A14_MR_-_Request_for_Information_-_SDATD_1.docx

140D0425R0009

UNITED STATES DEPARTMENT OF THE INTERIOR

INTERIOR BUSINESS CENTER

REQUEST FOR INFORMATION

2025 Security and Drug & Alcohol Testing Division Off-Site Training

140D0425R0009

November 26, 2024

I. INTRODUCTION:

The Department of the Interior (DOI), Interior Business Center (IBC), Acquisition Services Directorate (AQD), on behalf of the IBC Human Resource Directorate (HRD), is seeking information regarding the procurement of a venue to bring the entire Security and Drug & Alcohol Testing Division (SDATD) together in one location for technical training from leadership and to train employees on the specific technical aspects of their roles, teambuilding exercises, and additional training across the directorate and from other lines of business in the Human Resources Directorate. This request for information (RFI) is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of DOI/IBC. HRD is currently conducting market research to locate qualified, experienced, and interested potential sources. Responses will not be considered as quotes, offerors, or proposals. No award will be incurred by interested parties in responding to this announcement. All responses will be treated as information only. Submission of a response to this RFI is entirely voluntary. The voluntary submissions of answers to this RFI shall not obligate the Interior Business Center (IBC) to pay or entitle the submitter of information to claim any direct or indirect costs, charges, or other compensation whatsoever.

For clarification, respondents are advised the Government will not pay for any information provided, the use of such information, the preparation of such information, travel expenses, nor any administrative costs incurred in response to this market research. All costs associated with responding to this market research will be solely at the interested parties’ expense.

Any information considered proprietary should be noted via appropriate markings. The Government will use such information only to inform and support any potential solicitation and contract or for such other purposes as described herein.

Not responding to this market research does not preclude participation in any future request for proposal (RFP) or request for quotation (RFQ), if any is issued. Were the Government to issue an RFP or RFQ for the acquisition of a venue for training and meeting purposes, any such solicitation may include but not be limited to additional requirements for the procurement of a venue.

This is market research, as defined in Federal Acquisition Regulation (FAR) Part 10. The Government does not intend to award a contract/order based on responses received from this market research effort. Respondents are advised that the Government is under no obligation to provide feedback with respect to any information submitted.

II. REQUIREMENTS:

IBC HRD is seeking information from the vendor community regarding a proposed offsite conference/training venue solution that should address at a minimum, the following requirements below; recommendations may be added by vendors:

1. Sixty (60) hotel rooms.

· 4 nights – Monday, Tuesday, Wednesday, and Thursday.

2. Preferred Date Options (one):

· April 14, 2025 – April 18, 2025.

· April 28, 2025 – May 2, 2025.

· June 23, 2025 – June 27, 2025.

3. Two (2) Onsite conference rooms.

· One room must be able to accommodate minimum sixty (60) people.

· One room with a minimum accommodation of thirty (30) people for breakout sessions.

· Three (3) days total - Tuesday, Wednesday, and Thursday.

· Video capabilities in both conference rooms.

4. No food accommodations onsite necessary.

5. Shuttle service to the hotel if it is complimentary with hotel reservation.

6. Amenities around hotel that would be ideal to have are restaurants, grocery stores, parks, community activities, and outdoor activities.

7. Pricing:

· Cost per Hotel Room.

· Cost per Conference Room.

· Federal Government friendly: hotel must agree that rooms are tax exempt, and tax needs to be removed up front or upon check-out.

8. Possible Location – Maximum twenty (20) minute drive from airport one way.

· Arizona

· California

· Florida

· Illinois

· Tennessee

· Texas

IV. VENDOR ONE-ON-ONE SESSIONS

Depending on the responses received to this RFI, IBC may conduct vendor one-on-one sessions, not to exceed two hours, with each interested vendor separately through a Microsoft Teams meeting. This will provide an opportunity to further discuss the vendor’s response, capabilities, and lessons learned for these types of services outlined in the RFI. Vendor one-on-one sessions, if held, are anticipated to be held in December 2024.

V. TECHNICAL CAPABILITIES AND EXPERIENCE:

All interested firms are invited to submit a capability statement. The capability statement should demonstrate the interested firm’s understanding, capability, qualification, and experience in meeting the requirements identified herein.

Please note that a small business firm may submit a capability statement that includes the expertise of large business partner companies under a teaming arrangement.

1. What Government-Wide Acquisition Contracts (GWACs) or General Services Administration (GSA) Federal Supply Schedule(s) (FSS) do you currently hold that would support this requirement? Provide each overarching GWAC/GSA FSS contract number and corresponding NAICS Code(s).

2. What is your Unique Entity ID (UEI) number?

3. Which business size categories do you fall under? Please select all that apply.

Large Business

Small Business (SB)

Small Disadvantaged Business (SDB)

Section 8(a) Business

Woman-Owned Small Business (WOSB)

Economically Disadvantaged Woman-Owned Small Business (EDWOSB)

Historically Underutilized Business Zone (HUBZone) Small Business

Veteran-Owned Small Business

Service-Disabled Veteran-Owned Small Business (SDVOSB)

Indian Small Business Economic Enterprise (ISBEE)

4. Contractor Point of Contact:

· Business Name

· Point of Contact Name

· Title

· Phone Number

· Email Address

5. Size of business pursuant to North American Industry Classification System (NAICS) Codes:

6. Capability Statement

7. Questions:

The following questions are provided for vendors to provide responses to, the Government requests that vendors organize their responses to align with the following topics to aid in the review of the submission:

1. Please describe your organization’s ability to provide a venue based on the requirements in Section 2 (Description).

2. Please provide at least two examples, where possible, when your organization successfully provided venue facilities for hotel accommodations and conference rooms.

3. Please detail any existing contracts (including the contract and/or order number) in which your company is currently a prime vendor that you believe would be relevant to this requirement.

4. Please describe any additional charges, fees or policies that may apply to a requirement such as the one described in Section 2 (Description).

V. FORMAT AND LIMITATION

In response to this source sought notice, please use the following guidelines in preparing your capabilities statement:

· Please use 8½ x 11-inch paper only.

· A page is defined as one side of an 8½ by 11-inch paper. Therefore, a piece of paper with printing on both sides is considered two pages.

· Times New Roman size 12 font.

· The recommended page limit for the capability statement is no more than 30 pages.

· Please submit your response as Adobe (.pdf) files.

· Pricing materials may be provided in Microsoft Excel Format.

· The subject line of your email and all correspondence must include the sources sought number found on the cover page above.

VI. DISCLAIMER

This notice does not constitute a solicitation and is not a commitment by the Government. In accordance with FAR 15.201, the responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The Government will not provide a response to the feedback or questions directly but may consider industry feedback/questions in possible revisions to the Statement of Work (SOW). No reimbursement will be made for any costs associated with providing information in response to this announcement and any follow-up information requests.

The Government reserves the right to use all information submitted by, or obtained from, a responding firm in any manner the Government determines is appropriate, including, but not limited to, the creation of a competitive solicitation.

VII. RESPONSE SUBMISSION INSTRUCTIONS

Companies interested in responding to this notice may reply on or before 12:00 pm (noon) Eastern Time, December 18, 2024. All aforementioned items included in this notice shall be addressed.

Please provide your response via email to the following:

Contracting Officer, Christina Lene, christina_lene@ibc.doi.gov Contract Specialist, Andrea Corum, andrea_corum@ibc.doi.gov

Interested parties should avoid including any classified, business confidential, and/or proprietary information in its response. However, if an interested firm must submit such information, that information must be clearly marked. The Government will review the information and safeguard it appropriately.

Submission transmitted via facsimile (fax) will not be accepted.

Should any submissions be received after the date and time stated above, the Government reserves the right not to review the response.

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