A2 - SDS Database Statement of Work.pdf

Statement of Work

On-line Database of Safety Data Sheets (SDS) and SDS Authoring Tool

General Statement of Need

Federal regulations require that a Safety Data Sheet (SDS) be “readily available” for all hazardous materials. The SDS is a primary source of chemical hazard information and is critical for keeping staff aware of chemical hazards and for providng information to emergency responders at chemical incidents.

NIST requires access to an on-line comprehensive and searchable database of SDSs to obtain required SDSs and an SDS authoring tool to to assist in authoring of SDSs for chemicals produced at NIST.

Background The National Institute of Standards and Technology (NIST) is an agency of the U.S. Department of Commerce. NIST's mission is to promote U.S. innovation and industrial competitiveness by advancing measurement science, standards, and technology in ways that enhance economic security and improve our quality of life. NIST’s mission is carried out primarily through the operation of facilities in two locations: Gaithersburg, Maryland and Boulder, Colorado. NIST employs about 3,000 scientists, engineers, technicians, and administrative personnel. About 1,800 NIST associates complement the staff.

Objective The objective is access to a online SDS database and an SDS authoring tool for all NIST Employees via a site license.

Scope/General Requirements

1. Task 1: Access to a online SDS Database

a. The contractor’s database must include vendor generated SDSs and SDSs authored by the contractor that are searchable by standard chemical names, synonyms, commercial product names, and CAS numbers.

b. The database must have a minimum of 30,000,000 Vendor SDSs and SDSs authored by the contractor. The current SDSs must meet the format and content requirements of current OSHA Hazard Communication Regulations.

c. The SDS database must be accessible to all NIST employees. Access must be http://www.boulder.nist.gov/ controlled though IP address recognition, such that any individual with a NIST e-mail address can access the database without the use of a username or password.

d. Up to three employees allowed access concurrently.

2. Task 2: Access to SDS Authoring Tool and Production of up to 20 SDSs by NIST Staff

a. The contractor’s on-line SDS Authoring Tool shall be accessible to assist NIST staff in authoring SDSs.

b. The tool shall provide direct access to references required for SDS authoring.

c. All SDSs shall be authored in English only.

d. A maximum of 20 SDSs shall be prepared by NIST staff

3. Task 3: The contractor shall conduct two sessions of on-line training to familiarize NIST

Staff with use of the contractor’s database and authoring tool.

Tasks/Specific Requirements

Task Number or Reference

Description Format Quantity Due Date

1 All NIST employees shall have access to the contractor’s SDS database

Access by IP address recognition

Access by up to 3 employees concurrently

9/28/20

2 Access to the contracor’s SDS Authoring Tool for production of 20 SDSs by NIST Staff.

N/A 20 9/28/20

3 On-line training for NIST staff on the use fo the database and Authoring Tool.

Webinar 2 2-4 weeks after award

Performance Requirement Summary (for Performance Work Statement)

Desired Output Required Service Performance Standard

Monitoring Method

Immediate access for all NIST employees to the SDS database upon login - without entering a password or other delays.

Searches are

Access to the SDS database by all NIST employees

Desired output is achieved on schedule and continues without interruption thought he period of performance

Periodic checking of the database conducted without delays.

20 high qualtity SDSs are produced by NIST Staff using the Contractor’s SDS Authoring Tool.

Authoring is conducted with minimal delays or difficulty.

20 SDSs are authored Desired output is achieved

Survey of staff that author SDSs

Task 1 – Access to the SDS Database for all NIST employees

• Access granted to all NIST employees

• Up to three employees allowed access concurrently

• Access based on IP address.

• Access granted upon login - without entering a password or other delays

Task 2 – Access to SDS Authoring Tool and Production of uo to 20 SDSs by NIST Staff

• Acess granted to NIST employees and up to 20 SDSs are authored by NIST employees.

Task 3 – Database training

• Two sessions of on-line training to NIST Staff in the use of the database.

Delivery Deliverable Schedule

Deliverable Description Quantity/Media Date Required

1 Provide access for NIST Staff to the contractor’s SDS database

1 9/28/20

2 Provide acess for NIST staff to the contractor’s SDS Authoring Tool

9/28/20

3 Provide on-line training to NIST Staff in the use of the database and authoring tool

2 2-4 weeks after award

Period of Performance 9/28/20 to 9/27/21