A03-JA-Other_Than_Full_Open_Redacted.pdf

DEPARTMENT OF THE ARMY

US ARMY MEDICAL RESEARCH ACQUISITION ACTIVITY

820 CHANDLER STREET

FORT DETRICK MD 21701-5014

Control No: JA16376

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

Services: Data Management and Reconciliation Services in support of the Congressionally Directed Medical

Research Programs (CDMRP).

Authority: 10 U.S.C. 2304 (c)(2) as implemented by FAR citation is 6.302-2 Unusual and Compelling Urgency.

Amount: $82,382.20.

Prepared by:

Typed Name: Jeanette Wolfe DSN: 37140

Title: Contract Specialist Date: 13 Ocotber 2016

E-mail: jeanette.m.wolfe.civ@mail.mil

Technical Representative:

Typed Name: Dr. Naba Bora DSN: 36881

Digitally signed by

BORA.NABAJYOTI.1250162444

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, TI.1250162444 cn=BORA.NABAJYOTI.1250162444

Title: Contracting Officer Representative Date Reviewed: Date: 2016.10.14 11:47:38 -04'00'

Requirements Representative:

Typed Name: _Beverly R. Michaels DSN: 37648

MICHAELS.BEVERLY.R.1256769855

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, Title: Chief Acquisition Manager Date Reviewed: .R.1256769855 ou=USA, cn=MICHAELS.BEVERLY.R.1256769855

Date: 2016.10.14 08:15:38 -04'00'

Contracting Officer:

Typed Name: Jason Kuhns DSN: 31861

Date Reviewed: 17 October 2016

E-Mail: jason.d.kuhns.civ@mail.mil

Reviews: I have reviewed this justification and find it adequate to support other than full and open competition.

BORA.NABAJYO

MICHAELS.BEVERLY

mailto:jeanette.m.wolfe.civ@mail.mil mailto:jason.d.kuhns.civ@mail.mil mailto:jason.d.kuhns.civ@mail.mil

J&A, Other Than Full and Open Competition

FOR OFFICIAL USE ONLY

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Activity:

The Contracting Activity responsible for this action is the U.S. Army Medical Research Acquisition Activity

(USAMRAA), Fort Detrick, MD on behalf of the Congressionally Directed Medical Research Programs (CDMRP).

2. Description of Action:

The government established a single award contract with Henry M. Jackson Foundation for the Advancement of

Military Medicine Approval (hereafter referred to as HJF), the preceding contractor providing services under the awarded contract was W81XWH-11-P-0121.

3. Description of Services:

The services awarded under W81XWH-11-P-0121 include data management and reconciliation services that expired

30 September 2016. Services are in support of CDMRP. CDMRP manages Congressional Special Interest Medical

Research Programs, including military health and other specified areas and is a subordinate organization to the

United States Army Medical Research and Materiel Command (USAMRMC) subordinate organization. The

USAMRMC is a major subordinate Command of the United States Army Medical Command (MEDCOM). The

Commanding General (CG), USAMRMC, directs the management of a number of medical research, development and acquisition programs. Research includes breast, prostate, ovarian and lung cancer, defense health, neurofibromatosis, tuberous sclerosis complex, autism, psychological health/traumatic brain injury, spinal cord injury research, bone marrow failure, multiple sclerosis medical imaging, medical informatics, behavioral health, medical simulators, mobile health applications, medical robotics, deployed health, and other medical research programs. The USAMRMC is responsible for planning, coordinating, integrating, programming, budgeting and executing these programs. Fiscal year 2016/2017 RDT&E funding in the amount of $82,382.20 was provided for this requirement.

4. Authority Cited:

The statutory authority permitting other than full and open competition is 10 U.S.C. 2304 (c)(2). The FAR citation is

6.302-2 with application at 6.302-2(b).

5. Reasons for Authority Cited:

HJF had personnel in place to continue providing data management and reconciliation services for the performance period of three months (01 October 2016 through 13 January 2017) and an option period of 14 January 2017 through

31 March 2017. The services were included in newly awarded, competitive contract W81XWH-16-D-0012.

However, an interested party protested the new award on 12 September 2016 (received at USAMRAA on 13

September 2016), thus creating a delay in the start of services. Therefore, a bridge contract was necessary to continue the existing data management and reconciliation services currently provided via the incumbent contractor, HJF. Given the lead time required in a competitive procurement, the acquisition of data management and reconciliation services could not be competitively procured. The bridge contract contains the performance period necessary to ensure time for resolution of the protest. Without the data management and reconciliation services, the government would be seriously injured. Lack of these services would have seriously impacted all CDMRP programs as well as MRMC programs which are supported by CDMRP. These data managers are responsible for quality assurance of all data imported into CDMRP’s Electronic Grants System (EGS) from both peer and programmatic review for all 28 research programs, as well as applications for the Broad Agency Announcement. This data must be reviewed to ensure accuracy and compliance with the formatting required in EGS. In addition, the data managers are responsible for inputting CDMRP data requirements for the NIH system FedReporter, DTIC and the International

Cancer Research Partnership. They assist with analysis needed for taskers, Review & Analysis meetings with the Defense Health Agency, Joint Program Committees, and higher Headquarters requests. They also assist with preparation of data for annual reports, as well as CDMRP website and program specific requests. The data managers are also responsible for the migration of the data from the TATRC’s Electronic Database

Management System, as well as ERMS and EGS. They also assist with resolving discrepancies in data for progress reports as well as other workflows supported by EGS. For the reasons cited herein, this requirement is deemed to be available only from HJF.

6. Efforts to Obtain Competition:

A justification shall be posted at the Government Point of Entry (GPE) within 30 days after contract award and will remain posted for a minimum of 30 days, as outlined in FAR 6.305. The justification will include a statement allowing any and all responsible sources to submit a bid, proposal, or quotation for consideration.

7. Actions to Increase Competition:

The services applicable to this justification and approval have been competed and awarded under contract

W81XWH-16-D-0012. Specifically, solicitation W81XWH-16-R-0023, awarded on 02 September 2016, was awarded using full and open competition; however, a protest was received and the competed services will be delayed while the protest is under consideration. Further, the services previously awarded under 11-P-0121 were competed. There is no reason to believe that future services will not be competed.

8. Market Research:

A justification shall be posted at the Government Point of Entry (GPE) within 30 days after contract award and will remain posted for a minimum of 30 days, as outlined in FAR 6.305. The justification will include a statement allowing any and all responsible sources to submit a bid, proposal, or quotation for consideration.

9. Interested Sources:

Interested sources are currently unknown. A justification shall be posted at the Government Point of Entry (GPE) within 30 days after contract award and will remain posted for a minimum of 30 days, as outlined in FAR 6.305.

The justification will include a statement allowing any and all responsible sources to submit a bid, proposal, or quotation for consideration.

10. Other Factors:

a. Procurement History:

(1) Contract number(s) and date(s) of award(s):

W81XWH-11-P-0121, 07 April 2011

(2) Competitive status of these actions:

The acquisition resulting in contract W81XWH-11-P-0121 utilized full and open competition procedures.

(3) Authority previously used for less than full and open competition:

Not applicable; previous acquisition was competed.

(4) If a justification was prepared to support the procurement made before this one, a summary of the contents of paragraph 7 of the justification for that procurement and an explanation of the results.

(5) If any prior award was accomplished by full and open competition, a detailed explanation of the changed circumstances.

The Government issued a competitive solicitation (W81XWH-16-R-0023) which resulted in award of

W81XWH-16-D-0012; however, a protest received on 13 September 2016 delayed the competitive award performance start date. As a result, the Government was forced to sole source the existing data management and reconciliation services to the incumbent while the protest is resolved. The Government intends to continue competitively procuring the services.

(6) An explanation of any unusual patterns which may be revealed by the history, e.g., several consecutive urgent buys.

Not applicable.

(7) If justification was prepared to support the procurement made before this one, briefly describe the circumstances justifying the buy and whether there have been any significant changes.

b. Other Facts.

The Contracting Officer will perform a price analysis in order to determine that the anticipated cost to the

Government for the supplies/services covered by this J&A will be fair and reasonable.

11. Technical Certification:

I certify that the supporting data under my cognizance which are included in this J&A are accurate and complete to the best of my knowledge and belief.

BORA.NABAJYOTI.1250162444

DN: c=US, o=U.S. Government, ou=DoD, TI.1250162444 ou=PKI, ou=USA, cn=BORA.NABAJYOTI.1250162444 Date: 2016.10.14 11:48:04 -04'00'

12. Requirements Certification: I certify that the following data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

MICHAELS.BEVERLY.R.1256769855

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, LY.R.1256769855 ou=USA, cn=MICHAELS.BEVERLY.R.1256769855

Date: 2016.10.14 08:16:27 -04'00'

13. Fair and Reasonable Cost Determination:

I hereby determine the anticipated cost to the Government for this contract action will be fair and reasonable. A cost analysis will be conducted to determine if the proposed budget is fair and reasonable. Certified cost or pricing data will be required in accordance with FAR 15.403.

Typed Name: Jason D. Kuhns Date:

17 October 2016

Title: Contracting Officer Signature:

14. Contracting Officer Certification:

KUHNS.JASON.D.1291664721

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=KUHNS.JASON.D.1291664721 Date: 2016.10.17 08:37:28 -04'00'

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Typed Name: Jason D. Kuhns Date:

17 October 2016

Title: Contracting Officer Signature:

KUHNS.JASON.D.1291664721

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, D.1291664721 cn=KUHNS.JASON.D.1291664721 Date: 2016.10.17 08:38:05 -04'00'

BORA.NABAJYO

MICHAELS.BEVER

KUHNS.JASON.

D.1291664721

KUHNS.JASON.

Typed Name: Dr. Naba Bora Date:

Title: Contracting Officer Representative Signature:

Typed Name: Beverly R. Michaels Date:

Title: Chief Acquisition Manager Signature: