A04_Statement_of_Work_(SOW)Specs_rev_2.pdf

WINNIE DEPOT OFFICE HVAC REPLACEMENT

U.S. FISH & WILDLIFE SERVICE

SUMMARY OF WORK 011100 - 1 / 2

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 ACTION SUBMITTALS

Utility Outage Requests

1.2 WORK COVERED BY CONTRACT DOCUMENTS

1.2.1 PROJECT DESCRIPTION

The work includes providing all labor, equipment, supplies, and materials:

To replace the existing HVAC equipment and ancillary equipment in the Office Building at Winnie Depot in accordance with the construction documents.

Perform HVAC commissioning in accordance with Section 01 91 00.15 BUILDING COMMISSIONING for all work completed under this contract. This will include verification of seasonal appropriate operations during summer (July - August) and winter (December - February) seasons.

Participation in the 9-month post construction warranty inspection conducted by the Government.

Participation by the Lead Commissioning Agent in the 9-month post construction warranty inspection.

1.2.2 Location

The work is located at Winnie Depot, which is at 1035 W Buccaneer Drive, Stowell, Texas 77665. Location is behind a secure gate, access shall be coordinated with the Steve Baker, Facility Operational Specialist, after award.

1.2.3 Site Visit

Contractors are highly encouraged to visit the project site and inspect existing conditions prior to submitting quotes. One site visit will be scheduled by the Contracting Officer and noted in the Solicitation.

1.3 CONTRACT DRAWINGS

The contract drawings are provided under separate attachment in the Solicitation package. One electronic set of contract drawings, maps, and specifications will be furnished to the Contractor. Reference publications will not be furnished. Immediately check furnished drawings and notify the Government of any discrepancies.

1.4 SITE CONDITIONS

1.4.1 Asbestos Survey

No asbestos survey has been conducted at the site. Considering the age of the facility no asbestos in believed to

SUMMARY OF WORK 011100 - 2 / 2

be present. If any asbestos containing materials are identified during construction activities, immediately notify the Government.

1.4.2 Available Utilities

Potable water and 120V AC electric power are available for construction in limited quantities. Contractor shall coordinate with the Facility Operational Specialist to make necessary arrangements for the use of water and/or electrical power.

1.5 OCCUPANCY OF PREMISES

The Office Building will be unoccupied during performance of work under this Contract. Fish and Wildlife Service personnel will require periodic access to the Computer Room for IT or maintenance matters. There is an exterior door on the West side of the Office Building that will be utilized by FWS personnel when access is required.

Work shall be performed between the hours of 7:30 AM and 4:30 PM Monday through Friday. Any work required outside those hours must be submitted to the Government a minimum of four working days in advance for approval.

1.6 EXISTING WORK

Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

1.7 ON-SITE PERMITS

1.7.1 Utility Outage Requests

Schedule work to minimize outages. Schedule utility outages to minimize disruptions to the Government. No additional payment will be provided for utility outages required to be performed outside the regular work hours.

Submit requests for utility outages in writing to the Contracting Officer for approval at least three working days in advance of the time required. In each request, state the system involved, area involved, approximate duration of outage, and the nature of work involved.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

END OF SECTION 013216

SUBMITTAL PROCEDURES 01 33 00 - 1 / 16

SECTION 01 33 00

SUBMITTAL PROCEDURES

1.1 SUMMARY

1.1.1 Submittal Information

The Government may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Units of weights and measures used on all submittals are to be the same as those used in the contract drawings.

1.1.2 Project Type

The Contractor's Quality Control (CQC) System Manager are to check and approve all items before submittal and stamp, sign, and date indicating action taken. Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves;

test reports; test cylinders; samples; O&M manuals (including parts list); certifications; warranties; and other such required submittals.

1.1.3 Submission of Submittals

Schedule and provide submittals requiring Government approval before acquiring the material or equipment covered thereby. Pick up and dispose of samples not incorporated into the work in accordance with manufacturer's Safety Data Sheets (SDS) and in compliance with existing laws and regulations.

1.2 DEFINITIONS

1.2.1 Approving Authority

Office or designated person authorized to approve the submittal.

1.2.2 Work

As used in this section, on-site and off-site construction required by contract documents, including labor necessary to produce submittals, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction. In exception, excludes work to produce SD-01 submittals.

1.3 SUBMITTALS

Government approval is required for submittals marked as ACTION submittals. Information submittals are for information only. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SUBMITTAL PROCEDURES 01 33 00 - 2 / 16

Action Submittal:

Submittal Register; G

1.4 SUBMITTAL CLASSIFICATION

1.4.1 Government Approved (G)

Government approval is required for extensions of design, critical materials, variations, equipment whose compatibility with the entire system must be checked, and other items as designated by the Government.

Government approval is required for any variations from the Solicitation or the Accepted Proposal and for other items as designated by the Government.

Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, submittals are considered to be "shop drawings."

1.4.2 For Information Only

Submittals not requiring Government approval will be for information only.

Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, they are not considered to be "shop drawings."

1.5 FORWARDING SUBMITTALS REQUIRING GOVERNMENT APPROVAL

As soon as practicable after award of contract, and before procurement or fabrication, forward to the Contracting Officer's Representative submittals required in the technical sections of this specification, including shop drawings, product data and samples.

1.6 PREPARATION

1.6.1 Transmittal Form

Transmit each submittal, except sample installations and sample panels to the office of the approving authority using the transmittal form prescribed by the Government. Include all information prescribed by the transmittal form and required in paragraph IDENTIFYING SUBMITTALS. Use the submittal transmittal forms to record actions regarding samples.

Use the R2EN-021 Rev 4-11 transmittal form for submitting both Government-approved and information-only submittals. These forms will be furnished to the Contractor by the Government. Properly complete this form by filling out all the heading blank spaces and identifying each item submitted. Exercise special care to ensure proper listing of the specification paragraph and sheet number of the contract drawings pertinent to the data submitted for each item.

1.6.2 Identifying Submittals

The Contractor's Quality Control Manager must prepare, review and stamp submittals, including those provided by a subcontractor, before submittal to the Government.

SUBMITTAL PROCEDURES 01 33 00 - 3 / 16

Identify submittals, except sample installations and sample panels, with the following information permanently adhered to or noted on each separate component of each submittal and noted on transmittal form. Mark each copy of each submittal identically, with the following:

a. Project title and location.

b. Construction contract number.

c. Dates of the drawings and revisions.

d. Name, address, and telephone number of Subcontractor, supplier, manufacturer, and any other Subcontractor associated with the submittal.

e. Section number of the specification by which submittal is required.

f. For a resubmission, add alphabetic suffix on submittal description, for example, submittal 18 would become 18A, to indicate resubmission.

g. Product identification and location in project.

1.6.3 Submittal Format

A. When the submittal includes a document that is to be used in the project, or is to become part of the project record, other than as a submittal, do not apply the Contractor's approval stamp to the document itself, but to a separate sheet accompanying the document. Provide data in the unit of measure used in the contract documents.

B. Provide shop drawings not less than 8 1/2 by 11 inches nor more than 30 by 42 inches, except for full-size patterns or templates. Prepare drawings to accurate size, with scale indicated, unless another form is required. Ensure drawings are suitable for reproduction and of a quality to produce clear, distinct lines and letters, with dark lines on a white background.

1. Include the nameplate data, size, and capacity on drawings. Also include applicable federal, industry, and technical society publication references.

2. Dimension drawings, except diagrams and schematic drawings. Prepare drawings demonstrating interface with other trades to scale. Use the same unit of measure for shop drawings as indicated on the contract drawings. Identify materials and products for work shown.

Present shop drawings sized 8 1/2 by 11 inches as part of the bound volume for submittals. Present larger drawings in sets. Submit an electronic copy of drawings in PDF format and native electronic format.

C. Present product data submittals for each section as a complete, bound volume. Include a table of contents, listing the page and catalog item numbers for product data. Indicate, by prominent notation, each product that is being submitted; indicate the specification section number and paragraph number to which it pertains.

D. Where equipment or materials are specified to conform to industry or technical-society reference standards of such organizations as the American National Standards Institute (ANSI), ASTM International (ASTM), National Electrical Manufacturer's Association (NEMA), Underwriters Laboratories (UL), or Association of Edison Illuminating Companies (AEIC), submit proof of such compliance. The label or listing by the specified organization will be acceptable evidence of compliance.

SUBMITTAL PROCEDURES 01 33 00 - 4 / 16

In lieu of the label or listing, submit a certificate from an independent testing organization, competent to perform testing, and approved by the Government. State on the certificate that the item has been tested in accordance with the specified organization's test methods and that the item complies with the specified organization's reference standard.

E. Provide reports on 8 1/2 by 11-inch paper in a complete bound volume.

F. Present manufacturer's instructions submittals for each section as a complete, bound volume. Include the manufacturer's name, trade name, place of manufacture, and catalog model or number on product data. Also include applicable federal, industry, and technical-society publication references. If supplemental information is needed to clarify the manufacturer's data, submit it as specified for SD-07 Certificates.

G. Provide reports on 8 1/2 by 11-inch paper in a complete bound volume.

1.7 INFORMATION ONLY SUBMITTALS

Information submittals must be certified by the QC manager and submitted to the Government for information-only. Provide information-only submittals to the Government a minimum of 14 calendar days prior to the Preparatory Meeting for the associated Definable Feature of Work. Approval of the Government is not required on information only submittals. The Government will mark "Receipt Acknowledged" on submittals for information and will return only the transmittal cover sheet to the Contractor. Normally, submittals for information only will not be returned. However, the Government reserves the right to return unsatisfactory submittals and require the Contractor to resubmit any item found not to comply with the contract. This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the Government from requiring removal and replacement of nonconforming material incorporated in the work; and does not relieve the Contractor of the requirement to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe.

1.8 PROJECT SUBMITTAL REGISTER AND DATABASE

A sample Project Submittal Register showing items of equipment and materials for when submittals are required by the specifications is provided as "Appendix A - Submittal Register."

1.8.1 Submittal Management

Prepare and maintain a submittal register, as the work progresses. As an attachment, provide a submittal register showing items of equipment and materials for which submittals are required by the specifications. This list may not be all-inclusive and additional submittals may be required. The Government will provide the initial submittal register in electronic format.

The Contractor is to track all submittals by maintaining a complete list, including completion of all data columns and all dates on which submittals are received by and returned by the Government.

1.8.2 Preconstruction Use of Submittal Register

Submit the submittal register as an electronic file to the Government. Verify that all submittals required for the project are listed and add missing submittals.

1.8.3 Action Codes

"A" - "Approved/Complies"

SUBMITTAL PROCEDURES 01 33 00 - 5 / 16

"AAN" - "Approved/Complies as noted" "RR" - "Revise and Resubmit" "D" - "Disapproved" "N" - "No Action"

1.8.4 Delivery of Copies

Submit an updated electronic copy of the submittal register to the Government with each invoice request.

Provide an updated Submittal Register monthly regardless of whether an invoice is submitted.

1.9 SCHEDULING

Schedule and submit concurrently product data and shop drawings covering component items forming a system or items that are interrelated. Submit pertinent certifications at the same time. No delay damages or time extensions will be allowed for time lost in late submittals.

a. Coordinate scheduling, sequencing, preparing, and processing of submittals with performance of work so that work will not be delayed by submittal processing. The Contractor is responsible for additional time required for Government reviews resulting from required resubmittals. The review period for each resubmittal is the same as for the initial submittal.

b. Omission for the submittal register by does not relieve the Contractor of supplying submittals required by the contract documents but that have been omitted from the register.

c. Resubmit the submittal register and annotate it monthly with actual submission and approval dates. When all items on the register have been fully approved, no further resubmittal is required.

d. Except as specified otherwise, allow a review period, beginning with receipt by the approving authority, 10 working days for submittals where the Government is the approving authority. The period of review for submittals with Government approval begins when the Government receives the submittal from the Contractor.

1.9.1 Reviewing, Certifying, and Approving Authority

The QC Manager is responsible for reviewing all submittals and certifying that they are in compliance with contract requirements. At each "Submittal" paragraph in individual specification sections, a notation "G" following a submittal item indicates that the Government is the approving authority for that submittal item.

1.9.2 Constraints

Conform to provisions of this section, unless explicitly stated otherwise for submittals listed or specified in this contract.

Submit complete submittals for each definable feature of the work. At the same time, submit components of definable features that are interrelated as a system.

When acceptability of a submittal is dependent on conditions, items, or materials included in separate subsequent submittals, the submittal will be returned without review.

Approval of a separate material, product, or component does not imply approval of the assembly in which the item functions.

1.9.3 QC Organization Responsibilities

SUBMITTAL PROCEDURES 01 33 00 - 6 / 16

a. Review submittals for conformance with project design concepts and compliance with contract documents.

b. Process submittals based on the approving authority indicated in the submittal register.

c. Ensure that material is clearly legible.

e. Sign the certifying statement or approval statement. The QC organization member designated in the approved QC plan is the person signing certifying statements. Stamped signatures are acceptable.

f. Update the submittal register as submittal actions occur, and maintain the submittal register at the project site until final acceptance of all work by the Government.

g. Retain a copy of approved submittals and approved samples at the project site.

1.10 GOVERNMENT APPROVING AUTHORITY

The Government will:

a. Note the date on which the submittal was received.

b. Review submittals for approval within the scheduling period specified and only for conformance with project design concepts and compliance with contract documents.

c. Identify returned submittals with one of the actions defined in paragraph REVIEW NOTATIONS and with comments and markings appropriate for the action indicated.

Upon completion of review of submittals requiring Government approval, stamp and date submittals.

1.10.1 Review Notations

Submittals will be returned to the Contractor with the following notations:

a. Submittals marked "approved" authorize proceeding with the work covered.

b. Submittals marked "approved as noted" or "approved, except as noted, resubmittal not required," authorize proceeding with the work covered provided that the Contractor takes no exception to the corrections.

c. Submittals marked "disapproved" or "revise and resubmit" indicate incomplete submittal or noncompliance with the contract requirements or design concept. Resubmit with appropriate changes. Do not proceed with work for this item until the resubmittal is approved.

d. Submittals marked "no action" indicate that submittals have been received by the Government. This applies only to "information-only submittals" as previously defined.

1.11 DISAPPROVED SUBMITTALS

Make corrections required by the Government. If the Contractor considers any correction or notation on the returned submittals to constitute a change to the contract drawings or specifications, give notice to the Government. The Contractor is responsible for the dimensions and design of connection details and the construction of work. Failure to point out variations may cause the Government to require rejection and removal of such work at the Contractor's expense.

If changes are necessary to submittals, make such revisions and resubmit in accordance with the procedures

SUBMITTAL PROCEDURES 01 33 00 - 7 / 16

above. No item of work requiring a submittal change is to be accomplished until the changed submittals are approved.

1.12 APPROVED SUBMITTALS

The Government's approval of submittals is not to be construed as a complete check, and indicates only that the design, general method of construction, materials, detailing, and other information appear to meet the Solicitation and Accepted Proposal.

Approval or acceptance by the Government for a submittal does not relieve the Contractor of the responsibility for meeting the contract requirements or for any error that may exist, because under the Quality Control (QC) requirements of this contract, the Contractor is responsible for ensuring information contained within each submittal accurately conforms with the requirements of the contract documents.

After submittals have been approved or accepted by the Government, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

1.13 APPROVED SAMPLES

Approval of a sample is only for the characteristics or use named in such approval and is not to be construed to change or modify any contract requirements. Before submitting samples, provide assurance that the materials or equipment will be available in quantities required in the project. No change or substitution will be permitted after a sample has been approved.

Match the approved samples for materials and equipment incorporated in the work. If requested, approved samples, including those that may be damaged in testing, will be returned to the Contractor, at its expense, upon completion of the contract. Unapproved samples will also be returned to the Contractor at its expense, if so requested.

Failure of any materials to pass the specified tests will be sufficient cause for refusal to consider, under this contract, any further samples of the same brand or make as that material. The Government reserves the right to disapprove any material or equipment that has previously proved unsatisfactory in service.

Samples of various materials or equipment delivered on the site or in place may be taken by the Government for testing. Samples failing to meet contract requirements will automatically void previous approvals. Replace such materials or equipment to meet contract requirements.

1.14 WITHHOLDING OF PAYMENT

Payment for materials incorporated in the work will not be made if required approvals have not been obtained.

No payment for materials incorporated in the work will be made unless all required Government approvals have been obtained. No payment will be made for any materials incorporated into the work for any conformance review submittals or information-only submittals found to contain errors or deviations from the Solicitation or Accepted Proposal.

1.15 CERTIFICATION OF SUBMITTAL DATA

Certify the submittal data as follows on Form R2EN-021 Rev 4-11: "I certify that the above submitted items had been reviewed in detail and are correct and in strict conformance with the contract drawings and specifications except as otherwise stated.

NAME OF CONTRACTOR SIGNATURE OF CONTRACTOR

SUBMITTAL PROCEDURES 01 33 00 - 8 / 16

Not Used

-- End of Section --

SOURCES FOR REFERENCE PUBLICATIONS 014200 - 1 / 2

SECTION 01 42 00

SOURCES FOR REFERENCE PUBLICATIONS

1.1 REFERENCES

Various publications are referenced in other sections of the specifications to establish requirements for the work. These references are identified in each section by document number, date and title. The document number used in the citation is the number assigned by the standards producing organization (e.g., ASTM B564 Standard Specification for Nickel Alloy Forgings). However, when the standards producing organization has not assigned a number to a document, an identifying number has been assigned for reference purposes.

1.2 ORDERING INFORMATION

The addresses of the standards publishing organizations whose documents are referenced in other sections of these specifications are listed below, and if the source of the publications is different from the address of the sponsoring organization, that information is also provided.

AMERICAN SOCIETY OF HEATING, REFRIGERATING AND AIR-CONDITIONING

ENGINEERS (ASHRAE)

1791 Tullie Circle, NE Atlanta, GA 30329 Ph: 404-636-8400 or 800-527-4723 Fax: 404-321-5478 E-mail: ashrae@ashrae.org Internet: https://www.ashrae.org/

ASSOCIATED AIR BALANCE COUNCIL (AABC)

1220 19th St NW, Suite 410 Washington, DC 20036 Ph: 202-737-0202 Fax: 202-315-0285 E-mail: info@aabc.com Internet: https://www.aabc.com/

NATIONAL ENVIRONMENTAL BALANCING BUREAU (NEBB)

8575 Grovemont Circle Gaithersburg, MD 20877 Ph: 301-977-3698 Fax: 301-977-9589 Internet: http://www.nebb.org

SHEET METAL AND AIR CONDITIONING CONTRACTORS' NATIONAL ASSOCIATION

(SMACNA)

4201 Lafayette Center Drive Chantilly, VA 20151-1219 Ph: 703-803-2980

SOURCES FOR REFERENCE PUBLICATIONS 014200 - 2 / 2

Fax: 703-803-3732 Internet: https://www.smacna.org/

Not used

Not used

END OF SECTION 014200

QUALITY CONTROL 014500 - 1 / 6

SECTION 01 45 00

QUALITY CONTROL

1.1 SUMMARY

The requirements of this section apply to and are a component part of each section of the specifications.

1.2 ADMINISTRATIVE REQUIREMENTS

Notify the Government 24 hours before work will begin at the site.

1.3 ACTION SUBMITTALS

Quality Control Plan Letter of Authority or Delegation

1.4 INFORMATIONAL SUBMITTALS

Quality Control Data Quality Control Coordinating Actions Quality Control Training Inspection Records Field Tests Factory Tests Quality Representative Qualifications Monthly Performance Report

1.5 QUALITY CONTROL

1.5.1 Quality Control Requirements

Provide a quality control program that includes selection of construction materials and sources; suppliers;

subcontractors; on-site and off-site fabrication of Contractor-furnished assemblies; on-site and off-site assembly; erection; work procedures; workmanship; inspection; and testing.

Provide document systems ensuring that quality provisions of the contract schedule, specifications, and drawings have been performed.

1.5.1.1 Management and Organization

Designate a Quality Program Manager within the on-site organization whose sole responsibility is the day-to-day on-site management and direction of the Quality Program.

Ensure that the Quality Program Manager reports to the Contractor's management and has the necessary authority to discharge contractual responsibilities.

1.5.1.2 Identification and Data Retrieval

QUALITY CONTROL 014500 - 2 / 6

Provide an identification and data retrieval system identifying all records, drawings, submittals, and equipment by referencing the following:

a. Contract Number

b. Contract Specification Number

c. Contract Drawing Number

d. Submittal Document Number

e. Contract Change Number

f. Contractor's Drawing Number System

1.5.1.3 Procurement

Assume responsibility for controlling procurement sources and those of the subcontractors to ensure that each purchase meets quality requirements.

1.5.1.4 Receiving Inspection System

Maintain a site receiving inspection system that ensures that procured materials and equipment are inspected and tested.

Ensure that receiving inspection records accompany each procurement delivery to the construction site.

Maintain records of site receiving inspections.

Show defects, discrepancies, dispositions, and waivers. Include evidence of Government source inspection within the records.

1.5.1.5 Nonconforming Articles and Material Control

Control nonconformances discovered by the Contractor, subcontractors, suppliers, or Government quality representatives to prevent the use of affected products and to correct deficient operations.

a. Provide a "nonconformance" report for each instance comprising:

(1) A unique and traceable number.

(2) Identification of the nonconforming article or material.

(3) A description of the nonconformance and the applicable requirement.

(4) Cause or reason for the nonconformance.

(5) Remedial actions taken or recommended.

(6) Disposition of the nonconforming article or material.

b. Identify and mark each nonconforming article for removal from the work area.

QUALITY CONTROL 014500 - 3 / 6

c. Monitor and correct deficient operations.

1.5.1.6 Fabrication, Process, and Work Control

Ensure compliance of requirements in contract specifications and drawings with procedures and controls.

Establish in-process inspections, to ensure compliance with quality requirements.

1.5.1.7 Quality Control Records

Maintain Quality Control records at a central on-site location.

Maintenance of quality control records does not provide relief from submitting samples, test data, detail drawings, material certificates, or other information required by each section in the specification.

Ensure that each record is identified and traceable to specific requirements in the specifications and drawings.

1.5.1.8 Drawings and Change Control

Maintain a drawing control system to provide revised drawings and ensure removal of obsolete drawings from work areas. Control changes involving interface with other work areas, or affecting materials controlled by others. Integrate this system with the document requirements of the contract.

Clearly identify drawings needing changes and along with associated drawings that require revision. Maintain the updated drawings. Use for fabrication and inspection drawings that have been approved, or approved as noted, by the Contracting Officer.

1.5.2 Quality Inspections

1.5.2.1 Government Inspections

Work performed under this contract is subject to inspection by the Contracting Officer. Changes to the specifications or drawings will not be allowed without written authorization of the Contracting Officer.

When the Contracting Officer determines that inspected work needs to be corrected, allow the Contracting Officer 48 hours to complete reinspection of the corrected work.

Notify the Contracting Officer in writing before backfilling or encasing any underground utility so that work may be inspected. Failure to notify the Contracting Officer before backfill or encasement occurs will require the work to be uncovered at no additional cost to the Government.

The Contractor's Quality Program is subject to evaluation, review, and verification as determined by the Contracting Officer. Contractor will be notified in writing of any noncompliance and will be given 5 calendar days to correct identified deficiencies.

1.5.2.2 Contractor's Quality Inspections

Implement an inspection system that documents and indicates quality control through records of inspections, tests, and procedures.

Include or identify the following within the Quality Assurance System:

QUALITY CONTROL 014500 - 4 / 6

a. The representative responsible for on-site communication and operation of the inspection program.

b. Purchasing control system documenting project procurement to drawings, specifications, and approved submittals.

c. A receiving inspection system documenting inspections for each procurement.

d. Documentation for handling and disposing of nonconforming components and materials.

e. Inspection records for each specific section of the specification and drawings.

f. Identification of tests to be performed, test procedures, records, and independent organizations used.

g. Documentation that shows certification or recertification of procedures.

h. Management of Government-furnished equipment, components, and materials.

i. Calibration of gages, tools, measuring instruments, and independent laboratories used.

Establish a system of scheduled or random audits to ensure task completion.

1.5.3 Field Services

1.5.3.1 Responsibility for Inspection and Testing

Assume responsibility for all inspections and tests and for the accompanying documentation. Use independent inspection and testing laboratories or services as approved by the Contracting Officer.

Assume responsibility for tests of construction materials performed by an approved independent testing laboratory.

1.5.3.2 Inspection and Test Records

QUALITY CONTROL 014500 - 5 / 6

Provide on-site records of each inspection and test performed throughout the life of the contract, including factual evidence that the required inspections or tests have been performed, which include the type and number of inspections or tests involved, identification of operators and inspectors, result of inspections or tests, nature of defects, causes for rejection, proposed remedial action, and corrective actions taken.

Ensure that all inspection records, test procedures, test results, and associated forms are verified by and provided to the Contracting Officer. Submit final test data with a cover letter/sheet clearly marked with the system name, date, and the words "Final Test Data.

Notify the Government at least 3 working days before scheduled inspections and tests.

1.6 DELIVERY, STORAGE, AND HANDLING

Provide controls, procedures and documentation with each shipment, that meet requirements of each section of the specifications.

With each shipment, include documentation required by the contract along with specifications necessary to identify, store, preserve, operate, and maintain the items shipped.

2.1 SYSTEM DESCRIPTION

2.1.1 Quality Assurance (QA) Plan

Submit a QA Plan that addresses the following:

a. Description of the authority, responsibilities, and coordinating procedures of on-site/off-site quality assurance personnel, including those QA personnel not under direct control of the Contractor.

b. List of personnel designated to accomplish the work required by the contract.

c. An appendix with a copy of each form, report format, or similar record to be used in the Quality Assurance Plan.

d. The organization that handles construction contract activities.

e. The operational plan for establishing and reviewing work controls, fabrication controls, certifications, and documentation of quality control operations, inspections, and test records, including those for subcontractors.

f. The methods used during the procurement cycle (order to delivery) for those materials or equipment that require source inspections, shop fabrications, or similar operations located separately from the work site.

g. Description of on-site personnel training.

h. Certifications of personnel, procedures, processes, and equipment.

i. Nondestructive testing (NDT) requirements.

j. Identification of independent certifying and testing laboratories.

QUALITY CONTROL 014500 - 6 / 6

2.1.2 Records

Include all quality control data; factory tests or manufacturer's certifications; quality control coordinating actions; records of quality control training and certifications; and routine hydrostatic, electrical continuity, grounding, welding, line cleaning, field tests, and similar tests. Ensure that quality records are available for examination by the Contracting Officer.

Furnish legible copies of the test and inspection records to the Contracting Officer. Ensure that records cover work placement traceable to the contract schedule, specifications and drawings, and that records are verifiable.

2.1.2.1 Narrative Description

Submit for approval, the narrative description of an inspection system that provides for compliance with the quality requirements and technical criteria of the contract within 7 calendar days after notice to proceed.

2.1.2.2 Monthly Performance Report

Submit a monthly summary of the quality operations. Identify inspections made, tests performed, nonconformances found, corrective actions taken, status of plans/procedures being developed, and status of open items/problems in work.

2.1.2.3 Letters of Authority or Delegation

Submit to the Contracting Officer letters of authority or delegation outlining the authority and responsibilities of quality control personnel along with a copy of the letter of delegation that defines delegated duties and responsibilities.

END OF SECTION 014500

CLOSEOUT SUBMITTALS 017800 - 1 / 9

SECTION 01 78 00

CLOSEOUT SUBMITTALS

1.1 DEFINITIONS

1.1.1 As-Built Drawings

As-built drawings are the marked-up drawings, maintained by the Contractor on-site, that depict actual conditions and deviations from the Contract Documents. These deviations and additions may result from coordination required by, but not limited to: contract modifications; official responses to submitted Requests for Information (RFI's); direction from the Contracting Officer; design that is the responsibility of the Contractor, and differing site conditions. Maintain the as-builts throughout construction as red-lined hard copies on site.

These files serve as the basis for the creation of the record drawings.

1.1.2 Record Drawings

The record drawings are the final compilation of actual conditions reflected in the as-built drawings.

1.2 SOURCE DRAWING FILES

Request the full set of electronic drawings, in the source format, for Record Drawing preparation, after award and at least 30 days prior to required use.

1.2.1 Terms and Conditions

Data contained on these electronic files must not be used for any purpose other than as a convenience in the preparation of construction drawings and data for the referenced project. Any other use or reuse is at the sole risk of the Contractor and without liability or legal exposure to the Government. The Contractor must make no claim and waives to the fullest extent permitted by law, any claim or cause of action of any nature against the Government, its agents or sub consultants that may arise out of or in connection with the use of these electronic files. The Contractor must, to the fullest extent permitted by law, indemnify and hold the Government harmless against all damages, liabilities or costs, including reasonable attorney's fees and defense costs, arising out of or resulting from the use of these electronic files.

These electronic CAD drawing files are not construction documents. Differences may exist between the CAD files and the corresponding construction documents. The Government makes no representation regarding the accuracy or completeness of the electronic CAD files, nor does it make representation to the compatibility of these files with the Contractor hardware or software. In the event that a conflict arises between the signed and sealed construction documents prepared by the Government and the furnished Source drawing files, the signed and sealed construction documents govern. The Contractor is responsible for determining if any conflict exists.

Use of these Source Drawing files does not relieve the Contractor of duty to fully comply with the contract documents, including and without limitation, the need to check, confirm and coordinate the work of all contractors for the project. If the Contractor uses, duplicates or modifies these electronic source drawing files for use in producing construction drawings and data related to this contract, remove all previous indicia of ownership (seals, logos, signatures, initials and dates).

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1.3 ACTIONASUBMITTALS

Operation and Maintenance Manuals As-Built Drawings Record Drawings As-Built Record of Equipment and Materials

1.4 INFORMATIONAL SUBMITTALS

Warranty Management Plan Warranty Tags Spare Parts Data Posted Instructions

1.5 SPARE PARTS DATA

Submit one copy of the Spare Parts Data list.

a. Indicate manufacturer's name, part number, and stock level required for test and balance, pre-commissioning, maintenance and repair activities. List those items that may be standard to the normal maintenance of the system.

1.6 QUALITY CONTROL

Additions and corrections to the contract drawings must be equal in quality and detail to that of the originals.

Line colors, line weights, lettering, layering conventions, and symbols must be the same as the original line colors, line weights, lettering, layering conventions, and symbols.

1.7 WARRANTY MANAGEMENT

1.7.1 Warranty Management Plan

Develop a warranty management plan and at least 30 days before the planned pre-warranty conference, submit the warranty management plan for Government review. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled.

The plan narrative must contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesmen, or of engineering background, not necessarily familiar with this contract. The term "status" as indicated below must include due date and whether item has been submitted or was accomplished. Submit warranty information, made available during the construction phase, to the Government for approval prior to each monthly pay estimate. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. Conduct a joint 9-month warranty inspection, measured from time of acceptance; with the Contractor, Commissioning Authority and the Government. The warranty management plan must include, but is not limited to, the following:

a. Roles and responsibilities of personnel associated with the warranty process, including points of contact and telephone numbers within the organizations of the Contractors, subcontractors, manufacturers or suppliers involved.

b. For each warranty, the name, address, telephone number, and e-mail of each of the guarantor's representatives nearest to the project location.

c. A list and status of delivery of Certificates of Warranty for extended warranty items, including HVAC balancing, pumps, motors, transformers, and for commissioned systems.

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d. As-Built Record of Equipment and Materials list for each warranted equipment, item, feature of construction or system indicating:

(1) Name of item.

(2) Model and serial numbers.

(3) Location where installed.

(4) Name and phone numbers of manufacturers or suppliers.

(5) Names, addresses and telephone numbers of sources of spare parts.

(6) Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have warranties longer than one year must be indicated with separate warranty expiration dates.

(7) Cross-reference to warranty certificates as applicable.

(8) Starting point and duration of warranty period.

(9) Summary of maintenance procedures required to continue the warranty in force.

(10) Cross-reference to specific pertinent Operation and Maintenance manuals.

(11) Organization, names and phone numbers of persons to call for warranty service.

(12) Typical response time and repair time expected for various warranted equipment.

e. The plans for attendance at the 9-month post-construction warranty inspections conducted by the Government.

f. Procedure and status of tagging of equipment covered by warranties longer than one year.

g. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty or safety reasons.

1.7.2 Pre-Warranty Conference

Prior to contract completion meet with the Government to develop a mutual understanding with respect to the requirements of this section. At this meeting, establish and review communication procedures for Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Government for the execution of the construction warranty In connection with these requirements and at the time of the Contractor's quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor. This point of contact must be located within the local service area of the warranted construction, be continuously available, and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the Contractor of any of its responsibilities in connection with other portions of this provision.

1.7.3 Contractor's Response to Construction Warranty Service Requirements

Following oral or written notification by the Government, respond to construction warranty service requirements in accordance with the "Construction Warranty Service Priority List" and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period.

Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the Contractor does not perform the construction warranty within the timeframe specified, the Government will perform the work and back charge the construction warranty payment item established.

a. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within

4 hours, initiate work within 6 hours and work continuously to completion or relief.

b. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action

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within 8 hours, initiate work within 24 hours and work continuously to completion or relief.

c. Third Priority Code 3. All other work to be initiated within 3 work days and work continuously to completion or relief.

d. The "Construction Warranty Service Priority List" is as follows:

Code 1-Air Conditioning Systems

(1) Recreational support.

(2) Air conditioning leak in part of building, if causing damage.

(3) Air conditioning system not cooling properly.

Code 1-Heat

(1) Area power failure affecting heat.

(2) Heater in unit not working.

Code 1-Roof Leaks Temporary repairs will be made where major damage to property is occurring.

Code 2-Roof Leaks Where major damage to property is not occurring, check for location of leak during rain and complete repairs on a Code 2 basis.

Code 3-All other work not listed above.

1.7.4 Warranty Tags

At the time of installation, tag each warranted item with a durable, oil- and water-resistant tag approved by the Government. Attach each tag with a copper wire and spray with a silicone waterproof coating. Also, submit one record copy of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag.

Provide a list that includes the name, address, telephone number, email and website of the General Contractor and each Subcontractor who installed the product or equipment, or system. For each item, also provide the name address and telephone number of the manufacturer's representative and service organization that can provide replacements most convenient to the project site. Provide the name, address, and telephone number of the product, equipment, and system manufacturers.

2.1 RECORD DRAWINGS

Prepare the CAD drawing files in AutoCAD Release 2022 format compatible with a Windows 10 operating system.

2.1.1 Additional Drawings

If additional drawings are required, prepare them using the specified electronic file format applying the same graphic standards specified for original drawings. The title block and drawing border to be used for any new final record drawings must be identical to that used on the contract drawings.

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2.1.1.1 Sheet Numbers and File Names

If a sheet needs to be added between two sequential sheets, append a Supplemental Drawing Designator in accordance with ERDC/ITL TR-19-7 Adding a drawing sheet and ERDC/ITL TR-19-6 Adding or deleting drawing sheets and index sheet procedures.

2.2 PDF AS-BUILT FILES

Provide electronic PDF "plots" of all contract drawings sheets associated with the as-built drawing submittal.

Compile and organize the PDF set to match the contract drawings.

2.3 REDLINES AND MARKUPS

Provide PDFs of the current working redlines and/or markups complying with the as-builts drawing and markup requirements contained in this specification.

2.4 AS-BUILT RE-SUBMISSION REQUIREMENTS

If elements of an as-built submittal are rejected, provide the following for each re-submission:

a. Re-submit all components required under paragraph As-Builts including updated content in response to Government comments.

b. Provide a copy of all Government review comments.

c. Provide a disposition/response to each Government review comment for a back-check of the re-submission deliverable.

3.1 AS-BUILT DRAWINGS

Provide and maintain two black line print copies of the PDF contract drawings for As-Built Drawings.

Maintain the as-builts throughout construction as red-lined hard copies on site. Submit As-Built Drawings 15 days prior to Beneficial Occupancy Date (BOD).

3.1.1 Markup Guidelines

Make comments and markup the drawings complete without reference to letters, memos, or materials that are not part of the As-Built drawing. Show what was changed, how it was changed, where item(s) were relocated and change related details. These working as-built markup prints must be neat, legible and accurate as follows:

a. Use base colors of red, green, and blue. Color code for changes as follows:

(1) Special (Blue) - Items requiring special information, coordination, or special detailing or detailing notes.

(2) Deletions (Red) - Over-strike deleted graphic items (lines), lettering in notes and leaders.

(3) Additions (Green) - Added items, lettering in notes and leaders.

b. Provide a legend if colors other than the "base" colors of red, green, and blue are used.

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c. Add and denote any additional equipment or material facilities, service lines, incorporated under As-Built Revisions if not already shown in legend.

d. Use frequent written explanations on markup drawings to describe changes. Do not totally rely on graphic means to convey the revision.

e. Use legible lettering and precise and clear digital values when marking prints. Clarify ambiguities concerning the nature and application of change involved.

f. Wherever a revision is made, also make changes to related section views, details, legend, profiles, plans and elevation views, schedules, notes and call out designations, and mark accordingly to avoid conflicting data on all other sheets.

g. For deletions, cross out all features, data and captions that relate to that revision.

h. For changes on small-scale drawings and in…