A21. SOLICITATION 16 FEB.pdf

SEE ADDENDUM

(No Collect Calls)

W912P923R0012 16-Feb-2023

b. TELEPHONE NUMBER

314-331-8395

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 17 Mar 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912P99. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

LEIGH A THOMAS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIVISION

US ARMY ENGR DIST ST LOUIS

1222 SPRUCE STREET, RM 4.207

ST LOUIS MO 63103-2833

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 965118 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

REND LAKE PROJECT OFFICE

JACKIE TAYLOR

US ARMY ENGR DIST ST LOUIS

11981 REND CITY ROAD

BENTON IL 62812-4242

TEL: 618 724-2493 X7107 FAX: 618-724-4089

314 331-8746FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF88

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912P923R0012

Section SF 1449 - CONTINUATION SHEET

PRICE SCEDULE

SCHEDULE OF PRICES

The quantities indicated for line items are estimates only. The Contractor will be paid on the basis of actual work performed.

MOWING AND GROUNDS MAINTENANCE SERVICES REND

LAKE, ILLINOIS

DESCRIPTION OF SUPPLIES/SERVICES: MOWING AND GROUNDS MAINTENANCE SERVICES FOR REND

LAKE PROJECT, BENTON, ILLINOIS.

SERVICES TO BE PROVIDED IN ACCORDANCE WITH THE ATTACHED PERFORMANCE WORK STATEMENT.

BASE YEAR:

Line Item

Description Qty Unit Price Total Amount

0001 Level I (Cycle) - 405 Acres 17 EA

0002 Level II (Cycle) – 87 Acres 6 EA

0003 Leaf Mulching & Removal (Cycle) – 405 Acres 2 EA

Total Amount for BASE YEAR (Sum of Items 0001 & 0003):

OPTION YEAR 1:

Line Item

Description Qty Unit Price Total Amount

1001 Level I (Cycle) - 405 Acres 17 EA

1002 Level II(Cycle) – 87 Acres 6 EA

1003 Leaf Mulching & Removal (Cycle) – 405 Acres 2 EA

Total Amount for OPTION YEAR 1 (Sum of Items 1001 & 1003):

OPTION YEAR 2:

Line Item

Description Qty Unit Price Total Amount

2001 Level I(Cycle) – 405 Acres 17 EA

2002 Level II(Cycle) – 87 Acres 6 EA

2003 Leaf Mulching & Removal (Cycle) – 405 Acres 2 EA

Total Amount for OPTION YEAR 2 (Sum of Items 2001 & 2003):

OPTION YEAR 3:

Line Item

Description Qty Unit Price Total Amount

3001 Level I (Cycle) – 405 Acres 17 EA

3002 Level II (Cycle) – 87 Acres 6 EA

3003 Leaf Mulching & Removal (Cycle) – 405 Acres 2 EA

Total Amount for OPTION YEAR 3 (Sum of Items 3001 & 3003):

OPTION YEAR 4:

Item

Description Qty Unit Price Total Amount

4001 Level I(Cycle) – 405 Acres 17 EA

4002 Level II (Cycle) – 87 Acres 6 EA

4003 Leaf Mulching & Removal (Cycle) – 405 Acres 2 EA

Total Amount for OPTION YEAR 4 (Sum of Items 4001 & 4003):

TOTAL 5 YEARS:

Item

Description Qty Unit Total Amount

XX01 Level I (Cycle) - 405 Acres 85 EA

XX02 Level II (Cycle) – 87 Acres 30 EA

XX03 Leaf Mulching & Removal (Cycle) – 405 Acres 10 EA

Total Amount for 5-YEAR CONTRACT

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK

STATEMENT FOR

MOWING AND GROUNDS MAINTENANCE

SERVICES AT

REND LAKE, ILLINOIS

PERFORMANCE WORK

STATEMENT GROUNDS

MAINTENANCE SERVICES

Rend Lake

Table of Contents

1. Description of Services

1.1. Level I Mowing

1.2. Level II Mowing

1.4. COVID-19 VIRUS REQUIREMENTS AND PROCEDURES

2. Service Delivery Summary (SDS)

2.1. Quality Control Plan

2.2. Quality Assurance

2.3. Performance Assessment

3. Government-Furnished Property and Services

3.1. Keys

4. Contractor-Furnished Property and Services

4.1 Herbicide

5. General Information

5.1. Scope of Work

5.2. Safety

5.3. Accident Prevention Plan (APP)

5.4. Activity Hazard Analysis (AHA)

5.5. Emergency Medical Treatment

5.6. Reports

5.7. Meetings

5.8. Location and Contract Limits

5.9. Access

5.10. Unusual Conditions

5.11. Security

5.12. Hours of Operation

5.13. Personnel Requirements

5.14. Environmental Protection

5.15. Permits and Responsibilities

5.16. ERGO Data

5.17. Contractor Vehicles

5.18. Payment

5.19. Changes to Service Frequencies and/or Quantities

5.21. Contract Duration

5.22. Post Award Conference

5.23. Omissions

5.24. Pesticide Reports

5.25. Inspections

5.26. Hazardous Materials Inventory

5.27. Hazardous Materials Management

5.28. Interfaces

5.29. Notifications

5.30. Sustainability

6. Appendices

Appendix A: Rend Lake Area and Campground Maps Appendix B: Maps and Area Acreages Appendix C: Vehicle Signs Appendix D: QASP Appendix E: Sample Schedule Appendix F: Pesticide Usage Forms Appendix G: Deliverable Schedule Appendix H: Accident Prevention Plan Appendix I: Definitions

PERFORMANCE WORK STATEMENT FOR GROUNDS MAINTENANCE SERVICES

1. Description of Services. The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Rend Lake, Illinois, in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. The Contractor’s performance will be based on the Contracting Officer’s (KO), Contracting Officer’s Representative (COR), and Quality Assurance Representative (QAR) evaluations of the results required by the Service Delivery Summary and method of performance. The Government will determine when services are required and notify the Contractor a minimum of 24 hours in advance of the start date. The evaluation of results will be based on COR performance assessment, quality assurance results, and customer complaints. Results of the evaluations will be the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards, in connection with the performance of the work. When mowing, vegetation control, and grounds maintenance are required, the Contractor shall contact the KO or COR one business day prior to starting services.

1.1. Level I Mowing. Level I grounds are identified in Appendix A and B. Level I grounds are areas that require more frequent maintenance such as campgrounds, day-use areas, boat ramps, and roadsides. Exact mowing limits will follow existing mowing limits; any questions regarding widths, areas, or inclusions will be defined in the field. Level I work shall be completed with seven (7) working days from the assigned starting date.

1.1.1. Mowing. The Contractor shall mow all Level I areas to look well-manicured with a neat and professional appearance. The Contractor shall mow grass uniform in appearance, free of skips, gaps, rutting, or scalping. When a mowing cycle occurs, the grass shall be mowed to a height of three (3) inches. The KO or COR may allow deviation from the three (3) inch mowing height if environmental conditions exist where a deviation is required to maintain turf health. The Contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. Natural debris such as tree limbs, branches, rocks, and other debris not suitable for mowers to pass over without damage to the mower or potential danger of discharged debris shall be removed out of the mowing limits by the Contractor. The Contractor shall remove or mulch grass clippings when wind-rowed after mowing, before leaving work area. Man-made litter, trash, shall be removed from the mowing limits and placed in a waste receptacle.

1.1.1.1. Limits. General mowing limits are shown in Appendix A and B, and unless noted, mowing limits are not to scale.

a. Level I areas adjacent to roadways shall be mowed to the tree/bush line where possible, including the Main Dam entrance road. In areas where mowing to the tree/bush line is not possible, mowing shall be completed to the existing maintained boundary.

b. Level I mowing shall include one pass (minimum of forty-eight (48) inches adjacent to the Main Dam guardrails on the south side only.

c. Minimum of ten (10) feet beyond amenities of campsites in wooded areas or in accordance with attached maps in Appendix A and B.

d. Mow to the water’s edge in all recreation areas.

e. Twelve (12) feet or equivalent of two (2) passes with a mower on each side of the bike trail. In areas where the twelve (12) foot distance cannot be accomplished, mowing will be to the water’s edge or to the tree/brush line.

NOTE: The bike trail shall be mowed in conjunction with the area it passes through. An example is the entire length of the bike trail section that passes through South Sandusky Campground will be mowed at the same time as the campground area.

1.1.1.2. Clippings and Discharge. The Contractor shall direct all grass clippings away from sidewalks, picnic shelters, campsites, roadways, parking lots, buildings, and other improvements adjacent to the mowed areas. Clippings shall be removed completely from the above improvements if discharged on them. The COR will designate where collected grass clippings may be disposed of on Government property. All-natural debris such as tree limbs, branches, rocks, and other debris, not suitable for mowers to pass over without damage to the mower or endangerment of visitors, facilities, infrastructure, or visitor property, shall be removed out of the mowing limits by the Contractor.

1.1.2. Edging. Edging shall include removal of vegetation from expansion joints and cracks in sidewalks, driveways, curbs, parking lots, and other hard surfaces.

1.1.3. Trimming. The Contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on Level I grounds. Trimming height shall match surrounding area grass height. The Contractor shall not trim within three (3) inches of any living tree or shrub trunk. The Contractor shall remove, or mulch, grass clippings when wind-rowed before leaving the work area. The Contractor shall trim all areas concurrent with mowing.

1.1.4. Spraying/Herbicide Application. Spraying/Herbicide Application shall be required for the vegetative control in all Level I areas. All vegetation over six (6) inches must be cut or pulled and removed prior to the end of the scheduled cycle. All unmowable areas within the limits of Level I and Level II areas shall be free of vegetative growth by removal, trimming, and/or herbicide application and the end of each scheduled cycle. This includes the areas surrounding all trees, shrubs, shrub beds and plant/rock beds, bushes, campsites, impact sites, water fountains and hydrants, grills, refuse containers, picnic tables, buildings, recreational signs and sign posts, carsonite posts, fences (radio tower area, maintenance compound, and lagoon area fences), sidewalks, bike trail and bike trail bridges/culverts, roads, guard rails, parking blocks, parking lots, designated trails, boat ramps, rip rap, revetment areas, lift stations, electrical apparatus (panels, meters, and transformers), monitoring wells, sprinkler heads, manholes, as well as the tee pads, fairways, signs, and baskets on the North Sandusky Disc Golf course, and along with any other unmowable areas within the mowing limits.

1.1.4.1. Transition Zones. The Contractor shall trim or spray all vegetation that exists in the transition zones between rip rap and mowing boundaries, roadways and vegetation (EX: Rend City Road and Entrance Road from Sugar Creek to the Spillway), between the shorelines and the mowing boundaries.

1.1.4.2. Application Requirements. Herbicidal bands shall not exceed nine (9) inches adjacent to any item. Herbicide application will not be allowed on slopes where erosion can occur, trimming will be required around these items.

1.1.5. Lawn Renovation. If lawn areas are damaged due to Contractor action, the Contractor shall renovate at no additional cost to the government.

1.2. Level II Mowing. The Contractor shall mow all Level II areas to look well-manicured with a neat and professional appearance. The Contractor shall mow grass uniform in appearance, free of skips, gaps, rutting, or scalping. When a mowing cycle occurs, the grass shall be mowed to a height of six (6) inches. The KO or COR may allow deviation from the six (6) inch mowing height if environmental conditions exist where a deviation is required to maintain turf health. The Contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. Natural debris such as tree limbs, branches, rocks, and other debris not suitable for mowers to pass over without damage to the mower or potential danger of discharged debris shall be removed out of the mowing limits by the Contractor. The Contractor shall remove or mulch grass clippings when wind-rowed after mowing, before leaving work area. Man-made litter, trash, shall be removed from the mowing limits and placed in a waste receptacle. Level II mowing work shall be completed within ten (10) working days from the assigned starting date.

1.2.1. Limits. General mowing limits are shown in Appendix A and B, and unless noted, mowing limits are not to scale.

a. Mowing adjacent to roadways shall be mowed to the tree/brush line.

b. Mowing must be complete to the water’s edge in all recreation areas or to the tree/brush line.

c. Mowing shall be complete to the existing maintained boundary.

d. All vegetation must be cut in the toe ditch.

1.2.2. Trimming. The Contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on unimproved grounds. The Contractor shall match trimming height to surrounding area grass height. The Contractor shall trim all areas concurrent with mowing.

Herbicide may be used in place of mechanical trimming by the Contractor to reduce the cost of mechanical trimming. Contractor must provide evidence of properly licensed applicators prior to approval of herbicide use.

Names of chemicals to be used and Material Data Safety Sheets must be submitted to and approved by the COR prior to any herbicide use. The amount of hand trimming and all other costs shall be included in the Contractor’s bid prices.

1.2.3. Spraying/Herbicide Application. Spraying/Herbicide Application shall be required for the vegetative control in all Level II areas. All vegetation over six (6) inches must be cut or pulled and removed prior to the end of the scheduled cycle. Herbicidal bands shall not exceed nine (9) inches adjacent to any item.

1.2.4. Lawn Renovation. If lawn areas are damaged due to Contractor action, the Contractor shall renovate at no additional cost to the government.

1.3. Leaf Mulching and Removal. The Contractor shall mulch or remove all leaves in all Level I areas. All work shall be completed within ten (10) working days from the assigned starting date. Leaves shall be removed or mulched in the mowing areas designated on the mowing maps, as well as all rip-rap areas, camp sites, volleyball courts, basketball courts, beach areas, sidewalks, ditches, culvert openings, building entrances, underneath shelters, and areas adjacent to buildings, landscaped areas, roadways, and parking lots.

Leaves and pine needles removed from the previously listed areas can be placed within park lands in unimproved areas during the months of November through March. Prior to mulching, leaves on roadways, parking lots and parking spurs, and picnic/campground impact sites shall be removed. Mulched leaves shall be dispersed so as not to accumulate over one half (1/2) an inch thick in any area.

1.4. COVID-19 VIRUS REQUIREMENTS AND PROCEDURES. Contractors shall wear a personal face mask/covering and other appropriate protective gear when within six (6) feet of any other individual if recommended by the Centers for Disease Control and Prevention (CDC), https://www.cdc.gov/coronavirus/. The Contractor shall be responsible for any change of personal protective equipment (PPE) requirements and/or procedures and will notify the Government of any changes in PPE.

2. Service Delivery Summary (SDS). The contract service requirements are summarized in performance objectives that relate directly to requirements. The performance threshold is the maximum number of defective items in a service (or lot) that can be considered unsatisfactory. The performance threshold for each service to be performed can be found in Table 1 below. When the number of defects for a specified lot is below the performance threshold, the work will be considered satisfactory. Each service that is performed will be determined acceptable or deficient according to the requirements of this contract. The SDS and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided.

Table 1. Performance Objectives and Thresholds

PERFORMANCE

OBJECTIVE

PERFORMANCE

THRESHOLD

REMEDY METHOD OF

ASSESSMENT

SDS-1

a. Maintain Level I Paragraphs 1.1 inclusive

No more than five

(5) valid defects per cycle

1. Re-performance within 8 hours of notification, or a mutually acceptable timeframe to KO, COR and Contractor.

2. Deficiency

3. Cure Notice

4. Contract Termination

Periodic Inspection Customer Complaint

SDS-2

Maintain Level II Paragraphs 1.2 inclusive

No more than 2 (2) defects per cycle

1. Re-performance within one day or a mutually acceptable timeframe to KO, COR and Contractor.

2. Deficiency = 25% deduction

3. Cure Notice

4. Contract Termination

Periodic Inspection Customer Complaint

SDS-3

Leaf Mulching Paragraphs

1.3 inclusive

No more than zero

(1) defects per cycle

1. Re-performance within one day or a mutually acceptable timeframe to KO, COR and Contractor.

2. Deficiency=25% deduction

3. Cure Notice

4. Contract Termination

Periodic Inspection Customer Complaint

SDS-4

Quality Control

a. Contractor’s quality control plan (incorporated into contract after award) Paragraph 2.1

100% compliance with the QCP

1. Contractor shall complete a written corrective action report.

2. Deficiency

3. Cure Notice

4. Contract Termination

Periodic Inspection

2.1. Quality Control Plan. Prior to commencement of work, the Contractor shall submit their Quality Control Plan. The Plan shall identify personnel, procedures, instructions, records, and forms to be used. The Plan shall include a description of the quality control organization, name, duties, responsibilities, and authorities of each person assigned a quality control function and a copy of the letter to the quality control manager signed by an authorized official of the firm which describes the responsibilities and delegates the authorities of the quality control manager. The Contractor shall provide and maintain an inspection system acceptable to the Government, covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

2.2. Quality Assurance. The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. (QASP, see Appendix D) The Government will perform inspections and tests in a manner that will not unduly delay the work. The government will inspect and evaluate the contractor’s performance to ensure services are received in accordance with the requirements set forth in this contract. The Quality Assurance Representative, QA, will inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether performance meets the standards contained in this contract.

Performance Assessment.

2.2.1. Periodic Validations. This method requires the COR to employ a “spot check” style of evaluation. Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual, or annually) and may be adjusted, based on quality trends. The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work

2.2.2. Re-performance. If any of the services do not conform to contract requirements or do not meet the performance threshold, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount and within the daily confines of the area time restrictions.

2.2.3. Deficiency. If the identified services are not re-performed to a satisfactory standard as identified in the Description of Services, or the services were not performed in the first place, or the service is found to not meet the performance threshold multiple times, then the Contractor may be issued a deficiency. A deficiency may –

(1) Required the Contractor to take necessary action to ensure the future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed; and

(3) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that are directly related to the performance of such service.

2.2.4. Cure Notice. If the deficient services are not corrected, then the Contractor may be issued a Cure Notice outlining the deficiencies. The Cure Notice may also request corrective actions to be proposed and be enacted by the Contractor. The Contractor shall have ten, 10, days to provide response to the Government.

2.2.5. Contract Termination. The Government may choose to terminate the contract for any deficiency identified on the Cure Notice that is not corrected within the ten, 10, days.

3. Government-Furnished Property and Services

3.1. Keys. The Government will furnish the necessary keys for access to recreation areas. NOTE:

Duplication of Government-furnished keys is not permitted. The Contractor shall evidence receipt of such materials by signing the project’s key control sheet. The Contractor shall immediately report the loss of any keys to the COR or the Contracting Officer. In the event a government- furnished key is lost, the Contractor is responsible for reimbursement of all costs incurred by the Government for replacement of entire lock systems affected by the lost key. Contractor costs shall include, but not be limited to, Government labor, replacement lock costs, replacement key costs, tumbler reworking, and all contracted costs required to replace lock systems. All lock systems required to be replaced will be equal quality to lock systems presently in place. The Government will determine the specific replacement lock system.

4. Contractor-Furnished Property and Services

4.1 Herbicide. The Contractor shall furnish only approved herbicides in accordance with Environmental Protection Agency guidelines, ER 1130-2-540, Pest Control Program for Civil Works Projects, and the Contracting Officer, or the Contracting Officers Representative. Herbicides shall be of the type required and selectively suitable for the work at hand. The Contractor must submit a list of herbicides to be used for approval by the COR prior to each application.

5. General Information.

5.1. Scope of Work. The contractor’s work shall consist of furnishing all labor, equipment, materials and supplies necessary to perform mowing and herbicide services at Rend Lake, Franklin and Jefferson Counties, Illinois. Areas to be serviced include administrative, service, recreation, and public use areas. Locations of contract areas, contract limits, and drawings are shown in Appendix A and B contained herein. Exact mowing limits will follow existing mowing limits and are specified in Appendix A and B. The COR will address any questions regarding widths, areas, or inclusions in the field, their decision will be final. All deliverables, (Appendix G) shall be submitted to the KO or COR, prior to the commencement of work, unless otherwise specified. The contractor’s performance will be based on the Contracting Officer’s (KO), Contracting Officer’s Representative (COR), and Quality Assurance Representative (QA) evaluations and the results required by the Service Delivery Summary (SDS). The evaluation of results will be based on COR performance assessment, tenant satisfaction, and customer complaints. Results of the evaluations will be the determining factor for the success or failure of this contract.

5.2. Safety. This paragraph applies to contracts and purchase orders that require the Contractor to comply with EM 385-1-1 (e.g., contracts that include the Accident Prevention clause at FAR 52.235-13 and/or other safety provisions). EM 385-1-1 and its changes are available at http://publications.usace.army.mil/publications/eng-manuals/ (at the HQ homepage, select Safety and Occupational Health). The Contractor shall be responsible for complying with the current edition and all changes posted on the web as of the effective date of this solicitation. The Government may inspect all equipment and materials. Any equipment or material found not in conformity with the requirements of this contract shall be removed from Government property immediately. The Contractor shall develop and submit an Accident Prevention Program using the forms located in Appendices G-1, G-2, G-3, and G-4 together with a copy of the Company Policy on Safety.

5.2.1. References. The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basis designation only.

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

NFPA 10 (2010) Portable Fire Extinguishers

U.S. ARMY CORPS OF ENGINEERS (USACE) EM 385-1-1(2014)

Safety – Safety and Health Requirements

OCCUPATIONAL SAFETY AND HEALTH STANDARDS (OSHA) 29

CFR 1910

5.2.2. Quality Control Representative (QC). Quality Control Representative shall always be present at the work site to perform safety and occupational health management, surveillance, inspections, and safety enforcement for the Contractor. The Contractor Quality Control Representative shall meet the following requirements. This person shall be identified in writing at the Post Award meeting prior to work beginning on this contract. Any changes regarding this person shall be identified in writing and submitted to the COR or KO within 3 calendar days of the change.

5.2.2.1. Work on similar projects.

5.2.2.2. Competent person training as needed.

Accident Prevention Plan (APP)

5.2.3. Accident Prevention Plan. The Contractor shall use a qualified person to prepare the written site-specific APP. Prepare the APP in accordance with the format and requirements of USACE EM 385- 1-1 and as supplemented herein. Cover all paragraphs and subparagraph elements in USACE EM 385-1- 1, Appendices G-1, G-2, G-3 and G-4, ‘Minimum Basic Outline for Accident Prevention Plan”. Specific requirements for some of the APP elements are described below. The APP shall be job-specific and shall address any unusual or unique aspects of the project or activity for which it is written. The APP shall interface with the Contractor’s overall safety and health program. Any portions of the Contractor’s overall safety and health program referenced in the APP shall be included in the applicable APP element and made site-specific. The Government considers the Prime Contractor to be the “controlling authority” for all work site safety and health of the subcontractors. Contractors are responsible for informing their subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out. The APP shall be signed by the person and firm (senior person) preparing the APP, the Contractor, the on-site superintendent, the designated site safety and health officer and any designated Contractor Safety Person and/or Industrial Hygienist.

5.2.4. APP Submission. Submit the APP to the Contracting Officer’s Representative (COR) for acceptance following award and prior to the post award conference for acceptance. Work cannot proceed without an accepted APP.

5.2.5. APP Enforcement. Once accepted by the COR, the APP and attachments will be enforced as part of the contract. Disregarding the provisions of this contract or the accepted APP will be cause for stopping of work, at the discretion of the COR, until the matter has been rectified. Where situations that involve concerns for safety and/or security, any person may stop work.

5.2.6. APP New Hazard Notification. Once work begins, changes to the accepted APP shall be made with the knowledge and concurrence of the COR, project superintendent, and quality control manager. Should any hazard become evident, stop work in the area, secure the area, and develop a plan to remove the hazard. Notify the COR within 24 hours of discovery. Eliminate/remove the hazard. In the interim, all necessary action shall be taken to restore and maintain safe working conditions to safeguard onsite personnel, visitors, the public and the environment.

5.2.7. APP Review/Updates. Copies of the accepted plan will be maintained at the Rend Lake Project Office. The APP shall be continuously reviewed and amended, as necessary, throughout the life of the contract. Unusual or high-hazard activities not identified in the original APP shall be incorporated in the plan as they are discovered.

Activity Hazard Analysis (AHA).

5.2.8. AHA Format. The Activity Hazard Analysis (AHA) format shall be in accordance with USACE EM 385-1-1. Submit the AHA to the COR for review following award and prior to the post award conference. Format subsequent AHAs as amendments to the APP. The analysis should be used during daily inspections to ensure the implementation and effectiveness of the activity’s safety and health controls. Ensure your AHA’s contain information for PPE worn for COVID related virus.

5.2.9. AHA Review. The AHA list will be reviewed periodically and updated as necessary when procedures, scheduling, or hazards change.

5.2.10. AHA Development. The activity hazard analyses shall be developed for activities being performed. The AHAs will be developed by the contractor, supplier or subcontractor and provided to the prime contractor for submittal to the COR.

5.3. Emergency Medical Treatment. Contractors will arrange for their own emergency medical treatment.

Government has no responsibility to provide emergency medical treatment.

Reports.

5.3.1. Accident Reports. For recordable injuries and illnesses, and property damage accidents resulting in at least $2,000 in damages, the Prime Contractor shall conduct an accident investigation to establish the root cause(s) of the accident, complete USACE Accident Report Form 3394 and provide the report to the COR within Two (2) calendar days of the accident. The COR will provide copies of any required special forms.

5.3.2. Accident Notification. Notify the COR as soon as practical, but not later than Four (4) hours, after any accident meeting the definition of Recordable Injuries or Illnesses or High Visibility Accidents, or property damage equal to or greater than $2,000. Information shall include contractor name; contract title; type of contract; name of activity, installation or location where accident occurred;

date and time of accident; names of personnel injured; extent of property damage, if any; extent of injury, if known, and brief description of accident (to include type of equipment used, PPE used, etc.).

Preserve the conditions and evidence on the accident site until the Government investigation team arrives on-site and Government investigation is conducted.

5.3.3. Monthly Exposure Reports. Monthly exposure reporting to the COR is required to be submitted on the first working day of the month following completed work items. This report is a compilation of employee-hours worked each month for all site workers, both prime and subcontractor.

The COR will provide copies of any special forms.

Meetings.

5.3.4. Post Award Conference.

5.3.4.1. Attendance. Contractor representatives who have a responsibility or significant role in accident prevention on the contract shall attend the post award conference. This includes the project superintendent, quality control supervisor, or any other assigned safety and health professionals who participated in the development of the APP (including the Activity Hazard Analyses (AHAs) and special plans, program and procedures associated with it).

5.3.4.2. Review. The Contractor shall discuss the details of the submitted APP to include incorporated plans, programs, procedures, and a listing of anticipated AHAs that will be developed and implemented during the performance of the contract. This list of proposed AHAs will be reviewed at the conference and an agreement will be reached between the Contractor and the COR as to which phases will require an analysis. In addition, a schedule for the preparation, submittal, review, and acceptance of AHAs shall be established to preclude delays.

5.3.4.3. Revisions. Deficiencies in the submitted APP will be brought to the attention of the Contractor at the post award conference and the Contractor shall revise the plan to correct deficiencies and resubmit it for acceptance. Work shall not begin until there is an accepted

APP.

5.3.5. Safety Meetings. Shall be conducted and documented as required by EM 385-1-1.

5.4. Location and Contract Limits. All work areas are located at Rend Lake, Franklin and Jefferson Counties, Illinois. General locations of work sites and services are shown in Appendix A and

B. Work areas are in administrative and heavily used recreation areas.

5.5. Access. The Contractor shall be responsible for access to, into and through all locations. Access to locations may or may not be through locked barricades or gates on Government property and shall be by routes approved by the COR in advance prior to entry. The Contractor shall lock all Government gates or barricades when entering and leaving a closed area. All gates that are to be left open during or after a service shall be locked in the open position.

5.6. Unusual Conditions. The Contractor shall inform the COR or KO of any unusual conditions such as dumping or vandalism. NOTICE: The Contractor shall be required to cooperate with, and coordinate with the COR any operations in and around, any other Contractor’s work crews, or Government employees which may be working within the contract limits.

5.7. Security. The Contractor shall be responsible for maintaining recreation area security during the performance of this contract. The Contractor shall lock gates to recreation areas that are closed to the public while in areas and upon departure from areas.

5.7.1. Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Franklin County Sheriff’s Department, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

5.7.2. For contractors Not requiring Common Access Card (CAC). Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC- III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

5.7.3. I-WATCH and/or Corps Watch Training. The contractor and all associated sub-contractors shall receive a brief/training (provided by the COR) on the local I-WATCH, Corps Watch, or See Something, Say Something program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

5.7.4. Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

5.8. Hours of Operation. No work will be permitted on Saturdays, Sundays, or holidays unless this restriction is specifically waived by the KO or COR. If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed.

Grounds work shall not commence before sunrise or continue past sunset without prior approval from the KO or COR. NOTE: Mowing within campsites (campgrounds) shall not be permitted between the hours of 6 p.m. and 8 a.m. local times.

Federal holidays are as follows:

New Year’s Day - 1 January Labor Day - 1st Monday in September Martin Luther King Day - 3rd Monday in January Columbus Day - 2nd Monday in October Washington’s Birthday - 3rd Monday in February Veteran’s Day - 11 November Memorial Day - last Monday in May Thanksgiving Day - 4th Thursday in November Juneteenth – 19 June Christmas Day – 25 December Independence Day - 4 July

Personnel Requirements.

5.8.1. Labor Required. The Contractor shall furnish all employees required to satisfactorily perform the work described herein. Due to increased security measures and visitor safety, the contractor is required to perform background screenings for all employees, to include criminal and sexual crimes, prior to performing any work under this contract. Copies of employee background results shall be submitted to the Contracting Officer or the contracting officer’s representative. Any person having felonious or sexual crimes will be prohibited from performing the tasks required for this contract.

5.8.2. Supervision. The Contractor shall provide adequate supervision of his employees to ensure compliance with the contract specifications. The Contractor shall furnish a telephone number and mailing address through which they can normally be contacted daily and must supply in writing the name(s) of designated supervisor(s) who can be contacted daily. The Contractor shall provide the Contracting Officer and the COR a list of the names of all employees authorized by the Contractor to obtain access to closed recreation areas to be serviced. Under no circumstances will other than representatives of the Contractor, subcontractor, Government employees or other individuals on official business be permitted to enter the buildings or closed recreation areas for any purpose during work period time.

5.8.3. Contractor’s Employees. Most of the work will be performed in the presence of the public; thus, the conduct of all employees is critical and will be closely monitored. The contractor or his/her employees while working on this contract shall not consume, nor be under the influence of, alcoholic beverages, or illegal drugs. Employees shall be dressed in a neat and clean appearance. The Contracting Officer or Contracting Officer Representative may require the Contractor to immediately remove from the worksite any employee of the Contractor who endangers persons or property or who is uncooperative with members of the public, Government contractors, or Government employees.

Notification shall be by telephone or in person and shall be confirmed in writing as soon as possible.

No such removal will reduce the Contractor’s obligation to perform all work required under this contract.

Environmental Protection.

5.8.4. Protection of the Environment. This paragraph prescribes actions required for the prevention of environmental pollution during, and as the result of operations under this contract.

For this specification, environmental pollution is defined as the presence of chemicals, physical, or biological elements or agents which adversely affect human health or welfare; unfavorably alter ecological balances of importance to human life; affect other species of importance to man; or degrade the utility of the environment for aesthetic and recreational purposes. The control of environmental pollution requires consideration of air, water, and land; and involves noise, solid waste management of radiant energy and radioactive materials as well as other pollutants.

5.8.5. Protection of Land Resources. The work areas, on which the work is to be performed under this contract, and the land resources adjacent thereto, shall be preserved in their present condition.

5.8.6. Protection of Water Resources.

5.8.6.1. Contamination of Water. Lakes, ditches, rivers, canals, waterways, or reservoirs shall not be polluted with fuels, bitumen, calcium chloride, insecticides, herbicides, or other similar materials harmful to fish, shellfish or wildlife, or materials, which may be detrimental to outdoor recreation or the environment.

5.8.6.2. Disposal of Materials. The methods and locations of disposal of materials wastes, effluents, trash, garbage, oil, grease, chemicals, etc., within the right-of-way limits shall be such that harmful debris will not enter project lands, lakes, ditches, rivers, canals, waterways, or reservoirs.

5.9. Permits and Responsibilities. The Contractor shall be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and Municipal laws, codes, and regulations, in connection with the execution of the work. The Contractor shall be similarly responsible for all damages to persons or property that occur because of his/her fault or negligence; shall take proper safety and health precautions to protect the work, the public, and all the property of others; shall also be responsible for all materials delivered and work performed until completion and acceptance of the contract. All pesticide application will be made by State certified applicator as prescribed in DoDI 4150.07. A copy of the Illinois State Commercial Pesticide Applicator’s license (Right of Way) shall be submitted to the COR prior to the commencement of any pesticide application under this contract.

5.10. ERGO Data. The Contractor may be required to participate in ERGO, (Environmental Review Guide for Operations). This review shall ensure environmental compliance during the performance of contract requirements. This review shall be performed by the Contractor at no additional cost to the Government.

5.11. Contractor Vehicles. The Contractor shall provide all vehicles necessary to perform all services under this contract. The Contractor shall keep all vehicles clean and in safe operating condition.

Vehicles shall be clearly marked with an identification sign showing, 1.5 inch or larger letters, the Contractor’s name, type of business and address as set for in Appendix C.

5.12. Payment. Each invoice shall include the information as contained in 52.212-4 (g)(1). In addition, all man-hours worked shall be included on the invoice.

5.13. Changes to Service Frequencies and/or Quantities. The Government reserves the option, should it become necessary, to decrease, increase or eliminate services, service frequencies and/or quantities in any or all recreation areas or portions of recreations areas. The Government may, at any time during the duration of this contract, open or close any recreation area or any portion of a recreation area and add or delete any services in the recreation area. This increase or decrease will be paid for or deducted from the Contractor’s invoice in accordance with the bid schedule. In addition, the COR may, on special occasions such as major holidays or special events, change or reschedule a service to provide for public safety and avoid conflicts with increased visitation. A minimum of twenty-four (24) hour’s notification shall be given to the Contractor for changes.

5.20. Mowing Cycle Work Plan. The KO or COR shall inform the Contractor of the start date and contract line item numbers (CLINs) requested for each mowing or vegetation control cycle. The Contractor shall have seven (7) workdays to perform the requested Level I CLINs and ten (10) workdays to perform the request Level II CLINs. Prior to the first of each mowing or leaf mulching cycle, the Contractor shall provide a work plan, to include all CLINs to be performed within the mowing or leaf mulching cycle for COR approval. The plan shall identify start times for services and locations for each workday. The performance period does not consider weather delays, which will be allowed when the weather, or conditions resulting from weather, severely impact or prohibit performance of specified work. The KO or COR shall be the judge of weather delays and determining severe impact, his/her decision will be final. Daily updates of work performed and any changes to the work plan shall be required prior to the commencement of work.

5.21. Contract Duration. This is a five-year contract with a base plus 4 option years.

5.22. Post Award Conference. A post award conference will be scheduled approximately 5 days after contract award. The Contractor is required to attend this meeting.

5.23. Omissions. This contract may duplicate or not cover all specified activities, steps, and/or procedures required to accomplish contract work. In case of omission, the normal industry standards, practices, specifications and/or guides shall prevail.