A04 RRMC FIRE ALARM SYS UPGRADE - SOLE SOURCE JUSTIFICATION Redacted.pdf

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ACQUISITION

DIRECTORATE

DEPARTMENT OF DEFENSE

WASHINGTON HEADQUARTERS SERVICES

1155 DEFENSE PENTAGON

WASHINGTON, DC 20301-1155

WHS-2023-192

JUSTIFICATION FOR

OTHER THAN FULL AND OPEN COMPETITION (JOFOC)

UNDER FEDERAL ACQUISITION REGULATION FAR SUBPART 6.3

1. AGENCY AND CONTRACTING ACTIVITY: The Department of Defense, Washington Headquarters Services, Acquisition Directorate; “The Site”.

2. DESCRIPTION OF ACTION: The current “THE SITE”s fire alarm system has been installed and maintained by BFPE International, over several years. No contract action was put in place, during the prior years of upgrades and maintenance. Additionally, the work was paid via use of the Government Purchase Card (GPC). The “THE SITE” is seeking approval to award a new firm-fixed price purchase order on a sole source basis for Fire Alarm System Upgrade utilizing “THE SITE” funds.

3. DESCRIPTION OF SUPPLIES/SERVICES: The Operations and Maintenance

Division of “THE SITE” has a lifecycle requirement of critical notifier equipment needed to support the life safety fire alarm system at Raven Rock Mountain Complex. BFPE will be replacing computer workstations and control panels, modifying system graphics to work on replacement system then verify operation of the system upon completion. The estimated contract value is $TBD.

Performance Periods Performance Period Dates Amount

12 month(s) 21 July 2023 through 20 July 2024 $ TBD

4. AUTHORITY CITED: This action is authorized under provisions of 10 U.S.C. 2304(c)

(1) as implemented by Federal Acquisition Regulation (FAR) 6.302-1, Only one responsible source and no other supplies or services will satisfy agency requirements.

BFPE is the only authorized company to access and work on the “THE SITE” Notifier Fire

Alarm (FA) life safety system.

INTENTIONALLY LEFT BLANK

5. REASON FOR AUTHORITY CITED: Currently “THE SITE” is using a notifier fire alarm system for monitoring and responding to fire hazards within the entire complex.

“THE SITE”’s lifecycle critical equipment within this notifier system that has reached its end of life. Baltimore Fire Protection and Equipment (BFPE) is the only company that has designed (proprietary), installed, modified, and created the customized graphics for the “THE SITE” fire alarm system. They are the only local premier distributor to supply the equipment needed for this requirement. They are also the only company that has factory certified technicians, in the responsible region, that are authorized to work on the

“THE SITE” Notifier system.

6. EFFORTS TO OBTAIN COMPETITION: The “THE SITE” is currently using BFPE parts and accessories for compatibility with the existing fire alarm system and will continue to do so for the foreseeable future. Future requirements for specialized equipment from the “THE SITE” will be researched in order to increase competition to the fullest in order to provide the best value to the government.

7. FAIR AND REASONABLE COST DETERMINATION: The Contracting Officer will make a fair and reasonable price determination prior to awarding utilizing the following techniques identified in FAR13.106-3(a)(2)(vi) - Comparison to independent

Government cost estimates. No certified cost or pricing data is required for this effort.

8. MARKET RESEARCH: Market research revealed that there are two or more small businesses, which could provide fire alarm system upgrades. As shown above, the requirement will be a sole source procurement in accordance with (FAR) 6.302-1, only one responsible source and no other supplies or services will satisfy agency requirements.

BFPE International has installed and maintained the current fire alarm system at the

“THE SITE”. It should be noted that any other fire alarm system will not have the ability to communicate with the existing BFPE components, rendering the entire fire alarm system unusable which is a critical safety issue.

9. OTHER FACTS: BFPE is the only authorized company to access and work on the

“THE SITE” Fire Alarm (FA) life safety system. This company has designed, installed, modified, and created the customized graphics for the Fire Alarm system. Only factory trained BFPE FA NICET Level 3 service technicians, with FA NICET Level 4

Supervision, could accomplish this work due to familiarity with the system, the Site, their security clearance and close proximity to the Site i.e. from Baltimore, MD. The fire alarm system has been service/maintained by BFPE. In past, this was paid with

Government Purchase Card. The cost of upgrades to the Fire Alarm System has to be procured with Government Service Base (1) Year Contract.

INTENTIONALLY LEFT BLANK

10. INTERESTED SOURCES: Not Applicable

11. ACTIONS TO INCREASE COMPETITION: The BFPE equipment and maintenance for this effort is essential to the “THE SITE”s daily operations. Market research indicates other manufacturer’s equipment does not meet and cannot be modified to meet the agency’s needs. After the fire alarm system is completely upgraded, the agency will continue to monitor the market for equipment and materials, which may be compatible with the BFPE products and services for future requirements.

12. Is this acquisition for a non-competitive follow-on acquisition previously awarded on a non-competitive basis?

☐ Yes. A copy of the previous justification is attached. The actions to remove any barriers to competition cited on the previous justification ☐ were ☐ were not completed

☐ No. The original acquisition was conducted on a competitive basis.

☒Not Applicable. This is a new requirement.

CERTIFICATION

I, hereby, certify that the supporting data under my cognizance included in this justification are accurate and complete to the best of my knowledge and belief.

ROTZ.SHERRY.KA

Y.1189339018

Digitally signed by

ROTZ.SHERRY.KAY.1189339018

Date: 2023.05.10 11:44:49 -04'00'

Contracting Officer’s Representative/Program Office Date

FREEBERG.MYRA.M.10

70010514

Digitally signed by

FREEBERG.MYRA.M.1070010514

Date: 2023.05.10 14:38:49 -04'00'

Contracting Officer Date