A.02 PWS MAMMOGRAOHY MAINTENANCE SERVICES.docx

Statement Of Work (PWS) Dry Cleaning for Privacy Curtain/Window Drapes Performance Work Statement (PWS) Dry Cleaning for Privacy Curtain/Window Drapes Performance Work Statement (PWS) Hologic Mammography Imaging

1.0 INTRODUCTION/OVERVIEW

This contract is for Health Technology Management Branch (HTMB) Service plan to include Preventative Maintenance, Parts, Repair, and Technicians support as needed. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its personnel. The contractor shall have written authorization to transport government property both on and off the “post” of Fort Bragg, North Carolina. This authorization will be given by HTMB shop Foreman or the Chief of HTMB on the day of travel.

1.1 BACKGROUND

Womack Army Medical Center (WAMC) requires mammography equipment calibration, and maintenance services for Health Technology Management Branch (HTMB) in-direct support of patient care. Local contractors historically provided this service with the government purchase card, or as a “one time” service contract as the method of payment. It is the intent of the Defense Health Agency Contracting Office, on behalf of WAMC to solicit, negotiate, and award a contract for a performance period of approximately 60 months, with a possibility to extend for six months. This contract will provide a semi-annual calibration service where the contractor will service listed Mammography Imaging devices (see Exhibit A) and then be able to be called by HTMB personnel in the event any repairs or trouble shoot any issues the medical devices maybe having during the contracted period.

1.2 SCOPE

The contractor shall provide all personnel, vehicles, equipment, tools, materials, and other items necessary to perform the testing of all Listed devices. The contractor will come into WAMC to test, calibrate, and repair “on site” all list devices, to calibrate list equipment will take no longer than 3 calendar working days. In the event any repair requires a longer period a written notification will be given to the HTMB shop foreman. If any Mammography device cannot be calibrated or repaired will be reported to HTMB’s Shop Foreman to discuss the best course of action for the equipment needing action.

1.3 OBJECTIVES

The primary objective is to provide semi-annual (2) Preventative Maintenance (PM) and calibration services of all WAMC’s Mammography imaging devices is in direct support of Womack Army Medical Center’s patient care.

2.0 REQUIREMENTS

2.1 TASKS

2.1.1 The Contractor shall assist the Government by providing telephone diagnostic and repair support 24 hours a day, 7 days a week. The Contractor will provide new replacement parts including glassware and plastics coverage. No refurbished supplies or parts will be used for maintenance. All parts and supplies must be new. The contractor will perform PM inspections. Software updates and enhancements will also be provided by the Contractor.

2.1.2 The Contractor will provide same day on-site response during standard hours and emergency support for downed equipment. The Contractor facility shall be prepared to come to WAMC main hospital located at Building 4-2817 Reilly Road, Fort Bragg, NC 28310. Calibration testing will be done semi-annual (2 scheduled PM services) on all listed Mammography imaging equipment. The vender will ensure PM services will include any new software updates and security patches required for listed Mammography devices. See Exhibit A for a list of all equipment included under this contract.

Unserviceable items that are not deemed repairable must be brought to the attention of Womack Army Medical Center HTMB Shop Foreman. If any device is damaged by the contractor, it will be replaced at contractor's expense.

2.1.3 The Contractor shall ensure the listed Mammography devices meet all American College of Radiology (ACR), Occupational Safety and Health Administration (OSHA), and The Joint Commission (TJC) guidelines and standards. This will have a 95% uptime guarantee.

2.1.4 The Contractor shall maintain a system of records as to work performed sufficient to respond to request by the Government.

2.2 DELIVERABLES

2.2.1 Pick-Up/ Delivery Procedures. The Contractor shall perform a joint inventory of all Mammography equipment. There will be only one location for testing, Womack Army Medical Center (WAMC), Building 4-2817, Reilly Road, Fort Bragg, North Carolina 28310. The Contractor may coordinate with the COR or Shop Foreman to determine the best times for testing.

2.2.3 Contracting Officer Representative (COR). COR is Mr. Daniel Morasse – Supply System Analyst, @ (910) 907-8578 or daniel.m.morasse.civ@health.mil. The government point of contact for this service is Ms. Linda Jones @ (910) 643-1878 or linda.m.jones124.civ@health.mil.

2.3 SCHEDULE

2.3.1 Period of Performance: 1 September 2023 - 31 August 2028.

2.3.2 Testing Schedule: Services for WAMC to be provided 5 days a week (Mon, Tues, Wed, Thurs, Fri), from 0730 -1600 hrs.

2.3.3 HTMB’s hours of operation are M-F 0730 -1630 hours

2.3.4 The following Government Holidays are observed:

New Year’s Day, January 1.

Note: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday. Any holidays that are declared by Presidential Executive Order shall be observed in the same manner as the holidays listed above. If HTMB is closed on any day other than the holidays noted above, HTMB shall notify the Contractor at least a two-day notice of the closure date. Closures of the installation due to inclement weather or other such acts of God shall be handled in the same manner.

2.4 QUALITY CONTROL PROGRAM

2.4.1 Quality Control Program (QCP). The Contractor shall establish and maintain a complete QCP to verify the requirements of the contract are provided as specified.

2.4.2 The Contractor shall maintain records of all quality control inspections conducted by the Contractor and corrective action taken to prevent continued reoccurrence of deficiencies. This documentation shall be made available to the COR or Contracting Officer during the term of the contract. The Contractor shall provide its Quality Control Reports to the COR throughout the duration of this contract.

2.5 CONTRACTOR PERSONNEL AND EXPERIENCE.

2.5.1 Contractor personnel shall present a neat appearance and must be easily recognizable as an employee of the Contractor. This may be accomplished by wearing distinctive clothing bearing the name of the company, or by wearing appropriate badges or identification tags which contain the company name. This applies to any individual that enters the military installation under this contract.

2.5.2 The Contractor will ensure that personnel have current and valid professional certifications before starting work.

2.5.3 The Contractor shall adhere to Army Regulation (AR) 40-1 regarding the employment of Government personnel.

2.5.4 The contractor will ensure it meets all Department of Transportation (DOT) requirements for transporting infectious waste.

2.6 CONTINGENCY PLAN

2.6.1 The Contractor shall have the responsibility of notifying the COR if at any time the plan is changed. The Contractor shall notify the COR of any event that jeopardizes performance under this contract. The plan shall include contingency operations for:

2.6.1.1 Mobilization. If mobilization and services are required beyond the Contractor’s capability to provide services, the Contractor shall advise the COR of the capability and additional volume, which the Contractor can obtain from the local civilian community. Mobilizations that extend beyond the normal contract purview may be subject to a claim by the Contractor for the additional cost incurred as agreed upon by the Contracting Officer.

2.6.1.2 Labor Disputes. In the event of a labor dispute, the Contractor’s responsibility to provide the service will not be terminated. The Contractor shall provide the COR his/her strike or other personnel job action contingency plan to continue performance of service without interruption or degradation in the quality of service. In the event of a strike or other labor dispute interference with timely contract performance, the Contractor shall immediately notify the COR and initiate action under the contingency plan.

2.6.1.3 Disaster. In the event of a disaster, to include but not limited to destruction of the facility, sabotage, or an act of God or nature that renders the Contractor’s facility unsafe, the Contractor shall determine feasible alternative method of providing services and make recommendations to the COR.

2.6.1.4 Severe Weather Plan. The Contractor shall establish a severe weather plan with procedures of providing the services to WAMC.

3.0 GOVERNMENT FURNISHED PROPERTY

The Government will provide the property and the services listed herein:

3.1.1 Forms and Publications. The Government will provide authorized Army (Military) forms, Department of Defense (DOD), and/or Defense Health Agency (DHA) publications, and services specifically identified in this contract.

3.2 CONTRACTOR FURNISHED ITEMS.

In addition to items specified elsewhere in the contract, the Contractor shall furnish:

3.2.1 The Contractor shall provide all property or services necessary for the performance of this contract that is not specifically identified as furnished by the Government. Such property or services shall include, but is not limited to facilities, tools, materials, equipment.

3.2.2 The Contractor shall provide their personnel all appropriate protective clothing as required by OSHA.

4.0 SECURITY REQUIREMENTS

4.1.1 The Contractor shall furnish a list of all personnel entering the military facilities at least five (5) calendar days prior to the start of contract performance. The list shall include the full name and work assignment of each person. The Contractor shall notify the respective COR of all additions, deletions, or changes at least five (5) days in advance of such changes whenever practicable, or as soon thereafter as is reasonably practicable.

4.1.2 Contractor Personnel Compliance. The Contractor shall ensure that Contractor’s personnel entering the military installation observe and comply with all Army policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, flag courtesy, “off limits” areas, and possession of firearms or other lethal weapons.

4.1.3 Automation Installation Entry (AIE). The contractor shall obtain AIE badges for all personnel who will be coming on post to provide services. Fort Bragg AIE Access Cards may be issued for a maximum of three years for individual(s) who require recurring access to the installation for official business. The application request form (DES Form 118) for access cards will be located on the Fort Bragg Provost Marshall webpage http://www.bragg.army.mil/directorates/DES/pmo/Pages/AIE.aspx under the Installation Access Control Tab. Sponsorship is required to obtain a card and all applications (DES Form 118) will be turned into the All American VCC for processing and approval. The WAMC HTMB Shop Foreman or Chief will have authorization to sign for the AIE badge.

4.1.4 GATE CONTROL. The award of this contract does not bestow a right to have access to any military installation. Unscheduled gate closures by the Security Police may occur at any time and personnel entering or leaving the installation may experience delays. All vehicles are subject to search while on federal installations pursuant to current directives. Although delays due to the Government cannot be held against the Contractor, the Contractor shall ensure delivery is scheduled in time to allow for these inspections. Any violation of installation regulation, state or federal statue may result in the termination of the privilege to enter one or more military installations.

4.1.5 GATE ACCESS. All commercial vehicles, vans and larger, will be required to enter Womack Army Medical Center’s Main Post through the Knox Street Gate. The Knox Street gate hours of operation are 7 days a week 24 hours a day. Commercial vehicles are expected to complete their business and exit Fort Bragg through any Gate applicable to their direction of travel. Commercial vehicles may be searched. Upon entry of the installation drivers will be required to show photo identification.

4.1.6 DOCK OPERATIONS. Upon arrival at WAMC drivers will notify the HTMB Coordinator of their arrival. Personnel from HTMB must be present at all times with the contractor while is testing Imaging devices.

4.1.7 LOST ITEMS. All lost articles/hospital instruments, etc., found by the Contractor personnel shall be turned over to the COR.

PERFORMANCE WORK STATEMENT – ADDENDUM FOR ANTI-TERRORISM/OPERATIONS SECURITY

Access and general protection/security policy and procedures. This standard language is for Contractor personnel with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors’ personnel shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DHA, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

For Contractors requiring Common Access Card (CAC). Before CAC issuance, the Contractor personnel requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The Contractor personnel will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DHA facility and access, via logon, to DHA networks on-site or remotely; (2) Remote access, via logon, to a DHA network using DHA-approved remote access procedures; or (3) Physical access to multiple DHA facilities or multiple non-DHA federally controlled facilities on behalf of the DHA on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

For Contractors that do not require CAC but require access to a DHA facility or installation. Contractor and all associated sub-contractors personnel shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Threat Awareness Reporting Program. For all Contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), Contractor personnel must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.