A04 BPA Terms and Conditions.docx

DEPARTMENT OF INTERIOR

BLM-AK/Alaska Fire Service 1541 Gaffney Road Ft. Wainwright, Alaska 99703

BLANKET PURCHASE AGREEMENT

Terms and Conditions

BACKGROUND: BLM Alaska Fire Service is responsible for the operation, maintenance and repair of fire extinguishers and fire suppression systems located throughout and/or associated with the BLM Alaska Fire Service. The purpose of this statement of work (SOW) is to provide inspection, maintenance and testing services of this equipment.

SCOPE OF AGREEMENT: This Blanket Purchase Agreement (BPA) establishes a “charge account” to provide a simplified purchasing system in accordance with the terms and conditions of this agreement. This agreement is effective upon approval of BLM-AK/Alaska Fire Service and will remain in effect until May 15th, 2024, Base year with two (2) Option Years, or when cancelled by BLM-AK/Alaska Fire Service or the vendor upon a 30-days written notice.

DESCRIPTION OF AGREEMENT: The Contract that will be awarded by this solicitation shall provide for the inspection, testing and maintenance of fire extinguishers and suppression systems throughout the location of and associated with the BLM-AK/Alaska Fire Service. The base services section of this SOW provides for base plus 2 option years (total of 3 years), for maintenance, and hydrostatic testing services for portable fire extinguishers, as well as, required inspection, maintenance and testing of fire suppression systems during the term of this contract. There is approximately 230(±) fire extinguishers and 70(±) suppression systems. Services for the extinguishers will be monthly, annually, and as needed. The supplemental services section of this SOW provides for the recharging, refilling of expended units, supply of new units and equipment and technical consulting services.

The contractor shall furnish all supervision, labor, materials, tools, supplies, equipment, and transportation required to accomplish this SOW. The contractor shall be responsible for performing necessary technical work to ensure all specified portable fire extinguishers and fire suppression systems comply with the requirements of the most current edition of the National Fire Protection Association standards. Vendor will need to be escorted, as the extinguishers are located within the BLM-AK/Alaska Fire Service complex on Ft Wainwright, AK.

BLANKET PURCHASE AGREEMENT TERMS: The following terms and conditions will apply to any Blanket Purchase Agreement (BPA) which is awarded as result of this Request for Quotation (RFQ).

EXTENT OF OBLIGATION: The Government is obligated only to the extent of authorized purchases actually made by authorized personnel under the BPA.

PURCHASE LIMITATIONS: This BPA allows the government representatives on the Authorized Purchasers list to make individual purchases. This list contains (6) persons. This list can be amended only by the Government’s BPA Administrator or any of the warranted contracting officers on the Authorized Purchasers list. A list of individuals authorized to purchase under this BPA will be furnished/supplied by the Contracting Officer after award.

No individual call placed against this agreement shall exceed a maximum of $20,000.00 for the item/service stated above.

Stacie Oaks, Contracting Specialist - $250,000 Almeda Gaddis, Contract Specialist - $250,000 Mariah Schumacher, Contract Specialist $10,000 Doug Mackey - $2,500 Kevin Church - $2,500 Katrina Grates - $2,500

TERMS OF THE BPA: This agreement shall take effect from the date of award and shall continue for three (3) years. Either party may terminate this BPA without cause and without liability but only upon a thirty (30) calendar day written notice. The Contractor shall honor all calls received prior to the effective date of such termination.

Base Year (YR1) – 5/15/2021 – 5/14/2022 Option Period One (YR2) – 5/15/2022– 5/14/2023 Option Period Two (YR3) – 5/15/2023 – 5/14/2024

RENEWAL OF BPA: Within thirty (30) days of the anniversary date of this BPA, the parties hereto shall review this BPA to determine whether changing market conditions, availability and quality of services and other pertinent circumstances require a modification or termination of the BPA. Upon satisfactory review, this BPA may be renewed in increments of one year, provided the Contractor’s performance under this BPA is determined to be satisfactory, and the BLM-AK/Alaska Fire Service continues to require the services ordered. Any such renewal will be subject to prior review and approval of the Contracting Officer. In no event shall this BPA exceed three (3) years.

PRICING: Prices to the Government shall be equal to or lower than those charged the Vendor’s most favored customers for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payments. The contractor shall furnish a price list, this list shall contain an effective date and an expiration date. Under Part (1), Section 39-26- 114, CRS 1973 as amended, all sales to the United States Government are exempt from taxation. The calls under this BPA will be firm fixed price orders. The Government is obligated only to the extent of authorized purchases actually made under the BPA. No individual purchase shall exceed the call amount.

CALL PLACEMENT INFORMATION: All calls will be placed against this BPA, Email or Oral Communications.

ORDER OF PRECEDENCE: The terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor’s invoices, the provisions of this BPA will take precedence.

PRICE INCREASES: The contractor agrees to furnish price changes to the contracting officer at least thirty (30) business days prior to the effective date of the price changes.

DELIVERY TICKETS AND INVOICING PROCEDURES: The Contractor will ensure that the delivery tickets are dated, properly executed, and signed by the Government Representative receiving the item. The Government reserves the right to reject any shipment not accompanied by a proper delivery ticket. A Proper Invoice will be required and has the following information as per FAR 32.905(b):

· Name and address of the Contractor

· Invoice date and invoice number. (Contractors should date invoices as close as possible to the date of service.)

· BPA number and BPA Call number

· Description, quantity, unit of measure, unit price, and extended price of supplies delivered, or services performed.

· Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

· Name, title, phone number, and mailing address of person to notify in the event of a defective invoice.

· Taxpayer Identification Number (TIN)

· Any other information or documentation required by the contract.

· Invoice shall be submitted through ipp.gov on a monthly basis.

It is the responsibility of the Contractor to submit Proper Invoices. The Government now uses an electronic invoicing system to process payments. Proper Invoices must be submitted electronically through Invoice Processing Platform (IPP). The IPP website address is: https://www.ipp.gov.

CLAUSES: FAR 52.212-5 - See Attached

I hereby acknowledge receipt and acceptance of this Blanket Purchase Agreement under the terms and conditions as specified.

VENDOR

BY: _________________________________

TITLE: ______________________________

DATE: ______________________________

EMAIL: _____________________________

TAX ID NUMBER: ____________________

AGENCY: BLM-AK/AFS

BY: __Stacie Oaks_________________________ TITLE: __Contracting Officer, BPA Administrator

DATE: ___________________________________

EMAIL: __soaks@blm.gov___________________