A04_BISC_SOW_Hazardous_tree_work_Requirements.pdf

Hazardous Tree Work

Biscayne National Park

STATEMENT OF WORK:

NATIONAL PARK SERVICE

INTERIOR REGION 2- SOUTH ATLANTIC GULF

SOW Format

1. Background

2. Objectives

3. Place of performance

4. Period of performance

5. Scope

6. Tasks

7. Deliverables

8. Government-Furnished Property (GFP)

9. Safety

10. Security Considerations

11. Travel

12. Special Material Requirements

13. Other Unique Requirements and Considerations

14. Quality Assurance Requirement

15. Project Personnel

1. BACKGROUND

Biscayne National Park is located just 20 miles south of Miami in Homestead, FL.

Biscayne National Park and protects the northernmost group of living coral reefs in the United States and its ecosystem. Over 95% of the park is “underwater” and is accessible only by boat. Convoy Point is the only mainland based section of Biscayne National Park with amenities for visitors.

2. OBJECTIVES:

The National Park Service (NPS) seeks to hire a contractor to provide supervision, labor, materials, and equipment to trim hazardous tree at Biscayne National Park Convoy Point.

3. PLACE OF PERFORMANCE:

Biscayne National Park Convoy Point

Biscayne National Park 9700 SW 328th Street Sir Lancelot Jones Way Homestead, FL 33033

If unfamiliar with the facility, a site visit is recommended to ensure all areas are included in services.

4. PERIOD OF PERFORMANCE:

This contract shall be completed within 30 days of award. Days listed herein refer to calendar days. The primary and approved work schedule is Monday through Friday between the hours of 7:00 am to 3:30 pm. Any days or hours outside the primary work schedule will have to be requested in advance and approved by the COR in advance. If there are any schedule delays due to lead time of materials notify the COR immediately.

Hurricanes: The government requires closing of operations between 72 and 48 hours of anticipated landfall of a tropical storm or hurricane as determined by the National Park Service. If applicable, all materials will be adequately secured or removed from the site within that time frame.

5. SCOPE:

The contractor shall complete all tree work at Biscayne National Park Convoy Point Headquarters, residential areas, maintenance yard, and Visitor Center. Contractor ,ust provide a cost breakdown to include materials/equipment, labor, administrative, mobilization, and other fees. The contractor shall have an on-site ISA certified arborist and superintendent/foreman present at all times while work is being performed. In accordance with the terms and conditions herein, the prime contractor or his sub-contractors shall perform the work of this contract for the National Park Service

(NPS).

The contractor shall:

1. Contractor will furnish all labor, materials, equipment, and supplies needed to perform tree pruning services for Biscayne National Park Convoy Point areas to include Headquarters, maintenance yard, Dante Fascell Visitor Center (VC), VC parking lot and around residential housing.

2. All material and waste removed or generated by work of this contract shall be properly disposed of offsite by the contractor.

3. Contractor shall verify the quantity of materials needed to complete the task identified.

4. Contractor will provide a work site and environment that is safe for employees, visitors to the Park, and NPS staff. The work area will be cordon off and secure.

5. All work will be performed Monday through Friday from 7:00 am until 3:30 pm.

No work will be performed on weekends or federal holidays without prior approval.

6. No company signs shall be installed on government property. Smoking and eating will be performed in areas designated by the park. Employees shall always wear appropriate clothing and visible identification. Identification may be in the form of t-Shirt with company name, badge, hard hat with company name, etc.

7. Contractors will notify NPS staff of scheduled site visits to ensure access to secure areas.

8. The contractor shall notify the Contracting Officer’s Representative (COR) of any schedule changes or delays.

9. Work shall be performed during daylight hours between 7:00 am and 3:30 pm Monday through Friday as per the established schedule. Weekend and holiday work will not be permitted, unless tree removal falls behind schedule due to inclement weather, equipment problems, etc. with the prior approval by the park Contracting Specialist.

10. Contractor will confine the staging of materials, equipment, and vehicles, and all other operations in connection with this contract to areas designated by the COR.

11. Inclement weather in town does not necessarily mean inclement weather at the park. Contractor shall still notify the COR by 7:00 am of any intention to cancel for the day.

12. Contractor shall utilize Miami Dade County best practices and guidelines to trimming and pruning.

13. Contractor shall follow mangrove trimming guidelines in accordance with Mangrove Trimming and Preservation Act and the Florida Department of Environmental Protection guidelines.

6. TASKS:

Under this contract, the contractor shall complete the following tasks and requirements detailed below:

1. All trees and palms are to be trimmed to ANSI A-300 standards and an ISA certified arborist will be on-site for all tree cutting operations.

2. Most of the work needed is upper crown thinning, these trees have been over lifted in the past and the crowns have been allowed to overgrow. Correcting this overgrowth for lessened wind load and long-term health and safety of the trees is the paramount reason for the issuance of this contract.

3. Stub cut branches will be corrected.

4. Crossing and rubbing limbs will be corrected be selectively removing one of the two crossing limbs.

5. Deadwood will be removed.

6. All Palms in areas 1 through 9 will have dead fronds removed, will be cut 9-3 cut, and seed pods removed.

7. All contractor generated debris will be cleaned up and removed from government site daily.

8. Failure to abide by the standards as put forth may result in termination of contract.

Refer to Map for areas:

(1) BISC Visitors center

• Prune all trees and palms in order to create a better view; thin lower vegetation.

(2) Visitors center Parking & Maintenance Yard

• Prune all trees and palms. Prune trees by lifting, thinning, removing dead wood and light clearance.

(3) Visitor Center Parking (North)

• Prune Mangroves by vista pruning to create windows.

(4) Visitor Center & Bridge area

• Prune all trees and palms. Prune trees by lifting, thinning, removing dead wood, building clearance and sign clearance.

(5) Visitor Center walk towards Jetty

• 25% Height reduction of all vegetation along water’s edge on both sides; to provide increased ocean view.

(6) Headquarters (Rear)

• Prune all trees, palms, and Mangroves. Prune trees by lifting, thinning, building clearance and to regain property line.

(7) Headquarters Waterfront

• Prune all trees, palms, and Mangroves. Prune trees by lifting, thinning, removing dead wood and dock clearance.

(8) Headquarters Parking

• Prune all trees and palms. Prune trees by lifting, thinning, removing dead wood and light clearance.

(9) Headquarters Housing

• Prune all trees and palms. Prune trees by thinning, removing dead wood and building clearance.

7. PROPOSAL REQUIREMENTS:

Before notice to proceed

1. Provide a written narrative summary of how the contractor will execute the project with a timeline. This document will be referred to as the Hazardous tree trimming schedule.

2. After award of the contract, the Contractor will participate in a planning meeting with NPS staff and the contractor’s officer representative (COR) at Biscayne National Park Convoy Point Headquarters (HQs) in Homestead, FL or a conference call at the CORs discretion. This will occur no later than 72 hours of award. The planning meeting may include a site visit to view the project location.

Project objectives, logistics, methods, equipment, staffing, scheduling, and regulations/guidance for working within the park will be discussed. The planning meeting should be attended by essential personnel from the contractor team.

3. Provide a safety plan as identified in Section 9.

4. Proof of insurance.

Adjustment for Inadequate Performance

1. Well maintained areas are the National Park Service’s goals. Routine inspection shall be performed to minimize work improperly performed. Such inspections are designed only to assure that the NPS pays only for those services, which have been specified, and adequately completed by the contractor.

2. In the event the contractor fails to successfully perform the required work, the National Park Service has the right to withhold partial payment.

8. SAFETY:

1. Before on-site work begins the contractor must submit a site/project specific written safety and accident prevention program containing the following:

a. Name of responsible supervisor and ISA certified arborist to carry out the program.

b. Site specific information including emergency response contact information and emergency response protocols.

c. Provide and submit a safety plan outlining your safety program specific to this site before beginning work.

d. Outline of each phase of the work, the hazards associated with each major phase, and the methods proposed to ensure property protection and safety of the public, National Park Service personnel, and Contractor's employees.

e. Hazardous materials (HAZMAT) to be used (if applicable)

i. Copies of safety data sheets must be provided to the parks

ii. Storage of HAZMAT

f. Heavy equipment operations (if required)

g. Equipment operations

h. Personal protective equipment

2. The contractor shall provide a safe and workplace for all employees while on

NPS site and ensure all CDC guidelines are being followed.

3. The contractor shall follow all Occupational Safety and Health Administration

(OSHA) requirements, EPA, Federal, State, and local safety and health requirements

4. The contractor shall report all accidents to the Contracting Officer as soon as possible and assist the Contracting Officer and other officials as required in the investigation of the accident.

5. The contractor shall provide a level of public safety commensurate with exposure at NPS worksite.

6. The contractor shall comply in rectifying all unsafe or unhealthful conditions called to his attention by the contracting officer.

7. The contractor shall allow for informal and formal, announced and unannounced safety inspections by the COTR and the appropriate safety officer at the worksite.

9. TRAVEL:

1. Contractor shall be responsible for all applicable travel related expenses for this project, including mobilization of equipment, tools, materials, manpower, lodging, meals, and per diem.

10. SPECIAL MATERIAL REQUIREMENTS:

1. If applicable; NPS will approve all chemicals before use.

11. OTHER UNIQUE REQUIREMENTS:

1. The Contractor shall identify and avoid any nests in shrubs and trees prior to cutting, look for and avoid any ground nests or eggs when trimming trees, and report potential nests and downed nests and injured wildlife to the COR.

12. PERFORMANCE REVIEWS:

1. The government will periodically evaluate the contractor’s performance in accordance with the statement of work.

2. Additional Requirements:

a. Any damages by the contractor will be fixed and repaired at no cost to the government.

13. PROJECT PERSONNEL:

Contracting Officer:

Chad Williams Chad_williams@nps.gov 305-242-7798 mailto:Chad_williams@nps.gov