A02 CNC Machine J and A final 12-1-20_Redacted.pdf

Control No:

JA-21-11-00220

Contractor: Cincinnati Inc.

Requirement: Sole Source

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: The Contracting Activity responsible for this action is the US Army Medical Research Acquisition Activity (USAMRAA), Fort Detrick, MD acting on behalf of the Warfighter Health, Performance and Evacuation Project Management Office (WHPE PMO), U.S. Army Medical Materiel Development Activity (USAMMDA).

2. Description of Action:

Nature: X New Requirement Follow-on Requirement

Contract Vehicle:

X Purchase Order Number: TBD Blanket Purchase Agreement (BPA) Number _______ Order/BPA# ____ against FSS Contract #___________ Order #__ against Multiple Award IDIQ Contract Name or #____ Order #___ against a single award IDC Contract # ____ Modification # ___to existing PO/TO/DO/Call Order #______

Pricing/Contract Type:

X Fixed Price

Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds:

Operations & Maintenance, Army (OMA) X Other Funds: Army Research, Development, Test and Evaluation (RDT&E)

FY: FY2020/2021

Name of Proposed Contractor(s) and Address:

Cincinnati Incorporated, PO Box 1111 Cincinnati, Ohio 45211

Brand Name Buy: Yes X No

3. Description of Services or Supplies:

Non-personal, Computer Numerical Control Press Brake (CNC) maintenance and repair services in support of the US Army Medical Materiel Development Activity/ Warfighter Health, Performance and Evacuation Project Management Office (WHPE PMO) Medical Prototype Development Lab (MPDL).

Diagnose and repair Cincinnati Computer Numerical Control (CNC) Press Brake – Model: 135PF, Serial Number: 54436 and Install GEN5 controller upgrade as per Cincinnati Quote Order Number: 138640 (BASE Period)

Scheduled Preventative Maintenance. (BASE PERIOD and OPTION PERIODS 1 – 4) The contractor shall provide scheduled routine maintenance services (as defined in Section 4.10, Definitions) on a requested, work order basis.

Unscheduled Routine Maintenance and Repair. (OPTION PERIODS 1 – 4) The contractor shall provide unscheduled routine maintenance and repair services (as defined in Section 4.10, Definitions) on a requested, work order basis.

The Cincinnati CNC Press Brake is no longer under warranty and can only be repaired by the manufacturer. The CNC Press Brake is a key piece of equipment in performing MPDL’s mission of developing field medical equipment. Without the CNC Press Brake the MPDL won’t be able to produce precision sheet metal components that are instrumental to MPDL’s mission.

Total Value: $41,647.25 (The period of performance (POP) for this contract is for a single twelve (12) month Base Period, and four (4) twelve (12) month Option Periods.)

Base period $9,647.25

• Gen 5 Controller upgrade - $5930

• Service Labor - $3600

• Filter 5 micron bundle - $95.95

• Breather Tank Air - $21.30

Four (4) twelve (12) month Option Periods $32,000 (estimated)

• Scheduled Preventative Maintenance.

• Unscheduled Routine Maintenance and Repair

4. Authority:

X FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

Or

FAR 8.405-6(a)(1)(i)(B) and 8.405-6(b)(1)Brand Name FAR 8.405-6(a)(1)(i)(A) Urgency FAR 8.405-6(a)(1)(i)(B) Only One Source is Capable FAR 8.405-6(a)(1)(i)(C) Logical Follow-on

Or

FAR 16.505(b)(2)(i)(B) Only One Awardee is Capable FAR 16.505(a)(4) Brand Name FAR 16.505(b)(2)(i)(A) Urgency FAR 16.505(b)(2)(i)(C) Logical Follow-on FAR 16.505(b)(2)(i)(D) Minimum Guarantee

5. Reasons for Authority Cited:

The Cincinnati CNC Press Brake was originally purchased by a task order from a BPA with Automation Solutions. Automated Solutions was bought out by another company and they no longer repair the Cincinnati CNC Press Brake. There are no other licensed or authorized dealers that have the capability to repair the CNC Press Brake. The Occupational Safety and Health Administration (OSHA) regulates equipment such as the one we are having repaired. Furthermore, this particular repair includes the inoperability of the CNC Press Brake and thereby it is crucial to maintain the original design intent and safety features built into this Press Brake. Cincinnati Inc. is the only authorized and licensed company capable of completing the necessary repair and maintenance.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, X apply and will be followed, or do not apply due to an exception at 5.202 ______________________.

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $250K, no posting required Action is a brand name restriction, under $25K, no posting required

X Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f) FAR 8.405-6(b)(3)(iii)(A)

FAR 8.405-6(b)(3)(iii)(B) FAR 8.405-6(b)(3)(iii)(C) FAR 16.505(a)(4)(iii(C)

7. Market Research: Market Research was conducted by the requiring activity, USAMMDA and contracting activity, USAMRAA.

USAMMDA Market Research: USAMMDA conducted market research August-September of 2020.

Based on internet search, original contract and contacting other CNC Press Brake manufacturers directly, it was determined that the only viable option available was going through the original manufacturer, Cincinnati Inc. Safety, liability and functionality are all concerning requirements that must be considered and ultimately adhered to for this type of repair.

Market Research Findings: Based on the sources used to conduct market research, it is recommended t that a sole source process be followed for procurement of these services. Based on the sources used to compile this report, it is determined that Cincinnati Inc. is the only vendor able to meet the Government's needs

8. Other Facts:

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

10. Contracting Officer Certification/Approval: For USAMRAA to complete

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon the price analysis of the actual price quote from Cincinnati Inc. to repair the CNC Press Brake.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.