A04_-_NMC-SoW_-_Janitorial_Services.pdf

Scope of Work

Cleaning Contract for Moosehorn National Wildlife Refuge 2024 – 2028

1. Introduction and Overview

The Moosehorn National Wildlife Refuge will be contracting basic cleaning services for the Refuge

Administrative Office (public and staff office areas) and public restrooms.

1.1 Background

Regular cleaning of public spaces in the Refuge Administrative Office is necessary for professional appearances and clean and pleasant use of facilities. Office is located at: 103 Headquarters Road, Baring

Maine.

1.2 Scope of Work

The contractor will provide cleaning services for the public lobby area , kitchen , staff offices and restrooms located at the administrative office (approx. 2500 sq ft.) as well as the public restrooms

(approx. 400 sq ft) located at the Headquarters Trail Loop trailhead at the Moosehorn National Wildlife

Refuge in Baring, Maine. The contractor shall provide all cleaning equipment and supplies with the exception of the following: trash bags, toilet tissue, and soap for dispensers and pape r towels. Bagged trash can be disposed of in the refuge dumpster located behind the maintenance shop. Recycling will be disposed of in the recycling bins located in the tool shed. All cleaning products must be "green" products; environmentally friendly and free from toxic and polluting chemicals when at all possible.

Products not meeting this standard must be approved by the refuge prior to their use.

1.3 Period of Performance

March 1, 2024 to February 29, 2028

1.4 Projected Cost

Projected cost for this contract is $8040.00

2. Requirements

Contractors must have approved background checked clearance for all workers. Cleaning products must be environmentally friendly or "green" products when at all possible.

2.1 Tasks

The contractor shall conduct the following tasks:

Contractor shall clean the facility once each week on Thursday or Friday during regular office hours.

Cleaning tasks include but are not limited to the following:

Regular tasks:

Vacuum and/or sweep all floors

Mop all non-carpeted floors

Dust/wipe down all displays and walls

Dust/wipe down exposed surfaces (ie kitchen counters, tables, stove in public area)

Clean and disinfect inside and outside of toilets

Clean and disinfect bathroom sinks

Clean bathroom mirrors

Replace toilet paper and paper towels as needed

Empty all trash cans and take trash to recycling/dumpster Refill soap dispensers as needed

Clean windows in all interior doors (both sides)

Clean interior side of outside door windows.

On a monthly basis:

• Clean inside of all windows and doors

• Sweep down spider webs and clean in entry areas to include removal of grated carpets to clean underneath.

Quarterly:

Wash all windows inside and outside weather permitting.

2.2 Other Considerations

A site visit is required prior to bidding on this contract. Work should be complete d during regular business hours (8:00AM - 4:00PM)

3. Progress/Compliance

Contractors will meet/talk quarterly with refuge manager to discuss cleaning services to ensure all details and tasks are being covered adequately.

4. Payments and Invoices

4.1 The Service Provider/Contractor shall be registered in the System for Award Management (SAM) in order to ensure payments are processed electronically. The SAM can be found at https: //www.sam.gov.

4.2 The Service Provider is also required to be registered in the Internet Payment Platform System (IPP) in order to submit electronic invoices. Any questions regarding this billing system should go to the

Customer Support for the IPP directly at telephone: 866-973-3131 or by email: ippgroup@bos.frb.org.

The Service Provider/Contractor must submit any and all cost and pricing data, receipts, travel itineraries and time card data as an attachment to the electronic invoice in the IPP that matches what is being invoiced.

4.3 Invoices should be submitted monthly; back-up documentation-should be reviewed and approved by the Contract Officer's Representative (COR) prior to uploading and electronic invoice to prevent delays in payments or rejection of the invoice being submitted.