A15 - Sole Source Documentation over MPT under SAT FAR PART 13.pdf

November 2022

SOLE SOURCE DOCUMENTATION

FAR PART 13

Purchase Orders Over $10,000 but not Exceeding $250,000

Acquisitions that do not allow for competition to the maximum extent practicable must be documented in accordance with Federal Acquisition Regulations (FAR). A Limited Sources Justification is required when soliciting fewer than three sources per FAR 13.104, or when using brand name descriptions per FAR 13.106-1(b)(1). A Limited Sources Justification is not required for brand name or equal procurements. Follow procedures at FAR PART 11.104.

Type of action: sole source acquisition brand-name

DAC Number: D-24-ST-0161 Estimated total amount:

$50,000.00

Recurring Requirement: YES NO

Delivery Date: Period of Performance: 06/27/2024 – 04/30/2025

Brief description of supplies or services required and the intended use:

This purchase order will be established with JSI Telecom on a sole source basis to purchase hardware for systems that are out of warranty during the period of 06/27/2024 - 04/30/2025. JSI Telecom is the only vendor that can provide this hardware to allow T2S2 systems to continue functionality.

Summary of the facts and circumstances that support the determination that only one source is reasonably available to supply the required supplies or services, or only the specified brand-name items can satisfy the Government’s need:

To purchase JSI Telecom out of warranty hardware that have failed in the JSI T2S2 systems fielded across DEA domestic divisions as needed. In support of Maintenance and Support of the existing T2S2 Enterprise system, CLIN 0001 covers a variety of hardware that are associated to a JSI T2S2 system.

Describe in detail any market research conducted. Include results and state whether any vendors expressed interest:

This current purchase order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an existing order issued under the expired BOA contract. Due to the proprietary nature of the software installed on these T2S2 systems, JSI Telecom Inc. is the only vendor capable of properly providing and installing the hardware. These systems are evidence gathering and require minimum disruption in order to continue with the mission. Standard purchase procedures are too slow and ineffective which can cause major disruptions.

The Contracting Officer hereby determines that, due to the circumstances of this procurement:

Only one source is deemed to be reasonably available.

Only the specified brand-name item will satisfy the Government’s need. For orders exceeding $25,000, this Limited Source Justification shall be made available together with the solicitation and posted on the Contract Opportunities page on the Government wide Point of Entry (SAM.gov) in accordance with FAR 5.101(a)(1).

The Contracting Officer certifies that an order for the supplies or services will not be placed unless the price is found to be fair and reasonable.

Signature and title of customer

Office Code

Telephone Number

Date

Signature and title of contract specialist

Signature of contracting officer https://www.acquisition.gov/far/part-13#FAR_13_104 https://www.acquisition.gov/far/part-13#FAR_13_106_1 https://www.acquisition.gov/far/part-11#FAR_11_104 https://www.acquisition.gov/far/part-5#FAR_5_101