A16_3-0034_Single_Source_Justification_Well-Pump_SK_1.pdf
PDF 2 MB Posted
- Attached to
- CA SACRAMENTO NWR COMPLEX WELL REPAIR
- Solicitation number
- 140FS125P0106
About this file
This document is a Single Source Justification (SSJ) form for an emergency well and pump repair at the Sacramento National Wildlife Refuge Complex. The U.S. Fish and Wildlife Service requires immediate replacement of an existing well pump that provides water to three offices supporting approximately 20 employees, five staff restrooms, six public toilets, a bunkhouse, and other structures. The existing pump has failed, causing immediate closure of offices, visitor center, and government quarters due to non-functional restrooms and lack of water.
The justification for sole source procurement is based on the urgency of the repair and the rural location, which limits the number of qualified vendors willing to perform emergency services. The chosen vendor is specialized in electric pumps and labor, was familiar with the existing pump's make and model, and could respond immediately with a prompt estimate. The document indicates that phone calls were made to locate a vendor willing to work at the rural location, and the selected vendor is registered in the System for Award Management (SAM). The procurement is being conducted under the Simplified Acquisition Threshold (SAT) with approvals from both the Program/Project Officer and Contracting Officer.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
FWS Form 3-0034 (Rev. 10/2020) U.S. Fish and Wildlife Service
1. Description of Need
3. Other Capable Sources
2. Market Research Conducted
Pursuant to FAR subpart 13.106-1(b)(1)(i) and (ii), for purchases not exceeding the Simplified Acquisition Threshold (SAT), Contracting Officers may solicit from only one source if the circumstances deem only one source is reasonably available (e.g., urgency, exclusive licensing agreements, brand name, or industrial mobilization).
Instructions: The information in the text boxes are provided as sample language or to indicate a needed fill-in. Sample language should be removed from the final document. All text boxes require information and shall not be left blank.
SINGLE SOURCE JUSTIFICATION
(UNDER SAT)
JOINT ADMINISTRATIVE OPERATIONS
Acquisitions Operations
4. Barriers to Competition
5. Contractor's Qualifications
6. Determination of Fair and Reasonable Cost
7. Recommendation and Certification by Program Office
Based on the above justification, I recommend this acquisition to be conducted using sole source acquisition procedures. I hereby certify that this justification is accurate and complete to the best of my knowledge and belief.
Program / Project Officer
8. Contracting Officer Certification and Approval: Under SAT
Based on the above justification, I hereby certify and approve the use of sole source acquisition procedures under FAR Part 13 for this purchase.
Contracting Officer
| Text3: Phone calls were made to locate this vendor who was willing to come to the rural location to give an estimate. | |
| Text2: The market quote provided is from the vendor familiar with the make and model of the existing well pump that needs to be repaired and replaced immediately. The vendor was able to respond immediately and provide an estimate promptly for the emergency repair. | |
| Text1: The well and pump provides water to three offices supporting approximately 20 USFWS employees, five staff restrooms, six public toilets, a bunkhouse inclusive of showers and laundry facilities, two government quarters, RV pads, and other structures. The existing pump cycled the pump and motor each time a faucet was turned on or a toilet flushed, and it has failed, resulting in immediate closure of the offices, visitor center, and quarters/bunkhouse due to no water or functional restrooms. The existing well pump is unserviceable and must be repaired and replaced to restore function and provide water to residents of government quarters. | |
| Text4: The urgency of the needed repairs combined with the rural location results in a limited number of qualified vendors/services available at short notice to perform the emergency repair and restore water (toilets, showers, water) to the government quarters, offices, visitor center, etc. The vendor is registered and current in SAM. | |
| Text6: (Include a statement by the contracting officer that the anticipated cost will be considered fair and reasonable and provide the basis used for this determination. Examples may include the results of the restricted competition, comparison of proposed costs/prices with costs/prices for similar supplies or services, commercial price lists, prior acquisition history, etc.) | |
| 2025-03-14T15:04:32-0700 | |
| SKYE KREISLER |
| 2025-04-16T09:44:28-0500 | |
| CHELSEA DEVIVO |
Text5: The contractor is specialized in the electric pumps and labor that meet the requirements of the station.
File details come from the government source that posted it. Updated .