A16_Attachment_3_Justification_of_Full_and_Open_Competition.pdf

DEPARTMENT OF THE INTERIOR - BUREAU OF LAND MANAGEMENT

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

FAR 6.3 or 41 USC 253(c)

AZ-1510-7

(Revised March 2014)

1. REQUISITION /

CONTRACT No.

2. TOTAL

ESTIMATED

COST:

3. PROPOSED CONTRACTOR: 4. REQUESTING ACTIVITY: 5. CONTRACTING ACTIVITY:

N/A $32,077 Carahsoft - Smartsheet BLM Arizona State Office

Amber Siewin

1 N Central Ave, Suite 800

Phoenix, AZ 85004

Bureau of Land Management Arizona State Office (Procurement Office) 1 North Central Ave, Ste. 800 Phoenix, AZ 85004

6. STATUTORY AUTHORITY: AUTHORITY PERMITTING THE USE OF OTHER THEN FULL AND OPEN COMPETITION FAR 6.302-1 – Only one responsible source and no other supplies or services will satisfy agency requirements [41 USC 253(c) (1)]: The supplies or services required by the Agency are available from only on responsible source and no other supplies or services will satisfy agency requirements.

FAR 6.302-1(c) – Only one responsible source and no other supplies or services will satisfy agency requirements [41 USC 253(c) (1)]: Brand Name Justification. The use of such descriptions in the acquisition is essential to the Government’s requirement, thereby precluding consideration of a product manufactured by another company. 6.302-1(c) - Brand Name or Equal requirements do not require a JOFOC.

FAR 6.302-2 – Unusual and compelling Urgency [41 USC 253(c) (2)]: The agency's need for the supplies or services is of such an unusual and compelling urgency that the government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals. (NOTE: These justifications may be made and approved after contract award when preparation and approval prior to award would unreasonably delay the acquisition. Lack of advanced planning is not justification for the use of this authority.)

FAR 6.302-3 – Industrial Mobilization; engineering, development, or research capability; or expert services [41 USC 253(c) (3)]: It is necessary to award the contract to a particular source or sources in order (i) to maintain a facility, producer, manufacturer, or other supplier available for furnishing supplies or services in case of a national emergency or to achieve industrial mobilization, or (ii) to establish or maintain an essential engineering, research, or development capability to be provided by an educational or other nonprofit institution or a federally funded research and development center or (iii) to acquire the services of an expert neutral person for any current or anticipated litigation or dispute.

FAR 6.302-4 – International agreement [41 USC 253(c) (4)]: Full and open competition need not be provided for when precluded by the terms of an international agreement or a treaty between the United States and a foreign government or international organization, or the written directions of a foreign government reimbursing the agency for the cost of the acquisition of the supplies or services for such government.

FAR 6.302-5 – Authorized or required by statute [41 USC 253(c) (5)]: A statute expressly authorizes or requires that the acquisition be made through another agency or from a specified source, or the agency's need is for a brand-name commercial item for authorized resale.

FAR 6.302-6 – National security [41 USC 253(c) (6)]: The disclosure of the agency's needs would compromise the national security unless the agency is permitted to limit the number of sources from which it solicits bids or proposals.

FAR 6.302-7 – Public Interest [41 USC 253(c) (7)]: The agency head determines that it is not in the public interest to use full and open competition in the particular acquisition concerned.

7. NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED:

Procurement and consultant/architect fees for FEDRAMP approved Smartsheet Project Management software licenses for all of BLM.

8. A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS, INCLUDING THE ESTIMATED VALUE:

Estimated 30 Smartsheet licenses ($735.04) for multiple States and Offices plus software architect/consultant fees ($9,000-$10,000) to transfer existing archived information over.

9. A DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS OR THE NATURE OF THE OF THE ACQUISITION

REQUIRES USE OF THE AUTHORITY CITED:

Smartsheet is already FEDRAMP approved and being used by multiple Federal agencies.

10. A DESCRIPTION OF THE EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED FROM AS MANY POTENTIAL SOURCES AS IS PRACTICABLE, INCLUDING WHETHER A NOTICE WAS OR WILL BE PUBLICIZED IN REQUIRED BY SUBPART 5.2 AND, IF NOT, WHICH EXCEPTION UNDER 5.202

APPLIES:

No efforts were made to solicit other sources because the software is proprietary and can only be supported by the software manufacturer.

11. A DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND REASONABLE:

12. A DESCRIPTION OF THE MARKET RESEARCH CONDUCTED AND THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS

NOT CONDUCTED:

13. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND OPEN COMPETITION:

After sampling many project management programs such as Microsoft Project Professional, it has been determined that Smartsheet is the best option for BLM. Microsoft Project is a robust program that requires intense training and full focus into learning the program and how to connect all the supplemental applications to make it function for the user. Smartsheet is a simplified project management program that requires a simple understanding of spreadsheets and Excel type of programming to make the provided templates work.

DEPARTMENT OF THE INTERIOR - BUREAU OF LAND MANAGEMENT

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

FAR 6.3 or 41 USC 253(c)

AZ-1510-7

(Revised March 2014)

14. A LISTING OF THE SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN INTEREST IN THE ACQUISITION:

Carahsoft

This justification has been prepared under the authority of 41 USC 253(c) as set forth in FAR 6.3. This Justification documentation shall conform to guidance in FAR Part 13 for acquisitions at or below the simplified acquisition threshold (>$100,000). For acquisitions above the simplified acquisition threshold, the documentation shall conform to guidance in FAR Part 6, Department of the Interior Acquisition Regulation and BLM Procurement Policy.

Federal Acquisition Regulation (FAR) 6.3 Other than Full and Open Competition, (a) 41 U.S.C. 253(c) authorize, under certain conditions, contracting without providing for full and open competition. Contracting without providing for full and open competition or full and open competition after exclusion of sources is a violation of statute, unless permitted by one of the exceptions in 6.302.

15. CERTIFICATION AND SIGNATURE APPROVALS:

Pursuant to FAR 1.707 Signature Authority, this Justification has been thoroughly reviewed and recommends approval. I certify that this requirement does not exceed the Government’s minimum needs or scheduled requirements, and the above facts and representations under my cognizance that are included in this Justification are accurate and complete to the best of my knowledge and belief.

Concur TITLE TYPED NAME SIGNATURE DATE

Field Manager/Branch Chief

District Manager/DSD Arthur Goldberg, Business and Support Services

Contracting Officer/Competition Advocate Lisa Hariper http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/06.htm#P80_10698#P80_10698