A10 - USNS COMFORT - Sources Sought Notice.docx

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation or request for quotes and no contract or purchase order will be awarded from this notice. There is no solicitation, specifications or drawings available at this time. The Government is not obligated to and will not pay for any information received from potential sources as a result of this synopsis.

Military Sealift Command (MSC) is seeking eligible businesses to provide support to repair various components of the ship’s rescue boat launching appliances on board the USNS COMFORT (T-AH 20). Estimated issue date of this solicitation is on/about 21 November 2022. After issuance, solicitation may be obtained by accessing SAM.gov.

All Small businesses, Service-Disabled Veteran-Owned Small Business, Certified HUBZone and Certified 8(a) Small Businesses are encouraged to respond. The Government will determine whether a set-aside acquisition in lieu of full and open competition is in the Government’s best interest. This office anticipated award of a contract no later than 05 January 2023. The appropriate NAICS Code is 811310. THIS IS NOT A REQUEST FOR QUOTE OR PROPOSAL. It is a market research tool used to determine the availability and adequacy of potential small business sources prior to determining the method of acquisition and issuance of an award. The Government is not obligated to and will not pay for any information received from potential sources as a result of this synopsis.

It is requested that interested small businesses submit to the contracting office a brief capabilities package demonstrating ability to provide the requested items. This document shall address, as a minimum the following:

(1) Company Profile to include number of employees, office location(s), Unique Entity Identifier (UEI), CAGE Code and a statement regarding small business designation and status;

(2) The facility where the work will be performed;

(3) Partnership, teaming, joint ventures, or mentor-protégé agreements with any large businesses.

Submission of a capabilities statement is not a prerequisite to any potential future offerings, but participation will assist the Government in tailoring requirement to be consistent with industry.

RESPONSES ARE DUE on Wednesday, 16 November 2022 by 11:00 AM Eastern Standard Time. Responses shall be sent via mail to the following address: Military Sealift Command, Code N104C (attn: Tony Lanzarotta; Michael Rossik), 1278 Franklin Street, Norfolk, VA 23511. Email submissions of the capabilities packages (anthony.j.lanzarotta5.civ@us.navy.mil; michael.e.rossik.civ@us.navy.mil) WILL be accepted. Fax submissions of the capabilities packages WILL NOT be accepted. Questions or comments regarding this notice may be addressed to Tony Lanzarotta and/or Michael Rossik at the above address or via email at anthony.j.lanzarotta5.civ@us.navy.mil and/or michael.e.rossik.civ@us.navy.mil.

While the finalized list of performance details are still under development, a list of the notional performance details is as follows:

1. ABSTRACT

1.1. This item describes the requirements for the contractor to repair various components of the ship’s rescue boat launching appliances.

2. REFERENCES/ENCLOSURES

2.1. References:

2.1.1. Allied System D8600FCTS Davit Manual

2.1.2. Wire Rope Test Certification documentation (available onboard)

2.2. Enclosures: None

3. ITEM LOCATION/DESCRIPTION

3.1. Location/Quantity

3.1.1. Location:

3.1.1.1. FR 82, 01 Level, Starboard side

3.1.2. Quantity: One (1) Rescue boat launching appliance systems, Allied Systems D8600FCTS Davit, Serial # 2141.

3.2. Item Description/Manufacturer’s Data:

3.2.1. The contractor shall provide material in accordance with the attached quotation, Ref. 2.1.3:

3.3. Quantities where stated are considered estimates. The contractor shall provide the exact quantities and additional material such as miscellaneous fittings, elbows, caps, valves, pipe hangers, weld material, cable hangers, cable tags, bus-work, etc., which are not included in the Bill of Materials, in order to install a fully functional system, which meets the requirements of this specification.

4. GOVERNMENT FURNISHED EQUIPMENT/MATERIAL/SERVICES: None

5. NOTES

5.1. The contractor and all subcontractors, regardless of tier must consult the General Technical Requirements (GTR) to determine applicability to this work item. In performance of this work item, the contractor and all subcontractors regardless of tier must comply with the requirements of all applicable GTRs including but not limited to GTRs 1-7, 22, 23, 28, and 29.

5.2. The contractor and all subcontractors, regardless of tier are advised to review other work items under this contract to determine their effect on the work required under this work item. Many of the definitions relating to performance of this work item are found in Work Item 0001.

5.3. The maintenance and adjustment of release gear are critical operations with regard to the safe operation of lifeboats, rescue boats, fast rescue boats and davit launched liferafts. Utmost care shall be taken when carrying out all inspection and maintenance operations on the equipment.

5.4. SOLAS regulation III/20 – Operational readiness, maintenance and inspections

5.5. SOLAS regulation III/36 – Instructions for onboard maintenance.

5.6. Period of Performance: Date of Award thru 03 March 2023

6. QUALITY ASSURANCE REQUIREMENTS

6.1. In addition to the contractor’s duties under 29CFR1910.147 or similar local safety regulation, the contractor shall comply with all requirements of equipment lock-out/tag-out (LOTO) program as established by MSC SMS procedure 2.1-004-ALL Lock-out/Tag-out. The Chief Engineer shall administer the program. Prior to the start of work, the contractor shall contact the MSCREP and / or the Chief Engineer to coordinate the implementation of the LOTO program for the entire performance period of this item. The prime contractor shall be responsible for compliance by both prime and subcontractor personnel.

7. STATEMENT OF WORK

7.1. Arrangements/Outfitting:

7.1.1. Provide all material and special equipment. Make all removals and restorations. Remove and replace all interferences, rig and unrig, stage and unstage, make all disassemblies and subsequent reassemblies, provide and operate equipment, and supply all services and assistance to accomplish the following work. Material, unless specifically stated as Government Furnished Material (GFM), shall be supplied by the contractor.

7.2. Repairs:

7.2.1. Renew all parts and pieces as listed in Ref. 2.1.3 on the davit. Renewals shall include but are not limited to the following major assemblies:

7.2.1.1. CT10 SOLAS Winch, PN 72981

7.2.1.2. Boom Assembly, PN 53630

7.2.1.3. Control Valves and manifolds

7.2.2. In addition to the parts listed in Ref. 2.1.3, provide a replacement wire rope on the CT10 winch. Wire rope terminations, end fittings, and length to be similar to existing and suitable for use aboard USNS COMFORT.

7.2.2.1. Provide a certification document for the new wire rope similar to Ref. 2.1.2.

7.2.3. After installation of all parts sets, test operated the equipment to verify zero leakage from any disturbed fittings. Any additional leaks or other failed parts discovered during testing not related to the current work shall be documented with a condition found report. Any additional repairs will be the subject of a change order.

7.2.4. On completion of repairs, prepare and ship the davit to the ship in Norfolk VA.

7.2.5. Installation aboard the vessel and testing of the rescue boat davit system after installation will be the subject of a separate service order.

7.3. Preparation of Drawings/Documentation:

7.3.1. The following minimum documentation is required:

7.3.1.1. Submit reports detailing “as found” conditions as soon as inspections are complete, measurements are taken and condition observed along with recommended repairs. Additional repair if found to be required shall be the subject of a change order

7.3.1.2. Submit reports detailing “as released” conditions when all work is complete. Report shall summarize repairs accomplished, final dimensional readings, pictures, test data, reports by others, and list parts replaced.

7.3.2. All documentation shall conform to the following minimum requirements:

7.3.2.1. Timeliness: Provide all check sheets, inventories, “as found” and “as released” condition reports, and certificates with in two (2) days of the discovery or completion of the work.

7.3.2.2. Format:

7.3.2.2.1. Provide electronic copies of all reports, type written. Scanned copies of hand written documents may also be included but do not substitute for the type written file.

7.3.2.2.2. No electronic file shall be more than 3 MB in size.

7.3.2.2.3. Provide one (1) paper copy of all reports, type written.

7.3.2.3. Delivery: Hard copy shall be hand delivered to MSCREP and Contracting Officer, with a signed transfer form documenting them as a condition found report.

7.3.2.4. Signatures: All reports and checklists shall be completed and signed by the person who carried out the test, inspection and maintenance work and countersigned by the Company's representative.

7.4. Inspection/Test:

7.4.1. Carry out factory acceptance testing on the repaired davit as if it were new. Testing is to be conducted in the presence of the MSCREP, ABS and USCG Surveyors. Test includes load hoisting and lowering, extension and retraction, safety protective (fail-safe) devices and limiting devices.

7.5. Painting:

7.5.1. Mechanically clean, prime and paint all new and disturbed surfaces to match surrounding areas using the coating manufacturer’s product data sheets for guidance.

7.5.2. Prepare and preserve the entire davit structure to original as-new condition. Final color for this davit is ASC Paint PN 256831 White per Ref. 2.1.3.

7.6. Marking:

7.6.1. Install nameplates, notices, cable tags, and markings for all new and modified systems.

7.7. Manufacturer’s Representative:

7.7.1. Provide the services of a Manufacturer’s Authorized Technical Representative to perform any and all system inspections, maintenance and tests to ensure proper operation of the Rescue Boats, Launching Appliances and Release Gear systems in accordance with IMO and manufacturer’s performance specifications. In addition, the Technical Rep is to be an ABS recognized External Specialist for the system

7.7.1.1. https://www.eagle.org/ABSEaglePrograms/es/es-search.jsp

7.7.2. Provide the MSCREP with a signed letter of qualification from the original equipment manufacturer, certificate of training for the systems identified in 3.0 and ABS Certificate # prior to the start of any work.

8. GENERAL REQUIREMENTS

8.1. None additional.

Place and Period of Performance: The overall Period of Performance will begin upon award and end 03 March 2023. All work shall be performed at the Contractor’s facility.