A04 SOW.pdf

BUREAU OF INDIAN AFFAIRS

Turtle Mountain Agency

Facility Management Statement of Work (SOW)

Propane with Delivery Services

Background The Department of the Interior (DOI), Bureau of Indian Affairs (BIA), Turtle Mountain Agency, Facilities Operations in Belcourt, North Dakota provides operation and maintenance to all Agency facilities.

Propane with delivery services are needed for heating Agency facilities.

Scope The scope of this statement of work is to provide propane and propane delivery services for BIA, Turtle Mountain Agency Facilities to be delivered at various times throughout the heating season, as needed.

Delivery shall be within 24 hours of a call from BIA Point of Contact (POC), may be in less than full truck loads, and shall be guarantee throughout the period of performance (PoP).

Propane will be delivered on an as-needed basis to the following locations:

• Detention Center, Building 84, 1306 Francis Sinclair St, Belcourt, ND 58316 – (2) 2,500 Gallon

Tank

• Fire Hall, Building 123, BIA Road 7, Belcourt, ND 58316 – (1) 1,000 Gallon Tank

• Facility Management Office, Building 133, 1062 1st Ave, Belcourt, ND 58316 – (2) 1,000 Gallon

Tank

• Records Storage, Building 157, 1325 BIA Road 7, Belcourt, ND 58316 – (1) 1,000 Gallon Tank

• Roads/Forestry, Buildings 169/169A, 1519 BIA Road 7, Belcourt, ND 58316 – (1) 6,565 Gallon

Tank

• Facility Grounds Shop, Building 186, 1062 1st Ave, Belcourt, ND 58316 – (1) 1,000 Gallon Tank

The contractor will be notified 24 hours in advance to deliver propane as needed. The estimated gallons required throughout each month are listed below. Please note that up to three separate deliveries may be required throughout each month.

Average Month – 2,590 gallons to Building 84, Detention Center, 1306 Francis Sinclair St 520 gallons to Building 123, Fire Hall, BIA Road 7 1,440 gallons to Building 133, Facility Management Office, 1062 1st Ave 365 gallons to Building 157, Records Storage Building, 1325 BIA Road 7 1,860 gallons to Building 169/169a, Roads/Forestry Building, 1519 BIA Road 7 420 gallons to Building 186, Facility Grounds Shop, 1062 1st Ave

Note: Very minimal propane will be needed in Spring and Summer months. The exact months/dates of deliveries are subject to outside temperatures.

Period of Performance The period of performance shall be twelve (12) months, beginning the day after the award date.

Inspection and Acceptance Criteria The acceptance of propane will be provided by Robert Marion, or designated person.

Robert Marion, Facility Operations Specialist PO Box 60

Belcourt, ND 58316

(701) 477-6196

Non-payment for Unauthorized Work No payments will be made for any unauthorized supplies or services or for any unauthorized changes to the work specified herein. This includes any services performed by the contractor of their own volition or at the request of an individual other than a duly appointed CO. Only a duly appointed CO is authorized to change the specifications, terms, and conditions under this effort.

Invoicing The contractor shall bill no more than once monthly and in accordance with FAR 52.212-4(g). Invoices must include, as a minimum, the following information for each individual:

• Name

• Time Period Covered

• Purchase Order Number

• Meter readings identified before and after fill

The contractor shall bill all services rendered against the appropriate contract line item number (CLIN).

Point of Contact (POC) Name: Bonita Belgarde Address: PO Box 60 1202 BIA Road 7 Belcourt, North Dakota 58316 Phone: (701) 477-3191 Fax: (701) 477-6628 Email: bonita.belgarde@bia.gov

Contracting Officer (CO) Name: Madisen Bourland Address: 115 4th Ave SE, Suite 400, MC206 Aberdeen, South Dakota 57401 Office: (605) 226-7745 Cell: (605) 301-0995 Email: madisen.bourland@bia.gov

Correspondence To promote timely and effective administration, correspondence shall be subject to the following procedures:

Technical correspondence where technical issues relate to compliance with the requirements herein shall be addressed to the Point of Contact (POC) with an information copy to the Contracting Officer (CO). All other correspondence, including invoices, that which proposes or otherwise involves waivers, deviations, or modifications to the requirements, terms, or conditions of this SOW shall be addressed to the CO with an information copy to the POC.

Contractor Interfaces The contractor and/or his subcontractors may be required, as part of the performance of this effort, to work with other contractors working for the Government. Such other contractors shall not direct this contractor and/or their subcontractors in any manner. Also, this contractor and/or their subcontractors shall not direct the work of other contractors in any manner.

mailto:bonita.belgarde@bia.gov mailto:madisen.bourland@bia.gov