A15 - Limited Source Documentation_Redacted.pdf

LIMITED SOURCES DOCUMENTATION (SEPT 2016)

Required for Limited Source Acquisitions Over $3,500 but not Exceeding $150,000

Acquisitions that do not allow for competition to the maximum extent practicable must be documented in accordance with Federal Acquisition Regulations (FAR) 13.106-3(b) for open market purchase orders or FAR 8.405-6(f) for Federal Supply Schedule (GSA) orders. Limited source documentation is required in the following circumstances: (1) when soliciting fewer than the minimum number of sources (at least three sources) required by FAR 13.104(b), 8.405-1(c), or 8.405-2(c)(2), whichever is applicable; and (2) when using brand name only specifications.

This template may be used for the documentation described in FAR 8.405-6(b)(2)(i) or 13.106-1(b)(1). The customer shall provide the following information:

Purchase Request Number: Estimated Amount (inclusive of options):

Delivery Date or Period of Performance:

9/1/2023 - 8/31/2024

Brand Name Only Description:

YES NO

Recurring Requirement:

YES NO

FSS Contract Number (if applicable):

Brief description of supplies or services required and the intended use:

SFL9 requires multiple software tools for conducting forensic examinations on digital evidence to include but not limited to computers and mobile devices. The tools are required to support all of the SFL9 needs related to digital evidence analysis including but not limited to: acquisition, verification, data extraction, data analysis, and data reporting.

SFL9 requires renewal of SMS for all of our EnCase Licenses. Dongles serial numbers will be required by resellers to obtain acurate quotes. The company OpenText, formally Guidance Software, is the manufacturer of EnCase.

Unique characteristics that limit availability to only one source, and any justification that no other supplies or services can be used or that urgent and compelling circumstances exist – include all critical delivery or performance dates and impact to the government if dates are not met:

SFL9's Early Case Assessment process utilizes custom / proprietary software that require the use of EnCase to run.

Describe in detail any market research conducted. Include results and state whether any vendors expressed interest:

Researched on the open market/internet. Multiple venders are available to provide quotes for Mantenance and Support renewal of EnCase licenses.

The Contracting Officer hereby certifies that:

A. Only one source is reasonably available;

B. An order for the supplies or services will not be placed unless the price is determined to be fair and reasonable; and C. If brand name specifications are used for the basis of this determination and the acquisition exceeds $25,000, this Limited Source

Documentation will be made available together with the solicitation in the Governmentwide Point of Entry (FedBizOpps) in accordance with FAR 5.102(a)(6), on GSA e-Buy in accordance with FAR 8.405-6(d), or on the NASA SEWP V Quote Request Tool pursuant to 40 U.S.C. 11302(e).

Signature and title of customer Digital Forensic Examiner

Office Code

SFL9

Telephone Number

Date 6/29/2023

Signature and title of contract specialist Office Code Telephone Number Date

Signature of contracting officer

Telephone Number Date https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125503 https://acquisition.gov/far/current/html/Subpart%208_4.html#wp1091891 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125454 https://acquisition.gov/far/current/html/Subpart%208_4.html#wp1089515 https://acquisition.gov/far/current/html/Subpart%208_4.html#wp1091211 https://acquisition.gov/far/current/html/Subpart%208_4.html#wp1091891 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125467 https://www.fbo.gov/ https://acquisition.gov/far/current/html/Subpart%205_1.html#wp1098039 https://www.gsaadvantage.gov/advantage/login/eBuyLogin.do%3Bjsessionid%3D8603C525D6F663018D29F01DAB2494A8.A4 https://acquisition.gov/far/current/html/Subpart%208_4.html#wp1091891 http://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title40-section11302&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title40-section11302&num=0&edition=prelim