A06 Specifications_FINAL.pdf

Minuteman Missile National Historic Site Audio Visual Install Service and Equipment Purchase

1. Part I: Overview

1.1. Introduction

1.1.1. The Visitor Center for the Minuteman Missile National Historic Site (MIMI) is located southeast of Wall, South Dakota. The Visitor Center has been open to the public since fall of 2015. The primary objective of the system is to provide playback of the site’s award-winning interpretive film with high definition video projection and surround sound audio, and remote start capability. The present system was specified and installed in spring of 2015 and is approaching its five-year use anniversary.

1.1.2. Project Location: Minuteman Missile National Historic Site Visitor Center, 24545 Cottonwood Road Philip, SD 57567.

1.2. Scope

1.2.1. The contractor shall provide the National Park Service with all labor, materials, and services necessary to upgrade/update the control of and accessibility of the present complete, working and accessibility-compliant Audio-Visual presentation system at Minuteman Missile National Historic Site.

2. Part II: Work Requirements

2.1. Technical Requirements

2.1.1. This project is for an update/upgrade of components and improvement in operational interface ahead of mean time to failure of components. The interpretative film is shown in a multi-purpose room. The multi-purpose room is 30’ long at its furthest point and 23’ wide, ceiling height is approximately 8 ½”. An equipment room is located at the front in a room on the right.

2.1.2. A projection screen is present but was installed in such a way that it makes the captioning of the interpretive film visible to only the first 3 rows of seating in the multi-purpose room.

The contractor shall install a new screen that is acoustically transparent to facilitate the movement of the top channel speaker behind the screen, allowing the projection of the film to be raised without the visual intrusion of the top channel speaker. This action will make the film’s captioning available to more of the multi-purpose room. Distance from the lens face to the screen is 16 feet 4 inches.

2.1.3. The contractor shall provide, integrate, and install an HDMI media player. The HDMI media player shall include closed caption decoding capability for showing captions in the video image.

2.1.4. The contractor shall provide, integrate, and install a minimum 5000 lumen HD laser projector of 1920 x 1080 resolution. The projector installation will include cabling for HDMI connection and equipment needed to facilitate control and operation of the system via HDMI connections if the new projector calls for this.

2.1.5. The contractor shall provide an improved control system. The control system shall include rack mounted touchscreen for system on/off and source selections. Source selection shall include front panel aux, receiver aux, Blue-ray player, digital player, and wall connection.

The contractor shall program the control system so that the park interpretive film may be run automatically on set timer that will also display on a countdown digital display in the visitor center lobby, and that will also allow staff to move easily from running the park interpretive film to doing a ranger guided program or virtual tour in the multi-purpose room and back to the running of the park interpretive film. New controlling system should allow for source switching and equipment control including audio and lighting from the remote control for the system. A touchscreen tablet can be tasked to this duty.

2.1.6. All equipment shall be rack mounted. The rack shall be of metal construction. When populated, the rack should allow for adequate air flow for cooling equipment.

2.1.7. All work will be performed under a single contract as follows:

2.1.7.1. The contractor shall provide a HDMI media player for playback of the interpretive film. This player shall provide the film video image, 5.1 surround sound program audio and provide concurrent playback of a descriptive audio track for Radio Frequency (RF) transmission.

2.1.7.2. The contractor shall provide an acoustically transparent projection screen to replace the present screen, and shall install this screen and/or reposition the top channel surround sound speaker in such a way as to better facilitate the view of the interpretive film captioning to the bulk of the multi-purpose room seating.

2.1.7.3. The contractor shall provide system operations as follows: During high season the interpretive film shall play on a set schedule determined by the operational requirements; during low season the interpretive film shall play on demand via remote panel or rack mounted pushbutton start; in manual mode a pause function shall be included; switching between high and low season configurations shall be via the touchscreen tablet interface.

2.1.7.4. The contractor shall provide a means for a presenter in the room to connect a laptop and separate audio to the system and control source switching and volume from inside the multi- purpose room. Conduit from the equipment room to the northwest wall is provided. Inputs shall be upgraded to utilize present accepted technology including High Definition Multimedia Interface (HDMI), mini HDMI, Video Graphics Array (VGA) and Audio. Conduit from the equipment room to the left of the projection screen is available for this purpose. The contractor shall provide interface cables and adapters.

2.1.7.5. The contractor shall provide lighting control for the interpretive film utilizing the present lighting system. There are fluorescent ceiling lights and three wall sconces each on two walls. Dimmer control for all lights is located at the front of the room to the left of the equipment room door. The lighting control system is Lutron.

2.1.7.6. The contractor shall provide and install a minimum 5000 lumen HD laser projector with HDMI interface for projection to the front wall screen. Cable from the rack to the projector shall be HDMI the length of the run. Projector shall be pole mounted utilizing the present mount if possible.

2.1.7.7. The contractor shall utilize the present surround sound system. The primary audio system is a 5.1 surround sound loudspeaker system with amplification and individual channel adjustment. Audio system includes; front left, right, and center speakers; two rear speakers; two at a midpoint; and a subwoofer.

2.1.7.8. The contractor shall utilize the presently installed wireless hearing assistance system (normal audio program) via an RF transmitter to portable receivers and headsets.

2.1.7.9. The contractor shall utilize the presently installed wireless audio description system (special audio program from high definition player secondary audio track) via an RF transmitter to portable receivers and headsets.

2.1.7.10. The contractor shall provide a system controllable from the interior of the multi-purpose room and the equipment rack. The primary functions shall be the manual start, pause, and stopping of the interpretative film from the rack and multi-purpose room and four auxiliary source selections from the rack and room.

2.1.7.11. The contractor shall utilize and reposition the installed IR extender to enable manufacturer manual remote control from inside the multi-purpose room function more efficiently.

2.1.7.12. The contractor shall provide and install wire mold to protect the cables where needed.

2.1.7.13. The system shall be operated by non-technical staff year-round. The staff shall manually power on the equipment each morning and power off the equipment each evening after closing. The contractor shall provide a touchscreen tablet interface to accomplish this function.

2.1.7.14. Before approval of project completion, a test of all equipment with Contractor’s Representative shall occur.

2.1.8. Contractor’s Use of Premises

2.1.8.1. Conduct of Operations: At all times the contractor shall conduct his operations in conformance with the rules and regulations promulgated by the Secretary of the Interior for the National Park Service, and applicable park rules and regulations prescribed by the Park Superintendent.

2.1.8.2. No signs or advertisements (except those specified herein) shall be displayed on the construction site or within the park unless approved by the Contracting Officer.

2.1.8.3. Smoking is not permitted within any Federal building or within 25 feet of entrances, operable windows, or outdoor air intakes.

2.1.8.4. Pubic Use of Site: Contractor shall at all times conduct operations to ensure the least inconvenience to the public.

2.1.8.5. On-site work hours: Work shall be generally performed during normal business working hours of 8 a.m. to 5 p.m., Monday through Friday, except when otherwise indicated.

2.1.8.6. Work on Saturdays, Sundays, Federal holidays, early morning, or at night may not be performed without prior consent from the Contracting Officer. Submit requests for work outside of the stated normal business hours to the Contracting Officer for approval at least 48 hours in advance of the work.

Contractor shall have limited use of the site for work operations. Limit use of premises to theater room. Do not disturb portions of Project site beyond areas in which the Work is indicated.

2.1.8.7. Driveways and Entrances: Keep driveways, access roads, and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials. Schedule deliveries to minimize use of driveways and entrances.

2.1.8.8. Room Signage: Before work begins, furnish and install a sign indicating theater closure in a manner that will prevent people easily entering room during work.

2.1.8.9. Government will occupy buildings where work is being conducted during the entire contract period. Cooperate with Government during work operations to minimize conflicts and facilitate Government usage. Perform the Work so as not to interfere with Government's day-to-day operations.

2.1.9. Within 10 days of installation and test of equipment, contractor shall coordinate with COR to conduct training of equipment and system use for NPS staff.

2.1.10. Within 10 days of installation, contractor shall submit all equipment manuals and warranties to COR for NPS records.

3. Performance Monitoring

3.1.1. The Contracting Officer’s Representative (COR) will monitor contractor performance as follows: Contractor must meet with COR on a daily basis to go over the work plans for day, apprising COR of any special needs, changes in plans or work delays.

3.1.2. Period of performance shall be 60 days after receipt of order.

Part III: Supporting Information

Figure 1: Multi-Purpose Room, Projector Screen

Figure 2: Existing AV Rack

Figure 3: Existing Projector

Figure 4: Lighting Controls

Figure 5: Existing AV Equipment

Figure 6: Existing AV Equipment

Figure 7: Existing AV Equipment

Figure 8: Back of Multi-Purpose Room