A04_Dale_Hollow_-_Hatchery_Operation_Improvements_-DB_SOW_-_1MAR21.pdf

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STATEMENT OF-WORK OF DESIGN/BUILD SERVICES

Hatchery Operation Improvements At The

Dale Hollow National Fish Hatchery South-Atlantic-Gulf & Mississippi Basin Regions

3/1/21

1. GENERAL

a. Design and Build a new:

i. W.O. F2020336994 – Replace Public Fishing Area Access Pedestrian Bridge. Replace the 20 LF wooden trail bridge that was built in 1964. The trail bridge is adjacent to the public fishing area, which allows anglers access to the area located between the two hatchery effluent canals. This bridge receives heavy use from both anglers and campers from the nearby U.S. Army Corps of Engineers campground. It has deteriorated significantly and poses accessibility and safety issues if not replaced. The new trail bridge will also improve ADA access to fishing opportunities.

ii. W.O. F2019326723 – Rehabilitate Lower Section of Raceways A15- A16. Rehabilitate a section of raceways which were constructed in 1965. This project will replace the lower section of two raceways (A-15 and A-16) and repair any damaged water supply line beneath these raceways. These raceways are cracked and currently out of production.

Not being able to use these raceways results in heavy loading of remaining raceways to meet production goals associated with mitigating Federal water development projects. This project will remove the existing concrete for the lower section of these raceways, address any discovered issues with water supply and drain lines under the raceway, create a new bed, and install a new section of the concrete raceway.

iii. W.O. F2021350853 – Rehabilitate Raceway Bird Barrier. Dale Hollow National Fish Hatchery produces trout for mitigation of Tennessee Valley Authority and U.S. Army Corps of Engineers water development projects in the Southeast. The hatchery historically suffered heavy fish predation from great blue herons and sea gulls. A bird barrier was erected over the outside raceways in order to address this problem. A storm damaged the mesh netting and support system requiring rehabilitation.

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b. Maximum Project Price: Reference the solicitation for the ‘Not to Exceed’ project budget. This number shall include all design services and all construction and demolition activities for the project, all site development and utilities.

c. PERIOD OF PERFORMANCE: See the solicitation /contract.

d. The FWS Engineering Project Manager for this project is Justin Holsomback, Civil Engineer. Any questions regarding the scope of work and technical matters shall be directed to Justin Holsomback, U.S. Fish and Wildlife Service, 1875 Century Blvd., Atlanta, GA 30345. Telephone: (404) 679- 7390 Email:

justin_holsomback@fws.gov. See Section G of the solicitation /contract.

e. Government Furnished Information: See Section J of the solicitation /contract.

f. DEFINITIONS

i. Commissioning is the act of statically and dynamically testing the operation of equipment and building systems to ensure they operate as designed and can satisfactorily meet the needs of the building throughout the entire range of operating conditions.

ii. Construction is defined as, but not limited to, constructing (giving form by combining the parts), altering, repairing, adding to, subtracting from, improving, restoring, moving, wrecking or demolishing any building, highway, road, excavation or other structure, project, or improvement attached to real estate.

iii. Contracting Officer (CO) is defined as a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the United States of America.

The term includes certain authorized representatives of the Contracting Officer such as the Construction Specialist (CS), Contracting Officer's Representative (COR), Construction Representative (CR) and Site Representative (SR) acting within the limits of their authority as delegated by the Contracting Officer.

iv. Day or Days shall mean calendar days unless otherwise specifically noted.

v. Design-Builder (D/B) is the contracting entity selected to design and construct the project.

vi. Design Consultant is a qualified, licensed design professional who furnishes design services required under the Contract Documents. This may be an employee of the Design-Builder, is retained by Design-Builder, or is employed or retained by anyone under contract with Design-Builder.

vii. “Service” or “FWS” means United States Department of Interior, Fish and Wildlife Service, Region 4 (Southeast Region).

viii. Government may also be referred to as the Owner, Contracting Officer, Contracting Officer's Representative, the Service, or Fish and Wildlife Service (FWS).

ix. Incident Rate (IR) is the number of recordable incidents resulting in days away from work for each 100 full-time employees per year, based on 2,000 hours worked per employee per year.

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x. Local Authority Having Jurisdiction: Duly adopted local code authority, agency, or serving utility governing or serving the location of the project.

xi. Management Plan: D/B's project approach for planning, design, and construction and includes, at a minimum, but is not limited to the following:

1. Schedule (design and construction activities)

2. Project Staffing Plan

3. Safety Plan

4. Subcontracting Plan

5. Organization Chart with Roles and Responsibilities

6. QA/QC Plan

7. Commissioning Plan

8. Sustainable Design Program

9. DOI “Sustainable Building Assessment and Compliance Tool Construction Checklist for New Construction and Major Renovation Projects” and supporting documents. (This checklist will be furnished to the D/B firm by the USFWS)

xii. Notice to Proceed (NTP): There will be two NTPs for this project issued by the Contracting Officer (CO); one to initiate the design phase and one to initiate the construction phase. The NTP will identify the next Project Phase(s) that are approved. The NTP will identify any qualifications, limitations, or exceptions to the work in each Phase.

xiii. Open Book Accounting is the right of the government to have free and open access to financial and accounting documents that the Design/Builder has associated with the project being designed and constructed.

xiv. Performance Specifications are specifications that state what the required results will be with measurable or observable criteria for verifying compliance.

xv. Public Works is construction performed under a contract with a Federal, State, County, City, or other government entity.

xvi. Schedule is a chronological layout of the work to be performed prepared using commercially available scheduling software.

xvii. Subcontractor is any person or entity retained by Design-Builder as an independent contractor to perform a portion of the Work and shall include material, labor and suppliers.

xviii. Sub-Subcontractor is any person or entity retained by a Subcontractor as an independent contractor to perform any portion of a Subcontractor's Work and shall include material, labor and suppliers.

xix. Work is comprised of all Design-Builder's design, permitting, construction and other services required by the Contract Documents, including procuring and furnishing all materials, equipment, services and labor reasonably inferable from the Contract Documents.

2. DESIGN SERVICES

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a. General Requirements

i. Basis of Design: Design in accordance with all applicable Federal, State and Local codes and regulations (latest edition at the time of contract award) with the following establishing the minimum requirements:

1. International Building Code, latest edition

2. NFPA 101 Life Safety Code

3. National Electrical Code

4. International Plumbing Code

5. International Mechanical Code

6. International Gas Code

7. ASHRAE Handbook of Fundamentals

8. ASHRAE/IENSA 90.1 - 2016 Energy Standard for Buildings.

9. ASHRAE Standard 55-2017, Thermal Environmental Conditions for Human Occupancy

10. ASHRAE 62.1 -2016 Ventilation for Acceptable Indoor Air Quality

11. SMACNA 008-2008 IAQ Guidelines for Occupied Buildings Under Construction, 2nd Edition

12. OSHA Regulations (Federal and State)

13. Consumer Product Safety Commission 16CFR 1201 Safety Standards for Architectural Glazing Materials

14. Clean Water Act

15. Safe Drinking Water Act

16. NPDES Permits and other federal, state, and local environmental and sanitary/health rules, regulations, and requirements, as applicable

17. Architectural Barriers Act

18. Americans with Disabilities Act (ADA) Accessibility Guidelines

19. American Association of State Highway Transportation Officials (AASHTO) Policies and Guidelines for the Design of Highways, Streets, pavements, and Roadside Safety.

ii. Site/Topographic Survey: Perform site and topographic surveys as necessary to design the building and all site improvements. Surveys shall be prepared by a Registered Land Surveyor, licensed to practice in the State of Tennessee. The stamped survey shall be incorporated into the construction drawings as an Existing Conditions sheet. The cost of the survey shall be included in the contract. For payment purposes, the Design/Build firm shall provide to the FWS Engineering Project Manager a stamped copy of the survey as proof of survey. The site/topographic survey shall be included as an attachment to the specifications and included with the 35% Documents.

iii. Geotechnical Investigation: Obtain subsurface soil data as necessary to design the project. Subsurface soil investigation shall be made by an independent testing laboratory. The Government reserves the right to disapprove the Geotechnical consultant selected for subsurface soil investigation. The written report on the subsurface soil investigation shall be prepared and sealed by a Registered Geotechnical Engineer licensed

Dale Hollow NFH-Hatchery Operation Improvements 5 of 23 3/1/21 to practice in the State of Tennessee. The cost of the geotechnical investigation shall be included in the contract. The Geotechnical Report shall be included as an attachment to the specifications and included with the 35% Documents.

iv. Drawing Standards:

1. Furnish full, complete, accurate and coordinated architectural, civil engineering, structural engineering, mechanical engineering, electrical engineering and landscape architectural working drawings and schedules.

2. All drawings shall be prepared using an autocad software product capable of providing electronic files in .dwg and .pdf formats. As part of the final submittal, provide compact disk(s) of all drawing files (.dwg & .pdf). Include all associated files such as .ctb, .stb and .pc3, .pmp files as well as all referenced files attached to and corresponding to each final .dwg file. Adobe .pdf files of each .dwg file shall be submitted on compact disks at the final submittal

3. General: Ensure that drafting and lettering on all drawings is done clearly and to a scale that promotes accurate communication of the subject information.

4. Sheet size: 24" X 36" with 2 inch borders on three sides and 1½ inch border on the binding side.

5. Lettering size: 1/8" (actual size) minimum height.

6. Minimum scale of floor plans: 1/8"=1"-0".

7. Title Blocks: The D/B shall use a generic USFWS Cover Sheet and Title Block for their sheet sizes. Company and project team information can be presented as desired on the generic sheets.

8. Index to drawings: on first sheet (Title Sheet).

9. Location/Vicinity map: On first sheet (Title Sheet).

10. Project Number: Place FWS furnished Project Number on each drawing sheets in the appropriate place in each title block.

11. Asset Numbers, Work Order Numbers, etc: Place FWS furnished asset numbers and other data on the Title Sheet as directed by FWS Project Manager.

12. Graphic Scale: All drawings shall have a graphic scale in both English and Metric units for all scales used on that sheet.

13. Arrange all categories of drawings, i.e.; A-1, A-2, A-3; M-1, M-2, M-3, etc. so that individual buildings and their respective plans, sections, details, etc. within that category are grouped together in such a way that they can easily be separated or removed from the drawings. Do not mix one building’s details with another.

v. Specification Standards:

1. Specifications shall be written specifically for this project. Provide compact disks containing all specification sections with the final Contract Document submittal. Note: Copy the specifications onto compact disks as a single document (file) and copy each section as a separate document (file). Adobe .PDF files of each specification section shall be submitted on compact disks at the final submittal. If a proprietary software program is used, the final

Dale Hollow NFH-Hatchery Operation Improvements 6 of 23 3/1/21 specification submittal shall be exported to Microsoft Word for inclusion with the 95% and As-Built drawings.

2. FWS will provide Division 1 specifications.

3. References to “Owner” shall be changed to “Government”.

4. References to “Architect” or “Engineer” shall be changed to “Contracting Officer”.

vi. Statement of Estimated Maximum Price: Submit a construction price estimate with each design submittal. Design-Builder represents that this estimate is the maximum price for which it could construct the project knowing the level of design detail at each submittal phase. At the 95% Construction Documents stage, this estimate shall be considered a firm, fixed price. Utilize the CSI Uniformat breakdown of construction assemblies/systems. Request prior approval from the CO if the preference is to use CSI Masterformat as a proposal platform. If estimate exceeds the project budget, develop a list of deductive items to reduce price to within the budget. If estimate is less than the project budget, develop a list of items that can be added to the project without exceeding the budget. FWS shall determine which items are deducted or added. .

1. The following certification shall appear on each Statement of Estimated Maximum Price:

a. “I hereby certify that the construction price estimate submitted for the __% submittal has been accurately researched and estimated and represents the maximum cost to construct & deliver this project as shown.

b. This statement shall be signed by a principal of the Design/Build contractor.

vii. Design Calculations: Submit the following final design calculations.

1. Structural

2. HVAC – Including, but not limited to Air Conditioning Contractors of America (ACCA) Manuals J, D, & S.

3. Lighting and Electrical load calculations

4. Energy Model demonstrating that the project is 30% more efficient than ASHRAE 90.1-2016 or documentation of use of prescriptive method in ASHRAE’s “Advanced Energy Design Guided for Small to Medium Office Buildings,” which provides design strategies and recommendations to achieve 50 percent energy savings over the minimum code requirements of ASHRAE 90.1-2004.

5. On-site wastewater collection and disposal systems

6. Potable water supply system

7. Others if directed by the FWS Engineering Project Manager

viii. Color Board: Submit recommendations for interior and exterior colors, ceilings, wall treatments, window coverings, floor surfaces, etc.

Recommendations shall be displayed on a “Color Board”, keyed to the Finish Schedule, showing materials, colors, textures, etc. Depending on complexity, separate Color Boards may be required for interior and exterior.

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ix. Submit updated copies of the Management Plan with each design submittal. This shall include outline copies of the Safety Plan, QA/QC Plan, Scheduling, Schedule of Items, Commissioning Plan. These plans shall continue to be developed during the design process and finalized documents shall be submitted before construction of the project begins.

x. NEPA/Permit Responsibility: The Design-Builder shall, as directed by the CO, obtain and pay for any permits, septic system permits, licenses, government charges, and inspection fees necessary for the prosecution of the Work. Of particular note, the Design-Builder may be asked to perform studies and obtain permits as required by the National Environmental Protection Act (NEPA) and other federal, state, and local environmental regulations. Design-Builder may also be asked to obtain and pay for design review and approval of the local building authorities with jurisdiction within the project locale, obtain and pay for all building and construction permits and inspections normally required by such authorities, and comply with all directives issued by such authorities regarding this project.

xi. Sustainability and Energy Requirements for All Buildings

1. All Service buildings must comply with sustainability requirements set forth in the Revised Guiding Principles for High Performance and Sustainable Buildings (February 2016). This may be achieved by employing the document titled Determining Compliance with the Guiding Principles for Sustainable Federal Buildings (February 2016) and incorporating design strategies and recommendations to achieve appropriate energy and potable water savings where cost-effective.

2. In addition, Section 109 of the Energy Policy Act (EPAct) of 2005 (P.L. 109-58) requires that, where cost-effective, all new buildings must be at least 30 percent more energy efficient than the most current American Society of Heating, Refrigerating and Air- Conditioning Engineers (ASHRAE) 90.1 Standards, or, if not at least 30 percent below the ASHRAE Standard, the design must achieve the maximum level of energy efficiency that is life-cycle cost effective.

3. EPAct requirement can be achieved by using the prescriptive method in ASHRAE’s “Advanced Energy Design Guided for Small to Medium Office Buildings,” which provides design strategies and recommendations to achieve 50 percent energy savings over the minimum code requirements of ASHRAE 90.1-2004.

4. Use the most energy efficient equipment that is practical in all mechanical, electrical and plumbing systems, and design these systems to promote the healthiest environment possible for the occupants of the building.

5. Investigate and specify “Environmentally Preferable Products” and “Recycled Products” wherever possible. This requirement shall include, but not necessarily be limited to considering products containing recycled content for concrete, steel, masonry units, thermal insulation, carpet, acoustical ceiling tile, gypsum board, wood floors, ceramic tile, paints and coatings, etc. Utilize products that are designated in the Environmental Protection Agency’s Comprehensive Procurement Guideline

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(https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program).

6. Compile a list of all “Sustainable Design” elements included in the project and include this list with the Construction Documents submittal to indicate compliance with this requirement. The list shall be cross-referenced to specification section or drawing detail as applicable.

7. Comply with the guidance and requirements set forth in the DOI “Sustainable Building Assessment and Compliance Tool Construction Checklist for New Construction and Major Renovation Projects”

xii. Value Engineering in a FWS D/B delivery contract:

1. The goal of a VE review is to identify necessary changes to a project’s design that would complete the project at a minimum life-cycle cost of ownership and still meet project performance, reliability, quality, and maintenance requirements. Because the design/build process incorporates the knowledge, input, and advice of a construction expert into the design process, these projects do not require a separate VE study. If a project is completed using the design/build process, the D/B contractor must ensure that the goal of the VE is met and carefully document the design modifications and cost savings achieved during the design / build process and submit them to the CO.

3. Design Process

a. Pre-Bid Documents:

i. The Design/Builder shall submit the following information to the FWS Engineering Project Manager.

1. Information on key personnel that will be working on this contract.

Include relevant Design-Build information. Key personnel includes but is not limited to; Principal(s) of Firm(s), Project Manager, Design Principal, Project Construction Superintendent.

Submit qualifications including State registration of design Engineers and Architects that will be working on the project.

2. An organizational chart outlining the key personnel of the Design/Build team, describing how the business entity is put together and showing lines and levels of authority.

3. A projected schedule of design review meetings, design submittals, product submittals, and milestones. The Contracting Officer may revise this schedule in consultation with the Design- Builder and FWS Engineering Project Manager and when approved this will become the schedule for the design portion of the project. There will be a minimum of three on–site design phase meetings at the Refuge: A Design Kickoff Meeting; a Schematic Design (35%) Review Meeting; and a Design Development (65%) Review Meeting. The 95% review will be through submittals to the FWS Engineering Project Manager unless otherwise indicated in this Statement of Work.

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4. The Design Phase will conclude with an acceptable set of construction documents and submittal information as indicated in Section 2.17.

b. Design Review Meetings: Periodically meet with FWS representatives to review the design and discuss and resolve issues. The design shall be refined and developed so that the Design/Builder can move forward to the next phase of the process. Meeting times and locations shall be as agreed to by D/B and FWS, but generally there will be a minimum of three on–site project design phase meetings at the Refuge: A Design Kickoff Meeting; a Schematic Design (35%) Review Meeting; and a Design Development (65%) Review Meeting. Meeting Notes will be made by the Design-Build Contractor and distributed to his Design consultants, the Contracting Officer, the FWS Engineering Project Manager, and the Refuge Manager. After review by the FWS Engineering Project Manager, notes will be corrected if necessary by the Design-Build Contractor and redistributed to the same group named above.

c. Design Kickoff Meeting: A Design Kick-Off meeting will be held at the project site.

The time and date of this meeting will be mutually agreed upon by the Refuge Manager, the Design-Build Contractor and the FWS Engineering Project Manager.

The Design-Build Contractor shall provide his Project Manager, Site Designer and Architect to attend this meeting. The purpose of the meeting will be to review the design program, discuss the requirements of the project, verify existing conditions and start the schematic or conceptual design process. Meeting minutes shall be kept and distributed by the Design-Build contractor within 72 hours of the meeting.

The final minutes shall become part of the official contract file.

d. Schematic Design (SD) 35%: Develop a feasible and acceptable solution that can be constructed within the stated project budget. Prepare and submit a SD submittal for Government review and comment. A Design Review Meeting for this submittal will be held at a location designated by the Contracting Officer, attended by the Design-Build contractor, site designer (Civil Engineer or Landscape Architect), Architect. Provide a preliminary estimate of the construction cost.

Estimate at a minimum shall use the Uniformat breakdown of construction systems or any similar industry standard format and may be expanded at Design/Builders option. Add appropriate contingencies for items and systems not yet designed and for changes or unexpected conditions that may be encountered during construction. Meeting minutes shall be kept and distributed by the Design-Build contractor within 72 hours of the meeting. The final minutes shall become part of the official contract file.

i. Deliverables: Four sets of the following items shall be present and submitted to the FWS Project Manager 5 days prior to this design review meeting. Note that failure to fulfill this list of elements may delay payment for the 35% phase until all documents are received.

1. Coordinated Construction Documents drawings, specifications, developed to the 35% phase. These documents shall be reflective of any geotechnical investigation work and survey data obtained for the project.

2. Sealed copies of the Geotechnical Report

3. Record copy of the previous meeting’s accepted minutes.

4. Updated Design/Build Management Plan

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5. Documentation for verification of Section 109 EPAct-2005 (P.L.

109-58) compliance.

a. Energy Model developed to verify project is 30% more energy efficient than ASHRAE 90.1-2016. The software used for this model can be Trane Trace 700, eQuest, EnergyPlus, or other acceptable modelling software. If this method of compliance is used, the energy modelling should drive the architectural features and building-related conversation for this design review meeting, evolve with project changes and support compliance of FWS requirement to be 30% more efficient than the ASHRAE 90.1-2016 standard, or

b. Document the use of the prescriptive method in ASHRAE’s “Advanced Energy Design Guided for Small to Medium Office Buildings,” which provides design strategies and recommendations to achieve 50 percent energy savings over the minimum code requirements of

ASHRAE 90.1-2004.

6. Documentation for verification of compliance with sustainability requirements set forth in the Revised Guiding Principles for High Performance and Sustainable Buildings (February 2016).

a. Submit document titled Determining Compliance with the Guiding Principles for Sustainable Federal Buildings (February 2016).

7. Draft Specifications

8. Design Narrative with Calculations

9. Estimated Construction Cost

10. Documentation of the design modifications and cost savings achieved during the design / build process VE review.

e. Design Development (DD) 65%: Fully define and develop Schematic Design incorporating Government SD review comments. At the end of Design Development, all major building systems should be defined in sufficient detail so that the Government has a complete understanding of what is included. All major issues and system questions should be resolved and approved. All that remains is design production and the completion of Construction Documents. Prepare and submit a DD submittal for Government review and comment. A Design Review Meeting for this submittal will be held at a location designated by the Contracting Officer, attended by the Design-Build contractor, his site designer, his Architect, his Mechanical Engineer, and his Electrical Engineer. Prepare a detailed construction cost estimate in Uniformat breakdown of building systems or any similar industry standard format.

i. Deliverables: Four sets of the following items shall be present and submitted to the FWS Project Manager 5 days prior to this design review meeting. Note that failure to fulfill this list of elements may delay payment for the 65% phase until all documents are received.

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1. Coordinated Construction Documents, drawings, specifications, developed to the 65% phase. These documents shall be reflective of any geotechnical investigation work and survey data obtained for the project.

2. Record copy of the previous meeting’s accepted minutes.

3. Color Boards, if Applicable. (1) Each of Color Options

4. Updated Design/Build Management Plan

5. Documentation for verification of Section 109 EPAct-2005 (P.L.

109-58) compliance.

a. Energy Model developed to verify project is 30% more energy efficient than ASHRAE 90.1-2016. The software used for this model can be Trane Trace 700, eQuest, EnergyPlus, or other acceptable modelling software. If this method of compliance is used, the energy modelling should drive the architectural features and building-related conversation for this design review meeting, evolve with project changes and support compliance of FWS requirement to be 30% more efficient than the ASHRAE 90.1-2016 standard, or

b. Document the use of the prescriptive method in ASHRAE’s “Advanced Energy Design Guided for Small to Medium Office Buildings,” which provides design strategies and recommendations to achieve 50 percent energy savings over the minimum code requirements of

ASHRAE 90.1-2004.

6. Documentation for verification of compliance with sustainability requirements set forth in the Revised Guiding Principles for High Performance and Sustainable Buildings (February 2016).

a. Submit document titled Determining Compliance with the Guiding Principles for Sustainable Federal Buildings (February 2016).

7. Draft Specifications

8. Design Narrative with Calculations

9. Estimated Construction Cost

10. Documentation of the design modifications and cost savings achieved during the design / build process VE review.

f. Construction Documents (CD) 95%: Develop drawings and technical specifications that fully describe the work to be constructed and that are suitable for procurement of construction services. Incorporate Government review comments. Prepare and submit a Construction Document submittal for Government review and comment. Develop a document that outlines items in the firm, fixed construction price, including separate line item costs and using unit prices and quantities for all materials and labor for the project. Submit all drawings, specifications, Engineering calculations and other required data to the FWS Engineering Project Manager for distribution to the Station and Contracting Officer

Dale Hollow NFH-Hatchery Operation Improvements 12 of 23 3/1/21 for review. Submit the detailed, firm, fixed, construction price including separate line item costs and using unit prices and quantities for all materials and labor for the project to the Contracting Officer with a copy to the FWS Engineering Project Manager. The Government will require a maximum of 21 days for review of these documents. During this phase of Government Review, the plans will be analyzed for constructability and for safety/code issues identified by the Government.

Additional Revision and submittal may Be Required prior to the NTP for Construction Issued due to an incomplete submittal or Safety-mandated revision. Additional submittals will not be separately paid for by the Government and will be at the contractor’s cost. Additional submittals are considered to be part of the contract scope.

i. Deliverables: Four sets the following items shall be submitted to the COR upon completion. Note that failure to fulfill this list of elements may delay a construction NTP and payment for the 95% phase until all documents are received and accepted by the Contracting Officer as fulfilling the design phase.

1. Coordinated Construction Documents, drawings, specifications, developed to the 95% phase. These documents shall be checked for accuracy and stamped by the design professionals responsible for the work.

a. Printed Documents: Provide stamped blackline sets of drawings. Provide copies of written specifications.

b. Electronic Documents: Provide a flash drive containing all design data and files.

2. Record copy of the previous meeting’s accepted minutes.

3. Design/Build Management Plan. This Plan will need to address the RFI and Submittal Process as well as the frequency/level of involvement of the FWS Engineering Project Manager..

4. Documentation for verification of Section 109 EPAct-2005 (P.L.

109-58) compliance.

a. Energy Model developed to verify project is 30% more energy efficient than ASHRAE 90.1-2016. The software used for this model can be Trane Trace 700, eQuest, EnergyPlus, or other acceptable modelling software. If this method of compliance is used, the energy modelling should drive the architectural features and building-related conversation for this design review meeting, evolve with project changes and support compliance of FWS requirement to be 30% more efficient than the ASHRAE 90.1-2016 standard, or

b. Document the use of the prescriptive method in ASHRAE’s “Advanced Energy Design Guided for Small to Medium Office Buildings,” which provides design strategies and recommendations to achieve 50 percent energy savings over the minimum code requirements of

ASHRAE 90.1-2004.

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5. Documentation for verification of compliance with sustainability requirements set forth in the Revised Guiding Principles for High Performance and Sustainable Buildings (February 2016).

a. Submit document titled Determining Compliance with the Guiding Principles for Sustainable Federal Buildings (February 2016).

6. Design Narrative with Calculations

7. Develop a document that outlines items included in the firm, fixed, construction price, including separate line item costs and using unit prices and quantities for all materials and labor for the project.

8. Sustainable Design List: Compile a list of all “Sustainable Design” elements included in the project. The list shall be cross-referenced to specification section or drawing detail as applicable.

9. Documentation of the design modifications and cost savings achieved during the design / build process VE review.

10. Drawings and written specifications for construction. The drawings and specifications shall be coordinated with all contract documents prior to submission.

a. The Government will provide any review comments within 21 days of receipt of the 95% construction document package. Once the Design/Builder has addressed the government’s review comments to the drawings and written specifications, the Design/Builder will provide (4) stamped sets of printed drawings and specifications marked “FOR CONSTRUCTION”.

b. Electronic Documents: Provide a flash drive containing all construction documents, design data and files.

c. After government acceptance of these documents, no changes will be allowed without Contracting Officer approval.

4. CONSTRUCTION SERVICES

a. GENERAL

i. Following the Issuance of the Construction NTP, the contractor shall provide the following items to the COR at the Preconstruction Meeting for approval and amendment into the contract file.

1. A project schedule reflective of the critical path and other phases of the work.

2. A schedule of the planned A/E site visits. Design Consultants shall periodically, and at appropriate times, visit the site to inspect the construction. They shall prepare a site visit report for each visit and shall submit the reports to the COR within 5 calendar days after the visit. The reports shall include comments about overall

Dale Hollow NFH-Hatchery Operation Improvements 14 of 23 3/1/21 quality and accuracy of the construction. The reports shall also note all deficiencies observed.

ii. Possess and maintain, for the duration of this project, a state license as a general contractor in the State the project is located, if required by the state.

iii. Provide supervision, labor, materials, equipment, tools, construction equipment and machinery, inspection, testing, start-up, water, heat, utilities, transportation, and other facilities and services necessary for proper execution and completion of the Work, whether temporary or permanent and whether or not incorporated or to be incorporated in the Work.

iv. Have at least one qualified supervisor capable of reading, writing, and conversing fluently in the English language on the job site during working hours.

v. Perform all construction activities efficiently and with the requisite expertise, skill, and competence to satisfy the requirements of the Contract Documents. At all times exercise complete and exclusive control over the means, methods, sequences, and techniques of construction.

vi. Utilize Subcontractors who are duly licensed and qualified to perform the Work consistent with the Contract Documents. Government may reasonably object to Design-Builder's selection of any Subcontractor.

vii. Design-Builder is responsible for quality control of its own work and work performed by its subcontractors and their sub-subcontractors. Provide and pay for the services of an independent construction materials testing laboratory accredited by an acceptable laboratory accreditation authority.

Laboratory shall sample and test materials and perform required special inspections. Laboratory shall be authorized to perform work in the state where project is located. Government may reasonably object to Design- Builder's selection of laboratory.

viii. Assume responsibility for the proper performance of the Work of Subcontractors and all acts and omissions in connection with such performance. Nothing in the Contract Documents is intended or deemed to create any legal or contractual relationship between Government and any Subcontractor or Sub Subcontractor.

ix. Coordinate the activities of all Subcontractors. If Government performs other work on the Project or at the Site with separate contractors under Government's control, Design-Builder agrees to reasonably cooperate and coordinate its activities with those of such separate contractors so that the Project can be completed in an orderly and coordinated manner without unreasonable disruption.

x. Deviations from the accepted 95% documents: The Contractor does not retain the right to make changes to the accepted documents without following the RFI process indicated herein. Any non-documented or non-approved changes shall be subject to rejection and non-payment.

Specifically reference the Communication Section below.

xi. Minimize creation of construction, deconstruction, and demolition waste.

Minimize factors that contribute to waste such as over-packaging, Dale Hollow NFH-Hatchery Operation Improvements 15 of 23 3/1/21 improper storage, ordering error, poor planning, breakage, mishandling, and contamination. Develop a Waste Management Plan to ensure that existing site and building materials are reused, salvaged, or recycled.

Unless modified by the CO, divert 50%, minimum, of total project waste from landfills. Dispose of all materials not salvaged, reused, or recycled legally, off-site, in licensed disposal facilities.

xii. Record Drawings and Specifications: Maintain one set of working drawings and specifications, for record purposes, on the project site while work is in progress. Clearly and accurately record the as-constructed work in red. Record swing-tie distances from permanent points for all underground items. Include modifications and RFIs.

xiii. During normal working hours throughout the duration of the contract, promptly furnish information and provide reasonable facilities and access for obtaining information respecting: the character of the materials, condition of the work-in-progress, number of workers employed, their pay rate, time worked, inspection reports and test results from sampling and testing laboratories, and similar information.

xiv. Government buildings and other facilities are not available for storage of Design-Builder's materials, equipment, and tools except for designated staging areas. Government owned equipment is not available for Design- Builder's use to accomplish any Work.

xv. Housing for workers and campsites are not available on site.

xvi. Furnish all temporary facilities and utilities needed including heat, light, power, water, telephone, sanitary facilities, job offices, material handling equipment, temporary construction aids, and storage enclosures. The Design-Builder is responsible for all temporary connections and disconnections. Government furnished electricity is not available for Design-Builder’s use.

xvii. Provide a separate jobsite trailer for the FWS Construction Representative assigned to this project. This trailer shall be a commercial office trailer, min 8’x20’, with lights, heat, air conditioning, steps, lockable front door, layout table, acceptable chair, and tie-downs. The contractor shall be responsible for providing temporary power to this trailer for the duration of the project. The trailer shall be removed after the final inspection.

b. COMMUNICATION

i. The intent of the Design/Build process is for the D/B firm to address all RFI’s and Submittal Reviews for compliance with the construction documents. This allows the Design/Builder to maintain Quality Control.

However, in this process, the FWS Project Manager must be in the information loop for Quality Assurance purposes.

1. RFI Process: Unless a more stringent protocol is accepted in the Design/Build Management Plan, the Design/Builder shall utilize the following protocol:

a. Utilize a RFI Form: All supplemental information and answers to questions shall be documented on Request for Information (RFI) forms. The Design-Builder may use any format they choose for the Request for Information

Dale Hollow NFH-Hatchery Operation Improvements 16 of 23 3/1/21 form but all shall be identified with the words “Request for Information” at the top of the form along with the Government Contract Number, Project Location (Noxubee, NWR) Project Title (Bunkhouse) and the Design-Build Contractor’s Name.

b. Numbering: RFI’s shall be sequentially numbered, logged and filed and shall be part of the Closeout Documents submitted to the Government.

c. FWS Concurrence: As RFI’s are generated and answered, submit copies to the COR for review within 2 business days for concurrence via facsimilie and email .pdf format. A non-response from the COR within 4 days of receipt of the RFI will signify concurrence with the RFI answer. If the RFI is sent on a Friday, then Saturday and Sunday do not count as business days.

d. RFI Files Onsite: The Site Superintendent shall maintain a file of RFI changes. This RFI file shall be subject to inspection by the FWS without advance notice.

2. Submittals: Unless a more stringent protocol is accepted in the Design/Build Management Plan, the Design/Builder shall utilize the following protocol.

a. Utilize a Submittal Register: Develop a submittal register keyed to the Drawings and Specifications and update this Register as submittals and logged and processed.

b. Numbering: Submittals shall be sequentially numbered.

A completed submittal register shall be submitted with the Project Closeout Documents.

c. FWS Concurrence: Provide the FWS Engineering Project Manager with (1) copy of the approved submittal and provide the FWS Construction Representative (1) copy of the approved submittal within (2) business days of the approval date.

d. Site Responsibility: The Contractor’s Site Superintendent shall maintain a file of approved submittals for reference purposes. This Submittal file shall be subject to inspection by the FWS without advance notice.

3. Note: Any delays resulting from FWS questions/stoppages due to a lack of, or inordinately lengthy or unnecessary delays in, the flow of information from the Design/Builder to the Service for a time period in excess of 21 days, will not give rise to claims for monetary consideration under the contract, including but not limited to requests for equitable adjustments, constructive changes, and other claims for compensation.

c. PAYMENT PROCEDURES

i. Measurement: No measurement of the work will be made unless unit prices are included in the project.

Dale Hollow NFH-Hatchery Operation Improvements 17 of 23 3/1/21

ii. Payment: Payment will be made monthly for approved work performed in accordance with the contract requirements under the items listed in the Schedule of Items and based on the approved Schedule of Values.

1. Note: Undocumented changes which did not follow the RFI process outlined above may be subject to delayed or non-payment.

iii. Schedule of Values: Prepare a Schedule of Values in the format of the American Institute of Architects (AIA) form number G702/703 Application and Certificate for Payment (or approved equivalent format). Submit a detailed Schedule of Values no less than 7 calendar days prior to the start of on-site construction work.

1. Payment Request Data: In addition to data required by the Contracting Officer: (1) Format the Schedule of Values to match the Schedule of Items and show sufficient additional detail to allow accurate calculation of monthly progress payments; and (2) Submit updated construction schedule identifying actual work complete.

d. PROJECT SAFETY

i. The Design-Builder shall have the ultimate responsibility for safety on the project site at all times, from issuance of the Notice to Proceed until final completion and acceptance of the project by the Contracting Officer.

Ensure that all onsite activities, equipment, and facilities constructed by the Design-Builder, subcontractor, or supplier conform fully to the standards of the Department of Labor, Occupational Safety and Health Administration (OSHA) 29 CFR 1926 and 1910; and DOI and FWS policies. In addition, the Design-Builder shall adhere to all current Federal, State and local safety requirements. In the event where any safety standard referenced herein conflicts with another, the more stringent shall govern. See Section H of the solicitation /contract.

ii. Initiate and maintain, throughout the performance of this contract, an effective safety and health program that provides adequate policies, procedures, and practices to protect employees from, and allow them to recognize, job-related safety and health hazards. The program shall include provisions for the identification, evaluation, prevention and control of general work site hazards, specific job hazards, and potential hazards that may arise from foreseeable construction methods and conditions, as well as providing a competent person to conduct frequent and regular inspections. Each employee (Design-Builder and subcontractors) must be instructed in the recognition and avoidance of unsafe conditions and the regulations applicable to the work environment.

iii. Provide barricades and warning devices as necessary to safeguard the public, workers, and government personnel. Where project work affects public roads, provide signage in accordance with the current edition of the Manual on Uniform Traffic Control Devices (MUTCD) as published by the US Department of Transportation, Federal Highway Administration.

iv. Rollover Protection and Seat Belts: In addition to the Safety and Health requirements of clause Federal Acquisition Regulation (FAR) 52.236-13 of Part 2, Section I of this Contract, rollover protection and seat belts required

Dale Hollow NFH-Hatchery Operation Improvements 18 of 23 3/1/21 by 29CFR 1926 (OSHA) shall be extended to include equipment regardless of the year of manufacture.

e. Work Hours: See Section H of the solicitation /contract.

f. Protections:

i. Comply with all applicable federal, state, and local environmental laws and regulations. This condition applies to, but is not limited to, laws and regulations governing noise levels, air and water quality standards, erosion control, surface runoff, and cultural resources.

ii. Provide erosion control methods (such as watering dry soils) and appurtenances (such as silt fence) as necessary to prevent wind-borne dust and water-borne silt from leaving the immediate work area.

iii. Immediately stop work if paleontological, archaeological or historical remains (including burials or skeletal material) are encountered, immediately stop the work and notify the Construction Representative, COR, or Contracting Officer. The Contracting Officer will notify the Regional Archaeologist so the provisions of 36 CFR 800.7 (Resource Discovered During Construction) and other relevant laws are followed.

Work will cease in the immediate vicinity until permitted to resume by written order from the Contracting Officer. Work in other areas may proceed as approved by the Contracting Officer.

iv. Protect adjacent vegetation, property, structures, and improvements from damage. See Section I of the solicitation /contract.

v. Heavy equipment operated on FWS roads and parking areas shall comply with highway-legal load limits unless explicitly approved otherwise. Prior to operations, the contractor and contracting officer will document condition of roads and parking. The contractor is responsible for repairs of damage to roads and parking caused by their own actions.

vi. Clearing limits and working limits are as shown on the drawings and approved in the field. Do not remove any trees without prior COR field review and approval. If no clearing limits are indicated, contact the COR for clarification. Coordinate with the local FWS staff to select a construction staging area. Construction equipment and operations shall be contained within the work limits and staging areas.

g. Closeout Procedures

i. Training: Thoroughly familiarize the local FWS staff with the improvements and train them to be proficient in overall system operation and maintenance.

ii. Tools and spare parts: Deliver to the project site all specialty tools, valve handles, fan belts, filters, spare parts, keys and similar devices such that the FWS staff is able to operate and maintain the work.

iii. Maintenance Materials: Deliver maintenance materials to Station Manager, coordinate location of storage. (Provide consumable items in such quantities as needed for the first year of operation.)

iv. Final Inspection: Submit a request in writing to the CO requesting the Final Inspection. Notify the COR at least 10 calendar days prior to the

Dale Hollow NFH-Hatchery Operation Improvements 19 of 23 3/1/21 anticipated date of completion of all work. The COR will proceed with Final Inspection as promptly as practicable. The time required for such Final Inspection and for making any corrections as a result thereof shall be included in the contract performance time.