A.02_PWS AED Program and Service with Dredges final KRC approved.pdf

Performance Work Statement Automated External Defibrillator (AED) Program Services

U.S. Moorings Portland, Oregon

1.0 General Statement

The Contractor shall provide all personnel, equipment, tools, material, vehicles, supervision, and other items necessary to perform monthly and annual services for Automated External Defibrillator (AED) Program Services U.S. Moorings as described in this Performance Work Statement (PWS). The Contractor shall perform to the standards in the contract and comply with all local, state, and federal regulations during the services performed. This is a firm fixed priced contract for a base year plus four (4) option periods per Government discretion. The Contractor shall ensure that all work performed is in accordance with the most current rules and regulations as specified by:

Occupational Safety and Health Administration (OSHA) 29 CFR 1910.157 Code of Federal Regulation, Transportation 49 CFR USACE Safety and Health Requirements Manual EM 385-1-1, Section 9 And any local authorities having jurisdiction.

1.1 Site Location, Project Polices, and Point of Contact (POC)

All work covered by this contract is located throughout the U.S. Moorings Project, Dredge Essayons, Dredge Yaquina, and Terminal 2 (home port of both dredges). The U.S. Moorings is located at 8010 NW. St. Helens Rd. Portland, OR 97210 and Terminal 2 is located at 3556 NW Front Ave, Portland

OR, 97210.

The administrative office hours at the U.S. Moorings are 7:00 a.m. to 4:00 p.m., Monday through Thursday and 8:00 a.m. – 3:00 p.m. on Friday. The majority of staff adheres to a working schedule of 8:00 a.m. – 3:00 p.m., Monday through Thursday. The Project is closed during all federal holidays.

All work at the Project shall be performed during the hours noted. Exceptions may include emergency work and/or by prior approval by COR. Prior to starting work, the Contractor shall provide the names of employees, who shall conduct inspections. Those employees shall be subject to security screening/NERC training. Only those employees shall be permitted to conduct inspections on the Project. The Contractor shall comply with all Corps of Engineer and Project safety requirements. Arrangements for the execution of this contract shall be coordinated with the designated COR. Since conditions at the Project are subject to change at any time, the Contractor shall check in with the COR prior to starting work to review the day’s work location, restrictions, and any hazards.

2.0 Definitions

Throughout this contract terms are defined as follows:

Acceptable Quality Level (AQL): Acceptable Quality Level equals the performance standards listed in paragraph 5. The contractor must re-perform all unsatisfactory work unless excused by the COR.

Contracting Officer (KO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officers Representative (COR): The Government employee who has been authorized in writing as the contracting officer’s representative, acting within the limits of their authority.

Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the contractor as observed by the COR, Attachment 10.

Performance Requirements Summary (PRS): Identifies critical success factors for the contract. It identifies both the performance objectives for those factors and the performance threshold required for each performance objective. The Government reserves the right to survey all services called for in the contract to determine whether or not the performance objectives and goals were met.

Quality Assurance (QA): A method used by the Government to provide some measures of control over the quality of services received.

Quality Assurance Surveillance Plan (QASP): A systematic method to evaluate the services the contractor is required to furnish in accordance with the PWS and PRS.

Quality Control (QC): A method implemented by the contractor to control the quality of goods and services provided.

3.0 Contractor Shall Furnish

3.1 The Contractor shall provide all personnel, equipment, tools, material, vehicles, supervision, and other items necessary to perform monthly and annual services as described in this Performance Work Statement.

3.2 The Contractor shall ensure that all work performed is in accordance with the requirements listed under Section 1.0, General Statement.

3.3 The contractor shall validate, document and update all Government inventory (attachment 1).

3.4 The contractor shall provide monthly and annual service records, within 7-days of completed inspection, for all government inventory identified under this contract.

3.5 The Contractor shall provide all training, certifications, and personnel to fulfill the requirements of this contract.

4.0 Performance Standards and Requirements

The contractor shall maintain the numerous Automatic External Defibrillators (AEDs) throughout the project through monthly and annual services.

4.1 The U.S. Moorings and Terminal 2 have various AEDs in the two (2) locations. There are two (2) AEDs located at the U.S. Moorings (8010 NW. St. Helens Rd., Portland, OR 97210) and one (1) at Terminal 2 (3556 NW Front Ave, Portland, OR 97210). The Project POC/COR will coordinate date/time that Contractor shall be on-site. The Contractor shall ensure a current inventory of all AEDs and associated supplies is maintained during the base year and all exercised option periods of the contract.

4.2 Medical Equipment Service

There are several Automated External Defibrillator (AEDs) throughout the project that need to be monitored and serviced. The AED program shall be in compliance with the most recent edition of EM385- 1-1 and ORS 30.802. The program shall consist of a doctor’s prescription for an AED, monthly and annual inspections by Contractor, equipment dates, training certifications, EMS registration, and rental of seven

(7) wall mounted AEDs. The rentals will be mounted in the designated locations at the projects and will be serviced by the Contractor.

U.S. Moorings and Terminal 2

A monthly report from the inspections shall be submitted within seven (7) days of the service. The report shall include inventory of items. One (1) month before expiration of AED supplies an email/report shall be sent to COR with an inventoried list of those items. When approved by the COR, the new supplies will be paid for separate of the contract using the Government Purchase Card (GPC).

Dredge Essayons and Dredge Yaquina

A monthly report from the inspections shall be submitted within seven (7) days of the service. The report shall include inventory of items. One (1) month before expiration of AED supplies an email/report shall be sent to COR with an inventoried list of those items. When approved by the COR, the new supplies will be paid for separate of the contract using the Government Purchase Card (GPC).

When at the home port in Portland, Oregon at Terminal 2, the Contractor shall inspect the AEDs on board both dredges monthly and annually. When the dredges are not in home port for a monthly inspection, the Contractor will perform the inspection immediately upon the dredge’s returns to port or will find alternate means of carrying out their required inspection in order to meet contractual requirements.

4.3 Frequency of Service Chart

5.0 Performance Requirement Summary

5.1 The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed.

It ensures timeliness, effectiveness and that the Contractor is delivering the results specified in the contract.

Government contract quality assurance will be performed per the PRS surveillance schedule.

5.2 Performance Requirements Summary Table. These are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the following conditions exists in accordance to the Quality Assurance Surveillance Plan.

PERFORMANCE REQUIREMENTS SUMMARY

Performance Objective

Performance Standard

Acceptable Quality

Levels (AQL) Surveillance

Validated Defects/Deficiencies

Automated External Defibrillator 5.1 and 5.2

Automated External Defibrillator are inspected for charge, access, visual defects, and expiration of supplies

Not to exceed 1 defects per building

Monthly 1 per month

5.3 Surveillance. Periodic by the COR will serve as the surveillance methods. If the COR discovers deficiencies and/or receives complaints, the COR will alert them to the Contractor for correction.

5.4 Quality Control. The Contractor, not the Government, is responsible for quality control actions necessary to meet the quality standards set forth by the contract. The Contractor shall develop and

Item/Service (Base & Option Years) Quantity of Item Frequency of Service

5.1 Automated External Defibrillator Services

5.1.1 AED Annual Service 7 each 7 to be serviced annually

5.1.2 AED Monthly Service 84 each 7 to be serviced monthly

submit its Quality Control Plan (QCP) for Government approval within fourteen (14) calendar days after contract award in compliance with the PWS. Once accepted, the QCP becomes a part of the Quality Control Surveillance Plan (QASP). The QASP is not a contractual instrument and may be changed at the KO’s discretion. The Contractor uses the QASP to guide and document the implementation of the required management and quality control actions to achieve the specified results. The Government reserves the right under Contract Terms and Conditions--Commercial Items (FAR 52.212-4) to inspect and test the services called for by the contract, to the extent practicable at all times and places during the term of the contract. Non-conforming services shall be rejected.

5.5 Unacceptable Performance. When performance is determined unacceptable, as defined in the

Performance Requirements Summary, the COR will inform the Contractor’s on-site representative that performance is unacceptable and provide written documentation by use of the Form DD 2772, Contract Discrepancy Report. By initialing and dating the form, the Contractor is only acknowledging notification of unacceptable performance. Disputes in surveillance should be referred to the KO.

The COR will notify the KO of less than acceptable performance. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defect(s) in services cannot be corrected by re-performance, the Government may:

a. Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.

b. Reduce the contract price to reflect the reduced value of the services performed.

c. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

i. By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service;

ii. Issue Cure Notice;

iii. Terminate the contract for Government convenience; and / or

iv. Terminate the contract for Cause.

5.6 Correction of Non-Performance of Work. Contractor shall employ an adequate quantity of personnel to ensure that any area found to not be in compliance and, therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after noncompliance has been observed by or reported to and verified by the COR.

6.0 SECURITY AND SAFETY REQUIREMENTS

6.1 Security Requirements

6.1.1 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum."

6.1.2 Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes

6.1.3 For contractors, who do not require CAC, but requires access to a DOD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

6.1.4 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). The contractor and all associated sub-contractors shall receive a brief/training (provided by the requiring activity) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within thirty (30) calendar days of contract award and within thirty (30) calendar days of new employees commencing performance with the results reported to the COR NLT five (5) calendar days after the completion of the training.

6.1.5 Operation Security (OPSEC) training. All new contractor employees will complete Level I OPSEC Training within thirty (30) calendar days of their reporting for duty.

Additionally, all contractor employees must complete annual OPSEC awareness training.

The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within five (5) calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the requiring activity OPSEC Officer in presentation form which will be documented via memorandum.

6.1.6 The Contractor must pre-screen Candidates using the E-verify Program. The contractor must use the E-verify program website (http://www.uscis.gov/e-verify) to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than three (3) business days after the initial contract award.

7.0 PERSONNEL REQUIREMENTS.

7.1 General. The Contractor, before initiating the performance of work, shall provide the COR with a list of all employees who shall perform work under this contract. The list shall include the full name, aliases and work assignment of each employee. The Contractor shall notify the COR in writing of any addition, deletion or change in work assignment within one (1) day of such change. Upon completion or reassignment individuals are required to return access cards/keys to the designated COR or the Bonneville Security Office

7.2 Facility Access. The Government will provide the Contractor access to the required installation and offices necessary for this PWS. The Contractor shall be subject to all Government rules and regulations while working at the Government installation. Access by the Contractor and Contractor’s employees shall only be permitted during designated work hours. Contractor employees shall not be permitted to bring guests, family members, pets, or non-employees to the job site at any time

7.3 Identification of Contractor’s Employees

7.4 Subcontracting. The Contractor shall notify the COR in writing, of any work to be subcontracted. Compliance with the provisions of this contract by subcontractors shall be the responsibility of the Contractor.