A04_SOW_MONO_Best_House_Painting_11_15_23_1.docx

Monocacy National Battlefield (MONO) Best House Wood Exterior Painting

11/15/2023 Statement of Work

1.0 GENERAL

Monocacy National Battlefield (MONO), in Frederick, MD seeks an EPA Lead-Safe Certified and Licensed Painting contractor with a minimum of 5 years of industry experience, to prepare and paint the exterior wood of the Best House. Contracted services for this requirement include properly preparing lead-based surfaces for repainting by, completely removing lead-based paint, priming bare surfaces, and applying specified paint per the SOW and within the limits of the manufacturer’s recommendations on specified surfaces. A Lead Paint Report shall be provided for the Best House. Performance on this requirement shall take place between May 1, 2024, through October 31, 2024. The delivery date is 120-Days After Award and not negotiable.

It is strongly recommended that the contractor’s visit and inspect the site to verify all estimated quantities, and existing conditions provided by the Government and to observe the complexities of conducting painting operations on a historic Government facility. Quotes will be broken down by using a government provided price schedule, which will provide a lump sum total for all elements. For this requirement safety, consultation, communication, and teamwork is critical. Quote accordingly.

2.0 Purpose and Background

As defined by the park’s Foundation Document, “The purpose of Monocacy National Battlefield is to preserve the… buildings, to commemorate the Battle of Monocacy…”. Historic and non-historic structures are critical to operations that preserve and interpret the Battle of Monocacy. Cyclic painting to protect building elements is pivotal to maintaining and preserving these structures. Currently the paint on the wood exterior of the Best House is trapping moisture leading to damage to the wood elements. The paint they are using is the paint described in section 3.1. The primer and paint that used in this scope needs to be exactly like this paint in technical, specifications and color. This work should be completed by the period of performance of this contract. The work will include removing existing lead-based paint from existing finishes, priming, and painting with linseed oil paint. The contractor will need to follow manufacturers specifications and recommendations when utilizing the paint products.

3.0 TASKS

Note: All quantities are provided as information only. Contractors shall be responsible for verifying all measurements and acquiring all quantities of material to complete this requirement. The contractor shall bid accordingly for actual work described.

The contractor shall:

3.1 Provide all labor, supervision, materials, tools, supplies, transportation, license, certificates, permits, personal protection equipment, professional services, and equipment incidental to and necessary to provide lead abatement, paint preparation (scaffolding etc.), priming and painting exterior elements, as specified in the SOW on the Best House at Monocacy National Battlefield in Frederick, Maryland. The contractor shall know and understand the complexities of painting historic structures using linseed oil paint products.

3.1.1 Location: Best House – 5106 Urbana Pike, Frederick, Maryland 21704

3.1.2 The contractor is responsible for:

· Removing all existing paint from painted historic wood siding down to wood substrate ~1716 sq. ft (see description/approximates). This wood is historic and has lead present therefore EPA lead safe precautions and techniques will need to be taken. Approved paint removing techniques will be in the product requirement sections for removing paint.

· Following the The Secretary of the Interior's Standards for the Treatment of Historic Properties - Technical Preservation Services (U.S. National Park Service) (nps.gov), repair/replace around 100 linear feet of wood siding. The siding needs to be white or yellow pine German Siding (in reference material) either 5” or 8” depending on where it is on the building. After the paint is removed NPS will advise on where to make the repair/replacement. Please consider that it could be one hundred, one linear foot sections at many different areas on the elevations, please bid accordingly.

· After paint stripping the wood siding, the wood needs to be able to accept a proper application of linseed oil primer or paint according to manufactures recommendations. This will require washing the wood with a linseed oil soap to remove mold and other containments off the wood after the paint is removed.

· Prepare for painting operations by protecting other surfaces not getting primed or painted (tape, tarp etc.)

· Apply one (1) coat of primer (in product requirements) to all paint removed wood on the Best House (~1716 sq ft.) according to manufacturer’s recommendations.

· Apply three (3) paint coats of paint (in product requirements) to all paint removed wood of the Best House (~1716 sq ft.) according to manufacturer’s recommendations.

· There should not be any noticeable visual differences between wood elements which could include finish, sheen, color, texture etc.

***The exterior wood surfaces include but are not limited to, siding, trim, fascia, soffits, rake boards, and historic door assemblies (door, frame, casing, jamb, etc.). Any window components are not included into this contract. Contractor shall only perform described work to these surfaces, contractor shall not paint; non-wooden elements or finishes unless specified in the SOW or approved by the COR.

These are the approximate basic dimensions of the house and its elements. There are other wood elements that might not be accounted for in this table, that are included in this scope of work (i.e., fascia, soffits, wood assemblies etc.)

3.2 Product Requirements

3.2.1 Wood Siding Paint and Linseed Oil Soap: The Prime Coat shall be a mixture of boiled purified raw organic linseed oil such as (Ottosson Purified Boiled Linseed Oil: 5 Liter | www.earthandflax.com) or approved equivalent (70%) and Ottoson Zinc White (30%) or approved equivalent. The finish coats shall be Ottosson Zinc White (White Titanium Zinc | www.earthandflax.com)or approved color matched equivalent. The paint will need to have a fungicide component to resist mold. The linseed oil soap will need to be similar is specifications and functions as Ottosson Linseed Oil Soap: 2.5 Liter | www.earthandflax.com or approved equivalent Ottosson Linseed Oil Soap: 2.5 Liter | or approved equivalent.

3.2.2 Paint Remover: The contractor may only utilize infrared paint removal techniques. In general, to remove the existing latex, the paint will need to be lightly scored (not to damage the wood substrate) purified boiled linseed oil will need to be applied and rest on paint for a minimum of 24 hours and then infrared paint removal techniques will need to be used. This is in accordance with the Secretary of the Interior’s Standard for Treatment of Historic Properties; no other products can be used. Contractor shall provide a submittal to the COR indicating the exact devices and techniques they will be using.

3.3 General Contractual Requirements

3.3.1 Thoroughly examine surfaces to be primed and painted, and report in writing to the COR any conditions that may adversely affect proper application, adhesion, or appearance of paint prior to starting work.

3.3.2 Protect all surfaces not to be painted by using drop cloths, covers, shields and other protective equipment.

3.3.3 Place cotton waste, cloths, and material, which may constitute a fire hazard in closed metal containers and remove daily from site.

3.3.4 Remove dust, dirt, loose paint, oil, grease, scale, powdery residue, and other contaminants and foreign matter from surfaces to be painted in accordance with manufacture’s recommendations.

3.3.5 Mix paint by mechanical means except that hand mixing will be permitted for up to 1-gallon containers or when given written approval by the COR.

3.3.6 Use paint directly from original containers without any additions or thinning.

3.3.7 Paint shall not be applied by sprayer due to the nature of the paint and because of overspray on adjacent surfaces. Paint may be applied by roller, however. The wet paint surface shall be brushed over to ensure proper historic texture and finish.

3.3.8 Spread material evenly and smoothly without runs, sags, drips, or spatters. Fill all corners, cracks, and crevices.

3.3.9 Allow each coat to thoroughly dry in accordance with the manufactures recommendations before commencing the next coat.

3.3.10 The site does not have water or electricity, the government will be able to provide water, but it will need to be transported using contractor provided transportation methods. Gas powered generator are allowed to be used during the normal working hours. Use outside of normal working hours will need to be approved by the COR.

3.3.11 Remove, repaint, or refinish items not satisfactorily matching or blending with the wood elements that are painted.

3.3.12 Leave all adjacent surfaces clean and free from any paint, stain, smears, spattering or smudges.

3.3.13 Follow all mixing percentages and procedures delineated in this contract and/or by manufacturer.

3.3.14 Verify with manufacturer that the paint materials that are specified are appropriate for the surfaces and conditions to be painted under this contract.

3.3.15 Store products in an approved ventilated dry area. Protect from contact with soil and from exposure to the elements. Be aware of fire hazard risks with linseed oil painted. Keep products dry at all times.

3.3.16 Contractor shall color match paint chips and provide samples for initial selection for the barn prior to purchasing paint products and commencement of painting activities.

3.3.17 A lead report of the building will be provided, contractor will need to provide lead samples of pre and post work. These samples include the area where the paint is being removed (wood siding) and the soils around the job site.

3.3.18 A mock-up of what “paint removal” means will need to be performed by contractor prior to the paint being removed. In general, there should be no visible paint on the substrate which includes the face surfaces, cracks, crevices etc. This mock-up will be the standard of what the government is expecting at the end of the paint removal.

4.0 SAFETY

4.1 All painting operations shall be conducted in accordance with all local, state, and national fire and safety codes, laws, rules, regulations, OSHA, NPS, MUTCD and ANSI safety requirements. All contractor employees shall wear OSHA, MUTCD and ANSI required personal protective equipment (PPE).

4.2 All equipment/tools/materials shall only be used within the limits of the manufacture’s recommendations.

4.3 Contractor shall not utilize ladder jacks or pump jack work platforms for this project. Ladders, aerial lifts and properly erected scaffolding shall be utilized for aerial work.

4.4 All tools/machinery/equipment/vehicles shall be safeguarded from the public. Tools/machinery/equipment/vehicles shall not be left unattended. All tools/equipment shall not be allowed to lie around except in the immediate work area. Any tools not in immediate use shall be staged or stowed in such manner so as not to create a hazard. The government and contractor will agree on delineating the work area around the project.

4.5 The contractor shall report emergency situations, such as accidents involving property and/or personal injury or other unforeseen circumstances and shall follow required emergency reporting procedures according to the COR approved Safety Plan. In the event of an emergency the contractor shall dial 911 or 866-677-6677. All other instance the contractor shall dial park law enforcement at 866-677-6677 and notify the COR with 24 hours of the incident.

4.6 Working in a Federal building or federally controlled indoor workspaces: In order to take steps to prevent the spread of COVID-19 and to protect the health and safety of all Federal employees, onsite contractors, visitors to Federal buildings or federally controlled indoor workspaces, and other individuals interacting with the Federal workforce, employees under the subject contract who are required to work on site in Federal buildings or federally controlled indoor worksites must comply with requirements located at https://www.saferfederalworkforce.gov/overview.

4.7 Contractor shall provide a comprehensive site-specific safety plan for approval before any work begins. An onsite qualified Safety Representative shall be identified including contact information.

5.0 SCOPE OF WORK PROVIDED INFORMATION AND SERVICES

5.1 For this requirement, the Government will provide the following:

· Lead Paint Analysis Report of Structure

· Best House Elevations

6.3 A trained and experienced workforce that shall be knowledgeable and familiar with the technical aspects and hazards of painting operations. The contractor will need to submit resumes and qualifications/certifications of employees involved in any lead abatement operations.

6.4 Staff recognizable as employees of the contractor. Distinctive clothing shall be worn that is uniform in appearance and include long pants, shirts, hats, and seasonal outerwear, which that bears the name and logo of the company and the name of the employee.

6.5 Daily Work Log

6.5.1 The contractor shall maintain a daily work log by filling out completely, and as applicable, the Daily Work Log Form provided to them by the Government. The daily work log shall be submitted to the COR and courtesy copy to the CS/CO via email after week of work and or any time requested by the COR, CS/CO.

6.5.2 The contractor shall also note in the daily work log the presence of any damage or conditions that may affect the visual quality or the contractor ability to perform work. The contractor shall note and report to the COR any maintenance issues or problems that arise, which are within the statement of work.

6.6 Provide Submittals and implement them after approved by the COR. A CM 16 Submittal Form shall be used as a cover sheet for every submittal and will be provided by the Government to the contractor at award. Multiple submittals may be listed on a single CM 16 submittal form. The Required submittals include but may not be limited to:

6.13.1 Operations and Maintenance Requirements

6.13.2 Record of recycling and disposal/hazardous waste manifests.

6.14 Compliance with all federal, state, local, environmental laws, regulations, and National Park Service codes and policies regarding hazardous materials, specifically any chemicals the contractor uses in the performance of work on this contract and handling of lead paint removal and waste.

6.15 Contractor Employee Conduct:

6.15.1 The Contractor’s employees shall, always, while on the job site, whether on or off duty, conduct themselves in a professional, orderly, and safe manner.

6.15.2 Rudeness, fighting, being under the influence of alcohol and/or drugs or bringing and/or consuming alcohol and/or drugs, gambling, soliciting, stealing, and any immoral or otherwise undesirable conduct shall not be permitted on the job site. Any employee engaging in such conduct shall immediately and permanent be removal from the job site.

6.17 All contract employees shall display professionalism in all interactions with one another, the public and Government employees. The Contracting Officer may require the Contractor to remove any employee working under this requirement for reasons of misconduct and security, or if found to be (or suspected to be) under the influence of alcohol, drugs, or other incapacitating agent(s).

6.18 A contractor’s employee shall be subject to removal from the premises upon determination by the Contracting Officer that such action is in the best interests of the Government. Such removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the service as specified.

6.19 All areas used by the Contractor within park boundaries shall be kept neat and organized. All equipment must be properly maintained and secured at the end of each day. The contractor shall not leave any tools, parts and/or supplies unattended in at any time while performing services.

6.20 Contractor employees shall not loiter in any working or patron area. Upon completion of their assigned work, employees shall promptly depart from the public areas.

6.21 Photographs, social media posts, online content, or any form of communication is strictly prohibited regarding all aspects of this requirement unless authorized in writing by the COR.

6.22 Any refuse generated daily by the contractor must be secured and disposed of properly outside of park boundaries in accordance with federal, state, and local laws.

6.23 Confining work, the storage of materials and equipment, the parking of vehicles, and all other operations in connection with this contract to the specified hours and work areas approved by the COR.

6.23.1 The government will not provide any space for overnight or extended storage of vehicles or equipment not related to this contract.

6.24 For all damages and liability for any loss or damage to Government property caused by their operations:

6.24.1 The contractor shall assume full responsibility for any and all damages or claims for damage resulting from injury to persons, property, or equipment, which might result from any work performed under this contract.

6.24.2 All damage resulting from such operations shall be repaired to its original condition to the satisfaction of the COR at no additional cost to the Government.

· Time and Date of occurrence

· Type of Loss or Damage

· Name (s) and Contact Numbers of People involved

· Impact to park operation and/or assets effected by incident

· Any details leading up to and after the incident

· Paint Removal: 5/15/2024 – 6/15/2024

· Siding Repairs: 6/15/2024 – 7/1/2024

· Painting of Siding: 7/1/2024 – 8/1/2024

9.0 ADDITIONAL APPLICABLE REGULATIONS AND POLICIES

9.1 The ICC’s family of codes and their appendices are hereby adopted as the nationally recognized building codes for the NPS. Additionally, the National Electrical Code (NEC, NFPA 70, published by the National Fire Protection Association) is adopted as the nationally recognized code for electrical work.

9.2 Contractor will perform all work in accordance with the ICC’s family of codes, as well as the most recent edition of all local, state, and federal guidelines and regulations applicable to the performance of this task. Amendment of certain ICC codes or the NEC specific to the NPS may be necessary to ensure park service compliance regarding historical or environmental assets; it will be the contractor’s responsibility to verify any additional requirements with the Contracting Officer, COR, or designated representative.

9.3 NPS Regional Directors are hereby designated as the Building Code Official (BCO) for their respective regions. BCOs will be the individuals responsible for enforcing the ICC’s family of codes (excluding the IFC). Regional directors may delegate this authority, in writing, to other qualified individuals within their region.

9.3.1. The BCO will be responsible for resolving conflicts between codes or standards and issuing formal waivers or variances from the IBC and NEC as necessary.

9.3.2 Substantial completion and acceptance will only be approved by the BCO or designated representative.

9.3.3 Final invoicing and closeout with the NPC Contracting Officer will not be authorized without the BCO’s or designated representative’s approval.

9.3.4 Additional publications that apply include, but are not limited to:

· Superintendent's Compendium - Monocacy National Battlefield (U.S. National Park Service) (nps.gov).

· MUTCD

· OSHA

· Code of Federal Regulations (CFR)

· ANSI

· Federal, State and Local Environmental Laws, Regulations, and Policies

10.0 PERSONAL SERVICE

10.2.2 Refrain from discussing the issues such as skill levels and hours, salaries, cost and funding data, or administrative and personnel matters affecting contractor employees with the client.

10.2.3 Ensure close communication/coordination with the CO and COR/POC, reporting problems to the COR/POC and CO as they occur.

10.2.4 Do not permit Government officials to interview potential contractor employees, discuss individual performance, approve leave or work scheduling of contractor employees, terminate contractor employees, assist contractor employees in doing their jobs or obtain assistance from the contractor in doing Government job.

10.2.5 Do not assign contractor personnel to work under direct Government supervision.

10.2.6 Maintain a professional distance from Government employees.

10.2.7 Provide contractor employees with badges, if appropriate, identifying them as contractors.

10.2.8 Ensure proper communications with the Government (technical discussion and government surveillance is okay, but the Government cannot tell the contractor how to do the job).

10.2.9 The Government has the right to reject the finished product or result, and this action does not constitute personal services.

11.0 THE ROLE OF GOVERNMENT PERSONNEL AND RESPONSIBILITY FOR CONTRACT ADMINISTRATION

11.1 Contracting Officer: The Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO/PA, is authorized to amend, modify, or deviate from the contract.

11.2 Contracting Officer's Representative (COR): The COR will be designated in writing at the time of award to assist the CO/PA in the day-to-day on-site administration of the contract requirements. The responsibilities of the COR include, but are not limited to:

11.2.1 Determining the compliance and adequacy of performance by the Contractor in accordance with the terms and conditions of this contract.

11.2.2 Requesting removal of unsuitable contractor employees.

11.2.3 Ensuring adequacy of schedule and Quality Control Plan, including changes.

11.2.4 Ordering re-performance of unacceptable work or performance by other means, etc.

11.3 Point-of-Contact (POC): The POC will be used if an official COR cannot be designated at the time of award. The POC will not be designated in writing and will assist the CO/COR in the day-to-day on-site administration of the contract requirements.

12.0 INVOICING SUBMITTAL PROCEDURES

12.2.1 Request for payment shall not be more frequent than 30 days.

12.2.2 The first request for payment shall not be submitted sooner than 30 days after award for bonds and COI.

12.2.3 The second request for payment shall not be submitted sooner than 30 days after work commences onsite.

12.2.4 Payment request will not be considered for months in which no work is performed.

12.2.5 The maximum number of payments for this contract is five (5).

12.2.6 The total of all payments shall not exceed the contract total for this fixed price contract.

12.3 The "Submit Invoice to" address for Department of the Interior orders is the Department of Treasury's Invoice Processing Platform (IPP). All invoices are to be submitted online via IPP. This is a mandatory requirement initiated by the U.S. Department of Treasury and one can find more information at this website https://www.ipp.gov/index.htm.

12.4 Contractors must register at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish an account in order to submit an invoice on this project. Benefits of registering with IPP include the ability to create invoices directly from a contract award and submit them electronically, as well as:

12.5 The email notification of payment is sent when a payment is distributed to your bank account and will include all pertinent payment information. For all questions related to IPP registration and issues with submitting invoices, please contact IPP Customer Support at 1 (866) 973-3131.

12.6 Actual award of this Contract is contingent upon the National Park Service receiving routine, continuing appropriations from Congress for these services. In the event of a delay in appropriations, or a Continuing Resolution, resulting in a subsequent delay in the allotment of funds from the Office of Management and Budget, the award may be delayed, or the solicitation modified accordingly.

13.0 ATTACHMENTS

Documents

Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment, education, and inspiration of this and future generations.