A02_JNA_2021-003-A_AL21 Lodging_redacted.pdf

Control No 20: 21-00 -A

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: 414th Contracting Support Brigade (CSB), RCO-Africa

2. Description of Action:

Nature: New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order Number TBD Blanket Purchase Agreement (BPA) Number _______________ Order/BPA# _______ against FSS Contract #_____ _________ Order #___________ against Multiple Award IDIQ Contract Name or #______________

Order #_______ against a single award IDC Contract

Modification # _______ to existing PO/TO/DO/Call Order

Pricing/Contract Type: Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: Operations & Maintenance, Army (OMA) Other Funds: ________

FY: ________

Name of Proposed Contractor(s) and Address:

Brand Name Buy: Yes No

3. Description of Services or Supplies: The Contractor shall provide lodging, meals, and laundry pick up. The total quantity of rooms required is 104. The meals included with the room purchase are breakfast, a boxed lunch, and dinner. Laundry pickup includes 6 pieces of launder per room per day.

Period of Performance: __5 June 2021_ to __19 June 2021___ Total Value

Control No: 2021-003A

4. Authority:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

USARAF is requesting Lodging in support of African Lion 21 HCA mission will be conducted from 5 – 19 June 2021; the number of rooms requested is 104 rooms.

is the only hotel capable of hosting the total personnel for the HCA mission (utilizing double and triple room occupancy). The attaché of the Force Protection Detachment (FPD) US Embassy has also stated the force protection of Hotel can be made secure enough for the FPD to recommend it as its geographical position (isolated on top of a hill) and thorough assistance from civilian/military police support satisfies the minimum security requirements as recommended by the FPD.

The FPD has conducted its official threat assessment of the hotel and finds that the security and safety procedures in place are not independently sufficient and that additional support is recommended in order to provide an adequate level of security for transient U.S. Forces. FPD will engage to augment hotel security.

(c) a town in the central part of the mountains with a population of less than 5,000 in habitants. The town is in an isolated area onducted a site visit to the area to conduct market research. Hotel is still the only hotel that has the capability to provide the number of rooms in order to support the total amount of personnel and satisfy the minimum FP standards as confirmed by the U.S. Embassy. This area is very

Control No: 2021-003 -A isolated and not commonly travelled by other than local inhabitants. Traversing this terrain is very difficult and would create and expose US personnel to unnecessary force protection related risks.

6. Publicizing Contract Actions:

For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to an exception at 5.202 (a)(12):

The proposed contract action is by a Defense agency and the proposed contract action will be made and performed outside the United States and its outlying areas, and only local sources will be solicited. This exception does not apply to proposed contract actions covered by the World Trade Organization Government Procurement Agreement or a Free Trade Agreement

7. Market Research: There are six (6) other towns in the vicinity, however, there are no hotels co-located to these towns that have the capability of providing the number of rooms requested and that meet the US Embassy minimum force protection standards. Hotel is the only hotel capable of hosting the whole team (using double and triple rooms) and augmenting its security to meet the FPD’s minimum force protection recommendations.

8. Other Facts: Email from Force Protection Detachment confirms Hotel lonly hotel capable of hosting based on the required number of rooms and the capability of meeting the minimum force protection standards as prescribed by the FPD.

Control No: 2021-003-A

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name:

Date:

Title:

Signature:

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable based upon the Independent Government Estimate derived from previous hotel pricing at the same hotel for last year’s African Lion exercise.

Comparison of hotel pricing for other hotels in close proximity to Hotel confirms price reasonableness for the estimated value for the total number of hotels requested to include meals and laundry pickup.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name:

Date:

Title: