gate 0:00 0:00 24 8,760 Secret Yes

Main Lobby/Roving

Patrol

Flex time. TBD by onsite DEA Task Monitor

Flex time. TBD by onsite DEA Task Monitor

8 hrs/day (Mon - Fri, No

Secret

Quantico/Training Division 2500 Investigative Parkway, Quantico, Virginia 20

Identification Post Type Post Location Start Time End Time Hours/day Total Hours

Security Clearance

Quantico

2500 Investigative Parkway, Quantico, Virginia

Access Control/Visitor

Screening

Main Entrance Desk

6:00

18:00

12/day (Mon-Fri, No holidays/weeken ds)

3,012

2 Access Control Security Office 0:00 0:00 24 8,760 DEA Sensitive Yes

Security Office

Flex time. TBD by onsite DEA Task Monitor

Flex time. TBD by onsite DEA Task Monitor

8 hrs/day (Mon - Fri, No

Section 3

STATEMENT OF WORK/SECURITY GUARD SERVICES

1.0 INTRODUCTION/PURPOSE/BACKGROUND/OVERVIEW

The mission of the Drug Enforcement Administration (DEA) is to enforce the controlled substances laws and regulations of the United States and to bring to the criminal and civil justice systems those organizations and/or individuals involved in the growing, manufacture, or distribution of controlled substances appearing in or destined for illicit traffic in the United States and its territories.

The Contractor shall furnish all labor, equipment, materials, supplies, training, and supervision to satisfactorily perform the security guards services at the following Drug Enforcement Administration (DEA) locations:

DEA Aviation Division 2300 Horizon Road Fort Worth, Texas

El Paso Intelligence Center (EPIC) (Located on Fort Bliss) 11339 SSG Sims Street El Paso, Texas

DEA Training Academy (Co-located with FBI academy on the Quantico MCB) 2500 Investigative Parkway Quantico, Virginia

2.0 REQUIREMENTS/SCOPE OF WORK

a. Safety: Perform all necessary guard services to ensure the safety and protection of building occupants and real and personal property against injury, molestation, loss or damage from any preventable cause including, but not limited to: fire, theft, trespassing, espionage, sabotage, demonstration, civil disobedience or other hostile acts against the Drug Enforcement Administration (DEA).

b. Performance: The Contractor shall be responsible for maintaining satisfactory standards of employee competence, conduct, appearance and integrity, and shall be responsible for taking any necessary disciplinary action to ensure that the standards are met. The Contracting Officer’s Technical Representative (COR) may direct the Contractor to remove any employee from this contract for any conduct that is deemed to be inappropriate for work on a Government installation.

c. Service Requirements: Provide, operate, and maintain an armed guard force to perform all necessary protective functions and other such related functions as specified herein, including the monitoring and operation of the building fire alarm and intrusion detection systems, operation of building security equipment/systems and other security devices or building equipment as mandated by the COR.

d. Property: Damage or theft of any property from a Government facility by a

Contractor’s employee, be it Government property or an employee’s personal property, shall be the responsibility of the Contractor. The Contractor will then be required to make restitution, i.e. the full value of the article(s), to the affected party. Willful neglect or damage to property is means for dismissal from the contract.

e. Firearms: All Protective Security Officers (PSO’s) shall be licensed and carry side arms while on duty. The Contractor shall provide a list of serial numbers of firearms to be used or stored on the premises to the COR at contract start date and updated semi-annually. This list shall be kept current at all times. All weapons being brought to the El Paso Intelligence Center shall be registered with the Fort Bliss Provost Marshals Office, Building 125, prior to entrance to the facility.

2.1 CLEARANCE/SUITABILITY REQUIREMENTS

• The personnel security access levels are DEA Sensitive

• The Security Provision is DEA-2852.204.83, DEA Sensitive with U.S.

Citizenship Requirements (May 2011)

• A DD Form 254 is not required for this solicitation.

a. The personnel security access level for this contract is DEA Sensitive. Only U.S. citizens shall be permitted to perform services under this contract. Upon DEA’s award of this contract the COR will notify the contractor of the select positions.

b. The Office of Security Programs, Personnel Security Section (ISR) will conduct suitability reviews on contractor personnel requiring access to DEA facilities, information technology systems, or DEA Sensitive/ NSI materials. ISR will make a final suitability determination on each contractor meeting the specified requirements.

c. The contract company must have a current facility clearance at the

Secret level or higher. The contractor positions requiring access to

NSI at the Secret level must have current clearances through the Department of Defense, Defense Security Service.

2.2 EFFORT REQUIRED

a. Productive Man-hours required: The manpower outlined in the Post Exhibits identifies the minimum productive man-hours determined by the Government as essential to perform the work required by this contract. As used herein, the term “Productive Man-hours” shall include only the actual working time of employees performing services as specified. The specific duties and hours of each post by shifts are described in the “Facilities Post Orders” which will be provided to the Contractor by the COR after the contract is awarded. The duties and time of day of posts are subject to change.

2.3 SERVICES REQUIRED

a. General: At all times the Contractor shall provide trained employees to perform the services as described by (1) the contract, (2) Guard Post Orders and (3) Officers Duty Book. In the event of an inconsistency, the contract takes precedence over other documents.

b. Guard Post Orders: Perform duties outlined in the Guard Post Orders. These orders define the basic work to be performed at each post including exact hours of duty. Except for emergencies, no deviations shall be made. Guard Post Orders are prepared by the COR or designated representative. If authorized by the Contracting Officer, the COR may modify the Guard Post Orders to change shift start/stop times and post locations, provided the change has no impact on the Contractor’s price. Such changes shall not require modification to the basic contract. Changes which increase or decrease the total number of labor hours specified, increase or decrease the amount of equipment and/or supplies, or otherwise affect the Contractor’s price must be made by the Contracting Officer via a written modification to the contract.

2.4 TYPICAL DUTIES

Post assignments may include but are not limited to the following duties:

a. Entrance/Visitor Control Post: Operate and enforce a system of personnel identification; perform package inspection when directed to do so by the Guard Post Orders.

b. Roving Patrol Posts: Make patrols in accordance with routes and schedules established in the Guard Post Orders or as directed by the COR or designated representative.

c. Relief Posts: Sufficient personnel shall be provided by the Contractor, at no additional cost to afford adequate relief to officers stationed at fixed posts during tours of duty.

d. Traffic Control: Direct traffic (vehicle and pedestrian), control parking, issue traffic courtesy violation notices, etc, as prescribed by the Guard Post Orders.

Confront/inspect/question drivers of vehicles that stop along the exterior of the facilities.

e. Building Passes: When directed by the Guard Post Orders, issue temporary building passes to employees and visitors.

f. Reports and Records: All posts shall maintain an electronic and/or paper record of all daily activities of each post by all PSO’s. To include, but not limited to; accidents, fires, bomb threats, unusual incidents and unlawful acts.

This logbook can be modified by the COR or designated representative.

Record and Reports must be sent to the COR or designated representative on a daily basis for review.

g. Utility Systems: When required by the COR or designated representative, the Contractor is to perform all minor operations and/or record data in connection with the operations of building utility systems.

h. Building Rules and Regulations: Observe building occupants and visitors for compliance with posted rules and regulations.

i. Lost and Found: The Contractor shall receive, issue receipts for and store found articles pending disposition. A monthly report will be submitted to the COR or designated representative.

j. Law and Order: Maintain law and order within the areas of assignment. This includes signing complaints, warrants or other similar documents required to maintain law and order.

k. Unauthorized Access: Discover and detain persons attempting to gain unauthorized access to the property.

l. Hazardous Conditions: Report, in accordance with the Guard Post Orders, potentially hazardous conditions and items in need of repair, including inoperative lights, leaky faucets, toilet stoppages, broken or slippery floor surfaces, etc., immediately to the COR or designated representative.

m. Injury or Illness: In the event of injury or illness to Government employees or others in the building or on the grounds, obtain professional assistance in accordance with the Guard Post Orders. The COR or designated representative must be notified of any/all incidents.

n. Civil Disturbances: Perform other such functions as may be necessary in the event of situations or occurrences such as civil disturbances, attempts to commit espionage, sabotage, or other criminal acts which adversely affect the security and/or safety of the Government, its employees, property and the general public lawfully in the buildings or on the grounds under the control of the Government.

o. Emergencies: In case of an emergency condition requiring immediate attention, the Shift Supervisor shall divert uniformed personnel from their normal assigned duties to meet the condition and summon appropriate assistance as may be required in the Occupant Emergency Plan (OEP).

Immediately notify the COR and/or other appropriate officials. Security personnel shall provide assistance as required during firefighting, bomb searches and reconnaissance duties within the facility. No additional cost shall be charged the Government for the diversion, and the contractor shall not be penalized for the normal daily work not accomplished during the emergency. Report the incident in the Guard Post record logbook.

3.0 GOVERNMENT FURNISHED PROPERTY/EQUIPMENT

a. Use, Accountability and Care of Government Furnished Property:

1. Electrical and mechanical equipment where installed, such as alarm and surveillance systems; and communication equipment where installed, such as alarm and surveillance systems, closed circuit televisions. Written operating procedures and instructions shall be provided by the COR or designated representative. Complete and current inventories will be maintained by the COR or designated representative.

2. Telephones deemed necessary by the Government for the conduct of official Government business under this contract.

3. Daily Officers logbook/pass down log, including all inserted information.

The Contractor shall be responsible for posting these changes in the daily officer’s logbook.

4. Guard office, locker space, lockers, and office equipment – excluding office machines – as deemed necessary by the Government.

5. All administrative forms prescribed for use by the Contractor’s employees while on duty may be obtained from the COR or designated representative.

6. Classroom for on-site training of personnel employed by the Contractor, in the operation of all fire alarm systems, security systems and devices, and emergency operating procedures for all buildings covered by the contract.

7. Building utilities and services will be afforded the Contractor in accordance with established GSA operational procedures. This includes the use of concession facilities (when open), restrooms, and the use of medical facilities when available for emergency purposes.

b. Accountability for Government Property: All property furnished by the

Government under this contract shall remain the property of the Government.

Upon termination of the contract, the Contractor shall render an accounting of all such property, which has come into his/her possession under this contract.

All equipment issued by the Government to the contractor will be issued on a DEA-16 Receipt for Property or other similar document. Any property furnished by the Government which is lost or damaged, resulting from improper use or negligence by the Contractor’s employees, shall be repaired or replaced by the Government and the cost of such repairs or replacement shall be deducted from the Contractor’s invoice.

c. Use of Government Property: Government property (including telephones) shall be used for official Government business only in the performance of this contract. Government property shall not be used in any other manner; for personal advantage, business gains, or other personal endeavor by the Contractor or the Contractor employees.

d. Safeguarding Government Property: The Contractor shall take all reasonable precautions, as directed by the Government, or in the absence of such direction, shall act in accordance with sound industrial practices to safeguard and protect Government property.

e. Malfunctioning of Government Property: The Contractor shall report the malfunctioning of any Government equipment used by the Contractor or the Contractor’s employees, to the COR or designated representative in writing.

f. Motorized Patrol Equipment: Protective Security Officers assigned to the

Quantico location will be required to drive a motorized vehicle (ATV) during assigned shifts.

1. The Government is responsible for the following:

- Providing the motorized vehicle(s)

- All costs for the operation and maintenance of the vehicle(s), including all license and insurance fees.

- Provide Contract PSO’s training in the proper operation of the motorized vehicle(s) and provide any required safety equipment.

2. Contractor is responsible for the following:

- Provide liability insurance to cover all assigned PSO’s to operate the motorized vehicle(s).

- Responsible for all costs associated with accidents where the PSO was deemed at fault, including equipment, property and personal injury.

- Vehicles will be used as depicted in the Post Orders and For Official Use Only.

- Require all PSO’s to maintain a valid driver’s license at all times.

4.0 CONTRACTOR FURNISHED PROPERTY/EQUIPMENT

a. Equipment

1. Radio Equipment: Each Protective Security Officer (PSO) on duty will be furnished with a two (2) frequency, portable radio, including batteries, battery charger(s) and other related accessories as required to perform their duties on post.

2. Firearms and Ammunition: Firearms shall be furnished to equip each guard and supervisor while on duty, when required. Personal weapons shall not be used. The recommended firearm is the 9MM. Make/model to be determined by the vendor. The Contractor is responsible for furnishing all firearms and ammunition and ensuring that the firearms and ammunition furnished comply with these requirements. Appropriate and ample supplies of firearms upkeep and maintenance equipment (cleaning solvents, lubricating oils, rods, brushes and patches, and other normal maintenance tools), shall be provided by the Contractor. All firearms assigned to the contract (without exception) shall be of the same make, model, and caliber. Firearms shall be inspected by shift supervisors prior to issuance to guards. Firearms shall be cleaned and oiled weekly (or more frequently as weather and/or environmental conditions may require) to ensure optimum operating condition. Firearms shall be handled in a safe and prudent manner. Loading and unloading of ammunition and cleaning of the firearm shall take place in designated areas only. All weapons and associated ammunition shall be stored in accordance with safeguard standards established by the government. Unless required in the performance of assigned duties, no firearms shall be removed from the premises(s). When not in use, all firearms shall be stored in a safe approved for weapon storage or other cabinet which complies with Government standards for storage of weapons. Firearms shall be returned to and inspected by the supervisor at the end of each tour of duty.

Supervisors and guards shall make accurate receipt and return entries on the Firearms and Equipment Control Register. Each shift supervisor will account for all ammunition rounds on a daily basis.

b. Uniforms: The Contractors security force uniforms shall be of a style in general use by large security force or security organizations such as a Class A style uniform. The Government reserves the right to review the uniform components. All PSOs performing under this contract shall wear the same color and style of uniform and maintain a professional and neat appearance at all times.

1. The Contractor will have the requirement to furnish all uniform items and shall factor the cost of uniform items into the contract price.

2. PSOs shall comply with standards of wear and care of uniform items in accordance with the Security Guard Information Manual (SGIM).

3. PSOs shall wear their PIV/Facility access card on the outermost garment of the PSO’s uniform or as otherwise directed by the COR.

4. Uniforms shall only be worn when the PSO is on official duty or when the

PSO is in transit between his/her place of residence and duty station. No other stops are authorized.

c. Supplemental Equipment: Each PSO on duty shall be equipped with appropriate supplemental equipment and is the responsibility of the Contractor to provide the equipment.

5.0 LABOR CATEGORIES, DUTIES, PERSONNEL QUALIFICATIONS

a. The work schedule for Supervisors and Protective Security Officers shall be prepared separately and posted in work areas or locker rooms at two week intervals. All prepared schedules shall be submitted to the COR or designated representative. Changes to schedules shall be posted at a time sufficient to give affected employees at least 24 hours’ notice of change in duty hours.

b. The duties of some guard posts require that a guard not leave his post until properly relieved. Where this is required, it shall be specifically stated in the Post Exhibits. A relief guard plan shall be provided.

c. All guards shall be in full uniform and ready to begin work promptly at the start of the shift and shall remain on the job and in full uniform until the end of the full tour of duty.

d. Contractor’s Project Manager: The Contractor shall provide the name, telephone number, email address, and mailing address of the Project Manager, in writing, to the COR and Contracting Officer within ten (10) workdays after award of the contract. It is the Contractor’s responsibility to assure this information is updated as necessary throughout the contract period. The term “Project Manager” means a person designated, in writing, by the Contractor with the authority to act for the Contractor during the term of the contract.

Under the terms of this contract, the Project Manager shall not perform the duties of employees performing productive man-hours under the terms of this contract or any other contract administered by the DEA. The Project Manager shall have the authority to accept notices of inspection reports and all other correspondence on behalf of the Contractor and shall be responsible for ensuring that the Supervisors and Protective Security Officers are properly trained and possess the necessary permits and certifications. As this contract calls for guard services at various locations, each site may have a lead supervisor that may act as the local Project Manager.

e. Supervisor/Lead Guard: The Contractor shall provide to the COR and the

Contracting Officer the names, addresses, telephone numbers, and email addresses of the Supervisor/Lead Guards within seven (7) workdays after award of the contract. Supervisors/Lead Guards is a person designated in writing by the Contractor who has authority to act for the contractor on a day-to-day basis at the work site. Contractor shall maintain no less than the amount of supervision described in the Management Approach aspect of their proposal. If at any time after award, the Contractor determines additional supervision beyond initial proposal is necessary to address performance issues, Contractor shall provide such additional supervision at no additional charge to the Government. It is expected that a day shift supervisor will coordinate local security activities with the designated DEA security official at that location. Evening and weekend shifts will have a senior Security Officer responsible for each shift at all locations.

f. Relief: Contractor shall provide breaks and/or meal periods in accordance with minimum state requirements and/or applicable Collective Bargaining Agreements.

g. Supervisors/Lead Guards will ensure:

1. Perform duties as specified in the Guard Post Orders for the security post assigned.

2. Are properly uniformed and present a neat appearance.

3. Perform their duties in a professional and customer-friendly manner.

4. Provide daily briefings to guards on shifts.

5. Responsible for filing incident reports and coordinating with the Project

Manager to make shift reassignments as necessary.

6.0 AUTHORITY AND JURISDICTION, PERMITS, LICENSES, AND

ADHERENCE TO LAWS

a. Police Authority and Jurisdiction: The Contractor shall make and complete all necessary arrangements with the appropriate City, County, Parish and/or State officials where the facility(s) is located to: (1) have each employee licensed as a Protective Security Officer (PSO), (2) obtain a permit for each employee designated by the contract to carry a firearm, and (3) furnish the Contracting Officer (CO) and COR with proof of the above.

b. Bonds: The Contractor shall provide any official bonds required, pay any fees or costs involved or related to the licensing of employees as Protective Security Officers, and/or provide authorization for the arming of any employee engaged in providing service specified under this contract.

c. Liability: The Contractor shall assume full liability for any employee(s) action in the exercise of any such police authority.

d. Criminal Liability: Disclosure of any information pertaining to the services required hereunder to any person not entitled to receive it, or failure to safeguard any classified information that may come to the Contractor or any person under their control in connection with work under this contract, may subject the Contractor, their agents, or employees to criminal liability under Title 18, Section 793, 794 and 798 of the United States Code. In situations involving classified information, criminal liability may be applicable under Title 18, USC, and section 641, 1905 and 2071.

7.0 TRAINING

a. Contractor Provided Basic Training

The Contractor must present 64 hours of basic training to all students. The hours listed in the “Hours” column are the recommended times needed for effective coverage of the material, to include questions and answers, interactive tasks, and reviews/quizzes of the material. The Instructor shall use his/her expertise in evaluating the class’s progress in comprehending and applying the concepts and materials taught. There may be some fluctuation in the actual time covered for each subject, but under no circumstances shall the Instructor provide less than 64 hours of training.

b. Contractor Provided Initial Weapons Training and Qualifications

1. The Contractor must present forty (40) hours of weapons training prior to sending the Contract employees to a firing range for the initial range qualification test session. Of the forty (40) hours of training, eight (8) hours will be classroom training on firearms, four (4) hours baton training and four (4) hours OC Spray training. Of the forty hours, twenty-four (24) hours will be actual training/shooting time on a firing line, exclusive of time spent off the firing line (downtime) waiting for another line of fire to complete the course.

2. In addition to the weapons training, the contractor must provide for the weapons qualification course and must coordinate with the Contracting Officer for FPS to monitor the course of fire. There may be some fluctuation in the actual time covered for each subject, but under no circumstances shall the Instructor provide less than 40 hours of training.

c. Contractor Provided Refresher Training

The Contractor must present 40 hours of refresher training to all students who have not had basic training or refresher training within three (3) years.

d. Contractor Provided Supervisory Training

The Contractor must present 9 hours of supervisory training to any security officer prior to performing supervisory functions

e. General Training Information

1. All PSOs and uniformed supervisors working under this contract must complete the following training and pass the required written examination. The Government may honor certifications for contract PSOs and uniformed supervisors who worked under the predecessor contract and who maintain valid certification credentials that meet current contract requirements. The Contractor must maintain adequate proof of the prior training (e.g., a valid, legible copy of a Training Certificate).

2. The COR shall have the sole discretion to accept or deny proposed exemptions from training based on prior training experience.

3. The Contractor may proceed with Contractor provided training at their own risk while awaiting results of the DEA clearance and suitability adjudication process. The Contractor may schedule required Government provided training and testing/qualifying with FPS during the waiting period.

4. The Contractor shall provide all training for primary and any additional or less-than-lethal weapons used under the contract.

5. The Contractor shall provide to each uniformed contract employee a legible, securely bound copy of the SGIM upon beginning the basic training course.

6. The required Training Syllabi are in the Exhibits to this SOW.

7. The Contractor is responsible for all costs and responsibilities related to their employees’ attendance at any contract mandated training class, test, or examination, including all expenses for transportation, lodging, and meals (as may be necessary) and shall include such costs in their price.

8. Currently certified contract PSOs required to attend any training, testing, or examination to maintain their certification status, including weapons transition training, shall receive compensation in accordance with the applicable Service Contract Act, Department of Labor prevailing wage determination, or collective bargaining agreement.

9. For pay purposes, the Government considers time spent by certified contract PSOs in training and testing as the equivalent of time spent standing post.

10. Contractor shall apply the payment requirements of the Fair Labor

Standards Act for pre-certification training provided by the Contractor.

8.0 TRANSITION PLAN

The Contractor shall provide a transition plan to the CO and COR within seven (7) calendar days after contract award, and weekly status and progress reports detailing the transition. At a minimum, the Plan shall address:

• Staffing

• Staffing Levels

• Process for Transitioning Predecessor Employees (if applicable)

• Recruitment of New Employees

• Strategy for Providing Post Coverage during Breaks and Meal Periods

• Reserve Force Implementation

• Emergency Security Service (ESS) Implementation

• Supervisory Plan Implementation

• Key Personnel to include resumes and contact information

• Roles of Management and Administrative Personnel on Contract

• Organizational Chart

a) Communications

• Methods

• Protocols

• Equipment

b) Inventory & Equipment

• Maintenance

• Accountability

• Weapons

• Ammunition

c) Detailed Calendar

• Daily and Weekly Transition Events over the Transition Period

• Procurement Timeline for Equipment and Uniforms

d) Status & Progress Reports

• Applications

• Staffing

• Permits, Licenses, and Registrations

• Personnel Clearances

• Transition Events

• Equipment and Uniform Purchases

9.0 DELIVERABLES

The following deliverables/reports will be sent electronically to the COR and local DEA security official at each location.

• Weekly timesheet summaries for each PSO.

• Monthly government furnished equipment inventory report.

• Monthly training reports.

• Monthly open post reports.

• Quarterly drug testing 5% of all personnel assigned to contract.

• Quarterly weapons inventory.

• Quarterly Prohibited/Confiscated Items report.

• Notifications of detainments

• Notifications of all Contractor Terminations/Resignations within 24 hours.

10.0 CONTINGENCY AND CONTINUITY OF OPERATIONS (CCOP) PLAN

Contractor shall provide CO and COR a detailed COOP Plan within 15 calendar days after contract award. COOP Plan shall identify provisions made for acquisition of personnel, resources, and/or supplies, if necessary, for continuity of Government-contracted operations, until resumption of normal operations.

COOP Plan must, at a minimum, address and identify:

• Identifying and tracking emergencies and pandemics

• Contractor will adjust shift work hours to accommodate emergency activities

• Contractor will have a robust call back system in place to recall officers if required

• Tracking impact of emergencies and pandemics on workforce

• Compliance with applicable OSHA regulations

• Realignment and augmentation of resources to ensure meeting of Contractual

Requirements to Include:

- Challenges associated with maintaining SO services during an extended emergency event, such as a pandemic that may occur in repetitious waves

- Any time lapse associated with initiation of acquisition of necessary personnel, resources, and/or supplies and their actual availability on site

- Components, processes, and requirements for identification, training, and preparedness of contractor personnel who are capable of relocating to alternative facilities

- Prioritization and deployment of a limited or dwindling workforce

- Educating and protecting of workforce to minimize operational impacts

- Acquisition, storage, and distribution of personal protective equipment

• Communication with workforce and Government, to include:

- Any established alert and notification procedures for mobilizing identified

“critical Contractor service personnel”

- Approach for communicating expectations to employees regarding their roles and responsibilities during an emergency

- Any associated changes needed to Contractor’s information technology infrastructure to support contract in an emergency

11.0 BILLING/INVOICES

• Invoices to DEA will be sent electronically NLT the 5th working day of each month to the CO, COR, and appropriate DEA funding office.

• Each invoice will have sufficient detail to clearly state the services provided

• Terms of payment will be in compliance of the Statement of Work

• Late invoices by the contractor will not incur penalties and/or interest.

SECTION 4.0 – CONTRACT ADMINISTRATION

4.1 DEA-2852.242-70 CONTRACTOR PERFORMANCE ASSESSMENT (APR 2020)

(a) Pursuant to FAR subpart 42.15, the Government will assess the Contractor’s performance under this contract. Performance assessment information may be used by the Government for decision-making on exercise of options, source selection, and other purposes, and will be made available to other federal agencies for similar purposes.

(b) Performance will be assessed in the following areas from the Statement of Work:

(1) Quality of product or service

(2) Schedule

(3) Cost Control

(4) Business Relations

(5) Management of key personnel

(6) Other appropriate areas.

(c) For contracts that include the clause at 52.219-9, Small Business Subcontracting Plan, performance assessments will consider performance against, and efforts to achieve, small business subcontracting goals set forth in the small business subcontracting plan.

(d) For any contract with a performance period exceeding 18 months, inclusive of all options, the Government will perform interim performance assessments annually and a final performance assessment upon completion of the contract.

(e) The Government will prepare contractor performance assessment reports electronically using the Contractor Performance Assessment Reporting System (CPARS). Additional information on CPARS may be found at www.cpars.gov.

(f) The Contractor will be provided access to CPARS to review performance assessments. The Contractor shall designate a CPARS point-of-contact for each contract subject to performance assessment reporting. Upon setup of a contract in CPARS, the Contractor’s CPARS point-of-contact will receive a system-generated e-mail with information and instructions for using CPARS. Prior to finalizing any contractor performance assessment, the Contractor shall be given 14 calendar days to review the report and submit comments, rebutting statements, or additional information. Disagreements between the Contractor and the Government performance assessment official will be resolved by a Government Reviewing Official, whose decision on the matter will be final.

(g) The Government will also report in the Federal Awardee Performance and Integrity Information System (FAPIIS) module of CPARS information related to:

(1) A Contracting Officer’s final determination that a contractor has submitted defective cost or pricing data.

https://www.acquisition.gov/content/part-42-contract-administration-and-audit-services#i1074222 http://www.cpars.gov/

(2) Any subsequent change to a final determination concerning defective cost or pricing data pursuant to 15.407-1(d);

(3) Any issuance of a final termination for default or cause notice; or

(4) Any subsequent withdrawal or a conversion of a termination for default to a termination for convenience.

(End of clause)

4.2 DEA-2852.242-71 INVOICE REQUIREMENTS (MAY 2012)

(a) The Contractor shall submit scanned or electronic images of invoice(s) to the following e-mail addresses:

(1) Process Coordinator: lnvoice.lnspections@usdoj.gov

(2) Contract Specialist: Charles Ivy charles.d.ivy@dea.gov; and

(3) Contracting Officer’s Representative: :Jeffrey.S.Keenen@usdoj.gov

(b) The date of record for invoice receipt is established on the day of receipt of the e-mail if it arrives before the end of standard business hours (5 p.m. local), or the next business day if the invoice arrives outside of normal business hours. Scanned documents with original signatures in .pdf or other graphic formats attached to the e-mail are acceptable. Digital/electronic signatures and certificates cannot be processed by DEA and will be returned.

(c) In addition to the items specified in FAR 32.905(b), a proper invoice shall also include the following minimum additional information and/or attached documentation:

(1) Total/cumulative charges for the billing period for each Contract Line Item Number

(CLIN);

(2) Dates upon which items/services were delivered; and

(3) The Contractor’s Taxpayer Identification Number (TIN).

(d) Invoices will be rejected if they are illegible or otherwise unreadable, or if they do not contain the required information or signatures.

4.3 DEA-2852.242-72 FINAL INVOICE AND RELEASE OF RESIDUAL FUNDS

(MAY 2012)

(a) The Contractor shall submit a copy of the final invoice to the Contracting Officerat the address listed in clause DEA-2852.242-71, Invoice Requirements. The final invoice must be marked “Informational Copy – Final Invoice.”

(b) By submission of the final invoice and upon receipt of final payment, the mailto:lnvoice.lnspections@usdoj.gov mailto:charles.d.ivy@dea.gov mailto:Jeffrey.S.Keenen@usdoj.gov

Contractor releases the Government from any and all claims arising under, or by virtue of, this contract. Accordingly, the Government shall not be liable for the payment of any future invoices that may be submitted under the above referenced order.

(c) If residual funds on the contract total $100 or less after payment of the final invoice, the Government will automatically deobligate the residual funds without further communication with the vendor.

(d) If funds greater than $100 remain on this order after payment of the final invoice, the Government will issue a bilateral modification to deobligate the residual funds. The contractor will have up to 30 calendar days after issuance of the modification to sign and return it. The contractor’s signature on the modification shall constitute a release of all claims against the Government arising by virtue of this contract, other than claims, in stated amounts, that the Contractor has specifically exempted from the operation of the release. If the contractor fails to sign the modification or assert a claim within the stated period, the Government will deobligate the residual balance and proceed with close-out of the contract.

4.4 DEA-2852.242-73 CONTRACTING OFFICER’S REPRESENTATIVE (MAY

2012)

(a) Pursuant to FAR 1.602-2, the following individual has been designated as the Contracting

Officer's Representative (COR) under this contract:

Jeffery Keenen Security Unit (FA) 8701 Morrissette Drive, Springfield, VA 22152 Jeffrey.S.Keenen@usdoj.gov

(b) The COR has responsibility for performing contract administration, which includes, but is not limited to, the following duties: functioning as the technical liaison with the contractor;

monitoring the contractor’s performance and progress of the work; receiving, inspecting, and accepting all deliverables or services provided under the contract; and reviewing all invoices/vouchers submitted for payment.

(c) The COR does not have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If as a result of technical discussions it is desirable to alter/change contractual obligations or the Scope of Work, the Contracting Officer shall issue such changes.

mailto:TBD@usdoj.gov

4.5 DEA-2852.242-74 CONTRACT ADMINISTRATION POINTS OF CONTACT

(MAY 2012)

(a) The Contract Administration Office for this contract is:

U. S. Department of Justice Drug Enforcement Administration Office of Acquisition and Relocation Management (FA) 8701 Morrissette Drive

Contract Specialist/telephone #/email: Charles Ivy, 571-618-8339, charles.d.ivy@dea.gov

Contracting Officer/telephone #/email: Andrew Craig , 571-776-0978, Andrew.J.Craig@dea.gov

Contracting Officer’s Representative (COR): See DEA-2852.242-73

(b) Contract administration for the contractor shall be performed by:

Name: [enter name, title, mailing address, telephone #, and e-mail address]

[End of Section] mailto:Sonya.L.Maxwell@usdoj.gov mailto:Andrew.J.Craig@dea.gov

4.6 DEA-2852.242-76 KEY PERSONNEL (JAN 2014)

(a) Key Personnel are individuals that are considered essential to the successful performance of this contract. Prior to diversion of any of the specified individuals to other programs, a significant increase or reduction in the level of effort, or other substitution of any other personnel for the individuals designated as Key Personnel by the Prime Contractor (or any subcontractor or member of any teaming agreement or similar arrangement), the Prime Contractor shall notify the Contracting Officer reasonably in advance and shall submit justification, including proposed substitutions, in sufficient detail to permit evaluation of the impact on the contract effort. There shall be no diversion, substitution, or significant increase or reduction to the level of effort of key personnel without the prior written approval of the Contracting Officer. The contract will be modified to reflect the addition or deletion of key personnel.

(b) The following individual(s) is/are hereby designated as Key Personnel in the performance of this contract:

Name Position Level of Effort

Site Supervisor ( Each Location)

Project Manager

(c) Because these key positions significantly affect contract risk and performance, the Prime Contractor shall take all reasonable and necessary measures to mitigate any impact on contract performance and, minimize the period that these positions are vacant. When a key personnel position is vacated for any reason, the Prime Contractor shall notify the Contracting Officer’s Representative (COR) in writing and provide a risk mitigation and replacement strategy for the position. The Prime Contractor shall provide weekly status reports to the COR on efforts to fill the position until replacement key personnel report under the contract.

(d) All replacement candidates for a Key Personnel position shall have academic training, licenses, experience, practical skills, knowledge, and expertise equivalent to or better than the individual they are being nominated to replace. For each individual to be nominated as a replacement of a Key Personnel, the Prime Contractor shall submit to the COR a resume or other appropriate statement of qualifications.

(e) The Government reserves the right to approve all proposed substitutions and may disapprove a candidate when the candidate’s qualifications are significantly less than the qualifications of a Key Personnel being replaced. However, if the Government agrees to accept an individual as a replacement Key Personnel whose qualifications are significantly less than the qualifications of the individual being replaced, the labor rate applicable to that Key Personnel position may be subject to downward adjustment or renegotiated.

(f) Approved candidates cannot begin performance under the contract until all required background checks have been completed and appropriate security clearances have been granted.

Failure by the Prime Contractor to fill a Key Personnel vacancy (whether via its own employee or that of a subcontractor) may be considered to be a material performance issue that will reflect on the Prime Contractor in any performance evaluation.

(g) The Government reserves the right to re-characterize a position by removing the “Key Personnel” designation and all work performed thereafter is no longer subject to the terms of this clause.

(h) Additional Key Personnel positions, if required after award, will be added by bilateral modification to the contract.

4.7 52.219-17 - SECTION 8(A) AWARD (Jan 2017)

(a) By execution of a contract, the Small Business Administration (SBA) agrees to the following:

(1) To finish the supplies or services set forth in the contract according to the specifications and the terms and conditions by subcontracting with the Offeror who has been determined an eligible concern pursuant to the provisions of section 8(a) of the Small Business Act, as amended (15 U.S.C. 637(a)).

(2) Except for novation agreements, delegates to the Drug Enforcement Administration the responsibility for administering the contract with complete authority to take any action on behalf of the Government under the terms and conditions of the contract; provided, however that the contracting agency shall give advance notice to the SBA before it issues a final notice terminating the right of the subcontractor to proceed with further performance, either in whole or in part, under the contract.

(3) That payments to be made under the contract will be made directly to the subcontractor by the contracting activity.

(4) To notify the Drug Enforcement Administration Contracting Officer immediately upon notification by the subcontractor that the owner or owners upon whom 8(a) eligibility was based plan to relinquish ownership or control of the concern.

(5) That the subcontractor awarded a subcontract hereunder shall have the right of appeal from decisions of the cognizant Contracting Officer under the “Disputes” clause of the subcontract.

(b) The offeror/subcontractor agrees and acknowledges that it will, for and on behalf of the SBA, fulfill and perform all of the requirements of the contract.

(c) The offeror/subcontractor agrees that it will not subcontract the performance of any of the requirements of this subcontract to any lower tier subcontractor without the prior written approval of the SBA and the cognizant…