A.02 PWS Dredge QAR - Rouge River.pdf

PERFORMANCE WORK STATEMENT

Dredge Quality Assurance Representative (QAR) Rogue River 2022

1. General Description of Work. The work required herein is for QAR Services. The work to be performed will occur within the boundaries of the US Army Corps of Engineers (USACE), Northwestern Division (NWD), Portland District (NWP). QAR Services are required verify the quality of the work performed by the construction contractor performing maintenance dredging work at the Rogue River in Gold Beach, OR.

This performance work statement will require inspection of work, safety, and contractor operations. Inspectors will produce reports of findings and submit them to the Contract Officer Representative (COR).

1.1 Quality Assurance Inspection. QA Inspection is variable in nature and duration. Project requirements, weather, and local site conditions could necessitate changes to the projected schedule for performance. QA Inspection work is required for a minimum of 8 hours per day, 7 days per week for the number of days provided for in the contract except as provided in 2.1 below. Fatigue management must be considered when scheduling personnel (reference the USACE Safety Manual, EM 385-1-1).

1.2 All correspondence regarding contractor performance shall be electronically sent to, and made through, the COR appointed at contract award. QAR personnel shall accomplish the work in accordance with (IAW) the terms and conditions of the contract including

PWS.

2. Requirements:

2.1 Period of Performance. The Period of Performance (POP) will be August 1, 2022, to October 15, 2022; minimum of 45 days and maximum of 60 days based on the dredging contractor’s schedule. Occasional breaks in work of up to 3 calendar days or more in length may occur/be required as determined by the dredging contractor’s schedule. QA Inspection work may not be necessary when opposing weather elements or mechanical breakdowns cause dredging work to be suspended. These instances will be handled on a case-by-case basis by the COR and Contracting Officer.

2.2 Points of Contact. In the following Order:

Contracting Officer (KO). Sole authority to make changes to the contract.

Contracting Officer’s Representative (COR). Day to day operations and duties as assigned by the KO in the COR appointment letter.

2.2.1 Authorities/Technical Direction. The Contractor shall take no direction from any Government employee or any person other than the KO that changes the terms and conditions of this contract action, the scope, or any change that impacts the price or schedule. Changes authorized by the KO will be in the form of a written, official, signed modification to the contract action received by the contractor before the contractor will act upon those changes. The contractor will comply with the changes clause of this contract when the contractor believes direction has been given from persons other than the KO that equate to a change by notifying the KO.

Any direction given by any Government employee or any other person outside their authority must be reported to the KO. CORs are limited to the authorities stated in their appointment letters.

2.3 Performance Requirements Summary (PRS). The Contractor requirements are summarized into performance objectives that relate directly to mission essential items.

The performance thresholds briefly describe the minimum acceptable levels of work required for each requirement.

Performance Objective

Performance Standard Paragraph

Number Method of

Surveillance

Acceptable Quality Level

(AQL)

Quality Assurance

Reports and Records

Prepare reports for daily contractor operations within 24 hours of completion of shift. Submit to COR for review and concurrence and inclusion in the contract files.

5.2 Periodic

Inspections 1 discrepancy per month

Quality Assurance Inspection

Provide daily quality assurance inspection on assigned projects.

Provide corrective action recommendations to COR.

5.2 Periodic

Inspections 1 discrepancy per month

Observe Safety, Quality &

Environmental Concerns

Observe and report any safety, quality, or environmental concerns to the COR for resolution. Provide corrective action recommendations to COR.

5.2 Periodic

Inspections 1 discrepancy per month

Accident Reporting

Report all accidents or incidents as identified in the PWS. Report items needing repair to COR.

5.2 Management Information

Systems

0 deficiencies permitted

2.4 Quality Assurance & Surveillance Plan: The Government will evaluate the

Contractor’s performance under this contract IAW a QA Surveillance Plan. This plan will focus on what the Government will do to ensure that the Contractor has performed IAW the performance standards. It will define how the performance standards will be applied and the frequency of surveillance.

2.5 Contractors Quality Control Plan: The Contractor shall provide the COR a quality control plan for acceptance at the pre-work conference. The COR will notify the Contractor of acceptance or required modifications to the plan before the contract start date. The Contractor shall make appropriate modifications and obtain acceptance of the plan by the COR before the work may begin. The Quality Control plan must include at a minimum:

2.5.1 A description of the inspection system for all services. The description shall specify a monitoring strategy and include both the frequency and location of inspections, and the titles and organizational placement of the inspectors.

2.5.2 A description of the methods to be used for identifying and preventing defects in the quality of service performed.

2.5.3 A description of the records to be kept to document inspections and corrective or preventive actions taken.

2.5.4 Records of Quality Control inspections shall be kept and made available to the

COR, when required by schedule or request, throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

2.6 Unacceptable Performance. When performance is deemed unacceptable, as defined in the PRS/QASP, the COR will inform the Contractor’s on-site representative that performance is unacceptable and provide written documentation by use of Form DD 2772, Contract Discrepancy Report. By initialing and dating the form, the Contractor is only acknowledging notification of unacceptable performance. Disputes in surveillance should be referred to the KO.

The COR will notify the Contractor of less than acceptable performance. If any other work does not conform to the contract requirements, the Government may require the Contractor to perform the work again in conformity with the contract requirements, at no increase in contract amount. When the defect(s) cannot be corrected by re-performance, the Government may:

a. Require the Contractor to take necessary action to ensure future performance to contract requirements.

b. Reduce the contract price to reflect the reduced value of the work performed.

2.7 Correction of Non-Performance of Work. The Contractor must employ adequate personnel to ensure that any area found to be not in compliance and therefore not acceptable can be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after non-compliance is observed by, or reported to and verified by, the COR.

3. Contractor Personnel.

3.1 The Contractor shall designate a Project Manager with written authority to act on behalf of the Contractor in dealing with the Government. The Project Manager will be the quality control person with full responsibility described in 2.6. Quality Control. The name, phone number, fax number and email address of this person shall be designated in writing to the COR at the pre-work meeting.

3.1.1 The supervisor shall have full authority to act for the Contractor on all matters relating to daily operation of this contract.

3.1.2 The supervisor shall be able to fluently read, write, speak, and understand

English.

3.1.3 Contractor personnel and regular subcontractors shall maintain a neat and clean appearance and shall wear clothing marked with identifying name of the employee and the Contractor. All Contractor vehicles shall be readily identified with either permanent or magnetic signs that state the Company’s name. A logo with the Company’s name will be approved by the COR for use.

3.1.4 The Contractor employees shall be skilled in and capable of performing the work under this contract. All employees of the Contractor or subcontractors shall be 18 years of age or older with a valid driver’s license.

3.2 Specific Duties and Qualifications. The COR has the authority as the KO’s designated representative to stop work on a project when an employee is deemed to be in imminent danger per EM 385-1-1, 01.A.16.

3.3 QA Dredge. The work is varied in nature and may include a variety of tasks associated with field QA of dredging projects.

3.3.1 Duties. QA will be conducted IAW FAR Part 46.403(a)(6) Quality Assurance at the site of project performance. Inspection of work will be officially recorded, and the findings will be presented to the Government in written format.

3.3.2 Qualifications. A basic familiarity with construction methods, equipment and safety and the capability to prepare a variety of reports and perform basic field quality assurance tests is required. A minimum of one year of dredge related experience is desired. However, this is considered an entry level position and at the sole discretion of the Government, education, such as a college degree, may be substituted for some or all of the experience. A resistance to seasickness is necessary.

3.4 Additional Qualifications. All QA personnel assigned to dredging projects must have the ability to work in adverse conditions for extended periods of time which may include foul weather and rough sea conditions. All QA personnel assigned to dredging projects must have knowledge of WORD, EXCEL or other computer platforms and be able to perform data collection and analyses using EXCEL spreadsheets. At the sole discretion of the Government, experience such as a captain’s license, extensive marine transportation experience, or applicable education may be substituted for a portion of the experience requirement.

4. Property. (The following paragraphs apply to all labor categories under this contract.)

4.1 Government Furnished Equipment. Government Furnished Equipment (GFE) is not anticipated to be provided. The vendor is expected to provide all necessary tools, transportation, and equipment (certified when required) to perform the awarded tasks.

4.2 Contractor Furnished Equipment.

4.2.1 Personal Protective Equipment. The Contractor is required to supply contract personnel with the following Personal Protective Equipment (PPE). All PPE must meet the requirements of the USACE Safety and Health Requirements Manual, EM 385-1-1, including all amendments thereto, to include as a minimum:

a. Hard hats that are distinct in appearance and have differing markings from

USACE issued hard hats

b. Personal Floatation Device (PFD) with water activated light

c. Eye and hearing protection

d. Safety Footwear meeting ANSI Z41

e. High Visibility Apparel (work vests) meeting ANSI/ISEA 107 Class 3

f. Cloth face coverings, hand sanitizer, and disinfectant wipes to comply with COVID-19 mitigation efforts

Other basic safety equipment may be required to ensure the employee is able to safely and appropriately perform duties required, which must be provided by the Contractor.

4.2.2 Wireless Devices and Cameras. All personnel must have a digital camera with the ability to upload and transfer photographs to the Government. All personnel must have a cell phone and a wireless air card or hotspot. The Contractor is responsible for supplying personnel with a digital camera, cell phone and air card / hotspot at the Contractor’s expense.

5. General Requirements

5.1 Transportation to and from the work site.

5.1.1 The Contractor is responsible for providing transportation to the dredge site.

5.1.2 Transportation costs must be included within the daily rate. No separate payment will be made for the cost to transport personnel to, from, or in the vicinity of the construction site.

5.2 Personnel Responsibilities. Contractor personnel must carry out their responsibilities as outlined in the requirements herein. Contractor personnel have no authority to over-ride the terms of a project administered by the USACE, direct personnel in their work activities, or to modify or change the contract requirements in any way for projects on which they are providing QA inspection services.

a. Perform daily QA during physical activity at the work site.

b. Report on the effectiveness of the project’s Contractor Quality Control system.

c. Monitor the contractor’s work for compliance with the contract construction requirements.

d. Monitor and immediately report any items that may have historical, archeological, or cultural value.

e. Monitor and immediately report any Government property damage including but not limited to property not designated to be demolished or altered.

f. Inspect and report to the Government the accuracy of Contractor’s quantity estimates for progress payments.

g. Witness verification of electronic tide data, marking of bucket depth indicators, empty/full scow drafts, and monitoring for over-depth dredging per the requirements of the contract.

h. Provide oversight of dredged material ocean placement operations by traveling on the tugboat responsible for material placement a minimum of 4 loads per week.

i. Inspect and report for safety requirements contained in the USACE Safety

Manual, EM 385-1-1.

j. Inspect and report for environmental requirements contained in the contract.

k. Document the project utilizing digital photography.

l. Prepare daily QA reports and submit them to the COR. The QA may be required to prepare and submit QA reports utilizing RMS.

m. Provide coverage of all dredging contractor shifts a minimum of once per week.

This may entail evening or early morning work.

n. Comply with fatigue management requirements contained in the USACE Safety

Manual, EM 385-1-1.

5.2.1 Computer and Software Capabilities. Contract personnel will be required to fill out and create a variety of daily reports and contract documents using WORD, EXCEL and in some cases RMS. They will also need to download pictures and use a variety of other basic programs. Contractor personnel will need internet access to one or more ftp sites. Air cards or hotspots will be supplied by the contractor. The Contractor will be required to provide laptop computers to all contractor personnel when requested and must maintain the computers for the term of the contract. At the end of the contract the Contractor will retain ownership of the computers. Contractor personnel must have the necessary administrative rights to the computers to install software supplied by the contractor or the Government, such as digital camera software, air card / hotspot software, print drivers, etc. All software provided by the contractor must be compatible with the version of Microsoft Office currently in use by the USACE.

5.3 Measurement and Payment.

5.3.1 Daily Rate. The daily rate provided in the contract includes all labor, materials, travel, lodging, and other necessary cost elements to meet the scope of this contract. Payment will be allowed on a per “Day” basis when a minimum of 8 hours of duty time occurs. Duty time starts upon arrival at the pickup location agreed upon with the dredging contractor for transit to the dredge plant and ends upon return to the same location. Travel time between the pickup location and lodging or other travel is considered non-duty hours.

6. Invoicing & Payment Terms. The contractor may invoice once a month. Invoices shall be emailed to the COR and USACE Finance Center at cefc-g2invoices@usace.army.mil.

7. Training, Equipment and Other Requirements

7.1 Training. Any training of contract personnel necessary to meet the required qualifications will be at the expense of the contractor and must be completed prior to assignment of the QA personnel to a project. The Contractor’s proposal must identify the required class and schedule for training.

a. A minimum of 30 hours of safety training related to the type of work they are proposed for within the past two years (and every two years thereafter). For example, on dredging projects, the safety training should be related to dredging, floating plant, or floating crane safety. Ten hours of OSHA safety training and 20 hours of dredge specific safety training will be considered as meeting the minimum required safety training.

b. Current first-aid and CPR certifications.

c. Pre-screen candidates using E-Verify Program: The Contractor must pre-screen

Candidates using the E- verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than three business days after contract award.

7.2 Dredge QA Orientation Class. All QARs proposed for dredging projects may be required attend an annual Dredge QA Orientation Class depending on their qualifications.

This class is typically four hours long. The training will occur at the Vancouver Resident Office in Vancouver, WA. QARs that are not current in this requirement, but who are qualified in all other areas, will not be rejected by the Government. There is no cost to attend this class; however, the cost of labor, wages and travel for the QAs to attend this course and complete the advance work shall be borne by the Contractor. No separate payment will be allowed for attendance.

7.3 Ethics. Contract personnel must follow the ethics requirements of Government employees in all dealings with project personnel. All contract personnel must complete ethics training provided by the Government prior to being assigned to a project and every year thereafter. This is an online or live streaming video course that takes approximately two hours to complete. The course must be completed by all contract personnel prior to being assigned to a project. Any labor (or travel) associated with completion of ethics training is the responsibility of the contractor.

7.4 Table of Training. The contractor must maintain the following table for all contract personnel. Updated tables must be sent to the Contracting Officer and COR any time personnel are added to a contract.

Summary of Required Training (all projects)

Requirement Required Personnel Date

Completed Renewal Due

30 hours of Biannual Training (30 hr OSHA course or 10 hour OSHA plus 20 hours dredge specific training)

All personnel

First Aid All personnel

CPR All personnel Ethics All personnel

Additional training requirements which may be required for personnel assigned to dredging projects.

Requirement Required Personnel Date

Completed Renewal Date

Dredge QA Orientation All personnel

7.5 Contract Administration. For ease and speed of communications, both the Government and Contractor are required, to the maximum extent feasible, exchange correspondence, and other documents in electronic format.

8. Substitution of Key Personnel. Contractor shall provide a resume for the QAR prior to initiating work which clearly demonstrates that the individual has the required qualifications.

The identified QAR cannot be substituted after submission unless the employee (1) is terminated by the contractor, (2) has voluntarily left the employment of the contractor, or (3) has been determined to be no longer acceptable by the Government. Proposed changes in key personnel must be approved in advance by a warranted USACE Contracting Officer.

9. Government Ownership of Material Produced. The Government owns all rights to digital media collected during duty hours. Personal or Contractor use of produced material for purposes other than support of this contract is prohibited.

10. Directives and Regulations.

10.1 Compliance with USACE Practices. The QAs shall be familiar with the USACE work practices for QA and safety on construction contracts. Evidence of this knowledge must be provided when requested. The following documents are available for reference:

a. USACE Safety Manual for construction contracts, EM 385-1-1 http://www.usace.army.mil/Safety‐and‐Occupational‐Health/Safety‐and‐Health‐ Requirements‐Manual/

b. Engineer Regulation ER 415-1-302, Construction Inspection and Work

Records,

c. Engineer Regulation ER 1180-1-6, Construction Quality Management,

d. Standard Contract Specification Section 01440, Construction Quality

Management, Contractor Quality Control.

10.2 Submit a site specific COVID-19 monitoring plan which addresses at a minimum the following elements: Procedures for periodic sanitation inspections, Procedures for disinfecting project site to include high traffic areas IAW CDC guidelines, Site specific measures to practice social distancing while working on the project, Employee training on the signs, symptoms, and protection measures IAW CDC guidelines.

11. Insurance Certificates. Proof of Insurance must be submitted 15 days after award to the

COR.

12. Definitions and Acronyms:

AHA - Activity Hazard Analysis CQC – Contractor Quality Control

CLINS – Contract Line Item Numbers COR – Contracting Officer’s Representative USACE – US Army Corps of Engineers GQAR – Government Quality Assurance Representative IAW – In accordance with ID - Identification ISEA - International Safety Equipment Association OSHA – Occupational Safety and Health Administration PCO – Procurement Contracting Officer PE – Project Engineer POC - Point of Contact POP – Period of Performance PPE - Personal Protective Equipment QA – Quality Assurance QAE - Quality Assurance Evaluator QAR – Quality Assurance Representative QCI – Contractor’s Quality Control Individual RMS - Resident Management System

13. Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts

In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S.

veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

Federal Veteran employment information at http://www.fedshirevets.gov/index.aspx Department of Labor Veterans Employment Assistance http://www.dol.gov/vets/ Department of Veterans Affairs-VOW to Hire Heroes Act http://benefits.va.gov/vow Army Wounded Warrior Program – http://wtc.army.mil/modules/employers/index.html U.S. Chamber of Commerce Foundation – Hiring Our Heroes http://www.hiringourheroes.org/ Guide to Hiring Veterans – Reference Material www.whitehouse.gov/sites/default/files/docs/white_house_business_council_- _guide_to_hiring_veterans_0.pdf